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10. REMITTANCES

Section

Section Description

Page

10.01

Issue of DD against Receipt of Cash

217

10.02

Issue of Multiple DDs Transfer from Deposit Account

220

10.03

Payment of DD by Cash

224

10.04

Issuance of Duplicate DD

226

10.05

Cancellation of DD Issued after Migration

227

10.06

Cancellation of DD Issued prior to Migration

229

10.07

Issue of BC Transfer from Deposit Account

230

10.08

Payment of BC to Deposit Account

233

10.09

Cancellation of BC

234

10.10

Revalidation of Banker‟s Cheque

236

10.11

IOI Instruments Concept & Account Entry

237

10.12

Issue of IOI (DD/BC) against Cash Receipt

238

10.13

Marking IOI as „Damaged‟

242

10.14

Reprinting of IOI

242

10.15

Payment of IOI (Cash/Transfer)

242

10.16

Cancellation of IOI

243

10.17

Marking IOI as „LOST‟

243

10.18

Issue of „DUPLICATE IOI‟

244

10.19

Revalidation of IOI

245

10.20

Changing Status of Remittance Instruments

246

10.21

Report Lost Remittance Instruments

247

10.22

Correction

247

10.23

Enquiries

248

10.24

Drafts Account Schedule 55

250

10.25

Revalidation of Draft

252

10.26

Remittances - Issues

253

10. REMITTANCES

(DD/BC/TT/GC/TC)

The Remittances Module covers

Demand Drafts (DD),

Bankers Cheques (BC),

IOI Instruments(DD/BC)

Telegraphic Transfers (TT),

Gift Cheques (GC) and

Travellers Cheques (TC).

For issuing a DD there are 2 stages, 1. Receipt of Funds and 2. Issue of DD.

Funds have to be received, before a remittance can be made. Funds can be received either in Cash or through Transfer. After receipt of funds and before issue of remittance, funds will be parked in an Intermediate system suspense account (for e.g. DD to be issued A/c.).

In this Module, for State Bank of India:

Institution code: 3 (for SBI group)

Issue bank code: 0 (for SBI)

1-7 (for Associates)

Bikaner

Hyderabad

Indore

Mysore

Patiala

Saurashtra

Travancore

& Jaipur

1

2

3

4

5

6

7

Note: This module should only be used for remittances except in the following circumstances

a. Closure of any Deposit account.

b. Payment of single DD/BC through Inward Clearing (Clearing Module)

c. Payment of Multiple DDs/BCs (under Batch Mode)

d. Payment of RD Recon cheques presented in Inward (Clearing module)

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10.01. Issue of DD against receipt of Cash:

Steps

Description

Screen No

1

Receipt of Fund Through Cash

020010

2

Issue of Demand Draft

021019

3

Authorisation

Queue (Ref 14.01)

Stage 1: Receipt of Funds

Menu Navigation:

1. Click on Inland Rupee Remittance Receipt of Funds : Cash Deposit.

2. You will get Screen No 020010: „G/L Cash Deposit‟.

2. You will get Screen No 020010 : „G/L Cash Deposit‟. 3. In the Field „Remittance

3. In the Field „Remittance Type‟, click on the down arrow to open the Drop Down Box and select the appropriate type of Remittance viz., „2. Demand Draft‟.

4. In the Field „Account Number‟, the default value will be displayed as 0. Please do not alter it.

5. In the Field „Amount‟, fill in the Amount for which DD has to be issued. i.e. Remittance amount without Exchange/ Commission.

6. Once you move the cursor to the next field, the commission screen automatically pops up. Please choose Branch Type and Segment code. Click on Transmit, so that the commission is calculated and taken to the main screen.

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7. Applicant Name 1, Applicant Address 1, Beneficiary Name 1, Beneficiary Address 1 are all mandatory fields. Drawee Bank and Branch also need to be filled up. Press Tab to get Branch Description or use the Branch Search button provided.

8. Under Multiple/File Upload, choose 1:Single.

the

9. In

the

Field

„Statement

Narrative‟,

enter

brief

particulars

of

transaction.

10. In the field 'Override Cash Limit', click on the down arrow to open the Drop Down Box and select either Yes or No. Select the option Yes, when the customer is in the exempted category for production of PAN No. for remitting amount more than Rs.50, 000/-.

11. Remaining fields need not be filled in, while some of the fields are populated by the system itself.

12. If you wish to give any concession for commission, you can change the same.

13. Click on Transmit.

14. Please observe that the DD amount and Commission are added and displayed in the Field „Base Currency Amount‟.

15. Now click on Transmit.

16. The Cash Drawer will be opened for you. Notice that the „Txn cash Amount‟ shows „DD+ Commission‟. Enter the amount of Cash Receipt in the Denom In / Amount In columns.

17. Click on Transmit.

18. You will get a OK message with a system-generated Journal No (e.g. 000155024), if the transaction amount is within the passing powers of the user.

19. If the amount exceeds the passing power of the user the transaction will go to checker for authorization. The checker has to authorise the transaction in his terminal. The journal No is generated at the checker‟s terminal in such cases.

20. Please note this Journal number on the voucher. This is important, as the Journal Number is the reference number while issuing the actual remittance.

21. Click on Close.

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Stage 2: Issue of DD

1.Click on: Inland (Rupee) Remittance Issue Single remittance - DD, BC, GC

2. You will be taken to Screen No 021019 Remittance Prompt Screen.

3. In the Field „Journal number‟, enter the Journal Number that was generated while receiving the funds, which you have noted on the voucher.

4. Select the instrument type as „2. Demand Draft‟ from the Drop Down Menu.

This should be the same type for which funds have been received through earlier process viz., Receipt of Funds.

5. Click on Transmit button.

6. You will get the dialog box Local Demand Draft Inventory. Fill in the Prefix and

the Instrument No. of the DD to be issued. The dialog Box will be displayed only when the first DD of the day is being issued. For the subsequent issue of DDs, the Prefix and the continuation Serial No. will be automatically picked up by the

system

Note: For Demand Drafts issued on SBI, the field prefix should contain only numerals and not Alpha characters. For Demand Drafts issued on Associate Banks, the field prefix can contain Alpha characters. Branches should look into the VPIS status for Demand Drafts and ensure that the Prefix Field contains only numerals. The prefix should be 4 digit numerals printed in the draft form. If the Prefix contains Alpha characters, the relative VPIS should be deleted and created afresh.

7. Click on Transmit.

8. You will be taken to Screen 021018 G/L BC/ DD/ GC Issuance.

9. All relevant values will be picked up by the system in the respective fields.

Field „Intermediate a/c‟ displays BGL A/c no 98524<5-digit Br Code><CheckDigit>, i.e. DD to be Issued.

This is the intermediate instrument account from which the amount has to be debited. This is a read only field.

12. The Drawee Bank and Drawee Branch fields are picked up from the earlier screen.

16. PAN No is to be entered wherever the amount of DD to be issued exceeds

Rs.50,000/-.

17. For AT PAR remittance, the user has to select option “N/A: Not applicable” in the Field „Charges Rec‟.

18. Field „Sub Category‟: the values of this drop down are „1:Teller Inventory‟, „2:Custodian Inventory‟, „5: Bankers Cheque‟, „6: Deposit at Call‟.

If the Inventory belongs to Teller, select „1: Teller Inventory‟.

If the Inventory is not with the teller but exists in the branch, then „2:

Custodian Inventory‟ should be selected.

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19. Click on „Print/Transmit‟ button.

Draft Printer as continuous stationery. System asks for a confirmation if printing is alright. Click on OK.

21. An OK message is displayed in the message bar, if the transaction amount is within the passing powers of the User.

22. If the amount exceeds the passing power of the user the transaction will go to checker for authorisation. The checker has to authorise the transaction in his terminal.

Note1: On clicking on the „Transmit‟ button, the following accounting entries will take place:

The Draft will be printed in the selected

Debit: „Draft to be Issued‟ Account

Credit: „Draft‟ Account.

Only when the transaction is transmitted, the Draft details will be reported centrally from Central Data center (CDC), Belapur to the Draft Reconciliation Department (DRD) for reconciliation purpose.

Branches have to ensure that the balance in the „Draft to be issued‟ Account is Zero at the end of the day.

Note2: System will not allow to print associate Bank drafts on SBI stationery.

Note3: Branches will receive a daily Draft issued (both SBI and Associate listed separately) report containing all particulars of drafts issued each day.

10.02 Issue of Multiple DDs against Transfer from Deposit Account:

Steps

Description

Screen No

1

Receipt of Funds -Thru Cash Thru Cheque BGL

021031

051081

020045

2

Issue Multiple Remittance

 

3

Authorisation

Queue (Ref 14.01)

Menu Navigation:

Stage 1: Receipt of Funds

1. Click on Inland Rupee Remittance Receipt of Funds Transfer from Deposit Account.

2. You will get Screen No „021031: G/L Transfer from Deposit Account‟.

3. Against From Deposit Account, enter the Deposit Account No. from which funds are to be transferred.

4. Against Amount, please fill in the total batch amount of the DDs to be issued. For example if 3 DDs are to be issued for Rs 300, Rs 400 and Rs 500, then enter the amount as Rs 1200 (sum of Rs 300, Rs 400 and Rs 500). As you enter the

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amount, you will notice that the same amount is automatically entered in the Fields „Amount‟ (beneath To G/L Account) and „Base Currency Amount‟.

5.

In the Field „To G/L Account‟, do not change the default value of „0.

6.

In the Field „Remittance Type‟ click on the downward arrow to open the Drop Down Box and select the appropriate type of Remittance viz., 2. Demand Draft.

7.

In the Field „Statement Narrative‟, enter brief particulars of the transaction.

8.

In the Field „RBI Remittance‟ select No (which is default) from the Drop Down Box.

9.

Remaining Fields need not be filled in, while some of the Fields are masked by the system.

10.

Click on Commission button (Please do not use Exchange button).

(Please note that Commission must first be calculated, before clicking on Transmit.)

You are taken to the Screen No 000419 Fee Enquiry Screen; wherein the charges to be recovered for issue of DDs will be calculated by the system.

11. In the Field „Branch‟, select either 1. Regular or 2. PBB, as the case may be.

12. In the Field „Segment‟, select either 1. Personal or 2. C&I, SIB, AGL, as the case maybe.

13. In the Field „Amount‟, enter the amount of the first DD to be issued (Rs 300 in this case).

14. Click on „Transmit‟.

The charges will be shown in the Fields „Charge‟ and „Total Charge‟.

15.

On the same Screen, in the Field „Amount‟, now enter the amount of the second DD (Rs 400 in this case) and click on „Transmit‟.

16.

You can observe that the Field „Charge‟ indicates the charge for the particular DD and the Field „Total Charge‟ indicates the cumulative charge for the bunch of DDs entered so far.

Similarly, the Field „Calculated Total Amount‟ shows the cumulative amount of Demand Drafts on which the Charge has been calculated so far.

17.

Continue this process until the Commission for the entire batch of DDs to be issued is calculated (in this case for DDs of Rs 300, Rs 400 and Rs 500).

18.

Click on „Return Charge‟ button. The Total Charge will be taken by the system into the „Commission‟ Field of the earlier Screen.

19.

Click on „Close‟ button on Screen No. 000419.

20.

You will be taken back to the original Screen 021031.

21.

Here you may alter/ amend the Commission amount, if required.

22.

Now Click on Transmit.

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23.

An OK message along with the Journal No (e.g. 000456572) of the transaction will be displayed, if the transaction amount is within the passing powers of the user.

If the transaction amount exceeds the passing power of the user the transaction will go to checker for authorisation. The checker has to authorise the transaction in his terminal. The Journal No is generated at the checker‟s terminal.

24. Please note this Journal number on the vouchers.

25. Click on „Close‟ button to close the Screen.

There is a provision for receipt of Funds from deposit account through Cheque.

For this the user has to go to

Inland Rupee Remittance Receipt of Funds Transfer from DEP thr Cheque (SCR:051081). In this menu the user has to capture the cheque details and for future reference, write something meaningful in newly added “Statement narrative field”.

There may be instances where the user has to issue remittances (DD/BC etc.) from BGL account (such as Charges A/c, Suspense A/c etc.) In such cases the user has to invoke the menu

Inland Rupee Remittance Receipt of Funds Transfer from GL

Screen SCR: 020045 is displayed.

Please key in the GL account no. in the “From GL account No field”

Select the Remittance type.

To GL account no should always be “0”

Click on Transmit.

The Transaction will be submitted for authorisation. The checker has to authorise the transaction and the journal no will be displayed at the checker‟s terminal.

Stage 2: Issue of Multiple DDs

1. Click on

Inland (Rupee) Remittance Issue Multiple Remittances - DD, BC, GC.

2. You will be taken to Screen „Multiple Remittances Batch Screen‟.

3. The Field „Institution Code‟ displays the number 3. Do not change this.

4. In the Field „Journal number‟, enter the Journal Number, which has been noted

on the voucher from the earlier screen.

5. Select the Field „Instrument type‟ as „2. Demand Draft‟ from the Drop Down

Menu.

6. Fill in the „Journal date‟ in the dd/mm/yyyy format. (the Journal date is the

date of receipt of funds).

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7.

Fill in the brief description of the transaction in the „Description‟ Field.

8. Click on Fetch button.

Before pressing this button user should ensure all mandatory fields are filled in, especially Field „Description‟ has to be filled in. Once this is done, the system will fetch the details associated with the journal number. Mainly the total amount received against that Journal No, for which Drafts have to be issued will be displayed in the Field „ Control total‟. In case you have not selected the right „Instrument Type‟, you may get an error message, „Record Not Found‟.

9.

Click on „Create Batch‟ button.

10.

The system displays Batch ID No, Status as Created and No. of items.

11.

Click on the button „Add Row‟.

12.

You will get a Screen No 021018 G/L: BC/ DD/ GC Issuance.

13.

The Field „Intermediate Ac‟ will be displayed. It is masked.

14.

In the Field „withdrawal amount‟, enter the amount of the first DD to be

Notice that this amount will automatically get populated in the „Draft

Amount‟ Field.

15. Fill in the „Prefix‟ of the DD.

16. In the Field „Instrument No. From‟, fill in the number of the first DD to be

issued.

issued.

17. In the Field „Instrument No. To‟, fill in the same No.

(In case you want to issue DDs for the same amount say 10 DDS for Rs 1,000/- each on the same branch and for the same beneficiary, you can enter the starting No. of the DD in the Field Instrument No From and the ending No. of the DD in the Field „Instrument No To.‟)

18. Field „Pay Bank‟: This field needs to entered while issuing Demand Draft. For

Bankers cheque or Gift cheque, it is defaulted to the Transacting bank code. This should be same as the bank code from which draft is supposed to be paid.

The value „0‟ will be displayed by default. Please do not change it, „ 0‟ indicates SBI. (for Associate bank remittances, use 1 to 7).

19. In the Field „Pay Branch‟, enter the branch code on which the DD has to be

issued. You may use the Help provided in the system, by clicking on the „Branch‟ button. (Note: As per new promotion 17/02/07, here system will validate Pay/drawee branch. If it is for BC, system will not allow to insert other than issue branch as payee/drawee branch. If it is DD, system will not allow issue on own branch.)

20. After entering the „Pay Branch‟ code, please press the Tab key. This will fill

in the name of the branch in the „Pay Branch Desc‟ Field.

21. The applicant name will be automatically displayed.

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22.

Enter the beneficiary's name in the Field „Beneficiary Name‟.

23. Field „Charges Rec‟ select „Y: Yes‟ or „N:No‟ or „N/A‟ from the Drop Down Box.

(Select N/A: Not Applicable for AT PAR remittance)

24. PAN No is to be entered, wherever, the amount of DD to be issued exceeds Rs

50,000/-.

25. Click on Transmit button.

Complete the creation of Row.

26. A Row will be created on the earlier Screen „Multiple Remittances Batch

Screen‟.

27. After entering the particulars of all the DDs, click on the „Close‟ button.

28. The List of DDs to be issued will be displayed on the Screen. The „Status‟ will

be shown as Created, against each item.

29. After ensuring that the Batch total and Control total are equal, click on „Print

batch‟.

30. The Drafts will be printed in the Selected Draft Printer.

31. Click on Transmit.

32. The transaction will go to checker for authorisation. The checker has to

authorise the transaction in his terminal. A OK message is displayed on successful completion.

If the Draft Inventory is not available in the system, you will get a Response Message „5077: Record Not Found in Inventory‟ and the Status Column will show „Failed‟.

If you want to modify any transaction, select the transaction and click on „Modify Txn‟ button. Make the necessary changes and click on Transmit.

If a queue reference number is generated, the checker has to authorise the transaction in his terminal.

10.03. Payment of DD by Cash:

Steps

Description

Screen No

1

Payment of Demand Draft by cash

020072

2

Authorisation

Queue (Ref 14.01)

Menu Navigation:

1.Click on Inland (Rupee) Remittance Payment Other Remittances Cash

2. You will get the Screen No 020072: G/L: DD/ BC/ GC Presentation for Cash.

The Same Screen can be used for both Payment and Cancellation.

3. In the Field „Instrument Amount‟ fill in the DD Amount.

4. In the Field „Issue Date‟, enter the date of the DD in „dd/mm/yyyy‟ format.

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5. In the Field „Instrument Type‟, select „2. Demand Draft‟ from the Drop Down Box.

6. In the Field „Prefix‟, enter the Prefix (4 digit No) of the DD being paid, as

printed on the DD.

7. In the Field „Instrument number‟, enter the Serial No. of the DD being paid,

which is available on the DD.

8. In the Field „Issue Bank‟ fill in „0‟ for SBI.

9. In the Field „Issue Branch‟, enter the Code of the branch, which had issued the DD.

10.

In the Field „Rec Advice‟, select „N‟ or „Y‟ from the Drop Down Box.

11.

If the „Rec Advice‟ has been set to „Y‟, enter the date of Receipt of Advice in

the Field „Adv Receive Date‟.

12. In the Field „Beneficiary Name‟, enter the name of the beneficiary as appearing on the DD.

13. In the Field „Cancellation‟, select „No‟ from the Drop Down Box,

For Cancellation of DD issued by the branch, the „Cancellation‟ Field should be set to Yes.

14. The „encryption Reqd flag‟ is to be set to „No‟, if the DD is hand-written;

otherwise, if it is printed, it can be set to „Yes‟.

15. The revalidated Field should be set to „Yes‟, if the DD being paid is a Stale DD

(more than 6 months old), revalidated subsequently. Otherwise, if it is a fresh DD, the Field should be set to „No‟.

16. If „Revalidated‟ Field has been set to „Yes‟, then enter the date of revalidation

in the Field „Reval Date‟.

17.

Enter brief particulars of the transaction in the „Statement Narrative‟.

18.

If the transaction is cancellation of DD, click on Commission button, which will take

you to a new Screen for calculation of commission charges for cancellation of DD.

19. Do not fill in the other Fields.

20. Click on Transmit.

21. The Cash Drawer will be populated, If the transaction amount is within the

passing Power of the user. If the transaction amount is more than the passing power of the user then the transaction will be submitted for checker for authorisation. After authorisation the transaction will go back to the Maker.

22. Enter the amount/ denomination of the cash being paid in the respective

columns.

23. Click on Transmit button.

An OK message is displayed indicating successful completion.

Note: Branch will receive daily a report on Draft (both SBI and associate listed separately) paid containing all particulars of draft paid on each day.

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10.04. Issuance of a Duplicate DD:

Steps

Description

Screen No

1

Remittances Status Change

021026

2

Issue Duplicate DD

021019

3

Authorisation

Queue (Ref 14.01)

This menu is applicable for the DDs issued in Core only.

Step 1:

Click on Inland (Rupee) Remittance Status Change Other Remittances

In the Field „Institution‟, 3

In the Field „Remittances Type‟: 2. Demand Draft

In the Field „Instrument Prefix‟: type prefix

In the Field „Instrument Number‟: feed in the instrument number

In the Field „Issue Date‟: type the instrument date (dd/mm/yyyy)

In the Field „Changed status to‟: 3. Lost

Transmit

An OK message will be displayed at the left hand bottom corner of the screen.

Step 2:

Menu Navigation:

Inland (Rupee) Remittance Issue Single Remittance DD, BC, GC

You are taken to Screen SCR: 021019 Remittance Prompt Screen.

In the Field „Date‟, enter the original date of receipt of funds, while issuing the original DD/ BC.

In the Field „Institution‟, retain the default code „3‟ for SBI.

In the Field „Journal Number‟, key in the Journal that was generated while receiving funds for issuance of original DD/ BC. This would be noted on the voucher. It can also be enquired from the system.

In the Field „Instrument Type‟, select the appropriate instrument that has to be issued, viz., 2. Demand Draft‟ from the Drop Down Box

Note: There should be a record existing with input values a DD should have already been issued on that date having the specific Journal number.

Click on Transmit.

You are taken to Screen SCR: 021018 G/L: BC/DD/GC Issuance.

The Field „Intermediate A/c No‟ is already populated. The number will be 98524<5-digit Branch Code><Check Digit>

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Field „Withdrawal Amount‟: the amount of the DD, for which a duplicate is being issued, is already available (notice that the entry is masked and cannot be changed).

Fields „Instrument Trace No‟ and „Journal Date‟ are already picked up by the system.

Field „Prefix‟: enter the Prefix as printed on the new instrument.

Field „Instrument Number‟: enter the serial number of the new DD being issued.

The Fields „Original Prefix‟ and „Original Instrument Number‟ are defaulted by the system, based on the Journal Number already input.

Field „Cheque Type‟: ensure that the correct Remittance type viz., Demand Draft in this case, is picked up.

Set the Duplicate Flag to „Y – Yes‟.

Set the Revalidate Flag to „N – No‟.

Set the Indemnity Rec Flag to „Y‟ or „N‟ as the case may be.

Set the Charges Rec Flag to „Y‟.

Please note to collect the Charges separately.

Enter the applicant name and beneficiary's name in the respective fields, which are mandatory.

PAN No is to be entered, wherever, the amount of DD to be issued exceeds

Rs.50,000/-.

The „Print‟ button will be deactivated once the User selects the „Duplicate‟ field as “YES”.

Note: Duplicate draft issued should only be handwritten.

Click on Transmit button.

An OK message will be displayed at the left hand bottom corner of the screen.

10.05. Cancellation of DD (Issued after Migration):

1. The Draft is issued after migration of the branch to Core.

2. Menu Navigation: Inland (Rupee) remittance Payment menu Other Remittances Cash

You will get the Screen No 020072: G/L: DD/ BC/ GC Presentation for Cash.

The Same Screen can be used for both Payment and Cancellation.

Enter the Draft details:

In the issue branch, give your branch code. In the pay branch give other branch code.

3. In the Field „Instrument Amount‟ fill in the DD Amount.

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4.

In the Field „Issue Date‟, enter the date of the DD in „dd/mm/yyyy‟ format.

5. In the Field „Instrument Type‟, select „2. Demand Draft‟ from the Drop Down Box.

6. In the Field „Prefix‟, enter the Prefix (4 digit No) of the DD being paid, as printed on the DD.

7. Field „Instrument number‟: enter the Serial No. of the DD being paid, which is

available on the DD.

8. Field „Issue Bank‟: fill in „0‟ for SBI.

9. Field „Issue Branch‟: enter your Branch Code (ie., the branch which had issued

the DD).

10. Field „Pay Bank‟: fill in „0‟ for SBI.

11. Field „Pay branch‟: enter the code of the branch on which the Draft had been

issued.

12.

Field „Cancellation‟: select „Y:Yes‟ from the Drop Down Box,

13.

Field „Rec Advice‟: select „N: No‟ from the Drop Down Box.

14.

If the „Rec Advice‟ has been set to „Y‟, enter the date of Receipt of Advice in

the Field „Adv Receive Date‟.

15. The „encryption Reqd flag‟ is to be set to „No‟.

16. The Field „Revalidated‟ should be set to „N: No‟. If the DD being paid is a Stale

DD (more than 6 months old), revalidated subsequently, choose „Y:Yes‟.

17. Field „Revalidation date‟: leave it blank. If „Revalidated‟ Field has been set to

„Yes‟, then enter the date of revalidation in the Field „Reval Date‟.

18. RD recon flag has to be „No‟.

19. Field Deposit Account Number: enter the Account Number of the Deposit account to which the DD is being credited.

20. In the Field „Beneficiary Name‟, enter the name of the beneficiary as appearing on the DD.

21.

Enter brief particulars of the transaction in the „Statement Narrative‟.

22.

For calculating the commission to be charged on cancellation of DD, click on

Commission button, which will take you to a new Screen for calculation of commission charges for cancellation of DD.

23. Click on „Transmit‟.

Note: Cancellation can be made only by Cash or Transfer to deposit account.

10.06. Cancellation of DD (Issued Prior to Migration):

This is also applicable to DDs issued more than 6 months ago but less than one year.

1. The Draft is issued prior to migration of the branch to Core.

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2. Menu Navigation: Inland (Rupee) remittance Payment menu Other Remittances Transfer

You will get the Screen No 021073: G/L: NPB DD/ BC/ GC Deposit.

The Same Screen can be used for both Payment and Cancellation.

Enter the Draft details:

3. In the Field „Instrument Amount‟ fill in the DD Amount.

4. In the Field „Issue Date‟, enter the date of the DD in „dd/mm/yyyy‟ format.

5. In the Field „Instrument Type‟, select „2. Demand Draft‟ from the Drop Down

Box.

6. In the Field „Prefix‟, enter the Prefix (4 digit No) of the DD being paid, as printed on the DD.

7. In the Field „Instrument number‟, enter the Serial No. of the DD being paid,

which is available on the DD.

8. In the Field „Issue Bank‟ fill in „0‟ for SBI.

9. In the Field „Issue Branch‟, enter your Branch Code (ie., the branch which had

issued the DD).

10. In the Field „Pay Bank‟ fill in „0‟ for SBI.

11. In the Field „Pay branch‟: enter the code of the branch on which the Draft had

been issued.

12.

In the Field „Cancellation‟, select „Y:Yes‟ from the Drop Down Box,

13.

In the Field „Rec Advice‟, select „N: No‟ from the Drop Down Box.

14.

If the „Rec Advice‟ has been set to „Y‟, enter the date of Receipt of Advice in

the Field „Adv Receive Date‟.

15. The „encryption Reqd flag‟ is to be set to „No‟.

16. The revalidated Field should be set to „Y:Yes‟., if the DD being paid is a Stale

DD (more than 6 months old), revalidated subsequently. Otherwise, if it is a fresh

DD, the Field should be set to „N:No‟.

17. If „Revalidated‟ Field has been set to „Yes‟, then enter the date of revalidation

in the Field „Reval Date‟.

18. RD recon flag has to be „No‟.

19. Field Deposit Account Number: enter the Account Number of the Deposit account to which the DD is being credited.

20. In the Field „Beneficiary Name‟, enter the name of the beneficiary as appearing on the DD.

21. Enter brief particulars of the transaction in the „Statement Narrative‟.

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22.

For calculating the commission to be charged on cancellation of DD, click on

Commission button, which will take you to a new Screen for calculation of commission charges for cancellation of DD.

23. Click on „Transmit‟.

Note: Cancellation can be made only by Cash or Transfer to deposit account.

10.07. Issue of BC against transfer of funds from a Deposit Account:

Steps

Description

Screen No

1

Receipt of Funds

021031

2

Issue of BC

021019

Menu Navigation:

Stage 1: Receipt of Funds

1: Click on

Inland Rupee Remittance Receipt of FundsTransfer from Deposit Account

2. You will get Screen No SCR:021031 „G/L: Transfer From Deposit Account‟.

3. Field 'From Deposit Account': fill in the Deposit Account from which funds are to

be transferred.

4. In the Field 'Amount', fill in the Amount for which BC is to be issued. As you enter the amount, you will notice that the same amount is automatically entered in the Fields „Amount‟ (beneath To G/L Account) and „Base Currency Amount‟.

5. Field 'To G/L Account': '0' is displayed by default. Please do not alter it.

6. In the Field 'Remittance Type‟ select the appropriate type of Remittance viz.,

1.

Bankers' Cheque

7.

Field 'Statement Narrative': enter brief particulars of the transaction.

8. Field 'RBI Remittance Scheme‟: click on the downward arrow to open the Drop Down Box and select 'No'. (It is defaulted to “NO”)

9. Remaining Fields need not be filled in, while some of the Fields are masked by

the system.

10. Click on „Commission‟ button.

(Please note that Commission must first be calculated, before clicking on Transmit.)

You are taken to the Screen No 000419 Fee Enquiry Screen; wherein the charges to be recovered for issue of BC will be calculated by the system.

The Field 'Remittance Type' displays Bankers Cheque.

11. The Field 'Segment' has a Drop Down Box, where the segment is displayed as

'Personal'. Ensure it is correct and change, if necessary to „2. C&I, SIB, AGL‟.

12. Field „Amount‟: the amount of the BC is already populated by the system.

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13.

Click on „Transmit‟.

14. The charges will be shown in the Fields „Charge‟ and „Total Charge‟.

The amount for which the BC is to be issued will be displayed in Field 'Calculated Total Amount'.

15. Click on „Return Charge‟ button. The Total Charge will be taken by the system

into the „Commission‟ Field of the earlier Screen.

16.

Click on „Close‟ button to close the Commission Calculator.

17.

You will be taken back to the original Screen 021031.

Notice that the Field „Base Currency Amount‟ now includes the Commission amount.

18.

Here you may alter/ amend the Commission amount, if required.

19.

Now Click on „Transmit‟.

You will get an OK message with the Journal No (e.g. 000457631).

20. Please note this number on the voucher.

21. Click on Close button to close the Screen.

Stage 2: Issue of BC

1. Click on Inland (Rupee) Remittance Issue Single Remittance - DD, BC, GC.

2. You will be taken to Screen No 021019 Remittance Prompt Screen.

3. Fill in the date in the dd/mm/yyyy format in the Date Field.

(the date is the date of receipt of funds, i.e., you can issue a BC any day for the funds received earlier.)

4. The Field „Institution Code‟ displays the number „3‟. Do not change this.

5. In the Field „Journal number‟, enter the Journal Number, which was generated

in the earlier step (Receipt of Funds) and has been noted on the voucher.

6.

In the Field „Cheque type‟ select „1. Bankers' Cheque‟ from the Drop Down Menu

7.

Click on Transmit.

You will be taken to Screen 021018 G/L BC/ DD/ GC Issuance.

Values, which are already fed into the system, will be automatically picked up by the system and populated in the respective Fields.

The Field 'Intermediate A/c', displays an account number „98516<branch code><check digit>‟ (e.g. 9851641295 for branch code „4129‟). Please do not alter it. The Field cannot be altered, as it is a masked field.)

The Fields „Withdrawal Amount‟ and „Draft Amount‟ are already masked, and indicate the amount of BC.

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The Fields 'Applicant name', be populated.

The Fields 'Pay Bank', 'Pay Branch' and 'Pay Branch Desc' will be blanked for BC.

8. Fill in the Prefix of the BC.

9. Fill in the Field 'Instrument No From' with the instrument number of the BC to be

'Instrument Trace No' and 'Journal Date' will already

issued. The Field 'Instrument No To' need not be filled in as we are issuing only 1 BC.

10. In the Field „Beneficiary name‟ fill in the Name of the Beneficiary, as this is

mandatory.

11. PAN No is to be entered, wherever, the amount of BC to be issued exceeds Rs

50,000/-.

12. Set the 'Duplicate', 'Revalidate', 'Received NPA' and „Indemnity Rec‟ Fields to

'No'. (Default)

13. Set the Field 'Charges Rec' to Yes. For AT PAR BC select “N/A: Not Applicable”

14. In the Field 'Sub Category' select “ 5. Normal BC or 6.DCR for deposit at call”.

Applicant Add 1, Applicant Add 2, Beneficiary Add 1, Beneficiary Add 2 are optional fields.

The Fields „Original Prefix‟ and Original Instrument No‟ need not be filled in as they are used for issuing duplicate remittances.

If the banker Cheque is to be printed on a Continuous Stationery click on “PRINT” button and select the Printer.

15. Click on Transmit button.

This will reverse the entry from the Intermediate System suspense BC to be issued account.

16. If the transaction amount is within the passing Power of the User, a OK message is displayed. Otherwise the transaction will be submitted for checker for authorisation. The checker has to authorise the transaction in his terminal and OK message is displayed.

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10.08. Payment of BC to Deposit Account:

Steps

Description

Screen No

1

Payment of BC

021073

2

Authorisation

Queue (Ref 14.01)

Menu Navigation:

1: Click on

Inland (Rupee) Remittance Payment Other Remittances DD, BC, GC To Deposit Ac

2.

You will get the Screen No 021073: G/L NPB: DD BC GC Deposit.

3.

Field 'Instrument Amount‟: fill in the amount of the Instrument (BC).

Notice

that the Fields „Amount‟ and „Base Currency Amount‟ are automatically filled up

by the system.

4.

Field 'Issue Date': enter the date of issue of BC in dd/mm/yyyy format.

5.

Field 'Instrument Type': select „1. Bankers Cheque‟ from the Drop Down Box.

6.

Field 'Issue Bank': enter „3‟ for SBI.

7.

Field 'Issue Branch': enter the Code of the branch, which had issued the BC.

8.

Field 'Deposit Account No': enter the account number to which the BC is being

credited.

9. Field 'Beneficiary Name': enter the name of the beneficiary as appearing on the

BC.

10. Field 'Prefix': enter the Prefix of the BC being paid. For Migrated bankers cheque the prefix is BCxxxxx (BC followed by 5 digit Branch code)

11.

Field 'Instrument number': enter the BC No.

12.

Field 'Rec Advice': select „N: No‟ from the Drop Down Box.

13.

Field 'Cancellation': select No from the Drop Down Box.

For Cancellation of BC issued by the branch, this Field should be set to 'Y'.

14. Field 'Pay Branch': enter the code of the branch where BC is being paid.

15. Field 'Pay Bank': enter '0'.

16.The „encryption Reqd‟ flag is to be set to „No‟, as BCs are not machine-printed, but hand-written.

The Fields 'DD Key' and 'Serial No' need not be filled

17. The „revalidated‟ Field should be set to „Yes‟, if the BC being paid is a stale

BC, revalidated subsequently. Otherwise the Field should be set to „No‟.

18. If „RevalidatedField has been set to 'Yes', then enter the date of revalidation

in the Field „Reval Date‟.

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19.

Enter brief particulars of the transaction in the Field „Statement Narrative‟.

20. Other Fields need not be filled in.

21. Click on Transmit.

The transaction will be submitted for checker for authorisation. The checker has to authorise the transaction in his terminal and OK message will be displayed at the left hand bottom portion of the Screen.

10.09. Cancellation of BC:

Steps

Description

Screen No

1

Payment of BC by cancellation

021073

2

Authorisation

Queue (Ref 14.01)

Menu Navigation:

1.Inland Remittance Payment Other Remittances DD, BC, GC To Deposit A/c.

2. The Screen 0021073 „G/L: NPB DD/ BC GC‟ is displayed.

3. Field 'Instrument Amount': enter the amount of the BC.

Notice that the Fields „Amount‟ and „Base Currency Amount‟ are automatically filled up by the system.

4.

Field 'Issue date': enter the Date of issue of BC.

5.

Field 'Instrument Type': select „1. Bankers' Cheque‟ from the Drop Down Box.

6.

Field „Issue Bank‟: input „3‟ for SBI.

7.

Field „Issue branch‟: enter the Branch Clearing Number of the branch that has

issued the BC.

8. Field 'Deposit Account - Account number': enter the account number to which credit is being passed.

9. Field „Beneficiary Name‟: enter the name of the Beneficiary as printed on the

BC.

10. Field „Prefix‟: enter the Prefix as printed on the BC. For Migrated Bankers cheque the prefix is BCxxxxx (BC followed by 5 digit Branch code)

11.

Field 'Instrument No': enter the number of BC as printed on the instrument.

12.

Field 'Rec Advice': select „N: No‟ from the Drop Down Box.

13.

Set the Cancellation Flag to „Y:Yes‟ from the Drop Down Box.

14.

Field 'Pay Branch': enter the code of the branch where BC is being paid.

15.

Field 'Pay Bank': enter '3'.

16.

The encryption Reqd flag is to be set to „Yes‟, if the BC being paid is printed

on continuous stationery. In such cases, the Fields 'DD Key' and 'Serial No‟ have to be populated.

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17.

The „revalidated‟ Field should be set to „Yes‟, if the BC being paid is a stale

BC, revalidated subsequently. Otherwise the Field should be set to „No‟.

18. If „RevalidatedField has been set to 'Yes', then enter the date of revalidation

in the Field „Reval Date‟.

19. Field „Statement Narrative‟: enter brief particulars of the transaction.

20. Click on „Commission‟ button to calculate the Commission to be collected for

cancelling the BC.

You are taken to the Screen No 000419 Fee Enquiry Screen; wherein the charges to be recovered for issue of BC will be calculated by the system.

Field 'Remittance Type' displays Bankers Cheque (notice that the entry is masked and cannot be altered).

Field „Amount‟: the amount of the BC is already populated by the system.

The Field „Action‟, displays „2.Cancel‟ (notice that the entry is masked and cannot be altered).

21. The Field 'Branch' has a Drop Down Box, from which, select either „1. Regular

or 2. PBB‟, as the case maybe.

22. The Field 'Segment' has a Drop Down Box, where the segment is displayed as

'Personal'. Ensure it is correct and change, if necessary to 2. C&I, SIB, AGL.

23. Click on „Transmit‟.

The charges will be shown in the Fields „Charge‟ and „Total Charge‟.

24. Click on „Return Charge‟.

The Total Charge will be taken by the system into the „Commission‟ Field of the earlier Screen.

25. Now click on Close button to close the Fee Enquiry Screen.

You will be taken back to the original Screen 021031.

Field „Base Currency Amount‟ now excludes the Commission amount.

26. Now Click on Transmit.

An OK Message is displayed.

Note: Status of „BC‟ should be „Issued‟.

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10.10. Revalidation of Banker‟s Cheque:

Issuance Of Revalidated BC:

Steps

Description

Screen No

1

Remittance Enquiry

020500

2

Issue of Revalidated BC

021019

Step 1:

Click on Inland (Rupee) Remittance Enquiries Other Remittances

In the Field „Issue Branch‟, key in your branch code.

In the Field „Remittance type‟, choose Banker‟s Cheque.

Select any combination for enquiry:

If you know the prefix and remittance number, please key in.

If it is a BC issued before migration date, then the prefix is BC04114 for branch code 04114. (i.e. BC+Branch code)

If you know the date of issue, you can key in the date (as dd/mm/yyyy) against „From date‟ and „To date‟.

Click on Search. Note the Journal No. and date of issue. Click on Close.

Step 2:

Click on Inland (Rupee) Remittance Issue Single Remittance BC, DD, GC

Please key in the Date, i.e. original date of issue, and the Journal number noted in Step 1. Choose Instrument type as Banker‟s Cheque.

Click on Transmit.

SCR: 021018 will open.

Repeat the Prefix (original prefix)

Against Instrument no. key in the original number of BC.

Against Revalidate, choose Y.

Against Charges Recovered, choose Y. (Please recover charges separately).

Against Applicant Name, key in the name of applicant.

Then click on Transmit.

You will see the OK message on the status bar.

Now you can enquire and see that the Expiry Date is changed. Against the column Revalidate, you will see the value 1.

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Step 3:

Payment Of Revalidated BC

Steps

Description

Screen No

1

Payment of BC (To Cash or To Transfer)

020072 or 021073

2

Authorisation

Queue (Ref 14.01)

Menu navigation: Inland (Rupee) Remittance Payment Other Remittances- DD, BC, GCCash or To deposit A/C.

For payment of Banker‟s Cheque through cash: SCR: 020072.

For payment through transfer to Deposit account: SCR:021073

Against Issue date, key in the original date of BC.

Against Revalidated, choose Yes and in the Field „Reval Date‟ key-in the date of revalidation, fill in the mandatory fields (blue)

Then click on Transmit.

10.11. IOI Inter-Office Instruments:

Introduction:

The concept, salient features and advantages of the new process are described below:

a) In the revised IOI process, all the three payment instruments viz., SBI Drafts, Banker's Cheques and Associate Bank Drafts shall be issued using a common platform and a single design security form. (Now, only Banker Cheques and Demand Drafts are issued)

b) The Single Window Operator (SWO) need not change the security forms for issuing different types of remittance products.

c) From the customer‟s perspective, all the three instruments with distinctive features of payment shall be available as hitherto.

d) From the Bank‟s operational perspective, the IOI Security form shall be a base security paper on continuous stationery using a unique running serial number. {Existing Dot Matrix printers being used for printing of demand Drafts can be used for printing of IOIs, with a different printing set-up.

e) Inventory (VPIS) shall be created in CBS by Central Stationery Department,Kolkata which shall then allocate IOI security form ranges to the respective branches. Branches shall receive IOI security forms from Regional Stationery Department/Circle Stationery Depot as hitherto and shall acknowledge receipt of the Security forms in CBS

f) IOIs issued on any branch can be paid by any branch in the country by debiting “IOI Account” subject to recovery of charges from the beneficiary as applicable to inter-city payments for Core Power for the respective

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segment. CBS is being suitably modified to facilitate recovery of charges for IOIs. Till such time, the charges will be recovered manually.

g) The process of issuance of IOI has been so designed that an IOI cannot be printed and delivered to the customer without passing the corresponding accounting entry, or updating the details at CDC. In other words, the process itself is expected to ensure that once the IOI is printed, there are no balances lying in “IOI TO BE ISSUED ACCOUNT”.

h) In the case of payment of an IOI at a branch, the data entry is limited to 4 fields only. The user shall have the comfort of verifying the issue details before authorising the payment of IOI. If security key (BIAK) entered by the user is invalid, the system shall not allow a bye-pass of the validation. This is an additional security feature of the new process.

New Security Form and Security Form Number:

The IOI security form shall be a base security form on continuous stationery using a Unique 12 digit running serial number without any Circle prefix. The first six digits of the serial nos. shall be printed on the MICR band in place of Account Number {base number or Short Account Number (SAN)} and the next six digits shall be printed in place of the present instrument number. The Instrument type / transaction code for IOI is „17‟ which is different from Drafts (16) and Banker's Cheques (12).

New General Ledger Account and Accounting Entries:

i. A new Branch General Ledger (BGL) Account titled as “IOI Account” has

been opened in all branches (Account Number 98602

).

ii. An intra-day BGL account “IOI to be Issued Account” (Account Number

) 98505

has also been opened in all Branches.

For issuing an IOI there are 2 stages, 1. Receipt of Funds and 2. Issue of IOI.

Funds have to be received, before a remittance can be made. Funds can be received either in Cash or through Transfer. After receipt of funds and before issue of remittance, funds will be parked in an Intermediate system suspense account (for e.g. 98505 - IOI to be issued A/c.).

10.12.

Issue of IOI (DD/ BC) against receipt of Cash:

Steps

Description

Screen No

1

Receipt of Fund Through Cash

020010

2

Issue of IOI

021019

3

Authorisation

Queue (Ref 14.01)

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Stage 1: Receipt of Funds

Menu Navigation:

1. Click on Inland Rupee Remittance Receipt of Funds G/L: Cash Deposit.

2. You will get Screen No 020010: „G/L Cash Deposit‟.

2. You will get Screen No 020010 : „G/L Cash Deposit‟. 3. In the Field „IOI

3. In the Field „IOI Flag:‟, click on the down arrow to open the Drop Down Box and select “Y:Yes” option.

4. In the Field „Remittance Type‟, click on the down arrow to open the Drop Down Box and select the appropriate type of Remittance viz., „1. IOI- Bankers Cheque‟ or „2. IOI-Demand Draft‟.

5. In the Field „Account Number‟, the default value will be displayed as 0. Please do not alter it.

6. In the Field „Amount‟, fill in the Amount for which DD/BC has to be issued. i.e. Remittance amount without Exchange/ Commission.

7. Once you move the cursor to the next field, the commission screen automatically pops up. Please choose Branch Type and Segment code. Click on Transmit, so that the commission is calculated which is appropriate to DD/ BC and taken to the main screen.

8. Applicant Name 1, Applicant Address 1, Beneficiary Name 1, Beneficiary Address 1 are all mandatory fields. Drawee Bank and Branch also need to be filled up. Press Tab to get Branch Description or use the Branch Search button provided.

9. Under Multiple/ File Upload, choose 1:Single.

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10. In

the

Field

transaction.

„Statement

Narrative‟,

enter

brief

particulars

of

the

11. In the field 'Override Cash Limit', click on the down arrow to open the Drop Down Box and select either Yes or No. Select the option Yes, when the customer is in the exempted category for production of PAN No. for remitting amount more than Rs.50, 000/-.

12. Remaining fields need not be filled in, while some of the fields are populated by the system itself.

13. If you wish to give any concession for commission, you can change the same.

14. Click on Transmit.

15. Please observe that the DD/BC amount and Commission are added and displayed in the Field „Base Currency Amount‟.

16. Now click on Transmit.

17. The Cash Drawer will be opened for you. Notice that the „Txn cash Amount‟ shows „DD+ Commission‟. Enter the amount of Cash Receipt in the Denom In / Amount In columns.

18. Click on Transmit.

19. You will get a OK message with a system-generated Journal No (e.g. O.K. Journal # 000155024), if the transaction amount is within the passing powers of the user.

20. If the amount exceeds the passing power of the user the transaction will go to checker for authorization. The checker has to authorise the transaction in his terminal. The journal No is generated at the checker‟s terminal in such cases.

21. Please note this Journal number on the voucher. This is important, as the Journal Number is the reference number while issuing the actual remittance.

22. Click on Close.

Note: The amount shall be credited to “IOI TO BE ISSUED ACCOUNT”. In case of any error committed in the funding transaction, it can be corrected by passing Correction Transaction if the error is noticed on the same day or by passing a reversal transaction on a subsequent day.

Stage 2: Issue of IOI (DD/BC):

1. Click on:

Inland (Rupee) Remittance Issue Single remittance - DD, BC, GC Remittance Issue: Prompt Screen

2. You will be taken to Screen No 021019 Remittance Prompt Screen.

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3. In the Field „Journal number‟, enter the Journal Number that was generated while receiving the funds, which you have noted on the voucher.

4.

Select the IOI Flag as “Y:Yes”.

5.

Select the instrument type as „1. IOI- Bankers Cheque” or “2. IOI - Demand Draft‟ from the Drop Down Menu.

This should be the same type for which funds have been received through earlier process viz., Receipt of Funds.

5.

Click on Transmit button.

6.

You will get the dialog box Local Inventory. The Prefix is auto-filled with “IOI”. Fill in the 12 digit Instrument No. of the Instrument to be issued. The dialog Box will be displayed only when the first Instrument of the day is being issued. For the subsequent issues, the continued Instrument No. will be automatically picked up by the system

7. Click on Transmit.

8. You will be taken to Screen 021018 Remittance Issue : DD/BC.

9. All relevant values will be picked up by the system in the respective fields. Field „Intermediate a/c‟ displays BGL A/c no 98585<5-digit Br Code><CheckDigit>, i.e. IOI to be Issued.

This is the intermediate instrument account from which the amount has to be debited. This is a read only field.

12.The Drawee Bank and Drawee Branch fields are picked up from the earlier screen.

13.After ensuring that the printer is on and the correct stationery forms have been loaded to the printer, click the „Print/Transmit‟ button . Regardless of whether the printing takes place correctly / fully / partially / not at all, the amount shall be credited to “IOI Account”. ”. No correction transaction is available for the issue transaction (since this is done by the system at the Print command).

The DD/BC will be printed in the selected Printer as continuous stationery.

14. „O.K.‟ Issued Successfully. Document has been sent to printer, Please verify.” message is displayed in the message bar, if the transaction amount is within the passing powers of the User.

15. If the amount exceeds the passing power of the user the transaction will go to checker for authorisation. The checker has to authorise the transaction in his terminal.

Note1: On clicking on the „Transmit‟ button, the following accounting entries will take place:

Debit: „IOI to be Issued‟ Account

Credit: „IOI Account‟(BGL No.98602BBBBBC).

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only when the transaction is transmitted. Branches have to ensure that the balance in the „IOI to be issued‟ Account is Zero at the end of the day.

10.13 Marking IOI as „Damaged‟:

If any instrument is not printed properly or damaged, it should be marked as damaged in the system. Only Vault teller can make the IOI as damaged in the system.

If the instrument is marked as DAMAGED, it should be reprinted on the same day.

1.

Menu Navigation: VPIS -> Marking DD/ BC/ IOI as damaged

2.

You will be taken to Screen No 033028: change Status prompt for Damaged Inventory.

3.

Select IOI Flag as “Y:Yes”.

4.

Select Remittance type as DD/BC as applicable.

5.

In the Field “Instrument Number:”, enter the 12 digit IOI Instrument Number.

6.

In the Field “Amount:”, enter the IOI instrument Amount.

7.

Select Inventory Category as “14:Inter Office Instruments”

8.

In the field “Issue Date:”, enter the IOI Issued Date.

9.

In the field “Inventory Sub Category:”, enter „01‟.

10.

In the field “Reason:”, enter the reason for damage.

11.

After verifying all the details given as above, Click “Transmit”.

10.14.

Reprint IOI:

After making the IOI as damaged, Teller can print the same with Reprint Option upon a new IOI Instrument, by using the same method as specified for “ISSUE OF IOI”. In addition to the above, three fields has to be added as follows:

1. Field “Prefix of Damaged Instrument”: enter “IOI”.

2. Field “Damaged Instrument No.”: enter the 12 digit damaged IO Instrument Number.

3. Select Reprint option as “Y:Yes”.

Then proceed with Print/Transmit Button.

10.15. Payment of IOI (by cash Cash/ by Transfer to deposit):

The Same Screen can be used for Payment/ Cancellation by cash, transfer to deposit account.

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Menu Navigation:

1. Click on Inland (Rupee) Remittance Payment Other Remittances- DD, BC, GC IOI Payment

2. You will get the Screen No 027300: IOI Prompt Screen

3. In the Field „Instrument No‟, fill in the 12 digit Instrument Number.

4. In the Field „Issue Date‟, enter the date of the Instrument in „dd/mm/yyyy‟ format.

5. In the Field „Serial No.‟, enter the Serial No. printed in the Instrument.

6. In the Field „BIAK Key‟, enter the BIAK Key printed in the Instrument.

7. Select the „Pay to :‟ option either as “01. To Cash” or “02. To Deposit” as applicable.

8. Click on Transmit.

9. A new screen will be displayed with all the particulars like Instrument amount, Issue Bank, Issue Branch, Drawee Bank, Drawee Branch, DD Key(BIAK Key) and Serial Number etc. for verification.

10. If the option given in the previous screen(Screen No.27300) in the Field “Pay to :” is “02:to Deposit A/c”, then in the present screen, in the Field “Deposit Account : Account Number”, enter the deposit account where the proceeds should be credited.

11. Click Transmit Button.

12. For the “payment by Cash” option, the Cash Drawer will be populated, If the transaction amount is within the passing Power of the user. If the transaction amount is more than the passing power of the user then the transaction will be submitted for checker for authorisation. After authorisation the transaction will go back to the Maker.

13. Enter the amount/ denomination of the cash being paid in the respective columns.

14. Click on Transmit button.

An OK message is displayed indicating successful completion.

10.16. Cancellation of IOI:

Cancellation of IOI is similar to PAYMENT OF IOI except that the cancellation Flag should be selected as “Y”.

10.17. Marking IOI as “LOST”:

Menu Navigation: Inland (Rupee) Remittance -> Status Change -> DD/BC/IOI

1. Select IOI Flag as “Y:Yes”.

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2.

Select Instrument either as “1.IOI-Bankers Cheque” or “2. IOI-Demand Draft” according to the type of instrument.

3. Field “Instrument No”: enter the 12-digit instrument number.

4. Field “Issue Date”: enter the date of Inter-Office Instrument.

5. Select the “Change Status to”: as “7:Lost”.

6. Field “Description”: enter the necessary particulars.

7. Click Transmit.

10.18. Issue of “Duplicate IOI”

Preconditions/ Notes:

1. All formalities like obtention of indemnity and/or non-payment advice etc., should be completed before issuing a duplicate.

2. Duplicate will be issued on continuous stationery only.

3. System will print the duplicate IOI with original number and original date.

4. System will print legend “DUPLICATE”.

5. Duplicate flag and Indemnity received flag should be changed to “Yes” before clicking on Print/Transmit button.

Menu Navigation:

1. Inland (Rupee) Remittance Issue Remittance Issue: Prompt

Click on:

Screen

2. You will be taken to Screen No 021019 Remittance Prompt Screen.

3. In the Field „Journal number‟, enter the Journal Number that was generated while receiving the funds, which you have noted on the voucher.

4. Select the IOI Flag as “Y:Yes”.

5. Select the instrument type as „1. IOI- Bankers Cheque” or “2. IOI - Demand Draft‟ from the Drop Down Menu.

This should be the same type for which funds have been received through earlier process viz., Receipt of Funds.

6. Click on Transmit button.

7. You will be taken to Screen 021018 Remittance Issue : DD/BC

8. All relevant values will be picked up by the system in the respective fields.

9. Verify the number in the Field “Original Instrument No.” should be the same as that of the old Instrument for which we are going to take a duplicate.

10.In the Field “Instrument No. from”, enter the 12 digit Instrument No. of the new Instrument used for printing the duplicate of old Instrument.

11.Select the field “Duplicate :” as “Y:Yes”.

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12.Select the field “Indemnity Rec.” as “Y:Yes”.

13.Click on Transmit.

14. After ensuring that the printer is on and the correct stationery forms have been loaded to the printer, click the „Print/Transmit‟ button. Regardless of whether the printing takes place correctly/ fully/ partially/ not at all, the amount shall be credited to “IOI Account”. ”. No correction transaction is available for the issue transaction (since this is done by the system at the Print command).

The DD/BC will be printed in the selected Printer as continuous stationery, with the details of duplicate Instrument having the legend as “DUPLICATE”.

Document has been sent to printer, Please verify.”

message is displayed in the message bar, if the transaction amount is within

the passing powers of the User.

16. If the amount exceeds the passing power of the user the transaction will go to checker for authorisation. The checker has to authorise the transaction in his terminal.

15.“O.K. Issued Successfully.

10.19. Revalidation of IOI

Revalidation of IOI is same as Issue of IOI, with the following modifications.

1. Inland (Rupee) Remittance Issue Remittance Issue : Prompt

Click on:

Screen

2. You will be taken to Screen No 021019 Remittance Prompt Screen.

3. In the Field „Journal number‟, enter the Journal Number that was generated while receiving the funds, which you have noted on the voucher.

4. Select the IOI Flag as “Y:Yes”.

5. Select the instrument type as „1. IOI- Bankers Cheque” or “2. IOI - Demand Draft‟ from the Drop Down Menu.

This should be the same type for which funds have been received through earlier process viz., Receipt of Funds.

6. Click on Transmit button.

7. You will be taken to Screen 021018 Remittance Issue : DD/BC

8. All relevant values will be picked up by the system in the respective fields.

9. Verify the number in the Field “Original Instrument No.” should be the same as that of the Instrument which is to be revalidated.

10.In the Field “Instrument No. from”, enter the same 12 digit Instrument No. of the Instrument which is to be revalidated.

11.Select the field “Revalidate” as “Y:Yes”.

12.Click on “Print/Transmit” Button.

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You will see the OK message on the status bar.

Now you can enquire and see that the Expiry Date is changed. Against the column Revalidate, you will see the value 1.

10.20. Changing the Status of a Remittance Instrument:

Steps

Description

Screen No

1

Enquire Remittance Status

021026

Menu Navigation:

Inland Remittance Status Change DD/BC (SCR:021026)

Purpose: This is used to change the status of an instrument

Function: select as Create

In the Field „Instrument Type‟, select appropriate instrument type from the list, viz. BC/DD etc.

Field „Instrument Prefix‟: key in the Prefix, as printed on instrument.

Field „Instrument Number‟: key in the Start No. and End No. of the instrument(s).

Field „Issue Date‟: key in the Date of issue of the instrument.

Field „Charge Status‟: select appropriate status.

Enter the statement narrative (The user can enter the circular reference No.)

Click Transmit.

The transaction will be submitted for authorisation and the checker authorise the transaction.

Note: 1.The New status being defined is dependent on the original status of the instrument.

2. The „Issued‟ status of a BC can be changed to „Lost‟ and reverted back to

„Issued‟, but this may not hold true in case of a DD.

3. As per new promotion dated 14/04/07, in the Status Change screen system will allow following changes only:-

(a)

From Issued status to Stop status.

(b)

From Stop status to Issued Status

(c)

From Issued status to Cancelled.

(d)

From To Be Issued Status to 10:Manually Changed status.

Status 10:Manually Changed is a new status which is added in the drop down

Note: The above steps may be used for enquiring the lost instruments by selecting the function as “Enquiry”.

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10.21.

To report a Lost Remittance Instrument DD/ BC:

Steps

Description

Screen No

1

Lost Reporting of Remittance

020412

Menu Navigation:

Inland Remittance Status Change Lost Reporting (SCR:020412)

1.

In the field „Function‟ select the appropriate option from the dropdown viz. Create, Amend, Delete and Enquire.(The option for Amend/Delete for lost reporting will be available only to Branch which has marked the VPIS as lost in the system under screen 20412)

2.

In the Field „Instrument Type, select the appropriate instrument from the list.

4.

In

the

Field „Instrument Prefix‟, input the prefix as printed on the

instrument.

5.

In the Field „Starting No‟, input the „Starting No‟ of the inventory lost.

6.

In the Field „End No, input the „Ending No‟ of the inventory lost‟.

7.

In the Field „Statement Narrative‟, input the Comment.

As per new promotion 04/08/07, Inland (Rupee) Remittance > Status Change > Lost Reporting menu has been moved to VPIS menu and changed as "VPIS > Lost Reporting.

10.22. Correction:

This menu can be used for reversing the entries put through on the same day. This is available as sub menu. The user has to key in all the relevant particulars including the TRACE NO. of the original transaction, which is to be reversed. It must be the replica of the original transaction. The Trace No. can be found from the Transaction enquiry.

Please Note that the user has to put through the correct transaction after reversing the erroneous entry.

Note: There is separate sub menu for Receipt of Funds, Issue Transaction, Payment of Other remittance and Payment of TT.

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10.23. Enquiries:

10.23.01 Enquiry of a Remittance Transaction:

Steps

Description

Screen No

1

Enquire Remittance

020500

In case you have to enquire on a Remittance Transaction, say for finding out Journal Number etc:

Click on Inland Rupee Remittances Enquiries Other Remittances

You are taken to the Screen Scr:020500 Remittance Enquiry.

Field „Institution Code‟ displays 3 by default. Do not change this.

Field „Issue Branch‟, key in your Branch Code.

Field „Remittance Type‟ select the appropriate type of Remittance from the Drop Down box e.g., „2. Demand Draft‟. The other options are 1. Bankers Cheque and 3. Gift Cheque.

Select any combination for enquiry:

i) Issued „From Date‟ and „To Date‟ combination.

OR

ii) Prefix and Instrument No. combination.

OR

iii) „Status‟: select one of the options given in the Drop Down Box. „00. To be issued‟, „01. Issued‟, „02. Paid‟, „03. Cancelled‟, ‟04. Stop‟, „05. Refunded‟, „06. Archived‟, „07. Lost‟ „ 09. Funds Returned‟.

OR

iv) „From Amount‟ and „To Amount‟ combination.

Click on „Search‟ button.

A list of transactions matching the selection criteria is displayed.

As only 5 transactions are displayed, click on „More‟ button, if necessary.

There is a separate enquiry options for STEPS (refer 10.17.04) and Telegraphic Transfers.

There is also an enquiry for lost instruments (SCR: 020418)

10.23.02 Travelers Cheque Enquiry:

Steps

Description

Screen No

1

Travelers Cheque Enquiry

020800

This menu has been provided to enquire the status of all the Travellers Cheque issued/ paid by the Branch.

1. Menu Navigation: Inland (Rupee) RemittanceEnquiries Travellers Cheque

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2.

You will get the Screen No 020800 Travelers Cheque Enquiry Screen

3. The „Institution No.‟ is defaulted to 3, as for SBI Institution code is always „3‟.

4. In the Field „Issue Branch‟ key in the Branch Code.

5. In the field „Status‟ select the appropriate option from the Dropdown for e.g.

00: To be issued, 01:Issued etc.

6. To narrow down the search any one of the filters can be used viz. „From date‟,

„To date or „Prefix no‟. & „T.C no‟. or „From amount – To Amount‟.

Click on Transmit.

10.23.03 STEPS Enquiry e-Realisation:

Steps

Description

Screen No

1

STEPS Enquiry-eRealisation

009581

This menu enables us to enquire on all the e-Realisation entries of the Branch.

1. Menu Navigation: Inland (Rupee) RemittanceEnquiries Steps Enquiry

e-Realisation

2.

You will get the screen E-Realisation Enquiry.

3.

In the Field „Branch no.‟ key in the Branch Code.

4.

Select the „Message Status‟ from the dropdown for e.g. 0: All, 1: (IN) Posted to

Account etc.

5. Some filters have been provided viz. Tran Date, Reference No. and Coll. Sch.

No. to narrow down the search

Click on Transmit.

10.23.04 RBI SEFT Enquiry:

Steps

Description

Screen No

1

RBI SEFT Enquiry

009586

This menu has been provided to enquire all the RBI SEFT entries of the Branch.

1. Menu Navigation: Inland (Rupee) RemittanceEnquiries Steps Enquiry

RBI SEFT

2. You will get the screen „SEFT Enquiry‟.

3. In the Field „Branch no.‟ key in the Branch Code.

4. Select the „Message Status‟ from the dropdown for e.g. 0: All, 1: (IN) Posted to

Account etc.

5 Some filters have been provided viz. Tran Date, Reference No. to narrow down the search.

Click on Transmit.

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10.23.05

Fee Enquiry

This feature is useful for enquiring on Commission to be charged for a particular type of Remittance.

Steps

Description

Screen No

1

Fee Enquiry of Remittance

000419

Menu Navigation:

Inland (Rupee) Remittance Enquiries Fee Enquiry

You are taken to the Screen 000419 Fee Enquiry screen.

1. In the Field „Remittance Type, select the appropriate remittance e.g., „2. Demand Draft‟ from the Drop Down Menu.

2. In the Field „Segment‟, select either „1. Personal‟ or „2. C&I, SIB, AGL‟.

3. In the Field „Branch‟, select either „1. Regular‟ or „2. PBB‟.

4. In the Field „Action, select either „1. Issue‟, „2. Cancel‟ „3.Duplicate‟ or

„4.Revalidate‟.

5. In the Field „Amount‟, key in the amount for which the Remittance has to be issued.

Click on Transmit.

The Fields „Charge‟, „Rebate‟ and „Total Commission‟ will be populated.

10.24. Schedule 55 Reversing Credits Drafts Account:

The functionality of Sch 55 generation with respect to reversal of wrong SBI Drafts payment has been introduced in the B@ncs24 version 1.2. The need for this arises when a Draft Paid has to be reversed, either due to wrong entry of Draft amount or Draft date.

In Drafts Account, there are 5 types of schedules:

Sch 52

Sch 55

Sch 62

Sch 63

Sch 65

Drafts Issued

Reversal

Drafts

Paid

Drafts

paid

Reversal

credits

with advice

without advice

debit

Procedure to be followed for reversing Wrong Draft Payment:

Important: This procedure is not to be used for entries passed on the same day. Instead, the „Correction‟ option should be used for same day reversal.

Note: This procedure is applicable only for Drafts paid in Core.

Case I: In case the Draft was paid by Transfer to Credit of Customer Account:

01. Debit: Customer‟s account with wrong draft amount &

Credit: „98598<BBBBB><C>‟;

(where „BBBBB‟ is the 5-digit branch code & „C‟ is the Check Digit.

02. Use the Menu: Branch accounting Transfers Deposit to GL

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03.

Screen SCR: 021031 is displayed.

04. Enter the data and „Transmit‟.

05. A

Message

box

pops

up,

SYS00000000000000128).

giving

the

reference

number

(eg:

06. Note down the Reference number.

07. Now go to the Menu: Inland remittance Corrections Payment other remittance Sch 55 Generation.

08. Screen \\SCR: SCR: 028045 Schd 55 Reversal Txn is displayed.

09. Enter the particulars of the draft wrongly paid (to be reversed). In this Screen, enter the details as entered earlier (original entry). This transaction reverses the original entry.

Field „Amount‟: enter the Amount as entered in the original transaction.

Field „Draft No‟: enter the Draft Number as entered earlier.

Field „Draft Prefix‟: enter the prefix of the Draft paid, as entered earlier.

Field „Issue Date‟: enter the Draft issue date, as entered earlier.

Field „Txn Description‟: this is a text field, wherein the details of the transaction can be entered.

Enter the Reference No generated earlier.

Click on „Transmit‟.

10. Recon Sequence Number will appear in a Message Box. Click on OK.

11. A „OK” message will appear in the status bar.

12. The system automatically debits 98598<BBBBB><C> and credits Draft paid account 98630<BBBBB><C>.

13. Pay the draft with correct particulars/ amount and credit the amount to

Now the customer account will reflect the correct

Customer‟s account. position.

Case II: In case the wrong draft entry was paid by Cash/ Clearing:

01. Recover/ pay the excess/ short amount of wrong draft and credit/ debit the same to Sys Susp (misc batch diff) account (98521<BBBBB><C>).

02. Debit: 98521<BBBBB><C> &

Credit: 98598<BBBBB><C> for the draft amount paid earlier erroneously.

03. Use the Menu: Branch Accounting Transfers Intra Branch

04. Screen SCR: 020045 „G/L: Fund Transfer‟ appears.

05. Enter the data.

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06.

In some cases, Supervisory override will be required. Please give Supervisor Userid, password and click „Local Supervisor‟.

07. A

Message

box

pops

up,

SYS00000000000000128).

giving

the

Reference

number

(eg:

08. Note down the reference number.

09. Now go to the Menu: Inland remittance Corrections Payment other remittance Sch 55 Generation.

10. Screen \\SCR: SCR: 028045 Schd 55 Reversal Txn is displayed.

11. Enter the particulars of the draft wrongly paid (to be reversed). In this Screen, enter the details as entered earlier (original entry). This transaction reverses the original entry.

Field „Amount‟: enter the Amount as entered in the original transaction.

Field „Draft No‟: enter the Draft Number as entered earlier.

Field „Draft Prefix‟: enter the prefix of the Draft paid, as entered earlier.

Field „Issue Date‟: enter the Draft issue date, as entered earlier.

Field „Txn Description‟: this is a text field, wherein the details of the transaction can be entered.

Enter the Reference No generated earlier

Click on „Transmit‟.

12. Recon Sequence Number will appear in a Message Box. Click on OK.

13. A „OK” message will appear in the status bar with green button.

14. The system automatically debits 98598<BBBBB><C> and credits Draft paid account 98630<BBBBB><C>.

15. Pay the draft with correct particulars/ amount and credit the amount to 98521<BBBBB><C>. Now the balance in 98521<BBBB><C> account will be nil.

Note: 1) Branches should ensure that customer account or the BGL accounts used as above reflect the correct position after passing the entries.

2) Sch 55 generation cannot be carried out for drafts paid before migration to Core particulars of the draft will not be available in the Core system.

10.25 Revalidation of Draft:

Note: This process can be carried out only for the Drafts issued after migration and issued through single issue only.

Steps

Description

Screen No

1

Remittances Enquiry

020500

2

Remittances Prompt screen

021019

252

Step 1:

Click on Inland (Rupee) Remittance Enquiries Other Remittances

In the Field „Issue Branch‟, key in your branch code.

In the Field „Remittance type‟, choose 2. Demand Draft

Select any combination for enquiry:

If you know the prefix and remittance number, please key in.

If you know the date of issue, you can key in the date (as dd/mm/yyyy) against „From date‟ and „To date‟.

Click on Search. Note the Journal No. and date of issue. Click on Close.

Step 2:

Click on Inland (Rupee) Remittance Issue Single Remittance BC, DD, GC

Please key in the Date, i.e. original date of issue, and the Journal number noted in Step 1. Choose Instrument type as 2.Demand Draft.

Click on Transmit.

SCR: 021018 will open.

Repeat the Prefix (original prefix)

Against Instrument no. key in the original number of DD.

Against Revalidate, choose Y.

Against Charges Recovered, choose Y. (Please recover charges separately).

Against Applicant Name, key in the name of applicant.

Then click on Transmit.

You will see the OK message on the status bar.

Now you can enquire and see that the Expiry Date is changed. Against the column Revalidate, you will see the value 1.

Note: For revalidating DDs issued prior to Core, revalidation has to be done manually only.

10.26 Remittances Issues:

Isuue: Drafts to be Issued A/c:

Branches should ensure that „Drafts To Be Issued‟ account is zeroised everyday.

Branch should enquire the particulars using the Inland Remittances Menu.

Thereafter, Branch should transmit all the amounts outstanding in (entries lying in) „Drafts To Be Issued‟ account.

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While transmitting from the „Drafts To Be Issued‟ account (98524) to „Draft Account (98629), some of the problems the branches are encounter along with probable solutions are given below:

i) Error Message: Invalid state of instruments.

Solution: Draft series should be acknowledged by the Teller in the VPIS Menu.

From the VPIS Menu, the correct Draft number and prefix number are to be enquired.

ii) Error Message: Record not found in inventory.

Solution: Current date given instead of original date of issue.

iii) Error Message: Instrument already in history.

Solution: The draft number might have been wrongly transmitted to the „Draft‟ account. Give a new draft number from the existing set.

Issue: Revalidation of BC. When the date of receipt of funds and date of issue of remittance differ:

Solution: Use the date of funding (i.e., date of receipt of funds and credit to „BC to be issued‟ account). When the BC date is later than the date credited to „BC to be issued‟ account, an error occurs if the date of BC is used along with the Journal number, while revalidating a BC. Please use the date of receipt of funds while revalidating inland remittances. Otherwise an error message is generated „188 RECORD NOT FOUND‟.

Please note that Draft Cancellation through Batch Posting is not possible. Please use the menu option under Inland Rupee remittance Payment.

* * * * * * * * * *

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