CODE OF DISCIPLINE REVISION COMMITTEE (CDRC)

A.Y. 2014 2015

Ken S. Galang
Code of Discipline Revision
Committee Chair

Co-Chairs:
Jayson Maulit
San Beda Debate Society

Kristel Bunagan

Lauren Tugadi

Bedan Advocacy and Consciousness

Enhancement Society (BACES)

The Bedan

Misha Balajadia
Eid Escano

San Beda Hiraya

San Beda Hiraya

Student Council Representatives

Elaine Madamba
Maximo Mabute
1st Year Batch Representative

3rd Year Batch Representative

Isay Alvarez

Eric Malabanan

2nd Year Batch Representative

4th Year Batch Representative

Student Representatives
Edward Chua
Marian Bonifacio
Bedan Computer Information Society
Psychology Society of San Beda

Jerome Romano
Junior Bedan Law Circle

Daniel Gascon
San Beda Economic Society

Andre Carabeo
Kapisanang Agham ng San Beda

Joey Capino

Karylle Azagra

San Beda Junior Marketing

Association

Human Resource and Development

Management Society

Kathleen Honrales

Jamaica Villegas

Society of Operations Management

Students

Junior Financial Management

Association

Joshua Cruz

Samir Espina

Junior Philippines Institute of

Accountants

Management and Entrepreneurship

Society

STUDENT INFORMATION HANDBOOK

ARTICLE X
STUDENT GOVERNANCE
Section 4 Code of Discipline Revision Committee (CDRC)

The Code of Discipline Revision Committee (CDRC) is a committee designed

to represent the student body and to collaborate with the Office of the Prefect of
Student Discipline (OPSD) in any policymaking, amendments or revisions in the
Code of Discipline. No amendment and/or revision can happen without having
the CDRC convened and reached quorum.
COMPOSITION
The Code of Discipline Revision Committee (CDRC) is composed
of a Committee Chair and Four (4) members (Batch
Representatives) from the Student Council and Fifteen (15) student
representatives from any program in the College of Arts and
Sciences.
The President of the Student Council shall appoint a Committee
Chair.
For the fifteen-reserved slots for student representatives, any
bonafide student can apply/be nominated by any Student
Organization or any member of the Bedan Community.
After completion of the twenty seats in the CDRC, the Members of
the committee will then elect their Co-Chair.
The College, with proper consultation and collaboration with student
representatives, reserves the right to impose appropriate sanctions against
improper conduct. The CDRC, as a representing body of the community, is
expected to be collaborated and be consulted with in any process of
policymaking, amending and revising this code. As manifested in the Code of
Discipline, student consultation and collaboration in policy-making is vital and
should be upheld.

ARTICLE XVI
CODE OF DISCIPLINE
The College encourages and cultivates self-directed and self-initiated discipline among
students and members of the academic community. Discipline is the training of the mind and the
formation of good moral character, geared towards the observance of laws and policies founded
on justice and charity, consultation and collaboration, with the end in view of maintaining order
inside the campus. Hence, the Code of Discipline is promulgated to provide guidance and
promote healthy and harmonious relations in the Bedan community. Moreover, the College with
proper consultation and collaboration with student representatives, reserves the right to impose
appropriate sanctions against improper conduct, resulting from and inherent in its responsibility
and duty to:

1.
2.
3.
4.
5.

Preserve the standards for academic performance and achievement;

Protect the property of the academic community;
Secure the safety of persons in the community;
Preserve peace, ensure orderly procedures, and maintain student morale;
Protect the College from acts that threaten the exercise of its functions and responsibility
for achieving its educational mission; and
6. Maintain students as crucial stakeholders of the community;
7. Protect self expression and identity formation among members of the community; and
8. Protect the good name and reputation of the school.
The maintenance of discipline is the responsibility shared by all members of the community
(administrators, faculty members, students, service personnel, parents and alumni). However, all
disciplinary matters pertaining to the CAS department fall under the jurisdiction of the Office of the
Prefect of Student Discipline. This code is a product of collaboration amongst the Office of the
Prefect of Student Discipline (OPSD) and the Code of Discipline Revision Committee (CDRC),
composed of a Committee Chair, 4 members from the Student Council and 15 student
representatives. No amendment and/or revision can happen without having the CDRC convened
and reaching quorum or a ratification through the student body.

SECTION I
RESPONSIBILITIES OF THE STUDENTS
Every student of San Beda College is expected to act as mature Christian men and women at
all times; by showing respect for authority, for the rights of fellow students and members of the
Bedan community; and for witnessing Christian teachings and values. Thus, a Bedan is expected
to behave according to the following prescribed norms.

A. Conduct of the Students

Respect should be shown to all persons inside and outside the campus. Bedans
should always remember that they carry with them the name of the school and the
century-old tradition of Benedictine values. Following the example of our Patron St. Bede,
students should express their love for study by observing proper behavior befitting for a
Bedan Christian. All their actions should contribute to an atmosphere conducive to
learning. Students who engage in a conduct of unbecoming a true Bedan Filipino, will be
dealt with in accordance with the provisions of this Code of Discipline.

A.1 Inside Campus

A.1.1 Proper Behavior in the Classroom

Any action, which tends to distract other students from on-going activities in
class, should be avoided. Students who do not observe ordinary classroom
procedures or discipline, or who are disrespectful, can be sent immediately and
directly to the Office of the Prefect of Student Discipline for appropriate
sanctions. These students must secure an admit-to-class slip before returning to
the class.
A.1.2 Behavior While Waiting for Classes/Examinations
Students who have no classes/examination should not stay along the
corridors and staircases. Silence must be observed at all times in these
designated areas.
A.1.3 Respect for School Properties
Students are expected to respect school property (books, blackboards,
chalk/board markers, classroom furniture, white screens, armchairs, tables, multimedia equipment and other instructional materials). These should be used
properly and handled with utmost care. Students must not write on furniture and
walls nor destroy classroom decoration/bulletin board displays.
A.1.4 Conservation of Resources
Responsible Bedans know how to conserve resources. Electronic devices
should be switched off at the end of the class. In addition, water must be used
wisely and economically.
A.1.5 No Smoking Policy/Use of E-Cigarettes
Students should abide with Republic Act No. 9211 and City Ordinance No.
7748, which prohibits smoking and usage of E-cigarettes within and outside the
campus.
A.1.6 No Littering within the Campus and Along the Mendiola Consortium
Students are expected to maintain cleanliness within the campus and the
entire Mendiola Consortium area. They should also comply with Presidential
Decree No. 825 and City Ordinance No. 7319 to avoid legal sanctions from the
MMDA, or imprisonment of not less than five (5) days.

A.2 Outside the Campus

Bedans should be aware of their vocation as Christians and their
responsibilities as Filipino citizens. Called to a life of faith and virtue, they share
in the call of upholding ethical and moral values and in cooperating for the
renewal of society, in the light of the Gospel teaching on justice and compassion.
To achieve this end, Bedans need to observe the following norms:

Live a clean life befitting for mature Christians in their homes and in their
community;
Conduct themselves with dignity and abide by all instructions of the authorities
when representing the College in any activity;
Participate actively either as leaders or as members in socio-cultural and
religious activities recognized by the College, without neglecting their
academic duties and responsibilities;
Associate with persons, groups, organizations or agencies that can help them
develop moral integrity and commitment to serve;
Keep away from establishments of ill repute and from all forms of vice;
Safeguard their health and good name by avoiding any kind of involvement in
drug abuse; and
Seek the approval of the College Dean/or his representative before using the
name of San Beda College in any ticket, invitation, program, interaction,
announcement or other promotional activities.

The school shall exercise administrative disciplinary jurisdiction over students

for the commission of offenses outside the campus even if not related to a
school-sponsored activity, where the misconduct of the student involves his/her
status as a student, or affects the good name or reputation of the school.
A.2.1 Participation in Outside Activities
Students participating in any out-of-campus activity as official delegates of the
College should secure a written approval from the Dean/or his representative.
Students who did not comply will be given a stern warning.

B. Grooming and Appearance

All students of San Beda College must observe and maintain proper grooming and
appearance to adhere to the conventions of simplicity, decency and professionalism.

B.1 Ladies
B.1.1
B.1.2

Hair must be well groomed. Shades of brown to black are allowed.

(Please refer to the samples provided at the entrance gate)
Light make-up is allowed only if modestly applied, without any
outrageous color of lipstick, rouge or eye shadow.

B.2 Gentlemen
B.2.1
B.2.2

Hair must be well groomed and the bangs should not cover the eyes.
Shades of brown to black are allowed. (Please refer to the samples
provided at the entrance gate)
Sporting a moustache, beard or goatee is allowed as long as it is well
groomed.

C. Proper Attire
Students must wear their IDs at all times except during HKD Classes. Students must
also wear the complete prescribed uniform. For students who do not have classes at a
particular day, he/she may come to school with his/her proper civilian attire (Refer
to C.4 of this section) provided that he/she will present his/her Registration Form.
Modest accessories or jewelry may be worn. Students who do not wear the prescribed
school uniform/attire and observe proper grooming shall be penalized as stipulated on
Section III of this Article.

C.1 Prescribed Uniform

C.1.1
C.1.2
C.1.3
C.1.4

To standardize the design and color of the uniforms, the Office of the
Prefect of Student Discipline provides accredited tailors/dressmakers.
The pants must be properly fit.
Vest and prescribed necktie must be worn always inside the school
premises.
White polo with sleeves mid-upper arm length is the prescribe outfit. The
shirt should be tucked in and the sleeves are not to be folded.

C.2 Ladies
C.2.1
C.2.2
C.2.3
C.2.4

Black closed shoes are the prescribed footwear.

The length of the skirt must be knee-level or two-inches above the knee.
The color of the vest must be red.
The color of the pants/skirt must be charcoal gray.

C.3 Gentlemen

C.3.1
C.3.2
C.3.3

Shoes must be closed, black leather, leatherette, suede type, and work
with black trouser sock/dress socks.
The color of the vest must be gray.
The color of the pants must be charcoal gray.

C.4 Prescribed Attire on Wednesday, Saturday, Activity Day, No

Classes Day, and Summer Class
Particulars

Male

Female

C.4.1 Upper garment

T-shirt with or without

collar or short/long
Sleeved polo shirt

T-shirt with or without

collar or Blouse or shirt
with sleeves,

C.4.2 Lower Garment

Long Pants, Jogging

Pants, Hamer Pants
Walking Shorts (For
summer classes only)

Jeans, Slacks, Skirt,

Leggings, Pedal Shorts,
Jogging Pants, Hamer
Pants

C.4.3 Corporate Attire

Long sleeves of any color

with necktie/ barong and
slacks with leather shoes

C.4.4 Footwear

Leather shoes, driving

shoes, rubber shoes,
boots, espadrille shoes,
sandals

Three-piece suit i.e. pants

or skirt/ blouse/ vest/
blazer with closed shoes
Leather shoes, driving
shoes, rubber shoes,
boat- shoes, espadrille
shoes, sandals

C.5 Prohibitions
C.6.1
C.6.2
C.6.3
C.6.4
C.6.5
C.6.6

Sandos, shorts, cycling shorts, mutilated pants, torn shirts and slippers;
Upper garments with foul words or offensive images/statements;
Feminine apparel, loud cosmetics or exaggerated accessories among
male students;
Hipsters, plunging necklines, backless, halter tops, see-through blouses,
micro-mini skirts, spaghetti straps, and tube blouse among female
students
Any pierced jewelry like earrings (for male), nose ring, tongue-ring, browring for male and female students; and
Shades and caps worn along corridors, inside the classrooms, offices
and at the Abbey Church.

C.5 Wearing of Official Identification Card

ID should be worn at all times inside the campus except during HKD classes. A
yearly official ID card with the official ID lace is issued to every student after
enrolment. It must be presented to any school official or personnel in authority when
demanded. The loss of an ID card should be reported to the Office of the Prefect of
Student Discipline for the issuance of a temporary ID. A new ID will be issued only
upon submission of an affidavit of loss and payment of the necessary fees. The Office
of the Prefect of Student Discipline reserves the right to assess the propriety of the
students grooming and attire. It also reserves the right to assess the dress code.

Students may use a different kind of ID lace provided that it will not promote a
different educational institution. He/she may even use a necklace as his/her
Identification Lace. The student may even use a pin-handle for his Identification Card
provided that it is located or pinned on the upper torso garment of the student.

D. Special Cases
D.1 Pregnancy During the Semester
Pregnant students are expected to file a Leave of Absence (LOA) during the
semester. The decision of the Student and the her parents shall be considered first.
The college, through the Office of the Prefect of Student Discipline and Office the
Guidance Services (OGS), is committed to help students through guidance and
counseling. If the partner of the pregnant unmarried woman is a Bedan, he is
expected to meet the OGS for counseling. Parents of both parties are expected to
actively participate especially in the guidance and counseling, and spiritual direction
of their child.

SECTION II
SECURITY MEASURES
A. Proper identification cards shall be issued to all bona fide students,
members of the faculty and other employees in each school, college or
university.
B. Proper screening of all persons entering the school premises shall be
conducted at the gates of the school campus by the Security Force or
by authorized persons.
C. No person carrying packages, cases or other containers shall be allowed
inside the school premises, without prior inspection of the same at
school gates, in order to prevent the entry therein of any fatal or
incendiary materials.
D. Students found guilty of charges after due process and careful
deliberation have been met, on account of violations of existing laws or
of rules and regulations, issued by the Commission on Higher
Education or by the school itself, shall be dropped from the rolls
immediately.
E. Harmful substances like pepper spray, tear gas and the like; and deadly
weapons like ice picks, blades, knives, knuckles, and the like must be
surrendered to the guard before entering the school premises and shall be
returned upon exit.

SECTION III
DISCIPLINARY SANCTIONS
Disciplinary infractions, the gravity of which is determined by their social
impact on community order, are categorized into major and minor offenses.

They are further distinguished from each other by the penalties correspondingly
attached to them.

A. Minor Offense
A.1 Offenses
A.1.1
A.1.2
A.1.3
A.1.4
A.1.5
A.1.6
A.1.7
A.1.8
A.1.9
A.1.10
A.1.11

A.1.12
A.1.13
A.1.14

Inconvenience along the stairways, corridors, doors and

classrooms during class hours or examination periods.
Sitting on armchairs, tables and other acts that will eventually
destroy school properties.
Violations of the prescribed attire (uniform or non-uniform)
Unauthorized use of any school supplies
Non-presentation of school ID within the college premises upon
request of authorities
Use of cellular phones and other electronic gadgets during class
sessions, examinations and masses
Intruding into the privacy of male and female lounges, making
malicious catcalls, whistling, boisterous laughter and other
nuisances unbecoming of a Bedan.
Breaking of silence in the library; deliberately disarrangement of
desks and tables
Littering/spitting in the classroom, offices and corridors and in the
school premises
Excessive/irresponsible use/wastage of school
properties/resources like waterpower or food.
Jeering at any individual during activities participated in by the
school like uttering offensive remarks at the referees or
cheerleaders of other schools during NCAA and other school
functions.
Using dirty finger or lewd gestures to offend or to provoke
another person or group in any school functions
Irreverence in the form of disruptive noise, talking and laughing
during school community prayer such as angelus, opening and
closing prayer and Holy Mass
Other infractions that the Board of Discipline considers as minor
offense.

A.2 Sanctions
st

1 offense- Admonition by the Prefect of Student Discipline and filling of

Violation Form with the signature of the Class Adviser
nd

2 offense- Consultation with the guidance counselor and shall submit a

letter of apology
rd

3 offense- Dialogue with the parents/guardian with the OPSD and shall
submit a letter of apology.
th

4 offense- Community service with a maximum of 8 hours subject to the

discretion of prefect of student discipline and shall submit a letter of
apology.
th

5 offense- considered equivalent to a major offense and automatically

elevated to the Board of Discipline.

A.3 Conditions

A.3.1

Two or more violations incurred in one instance shall be counted

nd
as 2 or a higher ranked offense.

A.3.2

Notwithstanding the penalty stated on the above named

offenses, the Board reserves the right to impose the appropriate
penalty, considering the surrounding circumstances and the
gravity of the act committed.

B. Major Offense
B.1 Offenses
B.1.1 Contempt and ridicule of religious celebrations, practices,
beliefs and activities such as smoking during the celebration of the
Holy Mass, whether done inside or outside the chapel; making fun
of liturgical activities and prayers; destroying or defacing religious
images/articles
Maximum Sanction: Disciplinary Probation for one
semester and automatic suspension for the rest of the
semester
B.1.2 Immoral/scandalous conduct in any activity, in and out of the
College premises; acts of lasciviousness inside and outside the
campus and deliberate acts against moral ethics.
Maximum Sanction: Disciplinary Probation for one
semester and non-enrolment for the succeeding
semester
B.1.3 Publication/e-publication, possession, display, sale or
distribution of pornographic or immoral materials within or outside
the school premises
Maximum Sanction: Disciplinary Probation for one
semester and non-enrolment for the succeeding
semester
B.1.4 Possession or distribution of publications/e-publications,
manuscript or other materials considered subversive as interpreted
according to the existing laws.
Maximum Sanction: Disciplinary Probation for one
semester and automatic suspension for the rest of the
semester
B.1.5 Vandalism, destruction of or damage to school property,
mutilation of school materials, laboratory materials, abuse of school
facilities and equipment; destroying the belongings of any member
of the faculty, administration, personnel, staff, students or visitors
while inside the campus; destroying decorations in the classroom,
tampering of announcements on the Bulletin Board; initiating and
participating in burning of school properties.

Maximum Sanction: Disciplinary Probation for one

semester and non-enrolment for the succeeding
semester
B.1.6 Direct assault upon the person of any member of the faculty,
student, administration, and other personnel, without prejudice to
his/her criminal prosecution; grave acts of disrespect in words
(oral/written/social networks) including publication/electronic
publication, or deeds which tend to put any administrator, faculty,
student and other personnel, in ridicule or contempt such as
uttering words against any faculty member in his /her presence or
in public; challenging a faculty member/student to a fist or gun fight;
and/or initiating/passing a petition letter against anyone in the
school which has anomalous/malicious content.
Maximum Sanction: Disciplinary Probation for one
semester and automatic suspension for the rest of the
semester
B.1.7 Carrying the following inside the college premises: firearms or
ammunition (with or without license); explosives, including
firecrackers; guns (such as air, water, plastic, and lighter).
Maximum Sanction: Disciplinary Probation for one
semester and automatic suspension for the rest of the
semester
B.1.8 Possession, illegal use, sale or distribution of prohibited
drugs inside or outside the school campus or regulated drugs inside
the school premises as defined under Rep. Act No. 6425, otherwise
known as Dangerous Drugs Law.
Maximum Sanction: Exclusion
B.1.9 Robbery, theft, stealing and pick-pocketing.
Maximum Sanction: Exclusion
B.1.10 Acts of cheating such as:
a. Dictating answers during oral and written examinations;
b. Mere possession and direct use of cheating materials during
quizzes, midterm, and final examinations;
c. Having someone else take the quizzes, midterm and final
examinations;
d. Exchanging examination notebooks/ calculators or passing
ones notebook to another to enable the latter to copy;
e. Reading or looking deliberately at another students
examination paper or showing ones own paper/notebook to
another;
f. Communicating with another during quizzes and
examinations regardless of its topic; and

g. Unauthorized possession of notes, books, calculators,

materials including recorders or any telecommunication
devices such as cellular phones, mp4, PSP, ipod, ipad, or
any piece of paper having a bearing on the subject of the
examination.
Maximum Sanction: Disciplinary Probation for one
semester and non-enrolment for the succeeding
semester
B.1.11 Forging/falsifying/tampering and allowing the same acts to
be committed by another on academic or any official school
record/form like excuse letters from parents or medical certificate,
financial reports or documents of any kind.
Maximum Sanction: Exclusion
B.1.12 Forging/falsifying/tampering and allowing the same acts to
be committed by another on personal documents required of him by
the school or its representative.
Maximum Sanction: Disciplinary Probation for one
semester and automatic suspension for the rest of the
semester
B.1.13 Intellectual dishonesty (plagiarism) whether done directly or
indirectly, individually or in-group, in writing research, term paper,
reports and feasibility studies.
Sanction: Exclusion
B.1.14 Mere membership in any unauthorized organization such as
fraternities and all other groups/organizations, the purposes of
which are to use violence or subversion, or which employs as part
of any of its ceremonies, rituals or practices, hazing or any act that
results in injury to any person through intimidation, intentional force,
or reckless imprudence; hazing, violence, intimidation, coercion,
extortion and any act that tends to injure, degrade, or which
employs as part of any of its ceremonies, rituals or practices,
hazing or any act that results in injury to any person through
intimidation, intentional force, or reckless imprudence; hazing,
violence, intimidation, coercion, extortion and any act that tends to
injure, degrade, or humiliate any fellow student or an outsider even
in mere conspiracy.
(The College is not responsible for the actions of students who on their
own, without regard to existing laws, and despite awareness of possible
grave punitive sanctions, engage in such activities, either actively or
passively. Students threatened by hazing or such violent acts are obliged
to report to the Prefect of Student Discipline.)

Maximum Sanction: Exclusion

B.1.15 Swindling, issuance of bouncing check to any member of

the academic community; or extortion from someone, group,
organization under false pretenses and fraud.
Maximum Sanction: Exclusion
B.1.16 Using funds of the group, class, organization/Student
Council for vested interest.
Maximum Sanction: Disciplinary Probation for one
semester and non-enrolment for the succeeding
semester
B.1.17 Disrespect toward any national symbol or activity, i.e.,
walking and talking during the flag ceremonies, singing the anthem
with mockery, burning flags, destroying forms of national symbols
like statues, etc.
Maximum Sanction: Disciplinary Probation for one
semester and automatic suspension for the rest of the
semester
B.1.18 Decoding, accessing or altering any computer data or
program without authorization from the school, which prevents
normal operations, or introducing false information to and from the
computer system in any office or Department of SBC.
Maximum Sanction: Disciplinary Probation for one
semester and non-enrolment for the succeeding
semester
B.1.19 Unauthorized/Unofficial representation of San Beda College
that would destroy its good reputation.
Maximum Sanction: Disciplinary Probation for one
semester and automatic suspension for the rest of the
semester
B.1.20 Usage of school facilities by any individual/group for illicit
purposes.
Maximum Sanction: Disciplinary Probation for one
semester and non-enrolment for the succeeding
semester
B.1.21 Deliberate intent to malign the good name of the College in
any form such as e-Publication, Social Network and Blogs
Maximum Sanction: Non-enrolment for two (2) semesters
B.1.22 Bribery or offering of anything to induce a person to do
something contrary to law, morals, good customs and public policy,
including falsifying attendance report in any required activity.

Maximum Sanction: Disciplinary Probation for one

semester and non-enrolment for the succeeding
semester
B.1.23 Throwing harmful objects and substances at any person that
can cause injury to others.
Maximum Sanction: Exclusion
B.1.24 Engaging in brawls, fistfights, or any serious trouble-causing
activity on or off campus.
Maximum Sanction: Exclusion
B.1.25 Intoxication due to alcoholic beverages, or entering the
College premises/attending a school function under the influence of
alcohol.
Maximum Sanction: Disciplinary Probation for one
semester and automatic suspension for the rest of the
semester
B.1.26 Engaging in any strike, disorderly picket, or demonstration
as a means of first resort against the school or any of its
departments; boycotting classes or entities, either directly or
indirectly by oneself or through others; preventing students from
attending classes and inciting them to violate school regulations
Maximum Sanction: Disciplinary Probation for one
semester and non-enrolment for the succeeding
semester
B.1.27 Any conduct which threatens or endangers the health or
safety of any person inside the College premises, which adversely
affects the student's suitability as a member of the academic
community (i.e., use of poison, gun powder, explosives, sharp
objects, tear gas, smoke bomb, laughing gas, poisonous smoke,
etc.)
Maximum Sanction: Exclusion
B.1.28 Selling tickets, involvement in promotional fund-raising
campaign in the name of SBC/Organization without the official
approval from the Dean or his representative
Maximum Sanction: Disciplinary Probation for one
semester and non-enrolment for the succeeding
semester
B.1.29 Entering into a contract/financial transaction with any
outside organization, outfit, or agency in the name of the school
without the official approval from a duly authorized representative of
the school administration, particularly, the Prefect of Student
Discipline and the Dean.

Maximum Sanction: Non-enrolment for two (2) semesters

B.1.30 Making false announcements of school programs and
activities in the name of the school.
Maximum Sanction: Non-enrolment for two (2) semesters
B.1.31 Publishing articles, which tend to degrade, embarrass,
ridicule the College or any member of the Bedan Community.
Maximum Sanction: Non-enrolment for two (2) semesters
B.1.32 Recruiting/enticing any member of the Bedan community to
immoral, illegal activities such as gambling, prostitution, drug
syndicate and fraternity
Maximum Sanction: Exclusion
B.1.33 Bullying
Maximum Sanction: Disciplinary Probation for one
semester and non-enrolment for the succeeding
semester
B.1.34 Public Display of Physical Intimacy
Maximum Sanction: Disciplinary Probation for one
semester and automatic suspension for the rest of the
semester
B.1.35 Smoking including the use of e-cigarette within and outside
the school premises in accordance with Republic Act No. 9211 and
City Ordinance No. 7748 (to be sanctioned in coordination with the
Metro Manila Development Authority).
Maximum Sanction: Disciplinary Probation for one
semester and automatic suspension for the rest of the
semester
B.1.36 Gambling including variations in any form, or taking part in
any game of chance for money, or possession of gambling
paraphernalia
Maximum Sanction: Disciplinary Probation for one
semester and automatic suspension for the rest of the
semester
B.1.37 Conviction before any court of a criminal offense involving
moral turpitude against persons or property.
Maximum Sanction: Disciplinary Probation for one
semester and automatic suspension for the rest of the
semester

B.2 Sanctions

1. Disciplinary probation for one semester and automatic

suspension for 2 (two) days or community service of 16
(sixteen) hours depending upon the recommendation of the
BOD
2. Disciplinary probation for one semester and automatic
suspension for 3 (three) days or community service of 24
(twenty-four) hours depending upon the recommendation of
the BOD
3. Disciplinary probation for one semester and automatic
suspension for 4 (four) days or community service of 36
(Thirty-six) hours depending upon the recommendation of
the BOD
4. Disciplinary probation for One Semester and Automatic
suspension for the next of the semester
5. Disciplinary probation for One semester and Non-enrolment
for the succeeding semester
6. Non-enrolment for two semesters
7. Non-enrolment for two semesters and one summer
8. Non-enrolment for 3 semesters
9. Exclusion (removal for serious breach of school rules)
10. Expulsion

B.3 Conditions
Students will be placed under disciplinary probation.
Students may also be obliged to pay for damages, without
prejudice to any other penalty and sanction imposed by the Board
of Discipline.
Any student who readily admits to the commission of the wrong
doing (and duly confirmed by the Board of Discipline to be true)
shall be meted a penalty one or two degrees lower.
All students involved in Board of Discipline cases must undergo the
intervention programs set by the Office of the College Guidance
Services.

Notwithstanding the penalty in the table, the Board reserves the

right to impose the commensurate penalty, taking into consideration
the gravity of the act and the surrounding circumstances.

SECTION IV
BOARD OF DISCIPLINE
The Board of Discipline (BOD) is an administrative committee constituted
and tasked with the duty to safeguard the rights of students charged with
violating any rule listed in the Code of Discipline or other regulations of the
College. The BOD deliberates on formal complaints filed against students
by any aggrieved party.
Board proceedings, being administrative per se, do not require the
presence of a legal counsel for a student under investigation. Parents or
guardians however, are invited to witness the proceedings.
The decision of the BOD shall contain the facts on which it is based and is
submitted to the Dean for review.
A.

Composition
Unless the Rector-President of the College appoints/designates
a different set of members, the BOD shall be composed of the
following:
1.

Chairperson - Prefect of Student

Discipline

2.

Members with permanent status and

voting power:
Assistant Prefect/s of Student Discipline
Faculty Association President or any Faculty
Appointed by the
Faculty Association President
(The Student Council reserves the right to appeal for
the change of faculty representative to preserve the
utmost neutrality of the proceedings.)
Student Council President
Student Year-Level Representative

3.

Members with permanent status and without voting power:

Guidance Head

Class Adviser/ Department Chair

Secretary appointed by the Prefect of Student

Discipline

In case a permanent member is unable to attend the Board

meeting, she/he must submit a written authority designating a
representative. The Chair is given the discretion to forgo this
procedure as deemed necessary, depending on the nature of the
case. The legal counsel of the college will be called when the
need arises.
B. Function
The overriding function of the Board of Discipline (BOD) is to
decide cases brought before it, taking into consideration the
requirements of justice and due process.
Only major offenses shall be referred to the Board for
deliberation. The Prefect of Student Discipline may resolve minor
offenses.
C. Right to Due Process and Procedural Due Process Standards
Due process should be observed before disciplinary sanctions can
be imposed against students.
The following procedural due process standards must be met in all
cases elevated to the Board:
1. All complaints which need Board action, except those

2.

3.

4.

5.

initiated motu propio either by the Dean, Prefect of Student

Discipline or the Rector-President, should be in writing, duly
signed and filed by the aggrieved or by any person having
direct knowledge of the commission of the act complained
about.
The Prefect of Student Discipline conducts the preliminary
inquiry. The complainant is required to submit an incident
report and a formal letter of complaint.
Where there is no formal letter of complaint or the complaint
is not supported by evidence and appears to be
unmeritorious, the Prefect of Student Discipline shall not
take any action for or against it.
If in the judgment of the Prefect of Student Discipline, the
acts being complained constitute a major offense and have
probably been committed, the BOD shall be convened.
Upon receipt of the letter of complaint, the Prefect of
Student Discipline shall furnish a notice informing the
respondent and the student council about the complaint not
later than five (5) school days. The notice shall be
accompanied with the copy of complaint and other
supporting documents. The notice shall also be furnished to
the parents/guardians of the students concerned.

6. Upon receipt of the notice by the respondent, s/he shall

have five (5) school days to file an answer/countercomplaint. A respondent who fails to file a written answer
within the period fixed by the Prefect of Student Discipline
shall be considered to have waived the right to answer the
charges. The BOD shall then be constrained to decide on
the complaint based solely on the allegation of the
complainant and evidence presented.

7.

8.

9.

10.

D.

Furthermore, failure to appear

during the initial hearing despite due notice shall be
considered a waiver of the right to a formal hearing, and the
proceedings shall commence without the presence of the
respondent or the parents/guardian. Not all complaints
involving major offenses, required hearing. Only those with
complicated factual circumstance, or those, where, either
the complainant or respondents shall request, will merit the
conduct of a hearing and the convening of the Board.
Otherwise, the Board may in its discretion, require parties to
submit Position paper, attaching therein all their
evidence/affidavits of witnesses.
Respondents shall have the right to answer the charges
against
them
with
the
assistance
of
a
parent/guardian/lawyer.
Respondents shall be informed of the evidence against
them and shall have the right to present evidence in their
favor.
The complainants shall present their evidence and
witnesses first, after which the respondent-students shall
present evidence and witnesses in their defense. Evidence
to be presented shall be limited to allegation in the
complaint and/or answer.
The members of the Board of Discipline may ask questions
or require the appearance of other witnesses.

Record of the Case Proceedings

The entire proceedings shall be recorded. A transcript of the
proceedings shall be kept and attached to the records of the case.

E.

Decision of the Board

The decision of the Board shall be arrived at by majority vote of
the permanent members with voting powers. The Chair shall
vote only in case of a tie.
The Boards decision shall be reported to the College Dean for
review within ten (10) school days after the hearing. The College

Dean may approve or reverse the decision. The students/parents

concerned shall be notified of the decision, the corresponding
sanction (if any) and its effectivity date within five (5) school days
from receipt of the report of the Board of Discipline.
The parties are notified of the decision either by phone or by
mail. A formal letter is given to both the student and the
parent/guardian.
F. Filing of an Appeal
Any party not satisfied with the decision of the Board and the
College Dean may appeal to the Rector-President within five (5)
school days upon receipt thereof.
If no appeal is filed, the decision becomes final and
immediately executory after the lapse of five (5) days from receipt
of respondent/parents or guardian.
The decision of the Rector-President on an appeal is final and
immediately executory.

SECTION V
GRIEVANCES AND COMPLAINTS
A. GENERAL CONSIDERATION
San Beda College has always been known for the spirit of community life,
reflecting the teacher-disciple relationship, pervading the campus. Members of
the academic community are encouraged to keep communication lines open to
ensure harmonious relationships in school.
It is in this light that grievance against any member of the academic
community should be settled through fraternal dialogue. However, if amicable
settlement is not possible, the aggrieved party may file a formal complaint as a
last resort. A complaint is considered formal if it is expressed in writing and
duly signed by the person/s concerned.
In all of the stated cases, students have the option to appeal the decision
of the Dean and elevate the matter to the Rector-President.
A.1 Student Complaint Against A Faculty Member
1. The students meet with the faculty member during consultation
hours and discuss their concerns. In case students are
hesitant to speak with the faculty member, they can seek

assistance from their class adviser and/or Student Council

Batch Representatives.
2. If the desired outcome is not obtained, the students may see
the Department Chair concerned. The Chair conducts an
immediate investigation of the complaint and decides on the
matter within three (3) school days. The chair must also inform
the student council of the decision.
3. If the students are not satisfied with the Chairs decision, they
can elevate their complaint to the College Dean. The Dean thus
convenes the Grievance Committee to hear and decide on the
case within five (5) school days.
4. A copy of the decision will be furnished to the student, student
council and faculty member concerned.
A.2 Class Complaint Against A Faculty Member
1. The class may ask for a dialogue with the faculty member
concerned to clarify matters. The President of the class or the
Class Adviser (if not the subject of complaint) may act as
facilitator.
2. If the desired outcome is not obtained, a formal written complaint
duly signed by at least 50% of the class may be submitted to the
Department Chair. The Chair is given three (3) school days to
settle the matter.
3. If the class members feel that the necessary action on their
complaint has not been obtained after the prescribed time has
elapsed, they may submit a written complaint to the Dean. The
Dean then convenes the Grievance Committee, which may be
composed of the Prefect of Student Discipline, a Department
Chair, the President of the Student Council or a Year-Level
Student Representative, and the OCGS Head, unless a different
composition of the Committee is constituted.
4. The Committee will take no more than three (3) school days to
submit its recommendation to the Dean, who then renders the
final decision within three (3) school days.
A.3 Student Complaint Against A Department Chair Or A College of
Arts and Sciences Administrator
1. The students see the Chair/Administrator for a dialogue where a
third party mutually acceptable to both may act as facilitator. The
Chair/Administrator has three (3) school days to settle the matter.

2. If the student feels that the necessary action has not been
obtained after the prescribed time has elapsed, a formal
complaint may be submitted to the College Dean. The Dean
has three (3) school days to investigate and settle the matter.