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Preparation of Spill Prevention Control

& Countermeasure (SPCC) Plan


- Guidance Document













Control Status

[ ] Controlled

[ ] Uncontrolled

[ X ] Draft




Contents
1.0 Objective ................................................................................................................................................. 4
2.0 Responsibilities ....................................................................................................................................... 4
2.1 Site General Manager/Operations Manager ....................................................................................... 4
2.2 Environmental Program Manager ....................................................................................................... 4
2.3 Environmental Technical Manager ...................................................................................................... 4
2.4 Fuels Operations Manager .................................................................................................................. 4
2.5 Fuels Site Supervisor .......................................................................................................................... 5
2.6 Training Manager ................................................................................................................................ 5
2.7 Contractors .......................................................................................................................................... 5
3.0 Definitions ............................................................................................................................................... 5
3.1 Site....................................................................................................................................................... 5
3.2 Spill ...................................................................................................................................................... 5
3.3 Discharge ............................................................................................................................................ 5
3.4 Secondary Containment ...................................................................................................................... 5
3.5 Site walk-through ................................................................................................................................. 5
3.6 Site inspection ..................................................................................................................................... 6
3.7 Internal Audit ....................................................................................................................................... 6
3.8 Hazardous material ............................................................................................................................. 6
3.9 Drainage .............................................................................................................................................. 6
3.10 Natural Waters ................................................................................................................................... 6
3.11 HAZMAT Team .................................................................................................................................. 6
4.0 System .................................................................................................................................................... 6
4.1 Facility/Site Owner and Operator ........................................................................................................ 6
4.2 Facility/Site Contacts ........................................................................................................................... 6
4.3 Site Information ................................................................................................................................... 6
4.4 Facility Description & Operation .......................................................................................................... 7
4.5 Material Handling, Storage and Containment Structures .................................................................... 7
4.6 Drainage and Distance to Natural Waters ........................................................................................... 7
4.7 Spill History .......................................................................................................................................... 8
4.8 Spill Prediction and Discharge Patterns .............................................................................................. 8
4.9 Spill Prevention Measures ................................................................................................................... 8
4.9.1 Transfer Operations.......................................................................................................................... 8
4.9.2 Tank Car and Tank Truck Loading / Unloading Operations ............................................................. 8
4.9.3 Drainage Control .............................................................................................................................. 9
4.10 Inspections/Recordkeeping ............................................................................................................... 9
4.11 Site Security ...................................................................................................................................... 9
4.12 Training and Spill Prevention Procedures ....................................................................................... 10
4.13 Spill Control Equipment ................................................................................................................... 10
4.14 Emergency Contacts ....................................................................................................................... 10
4.15 Schedule .......................................................................................................................................... 10




5.0 References ........................................................................................................................................... 11
6.0 Records ................................................................................................................................................ 11

Document created on:
Document last revised on:

Revision History

Section /
Subsection
Title Description of Revision Revision No. Effective
Date


















1.0 Objective

The purpose of this document is to provide guidance on the preparation and implementation of an SPCC
Plan for Supreme Fuels Operations. An SPCC is required for every Supreme Fuels Site and must be
reviewed annually and updated every three years, at a minimum. In addition, an SPCC must be updated
when a significant release occurs or whenever a substantial modification is made.

2.0 Responsibilities

This section provides responsibilities as they relate to the development and implementation of the SPCC
plan(s) for Supreme Fuels.

2.1 Site General Manager/Operations Manager

Provide resources necessary to develop, implement and maintain the SPCC Plan
Ensure site visitors and contractors are briefed on SPCC procedures and requirements

2.2 Environmental Program Manager

Ensure an SPCC is in place for all Supreme Fuels Sites
Review and approve all SPCC Plans
Ensure all SPCC records are complete
Ensure site walk-throughs, inspections and audits are performed according to the set schedule
Continuously evaluate where SPCC improvements can be made

2.3 Environmental Technical Manager

Ensure the site is compliant with set SPCC measures established by Supreme Fuels, customers and
stakeholders
Conduct site walk-throughs, inspections and audits according to the set schedule to verify all SPCC
procedures are adhered to, spill prevention measures are taken and actions to mitigate the effect of a
spill are implemented
Verify nonconformances (equipment and other) are corrected in a timely manner
Verify all contractors understand and comply with all SPCC procedures

2.4 Fuels Operations Manager

Establish, implement and maintain a site specific SPCC Plan for their area of responsibility
Ensure all staff are trained on the most current SPCC Plan
Ensure the latest version of the SPCC is available and easily accessible to all site staff
Ensure all equipment failures leading to an actual or potential spill are repaired
Report all spills according to GN-SP-OP-15
Coordinate with QHSE Officer to perform emergency drills
Appoint HAZMAT team members





2.5 Fuels Site Supervisor/Coordinator

Perform daily, weekly and monthly inspections in accordance with SOPs Refueler FQC/ Inspection
(GN-SP-OP-19) and Facility Checks (GN-SP-OP-09)
Ensure any equipment non-conformances are reported to the Fuels Operations Manager, the
Maintenance Manager and the QHSE Department
Assist with emergency drills
Ensure all spills are reported and cleaned up as required

2.6 Training Manager

Develop and implement SPCC Training
Ensure employee training records are updated upon completion of the SPCC Training
Submit completed SPCC training form to Environmental Program Manager

2.7 Contractors

Comply with Supreme Fuels Environmental Policies and Plans and SPCC requirements

3.0 Definitions

3.1 Site

All land on which the activities under the control of a company at a given location are carried out,
including any connected or associated storage of raw materials, by products, intermediate products, end
products and waste material, and any equipment or infrastructure involved in the activities, whether or not
fixed, or required by law.

3.2 Spill

For the purpose of this procedure, a spill is defined as any unintentional or intentional discharge of a
hazardous material equal to or greater than 20.0 liters.

3.3 Discharge

Includes, but is not limited to any spilling leaking, pumping, pouring, emitting, emptying or dumping of oil
or other hazardous material not covered or in compliance with a permit.

3.4 Secondary Containment

A safeguarding method used to provide an essential line of defense in the event of a failure of a
hazardous material container. A secondary containment system is used to prevent unplanned releases of
hazardous compounds into an uncontrolled area.

3.5 Site walk-through

A review of a process or activity with the purpose to confirm if a documented procedure is in use and
accurately reflects the current work practices.




3.6 Site inspection

A method of control used to verify compliance with company policies and procedures, legal, regulatory
and other requirements to which the organization subscribes related to its environmental aspects.

3.7 Internal Audit

A systematic, independent and documented process for obtaining audit evidence and evaluating it
objectively to determine the extent to which the system audit criteria set be the organization are fulfilled

3.8 Hazardous material

Any item or agent (biological, chemical, physical) which has the potential to cause harm to people, plants,
or animals either by itself or through interaction with other factors.

3.9 Drainage

To draw off or remove a liquid; a pipe or other flow path that carries off water or other liquids

3.10 Natural Waters

A means through which water flows, including but not limited to, streams both permanent and intermittent,
ditches, groundwater, wetlands, lakes, rivers and oceans.

3.11 HAZMAT Team

A group of trained personnel who respond to releases of hazardous materials for the purpose of control or
stabilization of the incident

4.0 System

All SPCC plans shall include the following elements, as applicable. In the event an element does not
apply to a particular site, a description of why the element is not applicable shall be included. A
description of each element is provided to assist with the development of the plan.

4.1 Facility/Site Owner and Operator

In this section provide the facility owner name, address and telephone number. Also provide the facility
operator name (if different) address and telephone number.

4.2 Facility/Site Contacts

In this section provide the name, title and telephone number of the facility contacts, i.e. facility manager,
fuel manager and supervisor, QHSE officer(s), etc. The facility contacts listed should be those individuals
responsible for hazardous material management and facility operations.

4.3 Site Information

List the location of the site, approximate size and the type of facilities in place. Also, describe the
surrounding area and include a facility diagram or site plan showing items relating to the SPCC Plan.




4.4 Facility Description & Operation

Describe the day-to-day operations for each onsite facility, including a brief description of the following:
Facility operations describe daily operations
Hours of operation and shifts;
Personnel on-site (job titles)
Operational History (include descriptions of significant changes in operations, equipment, piping, etc)
Modes of transportation used to receive products and materials (railcar, tanker truck, pipeline)
Discuss features and procedures used to bring the facility into compliance with appropriate
regulations. Discuss any deviations from the rules and what measures are provided to achieve
equivalent environmental protection or measures planned to bring the facility into compliance.

4.5 Material Handling, Storage and Containment Structures

In this section, describe all hazardous material storage at the facility. Include material stored in the
following; above ground storage tanks (ASTs), spill tanks, oil/water separators, oil-filled electrical
equipment, drum storage and product trucks which are parked at the facility. Provide construction
information (reference to standards, features and dates of installation), the current condition of the
storage, specify if the storage is fixed or non-fixed, the type of product stored, the capacity of the storage,
and spill prevention methods in place for each. For drums containing hazardous material, provide the
number of drums, the capacity and contents for each and how they are stored / protected from the natural
physical effects of the environment. The total amount of hazardous material storage available must be
listed in this section.

Include information on any fail-safe engineering devices installed on storage tanks, such as high level
alarms, high level cut-off devices, liquid level sensing devices, fast response system for reading liquid
levels in tanks and audible or code signal communication between tank gauge and pumping station.
Provide a description of all secondary containment structures, including capacity and drainage
mechanisms, drainage discharge procedures, inspections and recordkeeping of all discharge events.
Drainage procedures should include precipitation. Discuss volume of secondary containment relative to
the maximum contents of a single tank plus sufficient capacity for precipitation.

4.6 Drainage and Distance to Natural Waters

Describe the facilities proximity to surface waters, including the direction and general gradient (upward or
downward) to the surface water. Describe any ditches, flood control channels, storm drains and other
waterways (groundwater, well bores, etc). Also provide an illustration of the general site layout (building
outline, property lines, parking areas, streets, etc) and include the following: Location of oil storage,
drainage pathways, predicted direction of flow at the site based on topography and material storage, and
the location of any spill prevention equipment and /or materials.





4.7 Spill History

This section describes any spill events that have occurred within the past twelve months (at a minimum).
Include spill reporting criteria and procedures, as well as waste disposal requirements following a spill
event clean-up.

4.8 Spill Prediction and Discharge Patterns

Identify all reasonable types of failure for each storage location listed in Section 4.5 Material Handling,
Storage and Secondary Containment. Include predicted directions of flow, rate of release and
maximum volume of a potential release. Mark flow directions on facility site plan. Evaluate each of the
following failure scenarios for each storage location: tank overflow, tank rupture or leakage, pipe failure,
wastewater treatment facility failure, spills during transfer operations, valve failures and hostile activity.
Document the facilities plans for spill response; describe how discharges will be contained or controlled
and plans for cleanup, including waste disposal requirements. Indicate the time required to respond to a
spill for each of the above failure scenarios.

4.9 Spill Prevention Measures

Describe all spill prevention measures in place, including operating procedures, secondary containment,
curbing, weirs, booms or other barriers and sorbent materials. This does not include booms or sorbent
materials used in spill kits, only those kept in place to prevent a spill pathway. In addition to the above
listed preventive systems, a description of other effective control measures at the facility and how the
facility conforms to guidelines for each subsection below are required.

4.9.1 Transfer Operations

Information on facility transfer operations and spill prevention measures in place for those operations,
including discussions on aboveground valve and piping examinations, and aboveground piping protection
from vehicular traffic is discussed here. All aboveground piping should be marked with product content,
origin and direction of flow. Describe the construction material, design, corrosion and leak protection of
all buried pipelines. Procedures for pipelines and other connections that are not in use or out of service
are listed in this section.

4.9.2 Tank Car and Tank Truck Loading / Unloading Operations

In this section, describe the facility procedures for loading and unloading tank trucks and railcars (as
appropriate). Describe actions to be taken in the event of an accident involving tank cars and tank trucks
to mitigate or prevent the occurrence of a spill. Include design of any secondary containment systems for
loading/unloading areas, installation of warning or barrier systems for vehicles and vehicle inspection
procedures.





4.9.3 Drainage Control

This section includes a description of drainage control measures in the operating areas of the facility.
This includes all areas mentioned in Section 4.5 Material Handling, Storage and Secondary
Containment. Diked and undiked storage areas are discussed, as well as facility drainage systems and
equipment. Diked areas shall be described in terms of construction, control equipment or valves, and
how accumulated drainage is discharged. Drainage patterns of undiked operating areas shall be
described and procedures to retain any spilled oil provided. Any stormwater management and control
should also be included.

4.10 Inspections/Recordkeeping

Written inspection requirements and record storage location are required as part of the SPCC plan. All
records must be retained for a minimum of 3 years. Required records for the SPCC plan include Weekly
Facility Inspection Report and Checklist, Aboveground Storage Tank Inspection Report and Drainage
Discharge Report Form; all areas associated with the storage of oil product must be included in the
inspection requirements. This section describes equipment and the frequency which they are inspected.
The job title of the person(s) responsible for preventive maintenance, oversight of inspections, employee
training, records maintenance, updating the plan, and ensuring reports are submitted appropriately should
be included also.

4.11 Site Security

Oil storage facilities must maintain security measures to restrict the accessibility of unauthorized
personnel to the oil storage areas. In this section, describe the site security measures, specifically in the
areas where oil products are stored, handled or processed. As a minimum evaluate fencing, locks for
valves and starter controls and facility lighting.

Fencing should be provided around all oil product storage, handling or processing areas. Entrance gates
should be locked or otherwise guarded when the facility is not in use or is unattended.

All valves that allow direct outward flow of contents to the environment should be locked in the closed
position when not in use. Starter controls for all pumps should be locked in the off position when not in
use and inaccessible to unauthorized personnel. Pipeline connections, when not in use for an extended
period of time, or that has been drained should be capped or blank-flanged.

Facility lighting should be adequate to discover spills during hours of darkness and to prevent acts of
vandalism.





4.12 Training and Spill Prevention Procedures

Owners and Operators of SPCC facilities are responsible for properly instructing their personnel in the
operation and maintenance of equipment to prevent the discharges of oil and applicable pollution control
laws, rules and regulations.

This section describes personnel training provided and should include the following:
Initial and annual training of all personnel involved with site operations to ensure understanding of
the SPCC Plan contents
Additional training when significant changes to the plan are made, including changes in the
operation or maintenance of equipment, significant spill events or regulatory changes
Identification of personnel accountable for spill prevention and a list of individual(s)
responsibilities
An outline of the training topics to be covered is to be detailed in this section; including the following
areas:
Conducting visual inspections
Recordkeeping
Spill containment procedures and use of clean-up equipment and materials
Emergency reporting requirements
De-briefing of any spill events or failures, malfunctioning equipment or precautionary measures
taken
SPCC plan requirements
Responsibilities and communication methods
A record of these training sessions should be included as an appendix to the SPCC. The record should
include the date and time, instructor(s), topics covered, attendees, instructional aides or handouts
provided, questions requiring follow-up, approximate date and agenda for next training session.

4.13 Spill Control Equipment

A list of all spill control equipment available onsite and the general location of this equipment is provided
in this section. Spill control equipment may include: granular absorbent, empty drums, shovels, brooms,
absorbent pads and booms or vacuum pumps and trucks.

4.14 Emergency Contacts

A list of emergency contacts is provided in this section. This includes names and numbers of individuals
to be contacted in the event of a spill.

4.15 Schedule

This section compiles a list of the tasks to be completed as part of this plan and the scheduled date of
completion. Tasks to include are: scheduled tank upgrades, repairs, construction or purchase of
secondary containment structures or equipment; training sessions; and planned updates to the SPCC
plan (required every 3 years).




5.0 References
GN-SP-OP-19, Refueler FQC/ Inspection
GN-SP-OP-09, Facility Checks
GN-SP-EM-02, Spill Response
GN-SP-OP-15, Spill Reporting

6.0 Records
GN-F-OP-09, Refueler Daily/Weekly Equipment Check Sheet
GN-F-OP-10, Refueler Monthly Equipment Check Sheet
GN-F-OP-28, Facility Checklist
Site Specific SPCC Plans
GN-F-EM-07 Storm Water/Discharge Checklist
GN-F-OP-04, Spill Report