DOCUMENT

NO.:
QP-001

REVISION
NO.:
N/A

EFFECTIVE
DATE:

PAGE NO.:
1 OF 59

Rev. No.

Page No.

DOCUMENT TITLE

CONTROL OF
QUALITY
RECORDS
Revision History

Originator

Date

DOCUMENT
NO.:
QP-001

REVISION
NO.:
N/A

EFFECTIVE
DATE:

PAGE NO.:
1 OF 59

1.0

ISO 9001 2008 Section ______

CES-01-01 Quality System

RESPONSIBILITIES
4.1
4.2
4.3
4.4

5.0

This procedure applies to all controlled documents and inspection

records, as described in the Quality Procedure.

REFERENCES
3.1
3.2

4.0

This procedure defines the methods for controlling the compilation

and maintenance of Quality Records and Documents.

SCOPE
2.1

3.0

CONTROL OF
QUALITY
RECORDS

PURPOSE
1.1

2.0

DOCUMENT TITLE

The Project Manager is responsible for overall control of all project

quality records.
The QA/QC Personnel shall be responsible to maintain inspection
and test records of materials, equipment and field activities.
The Document Control Clerk shall be responsible for the control of
drawings and other technical.
All Department Heads are responsibilities to control documents
related to their areas of activities.

PROCEDURE
5.1

COMPILATION OF RECORDS
5.1.1 The Concerned personnel shall progressively compile their
records and documents.
5.1.2 The records/documents shall be prepared either in A4 size or
letter size paper, if practicable.
5.1.3 The reports shall be eligible and clear in its content.
5.1.4 Corrections, if any, shall be made by cutting it with a single
cross line and shall be initiated by the Originator.
5.1.5 No correction shall be made after the client has signed off a
document.
5.1.6 The document shall be filled in accordance with individual
discipline or activity.
5.1.7 The documents shall be compiled on standard liver arch file
2 / 3 thick.
5.1.8 The index shall be prepared on tope of the file on completion
of the filling

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EFFECTIVE
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DOCUMENT TITLE

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5.2

CONTROL OF
QUALITY
RECORDS

STORAGE
5.2.1 The documents shall be stored properly to prevent damage,
deterioration or loss.
5.2.2 The documents shall be well protected from unauthorized
access.
5.2.3 Confidential/important documents shall be stored under lock.
5.2.4 Quality Records are stored in readily retrievable manner.

5.3

STORAGE
5.3.1 Project documents are protected from damage and loss by
storing original in the document control center as permanent
record.
5.3.2 Access to the document control center shall be controlled.

5.4

DOCUMENT DISPOSITION
5.4.1 The period of retention of the documents shall be three (3)
years or as per contract requirements/project specifications.
5.4.2 The documents shall be disposed by shredding or other
suitable means as advised by the General Manager
(Technical) and/or the Project Manager.
5.4.3 A record shall be maintained for all project documents that
are destroyed.

6.0

QUALITY FORMS AND RECORDS

6.1

As describe in the procedure.

SIGNATURE
PREPARED BY:

REVIEWED BY:

APPROVED BY:

DA