JUNE-09

In addition to this, HMX expects to procure trial orders for DAMA / Economizer during the year.

Manpower planning: Installation activities are being carried out by factory personnel being sent
on deputation. HMX proposes to transfer / recruit new boys for installation and commissioning.

Installation & commissioning co-ordination: In the first deliveries being effected, a few co
ordination issues (between HMX & CTG) arose. These are being sorted out to avoid
recurrence. Company is preparing a dossier of ‘lessons learnt’ from each of the project sites.
This should help the company streamline the various issues pertaining to product – despatch –
site co ordination –installation – commissioning.

July-2009

i. ISO 9001 : 2008 – activity plan

An activity list is planned which has to be completed by October 2009.

For details refer Annexure - 5.

Annexure - 5 to Review & summary of developmental activities of

Monthly Report : July 2009.

a. ISO9001:2008 activity plan:

SUMAYA HMX SYSTEMS PVT. LTD., BANGALORE - 560058 - ISO 9001 : 2008
(Planned : April’09 - Oct’09)
Sl. Apr-
Activity July Aug Sep Oct
No. Jun

1 Study of Processes Done

2 Gap Analysis Done

3 ISO 9001 : 2008 Awareness Training 10th

4 Forms - HR Provided

5 Forms - Production Provided

6 Forms - Quality Provided

7 Forms - Purchase Provided

8 Forms - Stores Provided

9 Forms - Marketing Provided

10 Forms - Design Provided

11 Forms - MR Provided

12 Forms Review - HR & Implementation

13 Forms Review - Production & Implementation

14 Forms Review- Quality & Implementation

15 Forms Review - Purchase & Implementation

16 Forms Review - Stores & Implementation

17 Forms - Marketing & Implementation

18 Forms Review - Design & Implementation

19 ISO 9001 : 2008 Clause Elements Training 18th

20 Training on House Keeping & Maintenance 18th

21 Quality Policy & Scope - Review & Finalization Draft 17th

22 Quality Objectives - Review & Finalization Draft 17th

23 Work Instructions - Production Draft Review

24 Work Instructions / Quality Plans - Quality Draft Review

Mandatory Procedures - Document Control, Record

25 Control, Internal Audit, CAPA, Non-conforming Draft Review
product

Other Procedures - HR, Production, Purchase,

26 Draft Review
Design & Dev. Marketing, Stores, Quality

27 Review of Draft Quality Manual

28 Approval of Documents

30 Training on Quality Policy & Objectives All

31 Training on Internal Auditing 15th

32 Contact Certification Body

33 Quote & Finalization of Certification Body

34 First Internal Audit

35 First Management Review Meeting

Document Review - Stage I Audit by Certification

36 Mid-Oct
Body

37 Attend Corrections / improvements suggested by

 certification body

Certification Audit - Stage II Audit by Certification

38 End-Oct
Body

August-09

1. Review & summary of developmental activities

• Company has worked on the following developmental activities:

i. Control Panel:
For 2nos.of 41K Hybrid machine supplied to M/s. ITC ltd. Ranjangoan thru’ ETA
Engineering, a special Control panel with Rittal Box was assembled and inspected
by ITC engineers with their Electrical consultants. This control panel is more
sophisticated than the usual control panels made in-house. Hence this is separately
highlighted.

Photos of the control panel being packed and loaded in a Lorry are enclosed as
Annexure-1.

ii. ISO 9001 : 2008 – awareness programme

It is planned to obtain ISO 9001:2008 by October 2009. A awareness programme

was arranged on the above subject by the ISO consultant Mr.Ashok Narsapur for all
the employees in the factory premises. Refer Annexure-2.

Draft Quality manuals for Production, Purchase, Design & Quality Control done.
Manuals are under finalization stage.

Mr.H.Indushekar, GM-Operations will be the Management Representative.

PDIM - (Product development and improvement meeting)We have planned for a

fortnightly PDIM - amongst the entire production, design & engineering team. First
meeting was held on 28.08.09. All engineers were given an opportunity to come out with
an idea for improving the product quality. After going thru’ various points raised during
 the meeting, finally three important points were considered for implementation. These
points were considered as we had customer complaints against it. The details of the
meeting are enclosed as Annexure-5.

iii. Service

A system to analyze service reports & take a corrective action has been discussed and
implemented on a trial basis this month.

Frequent complaints pertaining to Pump failure was reviewed. Design dept. was asked
to study an alternate pump preferably a submersible one, keeping in mind the cost of it.
CAR reports enclosed as Annexure-6.

Minutes of Meeting

Topic: Product Development and Improvement Meeting

Date: 29-08-09 Venue: Mezzanine Floor

Members present: MD, GM, All Engineers

Members absent: Nil

Minutes by: Michael Deva Penson

Sl. No. Points discussed Action by Date Status

 Water leakage, water flow,Misters&foggers usage, Pump
selection,Sagging in AHU box,Reinforcements, Air flow
movement inside AHU box, Heat exchangers performances,
Celdek pad performances, Fan curves of centrifugal & axial
fans,blower selection, Plug fans, water leakage from top of
Box,inhouse axial fan performance. After analysing and
discussing the various points raised , the following three points
were considered to be taken up for immediate development and
improvement. The idea of considering these points was that,-
customer complaints were mainly concentrated on these issues.

Water leakage from wet section in the machines being built.

Use of Foggers & Misters. Water spray mechanism, water flow
checking, pump getting jammed frequently and failing.

Conclusion: To find a new appropriate pump for all standard

machines ,(Submersible pump) -Check for Standard pump or
01 Design-
develop a new one suitable for our application. Come out with a
Patil
new water distribution as per suggestions noted down. 30-09-09

Axial Fan HMX 560: Inhouse validation of fan. Static problem,

additional power, Noise,

Conclusion: To improve on the Test Rig for checking the fan at

different Statics and plot the Performance curve of the fan. Each
fan being manufactured should have TEST CERTIFICATE.

Water leakage from the top of the machine, Sagging, Projects-

02 Reinforcements presently being faced in AHU boxes. Penson 15-09-09

Conclusion: To come out with Newer design totally different

from the conventional method of making the AHU box as per
suggestion noted down.

Quality
control-
03 Sandeep 15-10-09

Prepared by: Signature:

 Manufacturing & Operations

• Machine specification sheets were made for small (3K to 10K) medium(10K to 50K) and
Large Size ( 50K to 3L K )machines. The machine specification covered the entire
requirement of the Sales team which captured both mechanical and electrical data for
different static pressures.
• Quality plans drawn for components and sub-assembly was implemented for Wipro
Dabur machines. Inspection report done for these machines and submitted to Wipro
Quality dept.
• As part of ISO,Clause Elements training was conducted for all sectional incharge.
• We have commenced collecting Machine & men utilization data. Month wise utilisation
is being shown from the month of August 2009.
Train No Train Name
6530

Stn Ro
S Arri Depar Dista
Co Stn Name ute
# val ture nce
de No
SB BANGALO
1 1 - 20:10 0000
C RE CY JN
BN BANGALO 20:
2 1 20:25 0005
C RE CANT 20
DB DODBALL 21:
3 1 21:18 0048
U APUR 17
GB GAURIBID 22:
4 1 22:02 0087
D ANUR 01
HU HINDUPU 22:
5 1 22:26 0111
P R 25
PK PENUKON 22:
6 1 22:52 0148
D DA 51
SS SAI P 23:
7 1 23:17 0168
PN NILAYAM 12
DM DHARMAV 00:
8 1 00:25 0201
M ARAM JN 20
AT ANANTAP 01:
9 1 01:10 0235
P UR 09
02:
10 GY GOOTY 1 02:50 0292
49
GT GUNTAKA 03:
11 1 03:20 0320
L L JN 15
04:
12 AD ADONI 1 04:05 0372
04
MA MANTHRA 04:
13 1 04:40 0413
LM LAYAM RD 39
05:
14 RC RAICHUR 1 05:10 0441
09
KS 05:
15 KRISHNA 1 05:40 0466
N 39
NR NARAYAN 05:
16 1 06:00 0486
PD PET ROAD 59
06:
17 YG YADGIR 1 06:20 0510
19
06:
18 NW NALWAR 1 06:40 0535
39
WA 07:
19 WADI 1 08:00 0549
DI 55
SD SHAHABA 08:
20 1 08:13 0559
B D 12
GULBARG 08:
21 GR 1 08:50 0585
A 49
 GU GANAGAP 09:
22 1 09:15 0612
R UR ROAD 14
DU 09:
23 DUDHANI 1 09:40 0635
D 39
AK AKALKOT 10:
24 1 10:10 0663
OR ROAD 09
SU SOLAPUR 11:
25 1 11:30 0698
R JN 15
KW KURDUVA 12:
26 1 12:35 0777
V DI 34
DAUND 14:
27 DD 1 14:25 0886
JN 20
PU 15:
28 PUNE JN 1 15:55 0962
NE 50
LONAVAL 17:
29 LNL 1 17:05 1025
A 04
KY KALYAN 18:
30 1 18:40 1100
N JN 39
19:
31 DR DADAR 1 19:25 1144
24
CS MUMBAI 19:
32 1 - 1153
TM CST 50

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