Superior University Lahore

BBA 7th
Final Project

Course Name
Project Management

Topic Name
Construction of school building

Course Instructor
Sir Attique Ahmed
Submitted By:
Name Class Roll# Designation
Hafiz Faheem Azhar BBA 7 12104 Leader
Hamayun Rasheed BBA 7 12183 Member
Taqi Raza BBA 7 12101 Member
Fatima Akbar BBA 7 12166 Member
Binish BBA 7 Member
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Acknowledgement
First of all we are thankful to ALLAH Almighty for giving us power to complete our final
project of project management based on a different and unique topic. After that we are most
thankful to our respected and honorable teacher Sir. Attique Ahmed. He has taught us prject
management in an excellent manner. The most important thing is that the knowledge which
we have studied in our course was all that same which we have to apply practically. All the
qualities in a good project and knowledge about interpersonal skills will prove to be very
essential in our practical life as well in future. We are also thankful to our parents that due to
their prayers we have succeeded in completing our final term project. We are personally
thankful to the friends that had helped us in fact co-operated with us also our respected
teachers who gave us guidelines for making the reports and allowed us to work in a different
environment. Another thing here is worth mentioning that we are also thankful to our each
group member personally as each one of us has helped each member of the group.


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Dedication
We dedicate our final Project to Allah Almighty and then to our respectable Sir Attique
Ahmed. As our course instructor is very hardworking teacher so we dedicate our project to
him and wish him best of luck. We are grateful to Allah who has provided us courage and
knowledge so that we can complete our project as well as getting some new experiences for
bringing some change and development in ourselves. We hope this project helps us and
becomes successful. This is a real time work which we could add on to our CVs. This was a
great learning curve for us as studying ethics and issues related to that and we have done a
unique and effective work.











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Introduction
This project is being assumed to establish a new school building for Mr. Agha Ali.
The new school building will be a free-standing, two floors building on a four-acre lot (lot
24) located at main Iqbal Town, Near Moon Market, Lahore, Pakistan. The project is to begin
on September 6th, 2014 and will complete March 31, 2015. This school is being constructed
to take advantage of the latest building materials and codes and will employ emerging
technology to minimize energy consumption with solar energy. Construction will be overseen
and managed by project manager Faheem Azhar with the help of his team. All labor will be
joined and all materials will meet or exceed local building code guidelines by the company.
On completion of this project, many children will get education. The project aims to
contribute to the education system in Pakistan. This is an imitative for the long term benefits
of our country. The main purpose of this project is to improve the education system in
Pakistan and give our student a healthy and save environment for their study.
Project Life Cycle

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Defining the project
On 2n august 2014 a research reports define that there is a need of well-established
school in the area of Iqbal town Lahore. In this area there are numerous of childrens which
have been lost by this school facility. According to the research a lot of schools have been
established but still there is need of good school. Our organization/team will be providing our
services for the establishing this building of this school
Goals
Our goal is to establish a new school building
Specifications
To provide assistance and our services for the establishment of this new school
building
Tasks
To establishing a new school building
Acquiring Land
Use best material for school building
Managing stakeholders
Dealing with best vendor
Acquiring best labor
Establishing within the given budget
Build in given time frame
Project Team Members
Hafiz Faheem Azhar
Hamayun Rasheed
Taqi Raza
Fatima Akbar
Binish
Responsibilities
Project Manager: Hafiz Faheem Azhar
Project Advisor: Hamayun Rasheed
Procurement Manager: Taqi Raza
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Project Liaison Manager: Binish
Finance Manager: Fatima Akbar
Planning
Budget: Rs. 2.8 million
Resources: Human resource (Labor, Masons, Architecture, Volunteers etc), Capital (Funds
for construction etc), Materials etc.
Risks: Political interference, stakeholders, law and regulation, human risk, flood, earth quake
etc
Execution
Status Report: The project has been completed and report has been finalized for submission
to our resource person.
Changes: Some changes were done according to changes in information.
Forecast: We compared our progress with execution and modified accordingly.
Monitoring and controlling:
For our project it is compulsory to meet the project stakeholders needs, all the projects
processes must be tracked and reviewed to see the progress and the project performance.
There are 4 aspects that must be taken in consideration in the monitoring processes, time,
cost, quality and scope. During the project, our project manager (FAheem Azhar) will
responsible for control and monitory this triangle, and according to him, the project was
advancing in a good manner according to the plans and the ambition of the stakeholders with
but with small variance with the stated plans in the cost and time plans, so we return to the
stakeholders so they give us some extra money and timeout to finish the project.
Closing:
In the project life cycle closing is the last step in the project. In our project we will do it by
making the last testing of the project to make sure it will complete 100%, and that it meets
the needs of owner/sponsor of project. After the completion of our project we will make a
periodically check on the project to see how it works, repairing the occurred problems and
add new things if required by the need of project if its possible and desirable by the
customers. We will give our services

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Scope statement of Project:
This project is being undertaken to establish and preparing to do a new school building for
Mr. Agha Ali. The new school building will be a free-standing, two floors building on a four-
acre lot (lot 24) located at Iqbal Town, Near Moon Market, Lahore, Pakistan. For this project,
the stakeholders are the following; Project Sponsors (Mr.Agha Ali), Government, People who
have their properties in the area of Iqbal Town, End users of the output of the project
(Students, parents), People who live in Lahore nearby Iqbal Town, Unemployed people,
Administrative users (HR, Finance, Marketing, Business Development, Sales), Support of
users (Tech support community, help desk),Workers, Vendor ( Raw Material), Project Team
(Top Management, Project Manager, Project Team). The project is to commence on (staring
time) September 6th, 2014 and will complete (ending time) March 31, 2015 expected to be
completed within the period of 6 months approximately. The resource necessities for this
project are from the following departments; Project Human resource, Project Raw material,
Project Financial Resource, Project Technical resource, Project Budget Plan and Project
Vendor This school is being constructed to take advantage of the latest building materials
and codes and will employ emerging technology to minimize energy consumption with solar
energy. Construction will be overseen and managed by project manager Faheem Azhar. All
labor will be bonded and all materials will meet or exceed local building code guidelines by
the company. On completion of this project, many children will get education. The project
aims to contribute to the education system in Pakistan. For the completion of this project the
approximately project cost is 2.8 million rupees.










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Scope Form
Project Title: Construction of New School Building Project Number: FFHT-001/21
Project Leader/Manager: Faheem Azhar
Anticipated Project Start Date:
06-sept-2014
Sponsor: Mr.Agha Ali Date Prepared: 31-march-2015
Team Members:
1. Project Manager
2. FFHT Team Lead for Construction Projects
3. FFHT Document specialist
4. Project Supervisor
5. Quality Manager
6. Procurement Manager
7. Finance Manager
8. Development Group Selected Team members from (IT, HR, Marketing, Trainings,
Testing)
Purpose of Project:
Development of processes and preparing for well-organized building of school in
Iqbal town Lahore
Establishing the healthy environment for the students
Prepare a certain set of documents for achievement this project goal.
The project will help and beneficial for the students and teachers who lived in Iqbal
town and proximate these Ares.
This project will improved education standard, productivity level of people, less
traveling cost, less time consumed, improved quality of people, and improved
customer (students) satisfaction.
Background:
FFHT team awarded a contract to provide guidance and assistance with Project
Management for the construction project
The project will help development group achieve high performance of their
construction projects and will help them to manage those technical projects as per
industry standards.
Deliverables:
Project Management Documents for construction of New school building
Trainings on how to use constructed building
Post Implementation review of the documents
Support
Stakeholders:
1. Project sponsors ( Mr.Agha Ali)
2. Government
3. Students
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4. People who have their properties
5. End users of the output of the project (Students, Parents)
6. People of who lived in Iqbal Town
7. Unemployed people (teachers, sweepers, office boys)
8. Administrative users (HR, Finance, Marketing, Business Development, Sales)
9. Support of users (Tech support community, help desk)
10. Workers (labor)
11. Vendor ( Raw Material )
12. FFHT Team (Top Management, Project Manager, Project Team)
Resource Requirements: (resources likely to be required, an estimated timeline, costs &
potential project boundaries)
Project Human resource
Project Raw material
Project Financial Resource
Project Technical resource
Project Budget Plan
Project Vendor
Life Cycle Cost:
Year 1 Year 2 Year 3 Year 4 Year 5
Implementation: Rs.28,804,810.1
Maintenance/
Support:

Procurements:
Totals: Rs.28,804,810.1
Life Cycle Cost: Rs 2.8 million
Operations & Support: (define product ownership and who is responsible for product
maintenance & support)
What could be included in the Operations & Support section are:
Identify responsibility for Knowledgebase & web documentation.
Identify team responsible for production ownership & maintenance.
Identify team responsible for product support (e.g., 4Help, functional team).
Identify any needed training..
Safety, Security, & Risks: (potential project safety and security enhancements, security
exposures, issues and risks, & mitigation)
As appropriate, include information from the Construction Project Initiation form, the
Construction Project Risk Management Plan, the Construction Project Security Initial
Review form, and the Construction Project Quality Management Plan.
Personally Identifying Information (PII): is data handling according to the Standard for
Storing and Transmitting Personally Identifying Information?
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Regulatory Compliance: Are project components compliant with Family Educational
Rights and Privacy Act (FERPA), Health Insurance Portability and Accountability Act
(HIPAA), Gramm-Leach-Bliley Act (GLBA), Payment Card Industry (PCI), etc?
Issues and Risks Risk Mitigation or Contingency
1. Government 1.
2. Stakeholders 2.
3. Worker Health & Safety 3.
Approvals:
Duplicate or delete signature blocks as needed.
Requested by: (e.g., project manager)
Faheem Azhar ______________________________________________________________________
Printed name, Signature, Date
Requested by: (e.g., project leader)
Hamyun Rasheed ___________________________________________________________________
Printed name, Signature, Date
Approved by: (e.g., project steering committee)
Fatima Akbar ______________________________________________________________________
Printed name, Signature, Date
Approved by: (e.g., project sponsor)
Mr.Agha Ali ________________________________________________________________________
Printed name, Signature, Date 10-Aug-2014








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Work Break down Structure
Work breakdown structures (WBS) are mostly used to define and breakdown all of the work
of the project into logical alliances and also divide all project work into small parts. Work
that is not included on the WBS is not considered work of the project. Therefore, all project
work must be represented on the WBS.
A WBS is constructed in hierarchical form, much like an organizational chart, with the
project itself at the top. Each level of the WBS represents a further breakdown of the work of
the project. For example, in our project, level one is the project itself, level two might contain
all the deliverables for the project, level three is a further breakdown of those deliverables
and level four is the actual task or activity to be performed in order to complete the
deliverable in the project.
The first step in developing a WBS is to identify all the project deliverables. In our project
which are listed in the Scope Statement above so we wont have far to look. Next, begin
breaking the deliverables down into smaller deliverables as shown in our project WBS below
and finally into tasks. You know youre done when youve identified all the tasks it will take
to complete the deliverable.
Dont try to go it alone when creating your WBS, enlist the help of the project team. Use
brainstorming methods to help identify all the tasks needed for each deliverable. One person
cannot think of all the tasks needed for a project, except for the smallest of projects, so
involve your project team in the identification process. List the deliverables on a white
board, one by one, and identify all tasks for each of the deliverables until no one can think of
anything more.
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WBS work breakdown structure:




Construction of New
School building
Internal
Electrical Plumbing
Rough in
Plumbing
set plumbing
fixture & trim
test & Clean
Wood work
foundation
exacvate
pour concrete
cure & strip forms
steel
erection
Steel coulumns
beams
joist
extarnal
masonry
work
install roof drains
lay mansory
Roofing
building
finishes
paints walls
hardware
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Organizational Structure:





Hafiz Faheem
Azhar
Project Manager
Hamayun Rasheed
Project Advisor
Taqi Raza
Project Liason Manger
Binish
Procument Manager
Assistent Manager
Fatima Akbar
Finance Manager
Accountant
Volunteers
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Scope= Contruction
of new school
Time = 409 days Cost = Rs. 2.8 million
Triple Constraint of our project:









Linear Responsibility Chart:
Activities Project
Manager
Project
Advisor
Project
Liaison
Manager
Procurement
Manager
Finance
Manager
Volunteers
A P R S
B P S
C P S
D A, O R, A P
E P I
F R P I
G P I
H P A I
I P, O R
J P, A R
A= Approval P= Primary
responsibility
R =
Review
S = Support O = Output I = Input B = Initiation



Quality
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Project Activities and duration:
Activity Description Precedence Duration
(days)
A Scope confirmation - 3
B Budget collection and time estimation A 7
C Collaboration with government authorities - 6
D Short listing of Stakeholders C 5
E Quotations from vendors C 10
F Finalizing Vendors E 3
G Procurement of raw material B,F 10
H Construction of school building B,G 350
I Inspection of school building H 20
J Allotment of school D,I 10

Project Network Diagram:
PND is part of project activities and scheduling. It plays very important role in your any
project. Project network diagram are the preferred technique for showing activity sequencing.
A project network diagram is a graphical display and view of the logical relationship among
the all actives of project. There are two diagrams which is used in PND
1- Activity on Arrow (AOA)
2- Critical Path method
Activity on Arrow (AOA):
It is also called Arrow Diagraming Method (ADM) project network diagrams
Under this method all the Activities of our project are represented by arrows
In this method nodes or circles are the starting and ending points of activities
It can only show finish-to-start dependencies



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AOA of our Project:

Interpretation:
On the above diagram the starting point of our project in mention on O. after defining the
starting point of project we have mention the each and every activity of our new school
building construction project. We have given name for each activity from A to J. we also
mention the days of each activity that how many days have consumed by one activity. Under
this diagram we have mention with help of arrow. On the above diagram the ending point of
project is J which has spent 10 days.
2-Critical Path Method:
CPM is a project network analysis technique used to predict total project duration. A critical
path for a project is the series of activities that determines the earliest time by which the
project can be completed. The critical path is the longest path through the network diagram
and has the least amount of slack or float time of your project
Critical path of our project:





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The critical path method is the largest path of activities. In our project we have the
following critical activities.
CEFGHIJ
Critical path is shown in network diagram.
Project Cost Management:
Types of cost:
Variable Costs
The variable cost is that cost which is Change with the amount of production/work in the
project like material cost, supplies, wages
Fixed Costs
Fixed cost is that cost which does not change as production change it is opposite of variable
cost like set-up, rental cost
Direct Costs
Direct is that cost which is directly associated to the work of project likee team travel,
recognition, team wages
Indirect Costs
Indirect cost is that cost which is overhead or cost incurred for benefit of more than one
project like taxes, fringe benefit, janitorial services
Unit cost estimation of our project
Sr
.N
o
Head Price Per Unit/Square Foot (in Rupees)
1 Bricks 7 per brick
2 Cement Bag (20kg) 450 per bag
3 Electricity/Plumbing 15
4 Labor 150
5 Stone and Sand 100
6 Flooring 30
7 Furniture & Fixtures 100
8 Construction Cost including material 685.83 per square foot


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Per Class Room Cost:
Square foot/Student Students/Clas
s
Area/Class Cost/Square Foot Cost/Class
13 50 650 685.83 455,789.5
Total 50 class rooms cost:
Total Classrooms Area/Class Total Area Cost/Square Foot Cost
40 650 26,000 685.83 17,831,580
Overall Estimated Costs
Head Area (in square foot) Cost per square foot Total Cost in PKR
Main Building 38,000
Classrooms 26,000 685.83 17,831,580
Laboratories 3,600 685.83 2,495,484
Offices 2,000 685.83 1,371,660
Library 2,000 685.83 1,371,660
Faculty Room 1,000 685.83 685.830
Restrooms 1,000 300 300,000
Canteens 1,000 200 200,000
Storage/Sports Equipment
area
2,000 200 400,000
Landscaping/Playgrounds 30,000 100 3,000,000
Auditorium 2,000 685.83 1,371,660
Total Cost 28,342,730
Material Requirement and Costing
Sr.No Head Measurement
Unit

Total
units

Prices/Unit

Total Cost
1
Bricks

Numbers

882,000

7

6,174,000.00
2
Sand

Truckload

255

5,000

1,272,727.27
3
Quarry

sq. ft

25,200

1.5

37,800.00
4
Steel

Tons

31

60,000

1,866,000.00
5
Cement

Bags

13,681

450

6,156,351.79
6
Mud

sq. ft

483

700

337,931.03
7
Electricity/Plumbing

sq. ft

50,000

15

750,000.00
8
Labor

sq. ft

45,000

150

6,750,000.00
9
Flooring

sq. ft

42,000

30

1,260,000.00
10 Furniture & Fixtures sq. ft 42,000 100 4,200,000.00
Total Cost of Material/Labor 28,804,810.10
Cost/Square foot 685.83



Total Project Cost 28,804,810.1
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Project Risk Management:
Project risk:
Project risk is an uncertain event or condition that occurs during the project, risk has a
positive or a negative effect on a project objective.
Risk management should be a systematic process to identify, analyze, treat and monitor all
possible risks. There are many different descriptions of risk. This systematic process, but
they all have these fundamental steps:
Identify
Analyze/Assess
Plan
Track & control
Risk Statement of our project:
We are project manager at our company. We are going to do a project of construction of new
school building in Iqbal Town Lahore. As we know about that we will face different kind of
potential risk regarding this project. Our company has some legal obligation towards our
employees, assets and the citizen from there where we are going to start our project. We need
to ensure that risk management plays a vital role in our project activities. So we need to
perform certain activity to overcome these risks. Our jobs should provide the safety of work
place to our employee and we also have the ability to control risks.
When we are going to execute our project we shall face so many risks just like political
instability, labor shortage, financial risk, human life risk, health issues and so on that may
cause of some uncertain set of circumstances. We need to use different kind of techniques to
control risks just like to ensure that which risks are acceptable and which are not acceptable.
In our project these decisions can be fulfill by the participation of whole management team
because each and every person is responsible to reporting any unusual and unsafe activity
they see during the project.
We need to use as project manager(Faheem Azhar) all those best practices in risk
management that can improve the activities in all areas of the project. A project manager
needs to use a structured management program to overcome the risks. He will strive to
continually improve the risk management practices in case of any risks occurrence.
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After using different methods in our project for risk management, we can achieve our project
goal without interference of risk because we have control these risks.
Risk Breakdown Structure (RBS)
Risk Breakdown
Structure
Human
Life
Health issues
Safety issues
Security issues
Laws and
regulation
Not followed
Change in rules
Infilation
Increase Rate
Decrease Rate
Labur
shortage and
stike
Decrease Wages Rate
Labur conflict
Payment late
Lack of
resources
Financial resources
Human resources
Material recources
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Risk Register of our Project:

Stakeholders of our project:

Sr.No Stakeholder
type
Stakeholder Expectations
1 Organization Helping Hands To provide short and long term facility
program for the school
2 Customer All those families who live near
iqbal town, students, teachers
To help the earth quake victims.
3 Sponsor Mr.Aghal ali To generate the maximum funds in order to
help us for the establishing new school
building
4 End Users Students, Teachers, Management
of school
They are the major stake holders as they are
going to get benefits from our efforts.
5 Contractors Vendors, Labor, employees They are expected to provide us with the
supplies as soon as possible and according to
our requirements, so that we can carry out
our project effectively.
6 Government
Agencies
Punjab Board of education,
District Counselor Lahore,
Disaster management authorities
To provide a complete data base regarding
education system of pakistan.
7 Project Team Project manager, Assistant
manager, HR, Procurement,
Finance
To manage and monitoring all the activities
throughout the project till the closure of
project