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NATIONAL ISTITUTE OF CONSTRUCTION MANAGEMENT AND RESEARCH, PUNE.

ASSIGNMENT NO. 04

INSTITUTE NAME: - NATIONAL INSTIATUTE FOR CONSTRUCTION MANAGEMENT & RESEARCH. PUNE.
COURSE NAME : - GRADUATE PROGRAMME IN CONSTRUCTION PROJECT MANAGEMENT.
SUBJECT

: - SITE ORGANIZATION AND MANAGEMENT. (NCP 30)

SUBMITTED BY : - MUZAMMIL FARMAN HAWA.


REGISTERED NO. : - 214-01-14-11980-2142.

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NATIONAL ISTITUTE OF CONSTRUCTION MANAGEMENT AND RESEARCH, PUNE.

SITUATION/CASE: Being a project manager, we have planned for completion of project. In this project consist of
construction of Pre-stressed concrete Bridge having 500m length on national highway crossing Major
River But one of the major hurdles is that due to cultivation on both side of highway, very restricted
space of only 100M in width & 300M in length is available on both sides of highway.

To complete the project within time limits. We have planned No. of things from top level to
lowest level. One organization structure is term which is very useful for successful completion of
project. All work will complete by working in day night shift. We have planned from all key
function, Authority to each level, Responsibility of each person, communication flow and corelated authority. Critical Control, Risk assessment. All Equipment, material management,
official work safety management, and discuss. department of company related to this project
and minimize losses, scraps retail, total cost of project. By considering all this things related to
job. I will complete whole project within 14 month. By fulfilling all condition and as per
specification given by owner.

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NATIONAL ISTITUTE OF CONSTRUCTION MANAGEMENT AND RESEARCH, PUNE.

Scope of work:
Recently land availability is very difficult to new development due to scarcity of land. To solve
this problem we have to plan pre-stressed concrete bridge as per proper technique & best manner so
that gives a good result. Also Quality & economy is the prime more important criteria for developing on
construction a new project economy gives the more put and increase grow that company & quality
construction reflect company standards .
My company has been awarded a contract of building 500m length pre-stressed concrete bridge
on national highway which is situated on major river NARMADA of which the river shore is cultivated
zone due to this work area is to restricted for mobilization of heavy equipment such as Crane , JCB ,
Crawler- tractor as way To & Fro for this equipment ,manpower etc.
Being a project manager I have planned about organization chart. Having number of things to be
considered such. All structure is lean & this as for as possible also report minimum personal on
company. organization structural role up to the Junior engineer level and supervisor also assign from
local within 100 km area only contract basis up to project duration. All work will start side by side such
as from first stage of surveying, site clearing material procuring if required prier to start the actual work
the necessary small shuttering steel cutting etc. Because less times more profit & reduce cost of project
due to reducing the time. While considering whole Thing the first & prime most important thing is that
establishment of Main office from where the whole activity of site to be control.
In whole project whole work is divided in two parts. One parts consist of activity related
SUBSTRUCTER (the structure below Ground level) & Second consist of activity related SUPERSTRUCTURE
( the structure above Ground level ) will complete project within 14 Month including all finish work. The

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NATIONAL ISTITUTE OF CONSTRUCTION MANAGEMENT AND RESEARCH, PUNE.

substructure activity consist of Excavation ,Raft making for abmatment ,backfilling where as the super
structure activity consist of construction of Abetment ,bearing ,Deck slab .Retaining wall etc.

PRE - MOBILIZATION STUDIES:


Once the contract is signed by the company, the project execution would start. A detail plan for
mobilization is prepared and manpower as well as plant and equipment allocation is forecasted and
provision is made for the same. As a handing over of a site and other formalities such as bank
guaranties, mobilization advance would take place in due course, the time required to complete this
formalities would be use for the project study, take of f plan and organizing the site mobilization.

Project Origination & Management:


As a target to complete project in 16 month we have to plane our origination in better way.
According to project breakdown structure & origination chart shone in fig. A project manager will
control all project. He is authority person in project. Deputy project manager will assist to PM. He will be
direct in charge for planning QA & admin Department. All area managers will assist to him only. Every
shift engineer will report to his area manager. Area manager are responsible for progress of his
structure. All construction manager will having responsibility for his section and two engineer will assist
his for work in both shift. Shift engineer will execute the work at site level and report to construction
manager. This engineer will supported by two supervisor and foreman as per job requirement. One
planning manager will make program and schedules for completion of project. Also he will be
responsible for making progress report and monitoring the progress. He will report to direct to project
manager.

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NATIONAL ISTITUTE OF CONSTRUCTION MANAGEMENT AND RESEARCH, PUNE.

PROJECT MANAGER

DEPUTY PROJECT MANAGER

Construction
Manager
PLANING

Construction Construction
Manager
Manager
Execution
Safety

Construction
Manager
QA/QC

Construction
Manager
Client Billing

Engineer
Senior

2 shift senior 2 Shift safety


Engineer/JE
Officer

1 QA Engineer
1 QC Engineer

Engineer
Senior /JE

1. Financial Functions.
2. Tendering.
3.

Procurement function.

4.

Technical function.

5.

Administrative function.

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Senior Officer
Administra-tion

Junior
Officer

NATIONAL ISTITUTE OF CONSTRUCTION MANAGEMENT AND RESEARCH, PUNE.

1. Financial Function :
Finance is the main function of company. For company finance is to provided by world
bank. World Bank is finance as per previous our company credit and total property. For
Developing pre-stressed concrete bridge on national highway World Bank has finance as per
installment as per work progress before two month on every one month as per target work for
that month. World Bank will provided finance for this contract 14.5 core. This all office work
about finance well staff is to be assign to complete all procedure. One accountant and two
assistant is required for this work.

2. Tendering :
Tendering is the most important for any company the Net profit of any origination is wholly
depends up on the Rate quotation of particular project. It present status of share market is the
important factor to profit & loss of company. For that marketing of our company is more
important to increase value of company. For this one team is situated for to stay connected to
present scenario or situation. Other importance of is to present rate or price of all construction
material 60% cost of construction is depend upon material for this in my company for
purchasing committee has formed

3. Procurement :This department starts work from the survey work of any site so that the speed of work will
become un-obstructed. Here we need the bargaining skill on which the net profit of origination
increases.

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NATIONAL ISTITUTE OF CONSTRUCTION MANAGEMENT AND RESEARCH, PUNE.

4. Technical function:
Technical this is very important for increasing the status of company at international level,
for technical level, our company has placed a well qualified & experienced staff from manager
level to junior engineer as seen below.
For this project, I have planned the organized structure. As per above mentioned only for
technical function. In this structure same technical person for each level means every
construction manager has staff given below at each level.

Responsibility of person at each level:- For this project two construction managers has
appointed for managing the whole project, every manager will manage all things related to
Construction management. Construction manager has work normally office level to take the
progress status of each site requirement to achieve work of respected site. whole project work
divided two part, one part for each connation manager (III)
The construction managers (III) are manages from top level to manager. (I) construction
manager (II) decide the which manager is placed for particulars job. Manager will carry the
target work from below manager level (II, I).Construction manager (II) has work at site each
manager consist of more than one task. They manage from providing material, equipment, and
technical power and more speed of work and for achieving the target of work within time limit.
In this project two construction managers (II) find had worked on 10 bungalows project
and another has worked at 20 apartment project and manager I has worked on market in
housing colony as per design planning & specification. construction manager whole responsible
person for his work. Construction manager (III) has also another department.
i)

Contracts cell.
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NATIONAL ISTITUTE OF CONSTRUCTION MANAGEMENT AND RESEARCH, PUNE.

ii)

Planning Department.

iii)

Safety Department.

iv)

Quantity surveying.

v)

Quality control department.

Contract cell:
In this department all billing work is carry out. Contract cell is make all contractor labor
measurement books checks & pass bell as per terms & condition. In this project in contract cell
Department consist of one is engineer execution & another two persons are graduate trainee
engineer. They make bill contractor bells as per drawing & C.S.R. take all detail intermit about
work. In contract cell Department all contractor is bind by term & condition. Also they get the
labor contract as per their old construction experience & ability to work.

Planning Department:
In this project planning Department work to planed various activities such as work progress at
report CPM network PERT program. In this Department at my project & person are work one is
senior engineer & graduate trainee engineer.
Senior engineer work at top level such as daily work program and carry out availability
of material & other equipment. The graduate trainee engineer has work to calculate daily
progress report from various sites and make record of daily progress, daily achievement of work
& Bonus work they also calculate the monthly target of every work & give regular work progress
to senior engineer.

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NATIONAL ISTITUTE OF CONSTRUCTION MANAGEMENT AND RESEARCH, PUNE.

Quantity survey Department :


In this department carryout the all quantity of work is to be calculated. Take out detail about
quantity of each item. Detail description about work on this record the calculate cost of item,
total cost site total cost of project.

At construction manager level:


The all work is carryout under his education. As per specification on each construction manager
2nos executions engineer one junior engineer level. Construction manager II manage the all
technical staff under below his. They decide where to who situated for work at site as per
knowledge.
Responsibility at execution engineer II & I is to execute work as per specification, details
of drawing & proper finishing of work. Execution engineer has minimum 2 year experience in
construction field so that they can work proper. Every 3 site has extraction engineer in each site
has graduate Trainee engineer or junior trainee engineer. Execution engineer has guide to the
GTE or JTE about work, that how to carry out and how to execute the work within time limit.
Risk assessment how to take problem which is created at site during execution of work to
understand the drawing to GTE and carry out work. Graduate trainee engineer is present at site
in whole time of friction.
Graduate trainee engineer take the record at all work. This is under carryout take record
of quantity of material received at site daily labor report. Labor supply which works is carried
out. Quantity of work is to be carried out & gives the daily progress report from site to planning
department and maintain daily record also give prier requirement it material & equipment the
senior engineer.
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NATIONAL ISTITUTE OF CONSTRUCTION MANAGEMENT AND RESEARCH, PUNE.

Quality control department:


Quality control Department also manages at manager level. In quality control
department have a quality control manager under which work about quality of work is to be
carried out. This department consists of one manager one sinner engineer and two graduate
trainee engineer. In quality control department play a main role in construction they execute
the work as per quality of work from drawing the material to the handover the site to owner.
Manager has decided the plan of quality execution of work of whole sites as per
progress of work and requirement of work. In quality department they check the all quality of
material also carry out the all laboratory testing of material. Quality control Department also
execute at site by and rate down the weak point in construction. Check the quality of work
which is actual carry out at site. Also they maintain the record of daily report of onsite such as:
o

Rebar inspection,

Formwork checking.

Pre pour card inspection,

Post pours concrete Inspection,

Construction recover card,

Excavation inspection card.

All above mention card is filled at site during execution of work and passed it from client.
5. Administrative function:
Administration function the pre important function. This function work before
commencement of site. Main role of Administrative function is to manage the all staff

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NATIONAL ISTITUTE OF CONSTRUCTION MANAGEMENT AND RESEARCH, PUNE.

requirement with respected to accommodation transportation food, new 50 mg, salary of all
employment & work. Daily muster store, equipment maintains department.
In my project I have manage administrative department which consist of Non technical
well educated persons having good computer efficiency. For maintaining all this I arrange
following organization chart.
Project Manager

Officer II

Officer I

Assistant officer

Local helper

Assistant officer

Assistant officer

Local helper

In this organization, officer II is to be manage the all administrative work is the person which
contact with below level to level up to head office of company about all work office. I planned all the
work carried out by department and mange it his level. One assistant officer is maintains the problem of
Accommodation facility food facility breakfast & traveling of all staff. From staff Colony to effect &
officer & office respected site another assistant is work about store. In store maintains the all record of
material equipment provide the accessories as per request. Maintain daily record equipment
maintenance.
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NATIONAL ISTITUTE OF CONSTRUCTION MANAGEMENT AND RESEARCH, PUNE.

Other third assistant other is to work to maintain the daily mustier book a daily affordance of all
staff. Workers to complete the all precedence for new joining clearance of employ at the time of
completion of project every month salary record all local work about, banking posting, Reconvert of the
traveling and any local work. These assistants are work local helper and solve the problem about local
locality.
Communication requirement and flow:
Communication is very important role to increase the progress and avoided break down
managerial process. It is two way process bottoms to top level & top level to bottom level.
Communications consist of problems requirement. Task of work & new changes in daily routine firstly
communications start from top level to bottom level. Then is complete again bottom level to top level
then is complete again bottom level to top level. I have held the meeting on every Sunday afternoon
with all managers to discuss problems and progress at work.
For fast communication mobile facility is provided by my company to all employ excluding
trainee engineer supervisor & workers already daily communication is carry out only daily progress at
only about respective site up to supervisor to manager level.
Verbal communication:
This communication is carry out daily on only each level about Tomorrows requirement & problems and
progress of work for this mobile facility is to be used or face to face communication is carry out in
evening at site office.

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NATIONAL ISTITUTE OF CONSTRUCTION MANAGEMENT AND RESEARCH, PUNE.

Written Communication:
Written communication is carry out as per importance of work daily or weekly or after one
monthly as per work it is also important communication for maintained the record of work and it is not
changeable record. This record use for future works & maintains office record.
Authority to carry out functions:Type of authority gets as per their level. Type of authority is depends upon their designation.
Authority at managers level:
Manager has whole power to how do execute the work as per their own convince manager
change the staff under him. Manager take any decision about work on his own risk the can change the
design as per site condition & make new suitable planning about work. The can face the problem related
to site to with higher authority.
Authority of execution engineer:
Execution engineer is the site in charge of execution. He execute the work as per planning &
design. He cant take any own decision about work. He can give instruction about work to workers and
graduate trainee engineer.
Authority of graduate or junior trainee engineer:
Trainee engineer is the only posted for taking training and take site knowledge. He can handle
the labor staff at site and manage it. He can give order of material in store to issue.

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NATIONAL ISTITUTE OF CONSTRUCTION MANAGEMENT AND RESEARCH, PUNE.

Supervisor authority:
Supervisor is take small decision about site when it running. He can only manage the labor,
working procedure maintain the speed of work he is only person know the non technical things or
management of work at the time of execution.
Safety manager:
Safety manager safety manager has many power safety manager can stop work when work will
not obey the safety rule. Because safety manager is help to save worker life from hazardous risk. He can
give the resign to the labor it labor do not obey the safety rule. Safety manager provide the safety
accessories to protect accessories protect from hazardous.

Requirement of personal at each level:


At manager level 5 persons are required. Two for construction because of one cant manage all
site and more than 2 manager is not require for housing colony manager III are work at office work &
providing all facility respectively. to site. They also solve bigger problem it created. On site another
second manager to control quality because one is safety manager is the major role to save human life
one safety manager manage all things related to safety.

Fifth one is electrical manager he can manage all work related to electricity problem because in
civil construction company electrical work is minimum that work manage by only the manger.
In second level is execution engineer one execution engineer one execution engineer can
manage maximum 3 sites at a time so less than one construction manager no need of execution
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NATIONAL ISTITUTE OF CONSTRUCTION MANAGEMENT AND RESEARCH, PUNE.

engineer more than two no. 5. In case of quality department one senior engineer must for managing the
all work relate office work and technical things and one trainee engineer can manage the small things
such as check laboratory testing, record site finishing quality.
Graduate trainee engineer are require one for each site execute work at his level also graduate
trainee engineer have one supervisor to supervision o site graduate trainee engineer not require more
than one on same site or at least one engineer must require for testing or check technical things as per
specification given.
At officer level in Administrative department there is one officer at top and another is below
them another 3nos assistance officer are require to manager nos. of things find local public helper
require to knowledge about locality to manage the problem.
Recommendation/Conclusion
In this project of Developing and constructing of housing colony for this work I have prepare full
developed organization chart to completion of project. This organization chart is very lean and then and
bare minimum personnel on company roll up to Junior Engineer level. And every work has divided in
respective person as per their importance of work. I include all things about project such risk
assessment, quality of work, problem of electricity in night & electric operator machine problem office
work accommodation staff with suitable co-related their site climate. Every facility provided to all staff
manager to labor level.
For non-technical staff one staff colony is newly temporary constructed at site to live all staff. All
supervisors are selected as per temporary basis only project duration to look out all things related to
project and try to fulfill each and every. Focusing the on target work I will complete this project within
time with minimums input sources.

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NATIONAL ISTITUTE OF CONSTRUCTION MANAGEMENT AND RESEARCH, PUNE.

Bibliography & study material:


a) Study material of NICMAR.
b) Joy P Ks - Handbook on construction management Mac .Millan ,Mumbai,1990

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