Oracle HRMS

Work Structure
Create Location:

Create Organization:
(N) Work Structure Organization Description

Go to Other tab select Business Group Info

Now you have created Business Group ABC USA.

Now Create One Responsibility ABC Company: attach application HRMS.
Go to profile option: HR: Security.
Attach your business group to your responsibility.

Attach your Responsibility to your USER

Now create Organization Structure Like

ABC USA (Business Group)
ABC company-USA(GRE+HR Organization)

EAST-ABC

WEST- ABC

ABC India

Create ABC company USA

Create ABC company India

Now Create the Organization Hierarchy

(N) work structureOrganization Hierarchy
In Organization Name tab you first give F11 (In query mode you have to decide which
Organization is parent )

If you want to see Diagram of ABC Company Hierarchy

Go to (N) work structure Organization Diagram

Grad Leader

SIT (special Information Type) Key flex field

EIT (Extra Information Type)- Descriptive flex-field
Define One SIT
Go to System administrator Responsibility
(N) Application Flexfield Key Segment
Application: Human Resource Flexfiled Title: Personal Analysis Flexfield

Give the Value for Value Set Relocation

Enter Value for Passport

Go and Attach this SIT (ABC_JOB_SIT) to JOB window.

(N)Other Definition Special Information Type

Go to Job windows
Create A New Job

Save
Go to Requirement tab

Choose your Special Information Type: ABC_JOB_SIT

Define Extra Information Type (EIT)

Go to Sysadmin (Responsibility)Application

Give the Value for Previous Company and Job Status

Define Position
Position1-> SVP for ABC Company
Positon2-> VP for US operation
Position3-> AVP- East, AVP- West

Copy One Position to N-number of Copy.

Go to New tab Create New

Create Employee and Assign them into Organization

Emp1: ABC Company
Emp2: ABC USA
Emp4: ABC EAST (USA)
Emp5: ABC WEST (USA)
Emp3: ABC India

Create Emp2:

Go to Assignment Tab

Create Emp3

Create Emp4

Create Emp5

In this Security Profile we exclude ABC India

Run the Program: Security List Maintenance

Now After Assign the ABC Security profile for USA to your Responsibility we can
not see the Emp3. Because Emp3 is Assign to ABC India what we exclude.

So only Emp1, Emp2, Emp4, Emp5 will be visible.

Payroll Processing
Pay Roll
3) Payroll
2) People
1) Work Structure
Payroll process had 3 Steps.

Pre Processing

Inputs
o
o
o
o
o
o
o

Manual
Automatic
BEE Batch Element Entry
OTL Oracle Time & Labor
Salary Admin Window
Absence Mgnt. Window
External System

Processing
o
o
o
o

Elements
Input values given to
Payroll Formulas
Which update the other Input values and Balances

Pre Payments -- The net pay of the Emp is divided

according to the Payment(Check, Cash or Direct
Deposit)
Check Writer to print the Check
NHACHA / BACS National Automated Clearing House
Association
Deposit Advice Printing the payslip
Costing A/C r created in GL Terms
Transfer to GL
Journal Import to GL

Post Processing

o
o
o
o
o
o

Define Base Salary

Create a Salary Basic for ABC Payroll

Create a Payment Method

(N) Payroll Payment Method

Create Payroll for ABC Company

(N) Payroll Description
Date offset
Check 0 -- The date which will appear on the check.
0 The same date of the first period End Date
1 The next date of that.
Scheduled Run -3 -- When the payroll has to run (Here before 3 days)
Cut off
-5 When all the final calculation are end, should be greater than the SR.
Pay slip
0 -- The date which is appear in the pay slip.

Go to Further Payroll Information

Go to Period Date, we can find that for 3 year calendar has been created

Link your ABC Base Pay to your ABC Monthly Payroll

(N) Total Compensation Basic Link

Salary Input:
Through Salary Admin Windows
Now give this Basic salary to your Employee

Create Payroll
Go to User : Operation/welcome
Navigation: Human Recourse Vision Enterprise.
Date Track to 01-jan-2000
Create Element Basic pay.

Give Annual Pay in Input type.

Create Payroll

Create Link with Basic Pay with 01 Monthly Pay.

Go to Input Values

Create Employee: 01_Emp

Go to Assignment Tab

Date Track : 01-Jan-2006

Now Go to Entries and assign Base pay to your Employee

Now if you go to Entry Values you can see Annual Pay have been already attach to the
employee.

Ex 2:
Manual Entry of Salary Elements
Go to Salary tab
Now in Salary Administrator Give the Date and New value (Salary per month)
Now System will automatically calculate annual salary.
Now if u come out from that screen and go the Entry tab you can found on Element called
Regular Salary has been assigned automatically, and u can not change that value through
Entry value windows.

Go to Entry Values see your monthly salary.

Create the HRA

We are using (N) Human Resource , Vision Enterprise
Compensation & Benefit Earnings

Link ABC_HRA with your Payroll

Go to Assignment windows for Employee

Ex 3: Automatic Method
Step 1:
Create an element
And the link
Once the Link is added, it will automatically created in the Salary Element Entries
Create that as the Standard Link, Then only it will be automated

Now Create a Link with 01 Monthly Payroll and click on Standard Link
Standard box should be Checked
Then Element will automatically go to Employee entry window.

Ex 4:
BEE Batch Element Entries
Step 1
Create an Element

Step 2
Create the link

For BEE we need the following 2 sets

Assignment Set
Element Set
Payroll Assignment Set
Name and the Payroll
In the criteria, we can give all the criteria
Add Generate
Payroll Element Set
3 types of element set r there.
For BEE, the element type in Customization Set

- Who r the people

- What r the elements

Payroll Assignment Set

Then to create the batch

Mass Info Exchange Base Element entry

After this process it & again query for the Element Lines
U will get the elements which are valid
After this Click the Process Button See the Batch Status It Should be Transferred.
Go to the EMP Assignment Entry
We will find the element entries there.

Ex 5:
Step 1:
We are going to create a Element
Company Car
Which have 4 Input Values
o
o
o
o

Make
Model
Mileage
Year of Registration

Create a lookup value for the Input values of the Element.(Make)

Other Definition Lookup tables

To write the Formula (Mileage)

Total Compensation Basic Write Formula
FF_FORMULAS_F_V

Create the Element in

Total Compensation Basic Element Description

Now Link That Element to your Payroll

Ex 7:
Elements Thro Base Salary Formula
Create the Formula

To Delete the Formula associated with the Element (which is created by the Template)
Total Compensation Basic Formula Result Rules
Delete all the formula entries related to all the elements (Base Salary, HRA, and CON)

Then People Enter and Maintain Assignments Other Quick Pay

If we run this, it will automatically update the HRA, Conv.

Absence Management
Ex 8:
Absence Management

Absence (Fixed for the Year)

PTO Accruals
-- Accumulated one

Elements Type as Information, Nonrecurring and Multiple Entries

We have to create the Link for the Element.
For Creating the Absence Management
Create an Element; Link the Element, the Absence Type
Absence Category
Other Definitions Lookup table

Step 2:
Create an element

Create the Absence type:

PER_ABS_ATTENDANCE_TYPES_V

After this,
We have to assign this element to the Employee, and give the 10 days input values.
After that, if u enter some absence, then The negative element entry is created
automatically

Now Enter the Absence Details

Go to Other Tab Select Absence

We can do this thro the Self Service HR Window also

.
In Self service, the Absence entry is automated.
Once the EMP is applying for leave, the mail will go to the supervisor. Then the supervisor can
approve the same.
For that we can assign the supervisor name to the EMP in the Assignment window
PTO Accruals:
For defining this, we have to define
Element
Link
Absence Type
Accrual Plan
This Accrual Plan has 2 Components and 3 Formulas.
Net Calculation Rule Balance Calculation Logic
Accrual Band Contains Accrual Days, Carry Forward Days, Ceilings Limit.
Formulas
Accrual Formula
Carry Forward Formula
Ineligibility Formula

Step 1:
Create an Element

Create Link

Step 2:
Create an Absence Type
Associate the element here

Accrual Brand

The Net calculation Rules is automatically created using the seeded formula.
Step 3:
Assign this element entry to an employee

If the EMP is taking leave

Enter and maintain Assignment Others Absence

From Here I have to Practice

Choose the same Absence type for PTO Accruals,

After this,
If u go to View Employee Accruals Query ur Emp (Change the date)

For Carry forward, we have to run PTO Carry Over

If u query the balance, it will show the Balances

In the Self Service,

We can change the Logo for the Self Service Page
Profile Options -

To sell the Leave Days

Create an Element
To display it in the Formula, we should have the 2 dates & one day Value

Create a Link.
Now if u goes to the Accrual Plan

After this, if we give this element to an employee

Then if u check the Accruals, it will reflect.

Till This Part

Costing:
How the HR transfer the data to the GL?
The GL have the Accounting Flex field.
The HR has the Cost Allocation Flex Field.
Sharing the Same Value Set

For Example
BG

GRE 1

GRE2

SOB1

SOB2

For SOB1 the Segments are

Company
LOB Line of Biz.
Item
Account
Lab Distribution
For SOB2 have
Company
LOB
Item
Account and
Sub Account.
Then the Cost Allocation Flex field minimum should have
Company
LOB
Item
Account
Lab Distribution and
Sub account
It may have the Country and Location as extra.
The Flex filed Qualifiers controls the visibility of the Segments in various windows
For Cost Allocation
1) No of Segments in Cost Allocation Flex field.
2) Visibility of the Segments from the 6 windows.

i. The Windows are

1. Assignment
2. Balancing
3. Element
4. Element Entry
5. Organization
6. Payroll
Hierarchy is
1) Org
2) Payroll - We can specify the Suspense Account
3) Link 2 Windows
4) Assignment
5) Element Description
For Ex) we can map the Cost Center to the HR Organization
Work Structure Organization HR Organization Others Costing Information

Through the Payroll Window

From the Element Link Window

Step 2:
We have to map the Segments of GL to HR
Payroll GL Flex field Map

Create 3rd party Payment

Step 1
Create an Payment Method

Give Bank Details

Step 2
Add this to the Payroll
Payroll Description Valid payment Methods

Now go to particular Emp and attach payment method

Step 4:
Run the Prepayment Program

Deductions
Deductions:
3 Types
Voluntary
Involuntary
Pre Tax- PF

- If the Emp wants to give to someone.

- Court Order, where Employer deduct the money from the salary

For Involuntary Deduction, the employer will deduct from the salary and give it to the third
party.
Involuntary Deductions
How
: 3rd Party Payment Method.
Whom
: if we r giving to a Person, create a Contact
If an Org (Court), Create a Payee Org.
How much
: Create an Element
Step 1:
Payroll Payment Method
Check the Third Party Payment.
PAY_ORG_PAYMENT_METHODS_V
Step 1
Create an Payment Method

Give Bank Details

Add this to the Payroll valid Payments.

Step 2:
Create a Payee Org
Work Structure Organization Description

Create a Contact
We can create the contact in 2 ways.
People Enter & Maintain create the person