STRATEGI PENGELOLAAN ASET 18

BAB II
STRATEGIC ASSET MANAGEMENT FRAMEWORK



Tujuan Pembelajaran Umum Bab II :

Mahasiswa dapat menjelaskan apa yang dimaksud dengan Kerangka Strategi Manajemen

Aset



Tujuan Pembelajaran Khusus Bab II:

Mahasiswa mampu menjelaskan latar belakang, ruang lingkup, perencanaan, dan
implementasi dari strategi manajemen aset



2.1. Latar Belakang dan Ruang Lingkup dari Strategic Asset Management
Framework

Tujuan Pembelajaran Umum Sub- Bab 2.1 :

Mahasiswa dapat menjelaskan latar belakang dan ruang lingkup dari Strategic Asset

Management Framework


Tujuan Pembelajaran Khusus Sub- Bab 2.1 :

1. Mahasiswa dapat menjelaskan latar belakang dari Strategic Asset Management

Framework

2. Mahasiswa dapat menjelaskan ruang lingkup dari Strategic Asset Management

Framework



2.1.1 Latar Belakang Strategic Asset Management Framework

Managing Organization assets requires a strategic approach, to enable Organization to
meet community needs, provide and sustain public assets and to achieve service outcomes.


Asset management assists Organization, through its agencies, to meet its desired outcomes
effectively and efficiently by:
STRATEGI PENGELOLAAN ASET 19

a. making the best possible use of existing assets;

b. maximizing value for money when investing in new assets; and

c. making decisions to invest in, retain or divest assets that take into consideration and
protect the needs of current and future generations.


This Strategic Asset Management Framework is designed to assist agencies to make
informed decisions on the assets it needs to support service delivery. It builds on the 1998
policy Strategic Asset Management Policy An Overview.


The key objectives of the Strategic Asset Management Framework are:

a) to integrate the Organizations asset management policies and make them more

accessible ;and

b) to make stronger links between planning asset needs and implementing asset decisions.



The Framework also highlights the need for agencies to ensure that their corporate planning
processes are integrated with their asset planning processes. In this context, agencies are
also encouraged to explore alternative solutions to purchasing new assets or retaining any
existing assets that are under-performing or under-utilised.


This Framework document outlines the major components of asset management, and shows
the broad relationships between them. In addition, supporting policies have been developed
to provide guidance for each component.


2.1.2 Ruang Lingkup Strategic Asset Management Framework



This Strategic Asset Management Framework is to be applied by general Organization
agencies, public financial corporations and public non-financial corporations in accordance
with all relevant legislation, Treasurers Instructions and related Organization policies.
However, agencies that are required, by legislation, to produce Statements of Corporate
Intent (SCI) and Strategic Development Plans (SDP) are not bound by this policy, but are
STRATEGI PENGELOLAAN ASET 20

expected to adopt the principles of the Framework in meeting their statutory obligations,
although there are several reporting requirements, predominantly relating to the capital
investment process, with which all agencies are expected to comply. Further guidance
about reporting requirements is provided in Strategic Asset Plans.



CORPORATE
PLANNING
STRATEGIC
PLANNING
STRATECIC
ASSET
PLANS


Agency
Mission

Corporate
Plan
Strategic
Asset
Management
Plan

Acquisition


Community
Demand


Service
Delivery
Strategy

Human
Resources
Plan

Operation &
Maintenance
Service
Delivery
Information
Technology
Plan

Disposal


Financial
Plan




Alternative Solution


Gambar 2.1. Strategic Asset Management Framework

(Sumber : Department of Treasury and Finance - Tasmania , 2004)


In addition, as agencies vary widely in terms of their size and nature, the Framework may
have limited application to some agencies. In this context, each agency should adopt a
common sense approach towards implementation. Any document that is developed to meet
external reporting requirements should be clear and concise, and prepared to an appropriate
level of length and detail.


If there is any doubt about the applicability of any aspect of the Strategic Asset
Management Framework, or how to address any reporting requirement, please contact your
Department of Treasury and Finance analyst for advice.
STRATEGI PENGELOLAAN ASET 21

Where an Information and Communications Technology (ICT) project is being considered,
the agency should also consult the Office of e-Organization in the Department of the
Premier and Cabinet and the Organization Procurement Division of the Department of
Treasury and Finance.

2.2. Perencanaan dalam Strategic Asset Management Framework

Tujuan Pembelajaran Umum Sub- Bab 2.2 :

Mahasiswa dapat menjelaskan perencanaan dalam Strategic Asset Management

Framework


Tujuan Pembelajaran Khusus Sub- Bab 2.2 :

1. Mahasiswa dapat menjelaskan Corporate Planning

2. Mahasiswa dapat menjelaskan Asset Planning

3. Mahasiswa dapat menjelaskan The Strategic Asset Plan


2.2.1 Corpoorate Planning


Corporate planning has an important influence on asset management.

Agencies invest in, and retain, the capital resources required to deliver agreed levels of
services to achieve the desired outcomes.


The resources utilized by the agency should be clearly aligned with the agencys desired
outcomes, and at least one goal in the Organizations strategic planning framework.
Agencies performance against these agency-level outcomes is assessed using key
effectiveness and efficiency indicators.


Gambar 2.1. illustrates how agencies may conduct planning at strategic and business
levels, to identify and secure the resources required to deliver agreed services through
Outcome Based Management (OBM). Such planning, which may include consultation with
the community or key stakeholders, is usually conducted on a cyclical basis, perhaps every
two to three years.
STRATEGI PENGELOLAAN ASET 22

Corporate Planning identifies the specific programs and provides details on services that an
agency intends to deliver during a financial year and the means by which these will be
delivered. Within the context of the agency's longer term (i.e. strategic) plan, it builds on
the performance review of the preceding year and anticipates and works toward the services
and results identified in the RSP (Results and Services Plan).


2.2.2 Asset Planning



Asset planning, management and review should be undertaken on a cyclical basis, in
association with corporate and other planning activities.


The asset planning process should draw on the information gathered from the business and
operational planning processes, which should be conducted around human, information,
financial and physical resourcing needs, either to develop or to meet the level of services
(or output targets) agreed with Organization from within an approved level of funding.


This planning is largely undertaken internally by the agency, although key decisions to
invest or dispose of significant assets must be endorsed by the Organizations Expenditure
Review Committee. Consideration should be given to seeking community input to the asset
planning process, where community support for strategic asset management decisions is
critical to ensuring cost-effective implementation.


The broad asset needs identified through the asset planning, management and review
processes should be highlighted in the agencys strategic asset plan, which should then be
articulated through appropriate capital investment, maintenance, and/or asset disposal
planning processes.


2.2.3 The Strategic Asset Plan
STRATEGI PENGELOLAAN ASET 23

The asset planning process should result in the formulation of a Strategic Asset Plan

(Gambar 2.1.).



This plan is the means by which an agency aligns its asset portfolio to Organization desired
outcomes. It defines the strategic actions that it intends to implement to ensure that its
assets best meet its service delivery requirements. A common sense approach should be
taken to determine the appropriate level of detail and complexity at which the planning
process is undertaken.


Asset planning balances the service delivery potential, and cost, of existing assets against
the cost of other resources required to achieve agency service objectives, timeframes and
budgets. Non asset solutions should also be considered at this point.


Strategies for the management of individual assets and portfolios should be based on
defined service delivery objectives.


The primary stages for an agency to develop a Strategic Asset Plan are:

a) to demonstrate a need to acquire physical assets from the business planning process,
after
b) consideration of alternative solutions that do not require assets, such as changes to
service delivery;
c) to identify the agencys ideal asset mix;

d) to review the agencys existing assets, in terms of reviewing and optimising existing
capacity, asset performance and the condition of existing assets at an appropriate
level of detail;
e) to undertake a gap analysis between the ideal and the existing asset mix; and

f) to summarize the conclusions formed from this planning process in the Strategic

Asset Plan.

The resulting plan should outline the capital investment, maintenance and asset disposal
implications for the agency over the short- to medium-term.
STRATEGI PENGELOLAAN ASET 24



2.3. Implementasi dari Strategic Asset Management Framework


Tujuan Pembelajaran Umum Sub- Bab 2.3 :

Mahasiswa dapat menjelaskan implementasi dari Strategic Asset Management

Framework

Tujuan Pembelajaran Khusus Sub- Bab 2.3 :

1. Mahasiswa dapat menjelaskan Delivering the Strategic Asset Plan

2. Mahasiswa dapat menjelaskan Capital Investment Plan

3. Mahasiswa dapat menjelaskan Maintenance Plan

4. Mahasiswa dapat menjelaskan Asset Disposal Plan



2.3.1 Delivering the Strategic Asset Plan



The key processes to implement each of the capital investment, maintenance, and asset
disposal implications that were identified in the Strategic Asset Plan.


2.3.2 Capital Investment Plan



The capital investment plan details the new assets, or the major changes required to support
the agencys service delivery.


This plan should address all relevant factors, including flexible long-term service delivery
requirements, demographic trends, periodic refurbishment, life cycle costing and the impact
on future budgets, Organization priorities, and the risks of change to service delivery
requirements.


The primary stages for an agency in managing the capital investment implications of the

Strategic Asset Plan are:
STRATEGI PENGELOLAAN ASET 25

a. to identify capital investment implications arising from the agencys business and asset

strategic planning processes;



b. for the agency to undertake sufficiently rigorous evaluation of proposed new assets, to
justify its inclusion of the proposals in the 10-year capital investment plan, which may
include consideration of financing options such as Public Private Partnerships (PPPs)3;
c. to develop sufficient project definition, to establish a clear understanding of the project
and a plan for its implementation, and determine whether the project is sufficiently
defined to proceed into detailed design and documentation;
d. to deliver the project; and

e. after commissioning has been completed, to undertake a review of the projects

readiness for service.

Further guidance on the capital investment process is available from the policy document

Capital Investment Policy.



2.3.3. Maintenance Plan



Agencies must ensure existing assets sustain service delivery and are appropriately
maintained, operated and fully utilized.
Through asset management, agencies should plan and undertake maintenance programs for
all assets. A Maintenance Plan should be developed to identify existing maintenance
requirements, and the approach to manage these requirements within approved funding
limits. As part of this plan, assets should be retained in, or restored to, conditions that are
specified to support service delivery.


Maintenance Plans need to be consistent with the Strategic Asset Plan, and aligned with
investment and disposal plans and properly accounted for in agency budgets. Issues relating
to under-utilization of assets, the suitability and accessibility of assets, and the recurrent
costs associated with the asset should be fed back into the asset planning process.
STRATEGI PENGELOLAAN ASET 26

The primary stages for an agency in managing the maintenance implications of the

Strategic Asset Plan are:

a. to review the current maintenance program in the light of the issues raised in the asset
b. planning process;
c. to assess the risks inherent within the current maintenance program;

d. to prioritise maintenance needs;

e. to define the appropriate balance between maintenance that should be undertaken in the
f. short-term, and that which may be deferred;
g. to define the available funding resources; and

h. to prepare a maintenance schedule, aiming to ensure that assets are maintained in a cost
effective manner with minimal disruption to the occupants, or the delivery of services.
Further guidance on maintenance is provided in the Maintenance Policy.


2.3.4. Asset Disposal Plan



Agencies should develop contingency plans for asset disposal at the end of the assets
useful life. Disposal of assets can release capital for other uses, and there may be grounds
or incentives for agencies to dispose of surplus capital stock, or to relocate, where the value
of the asset is greater when used for other purposes. Alternatives to closure of under-
utilised or under-performing assets should be considered.


The primary stages for an agency to manage the asset disposal implications of the Strategic

Asset Plan are:

1. to evaluate surplus assets for potential disposal;

2. to implement the disposal process; and

3. to review the effectiveness of the disposal process.

Further guidance on asset disposal processes is available from the Asset Disposal Policy


RANGKUMAN
STRATEGI PENGELOLAAN ASET 27

1. Managing Organization assets requires a strategic approach, to enable Organization
to meet community needs, provide and sustain public assets and to achieve service
outcomes. Asset management assists organization, through its agencies, to meet its
desired outcomes effectively and efficiently.
2. The key objectives of the Strategic Asset Management Framework are to integrate the
Organizations asset management policies and make them more accessible ;and to
make stronger links between planning asset needs and implementing asset decisions.
3. Perencanaan dalam Strategic Asset Management Framework terdiri dari Corporate

Planning, Asset Planning, dan The Strategic Asset Plan

4. Implementasi dalam Strategic Asset Management Framework terdiri dari Delivering
the Strategic Asset Plan, Capital Investment Plan, Maintenance Plan dan Asset
Disposal Plan
5. The key processes to implement each of the capital investment, maintenance, and asset
disposal implications that were identified in the Strategic Asset Plan.
6. The capital investment plan details the new assets, or the major changes required to
support the agencys service delivery. The plan should address all relevant factors,
including flexible long-term service delivery requirements, demographic trends,
periodic refurbishment, life cycle costing and the impact on future budgets,
Organization priorities, and the risks of change to service delivery requirements.
7. Maintenance Plans need to be consistent with the Strategic Asset Plan, and aligned with
investment and disposal plans and properly accounted for in agency budgets. Issues
relating to under-utilization of assets, the suitability and accessibility of assets, and the
recurrent costs associated with the asset should be fed back into the asset planning
process.
8. Disposal of assets can release capital for other uses, and there may be grounds or
incentives for agencies to dispose of surplus capital stock, or to relocate, where the
value of the asset is greater when used for other purposes.



LATIHAN / SOAL
STRATEGI PENGELOLAAN ASET 28

1. Jelaskan dengan apa yang disebut sebagai tujuan dari Strategic Asset Management

Framework!

2. Jelaskan bagaimana implementasi dari manajemen strategis dapat digunakan oleh
organisasi untuk pengelolaan asetnya!
3. Sebutkan apa yang dimaksud dengan bagian dari implementasi Strategic Asset

Management ?


LEMBAR PRE-TEST
Mencoba mengingatkan manajemen strategis aset seperti yang dipelajari dalam bab I dan

bagaimana kerangka dalam manajemen strategis aset dapat diterapkan dalam suatu
organisasi untuk mencapai tujuan

LEMBAR POST-TEST

Setelah mempelajari pengertian dan ruang lingkup tentang kerangka manajemen stategis
asset dalam pengelolaan aset maka mahasiswa dapat menjelaskan pemahaman dan
pengetahuannya bagaimana kerangka pengelolaan aset suatu organisasi

DAFTAR PUSTAKA

1. Macnair , Gordon Ordon E., SR/WA, AACI, P. APP, (2 0 1 0 ), Right of Way , July /
August
2. .., Developing Strategic Asset Management Plans-Department of Treasury

and Finance (2004), Tasmania ,