Contents

Part 1 Description of the work tasks that are your responsibility

Part 2 - Hazard Checklist: Location
Part 3 Hazard Checklist: Equipment and Substances
Part 4 Hazard Checklist: Activities
Part 5 Risk Assessment Form
Part 6 Risk Control Form

Part 1 Description of the work tasks that are

your responsibility
A brief description/sketch of the location(s)
Although a sketch is not specifically required, it can be very difficult to describe the workplace
accurately without one. Typical things to include would be:

Outline of the workplace, marking doors, windows, roller shutters,

emergency exits, stairs, etc, giving dimensions where appropriate
Position of desks, benches, machines or other equipment and, if relevant, any
power/compressed air sources, etc.
Brief description of the workplace, eg carpenters workshop, sales office, car park,
warehouse, etc.

Description of the people who work or visit the area regularly or

from time to time and how often theyre there
List all the people who may be present, even if they are not on a regular basis. Dont forget to
include people such as:

Employees who generally work elsewhere in the organisation but may sometimes or
occasionally be there, for example to collect goods/stationery or use the photocopier,
etc.
Contractors including service engineers, cleaners, etc.
Any visitors e.g. reps or perhaps members of the public, even trespassers if these are
anticipated

For each of these groups of people dont forget to indicate those regularly work
there and those who are there from time to time, indicating roughly the frequency of
their presence e.g. cleaners will probably be there every day after working hours,
service engineers perhaps once a month, employee from other parts of the
establishment several times a day, etc.

Description of permanent and/or temporary pieces of

equipment and substances used in your work
environment
Equipment depending on your workplace, this may include:

Tools indicate whether these are hand tools, power or battery or air powered
tools and the number of these present
Computer equipment
Cleaning equipment especially electrical appliances
Ancillary equipment, such as fans, fax machines, shredders, etc, etc

Consistency:

Make sure you list here any equipment you have indicated in your previous
description/sketch and that certainly all large pieces of equipment are also shown in
the description/sketch
Also make sure you list here any equipment likely to be used by anyone you have listed
in the previous section who may only work in the area from time to time, eg cleaners
equipment

Substances:

List the substances used with an indication of the amounts involved

Indicate the nature of any substances, eg Capital Green CG04 Floor Cleaner

Consistency:
Dont forget to include cleaning substances that may be used by cleaners or others you may
have listed as working in the area in the previous section

Description of the activities carried out within your work

environment
Look back at the sections you have already completed to make sure you dont forget
anything for example:

The use of machinery you have indicated in your description/sketch, e.g. welder,
computer, etc.
All the activities of the people you have listed as working in the area, not forgetting
cleaning and maintenance
The use of relevant equipment (or substances) you have listed in the previous section
e.g. driving of fork lift trucks, cleaning components, etc.

Part 2 - Hazard Checklist: Location

Part 2 of our guide to completing your IOSH Project assessment looks at completing the
Hazard Checklist.
On this sheet you are asked to identify three hazards associated with aspects of the
workplace you have described in Part 1.

Description of the location

Give a short, but adequate description of where the hazard is, making sure it makes
sense in relation to your sketch /description of your workplace in Part 1.

Description of the hazard

Only a short description is required, but it must relate to the location just identified.

Number and occupation of people affected

Dont forget to give the number, as well as the occupations of the people who may
be affected eg 3 engineers or 1 secretary
Also, dont forget to fill in the Company, Department and Site name at the top of the form.

Risk assessment recommended (Yes or no required)

If, for some reason, you dont recommend a risk assessment, you will need to explain
why. It is much easier to select a location and hazard that does require a risk
assessment and tick the yes box!

Part 3 Hazard Checklist: Equipment and

Substances
This should be completed in exactly the same way as for Part 2.

Description of the Equipment or Substance

Give a brief description of three pieces of equipment or substances. A brief description

is all that is required; just make sure you use pieces of equipment or substances you
have already identified.

Description of the hazard

Only a short description is required, but it must relate to the equipment or substances
you have identified.

Number and occupation of people affected

Dont forget to give the number, as well as the occupations of the people who may
be affected eg 3 engineers or 1 secretary
Again, the Company, Department and Site name must be completed at the top of the
form.

Risk assessment recommended (Yes or no required)

As before, if you dont recommend a risk assessment, youll need to explain why. It is
much easier to select some equipment or substances that do require a risk
assessment and tick the yes box!

Part 4 Hazard Checklist: Activities

This should be completed in exactly the same way as Part 2 and Part 3.

Description of the Activity

Give a brief description of three activities. A brief description is all that is required; just
make sure you use activities you have already identified in Part 1.

Description of the hazard

Only a short description is required, but it must relate to the equipment or substances
you have identified.

Number and occupation of people affected

Dont forget to give the number, as well as the occupations of the people who may
be affected eg 3 engineers or 1 secretary
Again, the Company, Department and Site name must be completed at the top of the
form.

Risk assessment

For this sheet, all the activities must require risk controls, otherwise you cannot
satisfactorily complete the rest of the project and will lose a great many marks as a
result.

Part 5 Risk Assessment Form

This section is worth quite a few marks, so it is worth working through carefully. It looks quite
complicated at first, but it is really only an expansion of some of the information you have
already given in the previous sheets.
During the training you will have studied risk assessment in detail and will be familiar with
this form by the time you get to the project.

Work activity

Make sure you use the work activities you have identified in Part 4. If you dont, you
wont score any marks at all for this sheet!

Hazard, hazardous event and expected consequence

Three things are required here, for example corrosive substance leaking from
container resulting in burns to hands or use of display screen equipment for
prolonged periods causing musculo-skeletal strain.

People affected

Look back to Part 4 to see what you entered there and make sure you are consistent.

Assessment of risk

Use numerical values, rather than descriptive ones, or H/M/L.

Part 6 Risk Control Form

You need to complete this form using the activity hazards from Part 5, otherwise you will not
get any marks for this sheet.

Note that the first column requires you to identify the work activity and the risk level
(taken from the assessment in Part 5).
You are then asked to identify existing risk controls and further risk controls required.
You then have to calculate the residual risk, which of course must be less than that
identified in the assessment in Part 5.
In the last column you need to describe the monitoring required in relation t o the
residual risk. So, if you have identified PPE as a further risk control, monitoring would
be workplace inspections to ensure that the PPE provided is being used correctly.
Dont forget that you also need to give an indication of the frequency of this monitoring.
For something like use of PPE, this would probably be at least weekly, if not daily.
Dont forget to complete the boxes at the top (Company, Department and Site Name) and
bottom of the page (Date, Signature, etc), as you get marks for these.

And finally..
Now leave it alone for a while, go back with fresh eyes and check it to make sure you have
been consistent and followed all the instructions correctly.