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GOV E R N ME N T OF GU J A R A T

GUJARAT WATER RESOURCES,
DEVELOPMENT CORPORATION LIMITED,
GANDHINAGAR

P I P E L I N E P R OJ EC T F R OM N AR MAD A
MAI N C AN AL AT MOD H E R A T OD H AR OI
D AM F OR D R I N K I N G WAT E R S U P P L Y &
I R R I GAT I ON .

BID DOCUMENT
F O R
OPERATION MAINTENANCE AND REPAIRS OF CIVIL,
ELECTRICAL, MECHANICAL WORKS: CIVIL STRUCTURES, M.S.
PIPE LINE INCLUDING PROPER SUPPLY OF WATER TO ALL
OUTLETS REQUIRED UNDER THE PROJECT FOR MODHERA
DHAROI PIPE LINE INCLUDING MODHERA, MOTIDAU &
RASULPUR PUMPING STATIONS.
Estimated Amount - Rs.9615857.00

VOLUME I

T E C H N I C A L B I D

EXECUTIVE ENGINEER
G.T.W.DIVISI ON NO.1
AHMEDABAD

C:\Documents and Settings\acer\Desktop\Advt\09.05.11\ABD\ABD 164.doc
2

I N D E X

Sr.No. Particulars. Page no.

1

Tender Invitation notice

3-12

2 Section - I
Instruction to Contractor
13-40

3 Annexure A to L 41-54

4 Section - II
Work & Site Conditions
55-59
5 Section - III
General Conditions
60-93
6 Section - IV
Special terms & condition
94-111
7 Section - V
Condition of contract for O & M
112-132
8 Section - VI
Technical specification & scope
of services
133-151
9 Annexure 152-153

3

Tender Notice to be published in press

GUJARAT WATER RESOURCES

DEVELOPMENT CORPORATION,
On l ine tender Noti ce No.. 1 /2011-12
Executi ve Engi neer,G.T.W.Di vi si on-1, City Danapi th,
Manekchowk, Ahmedabad-1, Ph.No.(079) 22114083
1. Name of work: - E-Tender for Operati on, Mai ntenance
& Repai rs of Ci vi l, El ectri cal Mechani cal Works, Ci vi l
Structures, M.S. Pi pe Li ne i ncl udi ng l ubri cants, spares,
tackl es, tool s and consumabl e etc. requi red for i t. Proper
suppl y of water to all outl ets at network planning system
completel y requi red under the Project for Modhera to
Dharoi dam Pi pe Li ne Project i ncludi ng Modhera,
Motidau & Rasul pur Pumpi ng Station for one Year.
2. Estimated Cost :- Rs. 96,15,857/-
3. Last date / Time for Receipt of Tender On line :-
Date 23/ 05/2011 at.18.00 hrs.
4. Offi ce of the Superintending Engineer , G.W,M.M.
Ci rcl e, Danapi th, Manekchowk, Ahmedabad-1 Phone
No. 22143383 Fax No. 22125913
5. The detail s of above tender will be avail able on
www.statetender.com. , www. gwrdc.guj arat.gov.i n and
http: www.nprocure.com.The tender wil l be accepted by
on li ne onl y. Tender will not be accepted by
RPAD/Speed post or ordi nary post

Not to be publi shed Executi ve Engi neer
G.T.W.Di vi si on No.1
Ahmedabad

4

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5
TENDER NOTICE FOR WEB SITE PUBLICATIONS

GUJARAT WATER RESOURCES DEVELOPMENT CORPORATION LIMITED
GANDHINAGAR

(ONLINE TENDER NOTICE No. 1 of 2011-2012 )
Online tenders are reinvited in B-2 tender form for the following works from the
contractor of 'B' class or above having enough experience of operation & Maintenance
in the field of large lift irrigation scheme, Pumping station and possessing required
certificate from the competent authority by the Executive Engineer, G.T.W.Division
No.1 , City Danapith, Manek chowk, Ahmedabad 383001 (Phone No. 079-22114083)
(A) GENERAL DETAILS OF WORKS :-
Sr.
No.
Name of Work Estimated
Cost
(Rs. in
Rs.
Earnest
Money
Deposit
(EMD)
In Rs.

Tender
Fee
In Rs.
Time
Limit for
completi
on of
work
1
Operation, Maintenance & Repairs
of Civil, Electrical Mechanical
Works, Civil Structures, M.S. Pipe
Line including lubricants, spares,
tackles, tools and consumable etc.
required for it. Proper supply of
water to all outlets at network
planning system completely
required under the Project for
Modhera to Dharoi dam Pipe Line
Project including Modhera, Motidau
& Rasulpur Pumping Station for 1
(one) Year.
9615857/- 96160/- 2400/- 12
Months

6

1.00 Details For more detail please contact at the office
of the Executi ve Engineer, G.T.W.Di vision
No.1,City Danapith, Manekchowk,
Ahmedabad-383001
2.00 For Tender document down
loading
(2.01) Tender documents are available on
web site www.nprocure.com
(2.02) Tender is to submitted online on
website www.nprocure.com
3.00 Digital certificate
3.01 Bidders who wish to participate in this tender will have to register on
www.nwr.nprocure.com Further Bidders who wish to participate in online
tenders will have to procure Digital Certificate (class-III) as per Information
Technology Act-2000 using which they can sign their electronic bids.
Bidders can procure the same from the below mentioned address and they
will assist them in procuring the same. Bidders who already have a valid
Digital Certificate need not procure a new Digital Certificate
3.02 All the filled price schedule should be digitally signed. for more detail
please contact at following address
CEO,
Manager (Marketing),
(n) code solution A division of GNFC Ltd.
301, GNFC Infotower, S.G. Road, Bodakdev,
Ahmedabad : 380054 (Gujarat)
Email : marketing@ncodesolutions.com
Phone No.079-26857316 / 17 / 18
(B) SCHEDULE OF E-TENDERING
1.00 On web site From 2/05/11 to 23/05/11 Up to 18.00 Hrs.
2.00 Pre-bid meeting date,
time and Location
In the Office Of the Superintending
Engineer, G.W.M.M. Circle, City Dana pith,
Manekchowk, Ahmedabad
on Dt. 10-05-2011 at 12.00 Hrs.
Downloading of Tender
Documents
Dt. 23-05-2011 Up to 18.00Hrs. 3.00
Online submission of Tender Dt. 23-05-2011 Up to 18.00Hrs.
4.00 Submission of EMD, tender
fee and other documents in
Physical form
Accepted in office of the Executi ve Engineer,
G.T.W. Di vision No.1, City Danapith,
Manekchowk, Ahmedabad-383001
up to date 26-05-2011 at 18.00 hrs
5.00 Opening of tenders (online) Technical bid will be opened on 12.00 Hrs.
Dt. 27-05-2011 in office of the
Superintending Engineer, GWMM Circle
,Manekchowk, Danapith, Ahmedabad.
Date of opening of Price bid will be informed
later on.
7
Fax : 079- 26857321
Web site : www.nwr.nprocure.com
3.03 Those contractor having effective digital certificate to day they do not
have to take new digital certificate.
4.00 Tender to submitting online
4.01 Interested Bidders can down load and quote his rates in tender up to
stipulated date and also can change in his rates as per their wishes up
to stipulated date
4.02 Interested bidders can submit their Technical Bid and Price bids in
Electronic format dully digitally signed.
4.03 Tender Documents without digitally signed will not be accepted.
4.04 Tenders will not be accepted in Physical form.
5.00 Tender Fee, Earnest Money deposit and other related document
submission
5.01 Tender Fee should be deposited by Demand draft payable at
Ahmedabad in favour of Executive Engineer, G.T.W.Division No.1,
Ahmedabad in stipulated date and time as stated above. Demand draft
drawn after tender submission date will not be acceptable.
5.02 Earnest Money Deposit should be deposited by Demand draft of
nationalized bank payable at Ahmedabad in favour of Executive
Engineer, G.T.W.Division No.1, Ahmedabad in stipulated date and
time as stated above. Demand draft / F.D.R.drawn after tender
submission date will not be acceptable.
E.M.D. Exemption certificate is not acceptable.
5.03 Related documents to be submitted
(a) Registration certificate (b) Bank solvency certificate (c) partner ship
deed (d) power of attorney (e) Latest Income tax return certificate (f)
Pan card
5.04 Interested bidders will submit Tender fee, E.M.D. and related
documents in stipulated date and time. Tender fee, E.M.D. and
related documents submitted before and after stipulated date and time
will not be accepted and their tender will be rejected.
5.05 Conditional Documents will not be accepted so interested bidders
should submit documents without any conditions.
6.00 Regarding Tender Opening
6.01 Tenders will be opened on stipulated date and time as mentioned
above in the Office of the Superintending Engineer, Ground Water
Management Mechanical Circle, City Danapith, Manekchowk,
Ahmedabad-383001
6.02 Tenders will be opened on stipulated date and time as mentioned
above in the presence of Interested bidders or their authorized
representative.
7.0 Contacting Officer
7.01 Any detail or clarification regarding work please contact at office of the
Executive Engineer, G.T.W.Division no.1, City Danapith, Manekchowk,
Ahmedabad-383001
8
8.00 Special Instruction to contractor
8.01 Bidders should carefully study all instructions and eligibility for tender
and tender documents.
8.02 contract will be item rate agreement(contract)
9.00 Interested bidders can download the tender documents at free of cost.
Following attested documents, application, Tender Fee, E.M.D. should
be submitted in stipulated time as stated above in the office of the
Executive Engineer, G.T.W. Di vision no.1, Ahmedabad.
1. Registration certificate
2. Bank Solvency certificate
3. Partnership deed.
4. Power of attorney
5. E.M.D. amount Rs. 96160/-
6. Tender Fee, Amount Rs.2400/-
7. Latest Income Tax Return Certificate
8. PAN Card
Above certified documents should be Uploaded with tender by
scanning
10.00 General Instructions
10.1 Tender fee is non refundable
10.2 E.M.D. Should be submitted in form of as stated in tender
10.3 The tenders , Without tender Fee, E.M.D. and tender with incomplete
details will be rejected.
10.4 Conditional tender will not be accepted.
10.5 The notice shall form a part of contract document..
10.6 For E-tendering web site is www.nprocure.com and its associate web
sites.
10.7 Free vendor training camp will be organized every
Saturday between 1.00 to 5.00 P.M. at (n) code solution A
Division of GNFC Ltd. Bidders are requested to take benefit
of the same
CEO,
Manager (Marketing),
(n) code solution A division of GNFC Ltd.
301, GNFC Infotower, S.G. Road, Bodakdev,
Ahmedabad : 380054 (Gujarat)
Email : marketing@ncodesolutions.com
Phone No.079-26854511, 26458512, 26854513,
Fax : 079- 26857321
10.8 Rights is reserved by the Tender Inviting Authority to reject any or all
tender(s) without assigning any reason thereof.

Executive Engineer
G.T.W.Division No.1
Ahmedabad
9
FOR WEB SITE PUBLICATIONS :

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.1

13

S E C T I O N I

INSTRUCTION TO
CONTRACTOR

14
GUJARAT WATER RESOURCES DEVELOPMENT
CORPORATION LIMITED
1.0 General :
1.01 Govt. of Gujarat has accorded principal approval of Rs. 2506.32 Crore for
the project of lifting 1 million acre feet of water from various locations of
Narmada main canal and to fill different reservoirs of North Gujarat region
so as to increase their efficiency of existing irrigation scheme from 50% to
80%. As a part of this project, Govt. has accorded over all technical
approval of Rs. 321.00 Crores for construction, Implementation, and three
years post commissioning, operation and maintenance i.e. 21-10-2007 to
20.10.2010 which includes mild steel transmission main of 2150 mm internal
diameter to carry 5.64 cumec of design discharge from Narmada main canal
chainage 312.60 km, near village : Modhera, Taluka : Bechraji of
Mehsana District to Dharoi dam at Dharoi Taluka : Satlasana Dist :
Mehsana which also includes Civil work of Head Regulator, three Pumping
stations and crossing structures (Rail, Road and Canal,) Mechanical and
Electrical Works put to Tender. The total length of Pipe line is about 89.118
kms which was executed into 3 sections. The Pumping Stations were
divided into three packages for easy execution of work which are situated at
Modhera, Motidau & Rasulpur. The brief details are as under:
:1: MODHERA PUMPING STATION :
1280 KW X 6 (4 + 2) Nos. VT Pump Sets.
4 Working pumps + 2 stand by pumps.

:2: MOTIDAU PUMPING STATION :
1180 KW X 8 (6 + 2) Nos. HSCF Pump Sets.
6 Working pumps + 2 stand by pumps.

:3: RASULPUR PUMPING STATION:
1025 KW X 6 (4 + 2)Nos. HSCF Pump
4 Working pumps + 2 stand by pumps
15
Modhera - Dharoi Pipe Line Project is divided in 3 sections as under :
1) Modhera to Motidau - 2150 mm dia 28.277 Km.
2) Motidau to Rasulpur 2150 mm. dia 29.713 km.
3) Rasulpur to Dharoi dam 2150 mm. dia - 30.281 Km.
& Kuda feeder - 1100 mm. dia - 00.847 Km.
89.118 Km.
The Modhera - Dharoi Pipe Line Project is under functioning in October
2007. The Pipe line serves about 43 villages on the way with the help of
Scour valves for drinking and irrigation purpose.
The scope of this tender is for operation, maintenance & Repairing work of
three pumping stations at Modhera, Motidau & Rasulpur and the
maintenance and repairs of pipe line and to operate the valves as per
instruction of engineer-in-charge for providing irrigation facilities to the
farmers. Also the water will be supplied to Irrigation department or
G.W.S.S.B. for their water supply projects.
1.02 PRE BID CONFERENCE :
Pre-Bid conference will be held on Date: 10-05-2011 at 12.00 Hrs. in the
Office of The Superintending Engineer, Gujarat Water Management
Mechanical Circle, Danapith, Near central fire station, Ahmedabad-380001
in which all the bidders shall be given an opportunity to raise any doubts or
clarification regarding the tender condition/provisions. All the doubts shall
be given clarification thereof. A minutes of pre-bid conference shall be
drawn by the Superintending Engineer, Gujarat Water Management
Mechanical Circle, Danapith, Near central fire station, Ahmedabad-380001,
which shall be given to all the bidders and it will be part of legal tender
documents and shall be binding to both the parties.
2.0 DEFINITION:
2.01 In this documents the following words and expression have the meaning
hereby assigned to them.
2.02 APPLICANT:
Means individual, proprietary firm, partnership firm, limited company,
corporation, applying to become eligible to tender.
16

3.0 ELIGIBILITY OF WORK CONTRACT :
3.01 EXPERIENCE OF WORK:
The contractor should have successfully carried out Operation & Maintenance of
Pipe Line Project, for Period of 1 year in last seven years.
(Furnish details in Annexure: B)
3.02 MACHINERY:
The Operation & Maintenance of pumping station & Pipe Line sufficient numbers of
equipment like hauling equipment, allied equipment, welding machine, gas cutters
and other such machinery tools and plants required for the smooth Operation &
Maintenance of the Pipe Line Project. Contractor should have sufficient machinery
which is required for Operation & Maintenance of all three pumping stations &
Pipe Line.

The list of machinery as available with bidder or intended to be acquired for this
work by the bidder should be furnished in Annexure: H & I invariably by the
contractor with the tender documents. Other machinery specifically available but
under use or to be used for other project could be listed in addition.

The year of purchase, the serviceable life of each machine and life spent already in
terms of year or hours should also be mentioned, with likely unit turn out of work for
each equipment for the due work to adjudge sufficiency with reference to quantities
involved for the work. If machine is proposed to be procured new than probable cost
of machine and sources of procurement shall be mentioned to adjudge soundness
of planning with respect to bidders capacity.

3.03 FOR SPECIAL ATTENTION :
The tenders are being invited in accordance with FORM-B-2 tender. Contractors
registered in B" class & Above in N.W.R.W.S.& Kalpsar .Department / GWS&SB /
R & B Department of Gujarat State are eligible to tender.

17
The contractor registered in C.P.W.D, Railway and other state Government in
equivalent class and who have financial capacity, technical ability and adequate
experience to carry out such works will also be eligible to tender. However, they
will have to get themselves registered in class B in Gujarat state within one
month from the stipulated date of opening of price bids or before award of the
contract whichever is earlier, failing of which their offer will be treated as non
responsive and their earnest money shall be forfeited by the Department. Award of
work is to be made to the tenderer whose responsive tender is determined to be
lowest evaluated tender and who meets the appropriate standards or capability
and financial resources.

3.04 FINANCIAL AND TECHNICAL CRITERIA
I) JOINT VENTURE: (Furnish the details of J.V. in Annexure : K)
Joint venture shall be allowed for qualification. As the said tender is e- tender the
J.V. must be done on line (as per prescribed system of n- procure)
The application made on the joint venture basis must comply with the
following requirement.
1) As per (n) code solution portal's on line J.V. facility, the lead partner
can invite the secondary partner and after invitation accepted by the
secondary partner the lead partner can assign the stake and
technical forms to secondary partner. The secondary partner can fill
the assigned forms on line.
if any bidder and their J.V. partner will not submit the tender
with on line J.V. and provide the J.V. documents physically, their offer
will be considered nonresponsive.
2) A joint venture can have maximum two partners.
3) The joint venture must satisfy collectively the criteria for which
purpose the relevant figures for each of the partners shall be added
together in proportion to their participation to arrive at joint ventures
total capacity. The name of the project and the roles and
responsibility of each of the members including their financial stakes.
18
4) The joint venture agreement shall be notarized and attached with the
technical bid and shall not be modified and amended without prior
approval of the employer during the entire period of contract
performance.
5) The joint venture agreement shall be submitted in original to the
Executive Engineer, G.T.W.Di v.No.1, Ahmedabad along with E.M.D.
registration, solvency tender fee etc.
6) The tender & only lead contractor in whose name the tender is
purchaser shall be accepted & he shall be fully responsible for any
dispute / litigation, recoveries etc. of the contract.
7) Bidder efficiency to carry out the work is submitted on the basis of
the joint venture agreement and if joint venture agreement is not
submitted along with the offer, qualification will be considered in the
name of applicants technical and financial criteria.
8) The lead partner of JV holder must have Electrical Contractor
License.
II) For smooth O&M of work bidder should provide or procure following vehicle
and skilled & unskilled staff for in each pumping station including the pipe
line between two pumping Station. (Furnished details in Annexure: G,H & I)
Transport Vehicles - 1 No. (As & when required with tools)
Car / Jeep (Diesel Own) - 1 No.
Motor Cycle (Own) - 1 No.
Crane of 10 tones - (As and when required)
Hydro 8 to 10 tones capacity- 1 No. (As and when required)
Chain pulley block - 1 No.
Mechanical Supervisor - 1 No.
Electrical Supervisor - 1 No.
Electrician - 1 No.
Helper - 3 Nos.
Fitter / Mechanic - 1 No.
Operator (For operating Scour Valve, Sluice Valves etc.) 3 Nos.
19
Line man (to watching of air valve & pipe Line total 5 Nos.
Security for each pumping station - 2 Nos.
Accountant / Clerk / computer operator - 1 No.
Note: If Hydro 8 to 10 tones capacity is not kept on site, the same should be
provided with in 12 Hrs. from the time of break down otherwise penalty of
Rs. 10000/- per day or part of the day should be imposed.
III) FINANCIAL PARAMETERS :
For Pre Qualification,
Achieved an average annual turnover of the work of Rs. 96.15 lacs in any
one year of last seven (7) years. (Furnish the details in Annexure-A)
The above details have to be supported by Audited Balance Sheets / Annual
Reports, C.A. Certificates income Tax Department certificates. respective of
their stake.
IV) TECHNICAL PARATMERS :
Data given by the bidder must be supported by the work order and
the work completion certificate from the officers not below the rank of
Senior Manger / Executive Engineer. Data given without such
supporting certificate will not be considered.
In the completion certificate actual work done must be mentioned by
the bidder, if bidders fails to give this details the completion certificate
will not be considered for Qualification.
(a) Tender must have operated and maintained HSCF / VT pump sets
with discharge / capacity not less than 1500 m
3
/ hour in single
contract. (Furnish the details in Annexure-C)
(b) Bidders should have adequate experience for operation and
Maintenance of MS pipeline having minimum 1800 mm dia. and
period of one year during the last seven years (i.e. 2003-04 to 2009-
10) (Furnish the details in Annexure-D & D-1)
(c) Bidders should have adequate experience for operation and
Maintenance of switch yard of 66 kv having minimum period of one
year during the last seven years (i.e. 2003-04 to 2009-10)
20
(Furnish the details in Annexure-E & E-1)
(d) Tender must have electrical contractor license

NOTE :
1. Experience of constructing private housing societies will not be considered as
experience in any form of civil works.
2. The bidders should state in detail about the contracts where delay has
occurred, the period of delay and the reasons thereof. Details of works under
litigation must also be furnished. Details of works that have been abandoned for
reasons whatsoever should also be furnished.
3. Even though the bidder meets the above qualifying criteria, he shall be
disqualified if he has made misleading or false representation in the forms,
statements and attachments submitted in proof of the qualification requirements
and / or record of poor performance such as abandoning the work, not properly
completing the contract, inordinate delay in completion, litigation history or
financial failures etc.
4. The above experience will be taken into consideration only for completed work
carried out for State Government Agencies, Public Sector under taking Public
Limited Company.
5. The evaluation will be done only on the basis of information submitted with the
tender.
6. Fresh details if required will have to be submitted.
7. The bidder are requested to furnish their Technical & Financial Details in the
prescribed format given in this bid by the department.
8. All certificates & Reports regarding financial & Technical capacity and
experience shall be attested by gazetted officer.
9. If required original Certificate / Balance sheet shall have to be produced by the
Contractor at the time of evaluation of tender.
Tenders shall have minimum Key Personnel on their employment roll
(The key personnel) shall mean as defined in category of manpower
schedule.
21
3.05 GENERAL ;
1. The evaluation will be done only on the basis or information submitted by
the tender.
2. Bidder shall have to obtain labor license from labor department within one
month before issuing the letter of Acceptance work order.
3. Bidder shall have to obtain provident fund registration number form
competent authority within one month after issuing the Letter of Acceptance
/ work order.
4. Bidder must have service tax number, service tax should be shown in price
bid of this tender.
5. All financial details have to be supported by audited balance sheet / annual
report / C.A. Certificate.
6. If additional sheet require / format required the same may be attached to
give full details.
CONTENT OF TENDER DOCUMENTS
The Contract terms and services are prescribed in the Tendering
Documents. The Tendering Documents includes ;
Vol. I:
I. Tenders Invitation Notice
II. Instructions to Contractor,
III. Annexure A to L
IV. Works and Site conditions
V. General Conditions
VI. Special terms and Conditions
VII. Condition of contract for O & M
VIII. Technical specification and scope of services.
IX. Annexure 1

22

Vol. II
Tender Form & Price Schedules:
Examination by Tenders
Prior to submitting the tender, each tenderer shall;
(a) Examine all instructions, terms and conditions and specifications in
the tendering document.
(b) Visit the site and determine local conditions which may affect the
work including the prevailing wages and other pertinent cost factors.
(c) Familiarize him with all central, state and local laws, ordinance, rules,
regulations and codes affecting the materials supply and services
including the cost of permits and licenses required for the work at
site.
(d) Co-relate his observations, investigations and determinations with the
requirements of the tender documents,
(e) Refer to O&M Manual thoroughly.
(f) No Additional claim, discrepancy etc. shall be entertained after
opening of tender.
Failure to furnish all information required by the Tendering Documents or
submission of Tender not substantially responsive to the Tendering
Documents in every respect will be at the Tenders risk and may result in the
rejection of its Tender.
LANGUAGE OF TENDER :
The Tender prepared by the Tender and all correspondence and documents
relating to the Tender exchanged by the Tenderer and the Department, shall
be written in the English language.
TENDER PRICES:
The Tenderer shall fill in the prices in the schedules indicated in Vol-II of the
Tender Documents. On acceptance, the prices shall be valid throughout the
period of contract i.e. Twelve (12 months).

23
EARNEST MONEY DEPOSIT (EMD) :
The Tender shall furnish, as part of its Tender, Earnest Money for the
amount as indicated in Invitation for Tenders.
The EMD shall be denominated in Indian Rupees and shall be in one of the
following forms as per (a) & (b) shown below :
Details of E.M.D. (1% of Estimated Cost):
(a) EMD in form of D.D. or F.D.R. of nationalized bank Rs. 50000.00
(b) Remaining E.M.D. in form of
D.D./F.D.R./Bank guarantee Rs.46160.00
TOTAL : Rs. 96160.00
The validity of E.M.D. shall be 180 days from the last date of submitting the
tender.
A demand draft / pay order should be payable to The Executive Engineer,
G.T.W. Di vision No.1, Ahmedabad.
Any Tender without EMD & tender fee will be considered by the Department
as non responsive. E.M.D. exemption certificate shall not be accepted.
Unsuccessful Tenders Earnest Money will be discharged / returned as
promptly as possible.
The successful Tenders Earnest Money will be discharged upon the
Tenderer signing the Contract and furnishing the Security performance &
security deposit.
The EMD may be forfeited;
(a) If Tenderer withdraws its Tender during the period of Tender validity.
(b) In the case of successful Tenderer, if the Tenderer fails ;
i. To sign the Contract.
ii. To furnish performance / Security Deposit.
No interest will be paid on Earnest Money and Security Deposit.
TENDER VALIDITY :
Tender shall remain valid for 120 days from the last date of submission
of Tender by the Department; A tender valid for a shorter period may be
rejected by the Department as non-responsive.
24

SUBMISSION OF TENDER :
The Tenders shall be submitted in Electronic format only on online web-site
www.nwr.nprocure.com till the date and time shown on Page No.__3___
Offers in Physical from will not be accepted in any case.
Bidders who wish to participate in online tenders will have to procure / should have
legally valid Digital Certificate (Class-III) as per information Technology Act-2000
using which they can sign their electronic bids. Bidders can procure the same from
any of the license certifying Authority of India who are as mentioned under :
Sr. No. Name of Certifying Agency Website Address
1. (n) Code Solution (G.N.F.C.) www.gnvfc.com.
2. Safe crypt www.safecrypt.com.
3. TCS www.tcs-ca.tcs.co.in
4. MTNL www.mtnltrustline.com

1. COMPETENCY OF TENDER :
No contract will be awarded except to responsive bidders capable of
performing the class of work of this bid. Before the award of the contract,
any bidder may be required to show that he has the necessary facilities,
experience ability and financial resources to perform the work in satisfactory
manner within the time stipulated. Tender may be required to furnish the
tender inviting authority with the statements as to their experience and their
financial status. Tenderer shall be a registered contractor in appropriate
class of the Roads & Buildings Department or Water Resources Department
of Government of Gujarat.

2. TENDERER TO INFORM HIMSELF :
Tender will be deemed to have inspected the site and to have satisfied
himself as to the nature of all works, all existing roads, water way and other
means of communications and access to and from the site of the work and
the building that may required for temporary purpose in connection with the
25
maintenance of the works and must make his own inquiries as to work, yard
sites and depot. and dumps as to acquisition of such additional sites, rates
and areas as may be necessary for temporary purpose for constructing,
completing and maintaining the works and availability of water for
construction activities, power, quarries and labour.

3. PAYMENT OF TENDER FEE AND EARNEST MONEY DEPOSIT :
Tender fee should be in form of account payee Demand draft only of
nationalized bank in favour of Executive Engineer, Gujarat Tube well Dn.
No.1 payable at Ahmedabad. E.M.D. to be paid in form of account payee
Demand draft or F.D.R. of nationalized bank only. ( E.M.D. Exemption
certificate will not be accepted). Tender fee, E.M.D. shall be submitted in
electronic format also through online (by scanning) while uploading the bid.
This submission shall mean that E.M.D. & tender fee are received for
purpose of opening the bid. Accordingly offer of those shall be opened
whose E.M.D. and tender fee is received to the Executive Engineer, G.T.W.
Div. No.1 Ahmedabad as per the date given in the notice..
Any documents in supporting of tender bid shall be submitted in electronic
format only through online (by scanning etc.) R & B circular No...
c-cc-.. dated 18.1.2008

4. PAYMENT :
The tender must understand clearly that the rates quoted are for competed
works and include all costs due to labour, scaffolding plant, supervision,
service work, power, royalties and octroi etc. and include all extras to cover
the cost of night work if and when required and no claim for additional
payment beyond the price/rates quoted will be entertained and the tenderers
will not be entitled subsequently to make and claim on the ground of
misrepresentation or on the ground that the he was supplied with
information given by any person ( Whether the member is the employee of
public Works Department or not) Any failure on his part to obtain all
26
necessary information for the purpose of making his tender and filling the
several prices and rates therein shall not relive him form any risks or
liabilities arising out of or consequent upon the submission of the tender.
5. Tender Forms :
This form will state work to be carried out as well as the date of submitting
and opening tenders and the time allowed for carrying our the work, also the
amount of earnest money to be deposited with the tender and the amount of
the security deposit to be paid by the successful tenderer and percentage, if
any to be deducted from bill, It will also state whether a refund of quarry
fees, royalties, octroi dues and ground rents will be granted. Copies of the
specifications, designs and drawing and estimated rates, and any other
documents required in connection with work which shall be signed by the
Executive Engineer for the purpose of identification shall also be as per for
inspection by contractor at the office of the Executive Engineer during office
hours. However every blank in the from of the e-tender and in the Schedule
and Annexure must be filled up by the tenderer and must be submitted
online.
6(a) Tender are normally not permitted to suggest any alteration in the works
specified in the tender form or in the time allowed for carrying out the work
or any other condition of any sort. However, if it is felt necessary by the
tenderer to have any condition, he shall have to clearly mentions the same
in very clear terms in the appropriate section of technical bid. The tenderer
will have to fill in necessary details online in technical bid and price-bid
separately. No such tender shall include more than one work but
contractors who wish to tender for two or more works shall submit a
separate tender for each work online.
(b) If price-bid contains any conditions, the same shall be rejected outright.
(c) It should be very clearly understood by all the tenderers that the technical bid
should be restricted only to technical matters and conditions/stipulations
having financial implications. The Technical and price bids shall contain
adequate cross reference wherever necessary to ensure clear and proper
27
correlation of them with two bids without any ambiguity whatsoever. The
price bid of main tender should not be disclosed in the technical bid.
(d) The technical bid will be opened first online on 27-05-2011 at. 12.00 hour any
other suitable time thereafter by the competent tender authority of the
Government , in the presence of Bidders who may wish to remain present.
The technical bid shall be evaluated first and wanting details, if any, and
clarifications in respect of conditions if any will be called from the tenderers.
In such case, the contractor will be required to submit clarification/details
(including with respect to conditions, if any) within the stipulated time allowed
for the purpose. If the contractor does not furnish the wanting details
/clarification in time, his tender would be liable for rejection.
(e) The condition specified in technical-bid should invariably be accompanied by
proper financial evaluation with necessary, calculation specifying
assumptions, quantities, rate and ceiling amounts for each condition and
shall also accompany the information in the form stating (a) Sr. No.(b)
Description of the conditions(c) Financial evolution ,(vide R & B
D.G.R.No./TNC/777/281-C.dated 30.9.92(d) Ceiling amount to be added in
price-bid.
(f) Ceiling amounts shall be binding on the contractors and are liable to be
added to the tender amount.
(g) The evolution as given by the contractor or as modified by tender opening
authority with the ceiling limit will then be intimated to all bidders. No. further
opportunity shall be given to the contractors to modify/withdraw conditions at
that stage. After completion of evaluation of the technical bid in all respects
the competent authority will decided about date of opening of price-bid and
the same will be intimated to the bidders. After opening of price-bid and their
evaluation the tender inviting authority reserves the right to negotiate about
the tender(s) further with any or all contractors.

28

7. Earnest Money :
Earnest money in specified form @ 1 % of the estimated cost must be sent
as specified in instruction. No. 3. Tenderer shall pay earnest money up to
Rs. 50000/- in the form of Crossed Demand Draft or fixed deposit receipts
with a validity period of not less that six months of Nationalized bank drawn
in favors of Executive Engineer, Guj. Tubewell Dn. No1. Ahmedabad.
Earnest money by cheque & Bank Guarantee shall not be accepted (Vide
R & B D G.R.N.TNC/1090/(100)(4)-C dated 4.11.2000) However estimated
to cost above Rs. 50 lacs the amount of earnest money in excess of
Rs. 50000 /- can be offered by the contractor at his choice in the form of
bank guarantee of the nationalized bank or Crossed Demand Draft or
F.D.R., the validity period of not less than 6 months of nationalized bank.
E.M.D. Exemption certificate shall not be accepted.
If the contractor does not run up to pay the security Deposit and execute
contractor agreement within specified (of extended) time after intimation to
him about acceptance of his offer, the earnest money paid for this work will
be forfeited and tenderers tender shall be rejected and then according to
aforesaid provision of tenders, action to suspend registration of Contractor
will be initiated without Delay,(Vide R & B D G G R No. Mise-1097-90-
1091/97-Z/C dated 4.10.97
8.1 Bank guarantee is permissible only when the estimated cost of work is more
than 50 lacs.
BANK GURANTEE FORM
Where as M/s .............................................................................( here in after
called the tenderer) is desirous and preffered to tender for work in
accordance with the terms and condition of tender for the work of .................
and where as we, Bank, agree to give the tenderer a guarantee for the
Earnest money.
29
Therefore we hereby affirm we are guarantors on behalf of the tenderer up
to total rupees .............................................(in words) Rs...............(in figure)
and we under take to pay to Executi ve Engineer, G.T.W. Division No.1,
Ahmedabad up to his first written Demand without demur, With out delay
and without necessity of a previous notice of Judicial or administative
procedures and with out the neccessity to proove to the bank the defects or
short coming or debits of the contractor any sum with in the limit of
Rs...............
We further agree that the Guarantee herein contained , shall remain in full
force and effect during the period that would be taken for the acceptance of
tender.
However, unless a demand of claim under this guarantee is made on us in
writing on or before the (Date to be specified-will not be less than 180
day from the stipulated date of receiving the tender) we shall be discharge
from all liabilities under this guarantee thereafter.
We undertake not to revoke the guarantee during it currency except with the
previous consent of the Executi ve Engineer Division in
writing
We lastly undertake not to revoke the guarantee for any charge in
constitution of the Tenderer or of the Bank.
Date Signature & seal of Guarantor .
Bank Address .
8.2 The Earnest Money submitted in the form of D.D. / F.D.R. shall need
minimum validity of six months from the last date of online
submission of tender. Tender not supported with tender fee. Earnest
Money & documents and not submitted in electronic format (by scanning)
while uploading the bid may be rejected as Non responsive. (E.M.D.
Exemption certificate shall not be accepted.) If the tenderer modifies or
withdraws his tender, the Earnest Money shall be forfeited and the tenderer
may be disqualified from tendering for future works under theGovernment.
30
8.3 The Earnest Money will be returned to the unsuccessful tenderers the
earnest money will be returned to the successful tenderer after he furnishes
security deposit and duly enters into the contract
8.4 Within Ten days or within such time as maybe decided by the Tender Inviting
Authority from date of receipt of the letter accepting his tender, the
successful tendere shall furnish the required security deposit and attend the
office of the Tender inviting Authority for execution of the contract
documents. If he fails to furnish the security deposit or execute the contract
document, his Earnest Money shall be forfeited and action to suspend
registration of the contractor will be initiated without delay (vide R & B D G R
No.Misc.1097-90-1091-97-Z/C dated 4.10.97
9.0 (Accompaniment (by scanning) as duly certified true copies)
The contractor shall have to furnish:
(i) Demand draft of Tender fee and Earnest Money Deposit ( Earnest
Money Exemption Certificate will not be accepted)
(ii) Copy of partnership Deed of Memorandum as well as Articles of
Association in case of the company and intimate permanent
addresses of his partners/Directors of company, All copies submitted
shall be duly attested.
(iii) Copies of certificate regarding previous experience as required .
(iv) Declaration showing all works completed during preceding 5 years
and works on hand with the contractor and the value of works that
remained to be executed in each case
(v) A certificate of Registration as approved contractor of prescribed
category from authorities stipulated in notice inviting Tenders.
(vi) P.A.N issued by income-Tax Department.
(vii) Copy of Provided Fund Registration Code No.
(viii) A solvency certificate of an amount equal to 20 per cent of the
amount of work put to tender will have to be produced. Such solvency
certificate should be issued by either scheduled bank or a
Nationalized Bank
31
(ix) Required Annexure duly filled in when prequalification is involved.
Required documents are to be submitted in electronic format only as
part of tender document failing which the tender will be rejected
outright and will be considered as NON RESPONSIVE.

10. Tender liable to be invalid :
It may please be noted that the tender is liable to be considered invalid
especially, if the requirements as per instruction No. (1) to (9) above are not
complied with.
11. Right to rejection of tenders.
(i) Right is reserved by the Tender inviting Authority to reject any or all
tender(s) without assigning any reason thereof.
(ii) In addition to the above, the tender will also be liable to be rejected
outright if.
(a) The tenderer proposes any alteration in the work specified or
in the time allowed for carrying out the work or in any condition
(b) The tender or in the case of a firm each partner or the person
holding the power of attorney thereof does not digitally sign
section-2.
(c) Any person who submits a tender shall fill forms online
including the lump sum price for the work put to tender. No.
single tender shall include more than one work but contractors
who wish to tender for two or more works shall submit a
separate tender for each work online.
12. Method of Tendering:-
12.01 If the tender is made by an individual, it shall be digitally signed by the
individual above his full name and current address.
12.02 If the tender is made by a proprietary firm, it shall be digitally signed by the
proprietor above his full name and the full name of his firm with its current
address.
32
12.03 If the tender is made by a firm of partnership, it shall be digitally signed by
a partner of the firm holding the power of attorney and digital certificate for
the firm. A certified copy of the power of attorney shall be provided in
electronic form along with other documents. A certified copy of the
partnership deed, full name and current address of the firm and full names
and the current addresses of all the partners of the firm shall also be
provided along with other documents.
12.04 If the tender is made by a limited company or a limited corporation, it shall
be digitally signed by a duly authorized person holding digital certificate for
the company / corporation and power of attorney for signing the tender in
which case a certified copy of the power of attorney shall be provided
separately along with other documents. Such limited Company or
Corporation may be required to furnish satisfactory evidence of its
existence before the contract is awarded.
12.05 In case of Joint Venture same must comply with the conditions mentioned
in financial and technical criteria.
12.06 All digital signatures in the tender document shall be dated.
13.00 Eligibility and qualification requirement
To establish acceptability of the offer to the satisfaction of Tender Inviting
Authority the tenderer shall provide following :
13.01 Details of plant and machinery immediately available with tenderer for
use on the works.
13.02 Details of plant and machinery proposed to be procured for the
works.
13.03 Details of technical, supervisory and administrative personnel
already employed by the tender that he propose to utilize for this work
and such other personnel he proposes to employ further for this work.
13.04 Copies of registration certificate and PAN allotted by Income Tax
Office.
13.05 Separate notes in sufficient details on each of the following :
(i) Method and technique of construction.
33
(ii) Sequence of execution of various important components of the
work
(iii) Cash flow arrangement.
14.0 Deviation or modifications in Tender Documents :
14.01 All tenderes are cautioned that tender containing any condition and /
or deviation from the contractual terms and conditions, specifications,
quoting/ offering rates/ Prices in different manner than specified in
the tender and/or any other requirements of tender shall make the
tender liable for outright rejection and shall be considered as non-
responsive for all practical purposes. The decision of the Tender
inviting authority in this regard shall be final and binding to the
tenderer.
14.02 Alterative tenders not acceptable.
15.00 Submission of tender
15.01 Tender shall be submitted in online manner only website www.
nprocure.com last date & time of online submission 23-05-2011 at
18.00 hour
15.02 Tender fee in form of account payee Demand draft only of
nationalized bank in favour of Executive Engineer, Gujarat Tube well
Dn. No.1 payable at Ahmedabad. E.M.D. to be paid in form of
account payee Demand draft or F.D.R. of nationalized bank only
(E.M.D. Exemption certificate will not be accepted). Tender fee,
E.M.D. shall be submitted in electronic format also through online (by
scanning) while uploading the bid. This submission shall mean that
E.M.D. & tender fee are received for purpose of opening the bid.
Accordingly offer of those shall be opened whose E.M.D. and tender
fee is received to the Executive Engineer, G.T.W. Di v. No.1
Ahmedabad as per the date given in the notice..
16.00 Evaluation of Tenders
16.01 Technical evaluation will be made of the tenders sequence of
components of the work, proposed resources assigned to do the
34
work to determine the acceptability , his past performance and
present resourcefulness.
16.02 To assist in the examination, evaluation and comparison of tender,
the tender inviting authority may ask tenderer individually for
clarification of their tenders. The request for clarification and
response shall be in writing but no change in substance of the tender
shall be sought, offer or permitted at that stage.
16.03 Award may be made to the tenderer whose responsive tender is
determined to be lowest evaluated tender and who meets the
appropriate standards of capacity and financial resources.
17.00 Receipt of Payment.
Receipt of payment made on account of any work, when executed by a firm
shall be signed by all the partners except where the contractors are
described in their tender as firm in which case the receipt shall be signed in
the name of the firm by one of the partners or by some other person having
authority to give effectual receipts for the firm.
18.0 Opening of tenders:
The Authorized officer/competent authority shall open tender online on
website www.nprocure.com on date 27-05-2011 at 12.00 hrs. or any other
suitable time thereafter, in his office in the presence of intending tenderers
the representative who wish to remain present at that time. He will enter the
amount of the tenders in a comparative statement in a suitable form. In the
event of a tender being accepted, the contractor shall thereupon for the
purpose of identification sign copies of the specifications and other
documents mentioned in this tender.
19.0 General rules an directions:
19.01 No receipt for any payment made by a contractor will be entertained
by the Government in regard to any matter relating to this tender or
the contract shall be valid and binding on the Employer unless it is
signed by the Authorized staff members of the Government,
35
19.02 All authorized variations in foundations and other items in works shall
be measured net by standard measure and according to the rules
and customs of the R & B / Water resources Department of any other
method approved by the R & B / Water Resources Department with
out reference to any local custom. The measurements of work will be
taken according to the usual method in use in the Roads & Building
Department, GWRDC Department and proposal to adopt alternative
method for such items will not be accepted. The Executive Engineers
decisions as to what is the usual method in use the Road & Building
Department will be final.
19.03 Under no circumstance shall any Contractor be entitled to claim
enhanced rate for any item in this contract except as provided in
contract conditions.
19.04 The contractor shall not be permitted to tender for the work in which
his near relative is working as the office in the sphere of jurisdiction of
the Tender Inviting Authority.
Note : By term near relative is meant wife, husband , parents, children
brothers, sisters, uncles, aunts, cousins and in-laws.
19.05 The Contractor should compulsorily furnish his latest address(es)
including the latest of his partners and the places of filling his / their
income tax returns along with the tender any changes, In such
address, during the tenure of contract should invariably and forthwith
be intimated by the Contractors to the Executive Engineer.
20.0 Submission of Additional information/documents:
In addition to various specified documents and information required to be
submitted along with tender, the bidder may be required to provide any
other document/relevant information as considered necessary by the tender
inviting authority and the tender shall be required to provided the same as
per the requirement of the tender inviting authority. Even the successful
bidder may be required to provide the same as and when required by the
authority during subsistence of the contract.
36
21.0 Bank
Whenever the work Bank is used in this document, it would mean
Nationalized Bank only.

22.0 Tender validity period :
The tender for the work shall remain open for a period of 120 days counted
from the stipulated last date of receiving of the tenders online for this work.
23.0 The successful contractor shall exhibit the board in prominent place of
worksite showing the brief details of project work under execution,
financier, cost of work and broad details of inputs / specifications and
targeted goals ( R & B D G Rs No.TNC/1090-24-C dated 18-11-1991,17-8-
02 and 15-10-02.
24.0
25.0 The contractor will not use the premises of project / work under construction
for his staff, labourers or for any other purpose with out permission of the
Engineer- In- Charge.
26.0 (Declarations:)
The tenderer will have to make declaration enlisted in the form attached
herewith and shall affix his signature to the form in token of correctness of
declarations made therein (G.R. R & BD No. TNC-IIB-22(10)-C dated
24.5.90 should be referred to )

37
OPENING OF TENDERS :
On line tender will be opened in the office of The Superintending
Engineer, Ground Water Management Mechanical Circle, Danapith,
Manekchowk, Ahmedabad in following manner.
(i) On line technical bid will be opened for those Tenderers
whose required tender fee and E.M.D. are received by the Ex.
Engr. G.T.W. Dn. No.1 Ahmedabad , as per prescribed date
The Tenderers representatives who remained present shall
sign a register or paper evidencing their attendance.
At the time of opening of the Tender as above, only technical
bid of all the Tender will be opened. After the Scrutiny of this
part,
(ii) After the Scrutiny of technical bid, the price bid of only those
Tenderers whose Tenders are found responsive and qualified
will be opened on line in the office of The Superintending
Engineer, Ground Water Management Mechanical Circle,
Danapith, Manekchowk, Ahmedabad as per date informed
after the technical bid opening .
The Superintending Engineer, Ground Water Management
Mechanical Circle, Danapith, Manekchowk, Ahmedabad
reserves the right to change alters or to wave any technical or
commercial terms, conditions & qualifications and the
Department also reserves the right to reject all the tenders or
the lowest or any other tender.

CLARIFICATION OF TENDERS :
To assist in the examination, evaluation and comparison of Tenders whose
Tender are substantially responsive the Department may at its direction, ask
the Tenderer for a clarification of its Tender. The request for clarification and
the response shall be in writing and no change in the price or substance of
the Tender shall be sought, offered or permitted.
38

PRELIMANARY EXAMINATION :
Prior to the detailed evaluation, the Department will determine the
substantial responsiveness of each Tender to the Tendering Documents.
The purposes of these clauses, a substantially responsive Tender is one
which confirms to all the terms and conditions of the Tender Documents
including meeting the Eligibility Criteria, without material deviations. The
Departments determination of a Tenders responsiveness is to be based on
the contents of the Tender itself without resource to extrinsic evidence.
A Tender determined as not substantially responsive will be rejected by the
Department and may not subsequently be made responsive by the Tenderer
by the Tenderer by correction of the non-conformity.
The Department may waive any minor informally or non-confirmity or
irregularity in a Tender which does not constitute a material deviation,
provided such waiver does not prejudice or affect the relative ranking of any
Tenderer.
EVALUATION AND COMPARISON OF TENDER :
The Department will evaluate and compare the Tenders previously
determined to be substantially responsive. Tenders will be evaluated on the
lowest total cost of O&M for 12 months.
The Department will examine the Tenders to determine whether they have
complete, whether any computational error have been made, whether
required sureties have been furnished, whether documents have been
properly signed and whether the Tenders are generally in order.
Arithmetical errors will be rectified on the following basis :
(a) If there is a discrepancy between the unit price and the total price that
is obtained by multiplying the, unit price and quantity, the unit price
shall prevail and the total price shall be corrected.
(b) If there is a discrepancy between the total price that is obtained by
adding the relevant amounts in the schedule and the total amount
indicated by Tenderer, the former shall given.
39
(c) If there is a discrepancy between the amount in words and figures,
the amount in words prevails.
(d) If the supplier does not accept the correction of the errors as above,
its Tender will be rejected.
CONTACTING THE DEPARTMENT :
No Tender shall contact the Department on any matter relating to its Tender,
from the time of the Tender opening to the time the Contract it awarded. Any
effort by a Tenderer to influence the Department in the Tender evaluation.
Tender comparison or contract award decisions may result in the rejection
of the Tenderers Tender.
AWARD CRITERIA :

The Department will award the Contract to the successful Tenderer whose
Tender has been determined to be substantially responsive and has been
determined as the lowest evaluated Tender, provided further that the
Tenderer is determined to be qualified to person the Contract satisfactorily.

DEPARTMENTS RIGHT TO ACCEPT ANY TENDER AND TO REJECT
ANY OR ALL TENDERS
The Department reserves the right to accept or reject any Tender, and to
reject all tenders at any time prior to award of Contract, without thereby
incurring any liability to the affected Tenderer of Tenderers or any obligation
to inform the affected Tenderer or Tenderers of the grounds for the
Departments action.

NOTIFICATION OF AWARD :

Prior to the expiration of the period to Tender validity the Executive
Engineer, G.T.W. Division No.1, Ahmedabad will notify the successful
Tenderer in writing by registered letter or by fax or e-mail to be confirmed in
writing by registered letter, that its Tender has been accepted.
The notification of award will constitute the formation of the Contract.
40
Upon the successful Tenderers furnishing of performance security deposit
the purchaser will promptly notify each unsuccessful Tenderer and will
discharge its EMD.

SIGNING OF CONTRACT :
Within 10 days of receipt of the Notification of Award the successful Tender
has to Execute the necessary agreement with the Executive Engineer,
G.T.W.Division No.1, Ahmedabad as per the prevailing rules and regulation
of Department along with performance / security deposit.

PEFORMANCE SECURITY :
Within 10 days of receipt of the Notification of Award from the Department,
the successful Tenderer shall furnish the performance security in
accordance with the conditions of Contract, in the form acceptable to the
Executive Engineer, G.T.W.Division No.1, Ahmedabad.

Signature of Contractor Executive Engineer
G.T.W.Division No.1,
Ahmedabad

41
Annexure : A
Name of work : Operation Maintenance and repairs of Civil, Electrical, Mechanical
works, Civil structures, M.S. Pipe line including Proper supply of water to all outlets
required under the project for MODHERA DHAROI PIPE LINE PROJECT including
MODHERA, MOTIDAU & RASULPUR PUMPING STATION.
Sr.
No.
Particulars As per Tender Provision As per Bidder offer
1 Class Registrtion of
contractor
"B" class & above
Registration in N.W.R.W.S.
& Kalpsar .Department /
GWS&SB / R & B Dept. of
Gujarat State C.P.W.D,
Railway and other state
Govt. in equivalent class

2 Partnership deed of
Memorendum /
Articles of Association
To be submitted
3 Joint Venture joint venture can have
maximum two partners and
should be on line J.V.

4 Tender fee details Rs. 2400/-
5 Earnest Money
Deposit details
Rs.96160/-
6 Earnest Money
Deposit validity
180 days validity
7 Annual Turn over Minimum Rs.96.15 lacs in
any one year during last 7
years

8 P.A.N. issued by
I.T.Deptt
To be submitted
9 Incom tax clearance
certificate
To be submitted
10 Bank solvency
certificate
To be submitted
11 Electical contractor
licence
To be submitted
12 Service tax No. To be submitted
13 Providend fund
registration code No.
Submitted with in one
month before issuing the
letter of Acceptance work
order
Agreed / Not agreed
14 Labour liecence from
labour department
Submitted with in one
month before issuing the
letter of Acceptance work
order
Agreed / Not agreed

42

ANNEXURE B

NAME OF WORK: Operation Maintenance and repairs of Civil, Electrical,
Mechanical works, Civil structures, M.S. Pipe line including Proper supply of water
to all outlets required under the project for MODHERA DHAROI PIPE LINE
PROJECT including MODHERA, MOTIDAU & RASULPUR PUMPING STATION.

Details of O & M the work & magnitude carried out in the last seven years
(2003-2004 to 2009-2010)

Sr.
No.
Name of
work
Place
and
country
Total
tendered
cost of the
work
Period of
completio
n for
entire
work
Principal
features No of
P.S.Pump
Capacity,
Motor
Capacity, Dia
of pipe line
Length of Pipe
Line.
Estimate
d cost
1 2 3 4 5 6 7

(1) Certificate from the income Tax authority / owners of works / Chartered
Accountants for annual turn over in terms of amount and quantity shown
in column no. 6 shall be furnished by the tenderer.

(2) Certificate from the owner in support of successful completion of work by
the contractor be furnished.

Signature of contractor
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48

ANNEXURE F


Details of the works on hand and tendered for as on the
Date of submission of tender.

O & M Work on hand Works tendered for Sr.
No
Name
of
work
Place
and
country
Tender
cost and
estimated
cost
Cost of O &
M work
remaining to
be
completed.
Anticipated
date of
completion
Estd.
cost and
tendered
cost
Date
when
decision
is
expecte
d
1 2 3 4 5 6 7 8

(i) The cost of works on hand may be furnished in terms of Rupees.

(ii) Certificate or authentic documents for details shown above shall be
furnished.

(iii) Certificate from the owner in support of successful completion of work by
the contractor be furnished

49

ANNEXURE G


Details of technical & supervisory persons with tenderer / to be posted for
this work

Sr.
No.
Description Name Qualificati
on
Professional
experience &
details of
work carried
out
Languages
known
Re
mar
ks
1 2 3 4 5 6 7

Note : Additional persons working elsewhere may be mentioned as further
credit the type of service available to the party.

50

ANNEXURE H


.

Details of plants and equipments available with tenderers
for use on the works of this work

Sr.
No.
Details of
equipment
No. of
units
Kind or
make
Capacity Age and
condition
Present
location
Rema
rks
1 2 3 4 5 6 7 8

Note : The machinery all ready in use on other work and essentially not separable
from that site should be separately mentioned. Each such work wise offer
the due information asked here is filled. The machinery essentially required
to be mentioned here should be that is to be use for the work being
tendered here only.

51
ANNEXURE I


Details of plants and machineries intended to be procured for this Work

Sr.
No.
Name of
equipment
No. of
units
Kind or
country
make
value
Capacity Approxi
mate
cost in
Rs.
Approximate
cost of CIF
Re
mar
ks
1 2 3 4 5 6 7 8

Note : When it is proposed to be purchased by import specific mentioned be made
in the remarks-column items by and under scored in column No. 2

52
ANNEXURE J


DETAILS OF BIDDERS
Sr. No. Particulars Details
1 2 3

(1) Name of bidders / firm and address.

(2) Address of the head office and branch if
any in INDIA.

(3) Nature of constitution of firm.

(4) Names and details of partners
Names and details of consultant Engineers if any.

(5) Brief information about types of work
executed specifications etc. if any.


53
ANNEXURE K


DETAILS OF JOINT VENTURE

Sr.
No.
Name of the
Firm affiliated
Location Business
Carried out
Date of
affiliation
Remarks
1 2 3 4 5 6

Note : Joint venture should be on line J.V. as per (n) code solution portal's
facility

1
ANNEXURE L

Mechanical works, Civil structures, M.S. Pipe line including Proper supply of
water to all outlets required under the project for MODHERA DHAROI PIPE
LINE PROJECT including MODHERA, MOTIDAU & RASULPUR PUMPING
STATION.

DECLARATION OF CONTRACTOR

1) We hereby declare that, we have made ourselves thoroughly conversant
with the local conditions (such as alignment, approaches to site condition,
nature of works, stones, gravels, sand, sources of water and material etc.)
and their leads and labour on which we have based our rates of this work.
The specification etc. of the work have been carefully studied and
understood by us before submitting this tender. We undertake to use only
the best materials approved by the Executi ve Engineer, or his authorised
Representative before starting the O & M Repair work and to abide by his
decision.

2

S E C T I O N - II

Work & Site
Conditions
3
SECTION II
WORK AND SITE CONDITION

Sr. Description
No.

01. Introduction
02. Location
03. Communication
04. Labour
05. Housing.
06. Water Supply
07. Drainage
08. Camp Regulations
09. Medical Aid
10. Power Supply
11. Roads
12. Materials

4
MODHERA DHAROI DAM PIPE LINE PROJECT
WORK & SITE CONDITION

1.0 INTRODUCTION :
1.1 GENERAL FEATURES OF THE PROJECT:
The proposed Project is situated between village Modhera and Dharoi
dam. The pipe line off takes from Narmada Main Canal Change 312.80
km near village : Modhera. Taluka: Bechraji. The pipe line lifts 5.64
cumecs of water from Narmada Main Canal and feed in to Motidau sump
to Rasulpur sump to Dharoi dam as per details in tender documents.
1.2 Tender will be deemed to have inspected that site and to have satisfied
himself as to nature of all work, all existing road, water ways and other
means of communication and access to and from the site of work and the
building that may be required for temporary purpose in connection with
the construction with the completion and maintenance of the work and
must make his own inquires as to works, and area as may be required by
him for temporary purpose for construction competing and maintaining the
work.
2.0 LOCATION :
The alignment of start point of pipeline is situated near Taluka Place
Bhechraji District.: Mehsana The alignment is approachable by Mehsana
Modhera & Becharaji -Chanasma State Highway and other road of
M.D.R. / O.D.R. category having distance of 5 to 10 km. from road.

3.0 COMMUNICATION :
The nearest town Bechraji, Chanasma, Mehsana are 10 to 15 km away
from pipe line. The pipeline passes through Mehsana district.
The above information is only a general guide line and does not in any
way limit the performance of all work and supply of plant, machinery, all
labour and materials necessary for O & M the works as shown in the
items approved in the specification.
5

4.0 LABOUR :
Availability of labour is good in the district except sowing and harvesting
period. However, there may be shortage of skilled labour such as
masons, carpenters, operators, mechanics foremen in the work area to
perform the job etc. However, the contractor shall have to make his own
inquiry in this regard and quote his rates.
5.0 HOUSING :
Local housing is not likely to be available and the contractor should plan
for suitably housing for his staff and labour within the land area as may be
made available to him. However staff quarter can be provided at Modhera
P.S., Motidau P.S. & Rasulpur P.S. at free of cost on demand of the
contractor and if vacant.
6.0 WATER SUPPLY :
The contractor shall have to make his own arrangements of water supply
for this work and camp. Use of water for this purpose will be allowed to be
made free of cost to the contractor and the construction area and the area
transferred to Gujarat Water Resources Development Corporation Ltd.
Contractor shall have to make his own arrangement for Operation &
Maintenance work at his own cost.
7.0 DRAINAGE :
Suitable and adequate arrangements shall have to be made by the
contractor for drainage of rainwater around his camp / colony and the
work spot. The contractor shall also install and maintain suitable drainage
system to dispose off sewage & sullage from his camp / colony at his own
cost. The layout of the system shall be got approved from the Engineer-in-
Charge.
8.0 CAMP REGULATIONS :
6
The contractor shall be responsible for maintaining law and order in his
camp and on his work, and for that he shall employ such officers,
watchmen or other persons as required. Unauthorized or undesirable
persons shall be excluded from the camp and from the works. If in the
opinion (which shall not be questioned) of the Engineer-in-Charge any
employee or agent of the contractor misbehaves and/or causes
obstructions in O & M & Repair works, or otherwise makes himself
undesirable, the contractor shall, on receipt of the instruction to do so,
remove him from the premises.
9.0 MEDICAL AID :
The contractor shall have to provide at his own cost first aid arrangement
at the various work spot in accordance with the labour rules and
regulations and as may be directed by the Engineer. The service of the
government hospital will be available for the contractors staff and labour
on payment of requisite charges to hospital by the contractor.
10.0 POWER SUPPLY :
Power supply shall be provided by the department at Modhera, Motidau
& Rasulpur pumping stations.
11.0 ROADS :
The contractor shall construct and maintain the inspection roads and
quarry roads for all purposes required during Operation & Maintenance
work at his own cost. There will however be no charge for any reasonable
use of any road constructed by Government at site work.
12.0 MATERIALS :
12.01 SAND :
Natural sand is available within a reasonable lead for which the contractor
shall have to make his own survey for availability of sand. Nothing extra
shall be paid for change in lead.
12.02 CRUSHED AGGREGATE :
Best-crushed aggregate will be available within reasonable lead for which
contractor shall have to make his own survey.
7
Contractor shall make his own arrangement for cement, steel, welding
rods, gas for cutting etc. as per specification.
The contractor shall have to make his own inquires regarding availability
of above materials and other materials required for construction of work
and accordingly he shall quote the rates. If the materials of the required
standards are not available from the specified quarries, no extra lead will
be payable by the Department.

8

S E C T I O N - III

General
Conditions

9

SECTION : I I I
GENERAL CONDITIONS
I N D E X
Sr. no. Item
01. Definitions
02. Contractors Obligation
03. Government authorised to withheld Payment due to the Contractor
04. Authority of Engineer-in-charge
05. Contract Drawings & Specifications
06. Use of site
07. Fencing, Lighting & Ventilation
08. Explosives & Inflammable Materials
09. Liability for Accident to Persons
10. Access to Site and Work on Site
11. Performance Schedule
12. Report regarding Labour
13. Other Contracts for the Work
14. Interest on Money due to Contractor
15. Contract Documents & Maters to be treated as Confidential
16. Maintenance
17. Patent Rights
18. Co-operation with other Construction Agencies
19. Notices : How to be given
20. Cost of Facilities and Incidental Work
21. Damage by Floods or Accidents
10
22. Indemnity
23. Relations with Public Authority
24. Title of Clauses
25. Jurisdiction
26. Construction of the Contract
27. Vehicle Tax
28. Observation of Labour Acts
29. Other Permissions
30 Records of Contractors personnel & Equipment.
31. Foreman, Watchman and Workers
32. Tender Validity Period
33. Opening of Tenders
34. Evaluation of Tenders
35. Contract Award
36. Modifications
37. Signed Drawings : No Authority to the Contractor
38. Copies of Drawings and Specifications
39. Plan & Drawings
40. Materials and Workmanship
41. Information and Data
42. Protection of Adjoining Premises
43. Local Roads
44. Tolls and Duties
45. Old Curiosities
46. Other workmen.
47. Plant, Material workmanship.
48. Sales-tax & Other Taxes.
11
49. Sub-letting

12
SECTION - III
GENERAL CONDITIONS
All the conditions given in the clauses appearing hereinafter shall be deemed to
form a part of the Contract in FORM- B-2 and shall be deemed as supplemental
to the same. These conditions shall be binding to the contractor in the same
manner as the terms and conditions in the FORM- B-2.
1.0 DEFINITIONS :
In the contract (as hereinafter defined), the following words and
expressions shall have the meanings hereby assigned to them.
(a) Approved / Approval :
Means approval in writing.
(b) Construction Plant :
Means all equipment, appliances or things of whatsoever nature required
for the execution, completion or maintenance of the work or temporary
works but does not include materials or other things intended to form or
forming part of permanent work.
(c) Contract :
Means the instructions and information for tenderers, general and special
conditions of contract, specifications, drawings, tender (including
schedules of quantities & tender prices), the formal agreement and all
addenda and attachments related to the above.
(C.1) Employer :
Means the person named as employer in the Contract, Agreement and the
legal successor in title to this person.
(d) Contractor :
Means the particular person, firm or corporation and the legal successor
with whom the contract has been made for executing the works.
(e) Drawings :
Means the drawings referred to in the specifications, any modifications of
such drawings approved in writing by the Executive Engineer, and such
13
other drawings as may from time to time be furnished or approved in
writing by the Engineer-in-charge.

(f) Engineer-in-Charge :
Means the Engineer-in-charge of the works, specified parts of the works
under the contract or such other departmental assistants or subordinates
to whom the Engineer-in charge may have delegated certain duties, acting
separately within the scope of the particular duties entrusted to them.
The contractor will be given a copy of the Government authorization
designating the Engineer-in-charge by name and delegating him his
authority at the time when contract is signed. It is however, to be distinctly
understood that, no delegation of powers shall be made to such
departmental assistants or subordinates, except in respect of supervision
to ensure compliance of the contract conditions.
(g) Government / Owner / Employer :
Means the Gujarat Water Resources Development Corporation
Department (or Employer or Owner).
(h) Tests on Completion
Means the tests which are specified in the Contract or agreed by both
Parties or instructed as a Variation, and which are carried out (Test on
Completion) before the works or a section (as a case may be) are taken
over by the Employer.
(i) Contract Price
Means the agreed amount stated in the Contract Agreement for the
design, execution and completion of the works and the remedying of any
defects, and includes adjustments (if any) in accordance with the
Contract.)
(j) Contractors Equipment
Means all apparatus, machinery, vehicles and other things required for the
execution and completion of the works and the remedying of any defects.
However, Contractors Equipment excludes Temporary works, Employers
14
equipment (if any) plant, materials and any other things intended to form
or forming part of the permanent works.
(k) Goods
Means Contractors Equipment, Materials, Plant and Temporary Works, or
any of them as appropriate.

(l) Materials
Means things of all kinds (other than Plant) intended to form or forming
part of the Permanent Works, including the supply only materials (if any)
to be supplied by the Contractor under the Contract.
(m) Permanent Works
Means the permanent works to be designed and executed by the
Contractor under the Contract.
(n) I.S.S.
Means Indian Standard specifications.
(o) Day :
Means a day from midnight to midnight.
(p) Month :
Means from the beginning of a given date of calendar month to the end of
preceding date of the next calendar month.
(q) Week :
Means seven consecutive days.
(r) Rupees :
Means Rupees of Indian Currency.
(s) Site :
Means the lands and other places on, under, in or through which, the
works are to be executed or carried out and any other lands or places
provided by the Owner for the purposes of the contract together with such
other places as may be specifically designated in the Contract or
subsequently approved as forming part of the site.
(t) Executive Engineer :
15
Means the Executive Engineer in overall charge of the works.
(u) Temporary Works :
Means all temporary works of every kind required for performance of the
Contract.
(v) Works :
Means the O & M to be executed in accordance with the contract.

(w) Country
Means the Country in which the site (or most of it) is located, where the
Permanent Woks are to be executed.
(x) Employers Equipment
Means the apparatus, machinery and vehicles (if any) made available by
the Employer for the use of the Contractor in the execution of the Works,
as stated in the Employers requirements but does not include plant which
has not been taken over by the Employer.
(y) Laws
Means all national (or state) legislation, statues, ordinances and other
laws, and regulations and by-law of any legally constituted public
authority.
(z) Employers Use of Contractors Document
As between the Parties, the Contract shall retain the copyright and other
intellectual property right in the Contractors Documents and other design
documents made by (or on behalf of) the Contractor.
The Contractor shall be deemed by signing the Contract to give the
Employer a non-terminable transferable non-exclusive royalty-free license
to copy, use and communicate the Contractors Documents, including
making and using modifications of them. This license shall :
(a) apply throughout the actual or intended working life (whichever is
longer) of the relevant parts of the Works.
16
(b) entitle any person in proper possession of the relevant part of the
works to copy, use and communicate the Contractors documents
for the purposes of completing, operating, maintaining, altering,
adjusting, repairing and demolishing the works, and
(c) in the case of Contractors Documents which are in the form of
computer programs and other software, permit their use on any
computer on the site and other places as envisaged by the
Contract, including replacements of an computers supplied by the
Contractor.
The Contractors Document s and other design documents made
by (or on behalf of) the Contractor shall not, without the
Contractors consent, be used, copied or communicated to a third
party by (or on behalf of) the Employer for purposes other than
those permitted under this Sub-Clause.
(aa) Contractors Use of Employers Documents
As between the Parties, the Employer shall retain the copyright and other
intellectual property rights in the Employers requirements and other
documents made by (or on behalf of) the employer. The contractor may, at
his cost, copy, use, and obtain communication of these documents for the
purposes of the contract.
They shall not, without the Employers consent, be copied, used or
communicated to a third party by the Contractor, except as necessary for
the purposes of the Contract.
Accommodate
(bb) Compliance with Laws
The Contractor shall, in performing the Contract, comply with applicable
Laws.
(a) the Employer shall have obtained (or shall obtain) the planning,
zoning or similar permission for the permanent work, and any other
permissions described in the Employers requirements as having
been (or being) obtained by the Employer; and the Employer shall
17
indemnify and hold the Contractor harmless against and from the
consequences of any failure to do so; and
(b) the contractor shall give all notices, pay all taxes, duties and fees,
and obtain all permits, license and approvals, as required by the
Laws in relation to the design, execution and completion of the
Works and the remedying of any defects and contractor shall
indemnify and hold the employer harmless against and from the
consequences of any failure to do so.
(cc) Joint and Several Liability
If the Contractor constitutes (under applicable Laws) a joint venture,
consortium or other unincorporated grouping of two or more persons:
(a) these persons shall be deemed to be jointly and severally liable to
the Employer for the performance of the contract.

(b) These persons shall notify the Employer of their leader who shall
have authority to bind the Contractor and each of these persons;
and
(c) The contractor shall not after its composition or legal status without
the prior consent of the Employer.
2.0 CONTRACTORS OBLIGATIONS :
The contractor shall be deemed to have carefully examined the works and
site conditions, the Specifications, Schedules and Drawings and shall be
deemed to have fully acquainted himself regarding the local conditions.
If he shall have any doubt as to the meaning of any portion of these
General Conditions, the Special Conditions, the scope of the work, the
specifications or any other matter concerning the contract, he shall in good
time before submitting his tender set for the particulars thereof, and submit
them to the Engineer-in-charge that such doubt may be removed.
2.1 The Contractor shall unless in the cases specially provided for, make all
payments at his own expenses, undertake to do all things and supply all
labour, materials, constructional plant, temporary works, transport,
18
supervision and everything whether of a temporary nature or permanent
nature required in and for construction, completion and maintenance of
the works and for performing the obligations of the contract.
2.2 Contractors General obligations
The contractor shall design, executed and complete the O & M in
accordance with the contract, and shall remedy any defects in the works.
When completed, the works shall be fit for the purposes for which the
works are intended as defined in the contract.
The contractor shall provide the plant and contractors documents
specified in the contract, and all contractors personnel, goods,
consumables and other things and services, whether of a temporary or
permanent nature, required in the for this design, execution, completion
and remedying of defects.
The works shall include any work which is necessary to satisfy the
employers requirements, or is implied by the contract, and all works which
(although not mentioned in the contract) are necessary for stability or for
the completion, or safe and proper operation, of the works.

The contractor shall be responsible for the adequacy, stability and safety
of all site operations, of all methods of construction and of all the works.
The contract shall, whenever required by the employer, submit details of
the arrangements and methods which the contractor proposes to adopt for
the execution of the works. No significant alteration to these arrangements
and methods shall be made without this having previously been notified to
the employer.
2.3 Contractors Representative
The contractor shall appoint the Contractors representative and shall give
him all authority necessary to act n the contractors behalf under the
contract.
Unless the contractors representative is named in the contract, the
contractor shall, prior to the commencement date, submit to the employer
19
for consent the name and particulars of the person the contractor
proposes to appoint as contractors representative. If consent is withheld
or subsequently revoked, or if the appointed person fails to act as
contractors representative, the contractor shall similarly submit the name
and particulars of another suitable person for such appointment.
The contractor shall not, without the prior consent of the employer, revoke
the appointment of the contractors representative or appoint a
replacement.
The contractors representative shall, on behalf of the contractor, receive
instruction.
The contractors representative may delegate any powers, functions and
authority to any competent person, and may at any time revoke the
delegation. Any delegation or revocation shall but take effect until the
employer had received prior notice signed by the contractors
representative, naming the person and specifying the powers, functions
and authority being delegated or revoked.
The contractors representative and all these person shall be fluent in the
language for communications.

3.0 GOVERNMENT AUTHORISED TO WITHHELD PAYMENT DUE TO THE
CONTRACTORS
The Government shall have a lien over all money payable to the
Contractor under this contract and also over his Security Deposit
withheld or recoveries made under the relevant clauses of this Contract in
respect of any Government Tax or taxes or other moneys which may
become payable to Government by the Contractor, either alone or jointly
with another, under any provisions of the Government Acts or any other
statutory enactments in force, in modification or substitutions thereof.
Government shall at all times be entitled to deduct the said sum of taxes
20
due from contractors from the moneys, securities or deposits which may
become payable or returnable to the Contractor under this contract.
3.1 The Employers Representative
The employer may appoint any employers representative to act on his
behalf under the contract. In this event, he shall give notice to the
contractor of the name, address, duties and authority of the employers
representative.
The employers representative shall carry out the duties assigned to him,
and shall exercise the authority delegated to him, by the employer. Unless
and until the employer notifies the contractor other wise, the employers
representative shall be deemed to have the full authority of the employer
under the contract.
3.2 Delegated Persons
All these persons, including the employers representative and assistants,
to whom duties have been assigned or authority has been delegated, shall
only be authorised to issue instructions to the contractor to the extent
defined by the delegation. Any approval, check, certificate, consent,
examination, inspection, instruction, notice, proposal, request, test, or
similar act by a delegated person, in accordance with the delegation, shall
have the same effect as though the act had been an act of the employer.
However,
Unless otherwise stated in the delegated persons communication relating
to such act, it shall not relieve the contractor from any responsibility he
has under the contract, including responsibility for errors, omissions,
discrepancies and non-compliances.
Any failure to disapprove any work, plant or materials shall not constitute
approval, and shall therefore not prejudice the right of the employer to
reject the work, plant or materials; and
If the contractor questions any determination or instruction or delegated
person, the contractor may refer the matter to the employer, who shall
promptly confirm, reverse or vary the determination or instruction.
21
3.3 Instructions
The employer may issue to the contractor instruction which may be
necessary for the contractor to perform his obligations under the contract.
Each instruction shall be given in writing and shall state the obligations to
which it relates.
The contractor shall take instructions from the employer, or from the
employers representative or an assistant to whom the appropriate
authority has been delegated.
4.0 AUTHORITY OF THE ENGINEER-IN-CHARGE :
Said in so far as it is legally or physically impossible, the contractor shall
execute, complete and maintain the works in strict accordance with the
contract under the directions and to the entire satisfaction of the Engineer-
in-charge and shall comply with and adhere strictly to the Engineer-in-
charges instructions and directions or any matter (whether mentioned in
the contract or not). The Engineer-in-charge shall decide all questions
which may arise as for quality and acceptability of materials furnished and
work executed, manner of execution, rate of progress of the works,
interpretation of Plans & Specifications and acceptable fulfillment of the
contract on the part of the Contractor. He shall also determine the amount
and quantity of work performed and materials furnished and his decision
and measurements shall be final. In all such matters and in any technical
questions which may arise pertaining to the contract, and his decision
shall be binding upon the Contractor.

The Engineer-in-charge shall have the power to enforce such decision and
order. If the contractor fails to carry out the same promptly, i. e., if the
contractor fails to execute the work ordered by the Engineer-in-charge, the
Engineer-in-charge may give Notice to the Contractor specifying a
reasonable period therein and on expiry of that period proceed to execute
such work as may be deemed necessary and recover the cost thereof
from the contractor.
22
5.0 CONTRACT DRAWINGS & SPECIFICATIONS.
A. Supply of sets of contract drawings and certified copy of accepted tender
will be governed by FORM- B-2.
B. The drawings, which form part of these specifications, show the work to be
done in as much details as is possible at the stage of tender invitation.
They will be supplemented or superseded by such additional approved
detailed working drawings as may be necessary as the work progresses.
The contractor shall perform the work on these features and in
accordance with these additional approved detailed or revised working
drawings at the applicable rates and terms as per the contract. Revised
and / or additional drawings will be available for inspection in the office of
the engineer - in - charge and if copies of the same are required by the
contractor. Three sets of such revised and/or additional drawings will be
given free of cost on request. Additional copies of the same will be
supplied at the discretion of the engineer and the contractor will be
charged Rs.100 (One Hundred only) for each of such additional copy of
the drawing.
C. The contractor shall check all drawings and tender specifications carefully
and bring to the notice of the engineer-in-charge immediately if any errors
or omissions are noticed. The contractor shall not take undue advantage
of any kind of error or omission in the drawings and tender specifications
supplied.
D. General Design Obligations
The contractor shall be deemed to have scrutinized, the employers
requirements (including design criteria and calculations, if any). The
contractor shall be responsible for the design of the works and for the
accuracy of such employers requirements (including design criteria and
calculation),
The employer shall not be responsible for any error, inaccuracy or
omission of any kind in the employers requirements as originally included
in the contract and shall not he deemed to have given any representation
23
of accuracy or completeness of the any data or information. Any data or
information received by the contractor, from the employer or otherwise,
shall not relieve the contractor from his responsibility for the design and
execution of the works.
E. Technical Standards and Regulations
The design, the contractors documents, the execution and the completed
works shall comply with the Countrys technical standards wherever
available or with international standards building. Construction and
environmental Laws, Laws applicable to the product being produced from
the works, and other standards specified in the employers requirements.
Applicable to the works, or defined by the applicable Laws.
All these Laws shall, in respect of the works and each section, be those
prevailing when the works or section are taken over by the employer.
References in the contract to published standards shall be understood to
be references to the latest edition applicable on the Base Date, unless
stated otherwise.
6.0 USE OF SITE :
A. The contractor shall be permitted to use the land as specified in the clause
no. of FORM- B-2 form for the permanent occupation of the work. He will
also be allowed during the period of his contract the use of any other lands
in the vicinity of the works as and when the engineer may consider such
use to be necessary for the classified purpose of work. The contractor
shall not commence any operation on such lands without prior approval of
the engineer.
B. All areas of operation including those for his staff and labour colonies
handed over to the contractor shall be cleared and handed back in good
condition to the engineer except the area under works constructed as per
this contract or those for which specific approval has been obtained from
the engineer. The contractor shall make good to the satisfaction of the
engineer any damage or alterations made to the areas which he has to
24
hand back or to other property or land handed over to him for the purpose
of this work.
C. The contractor shall preserve all existing vegetations such as trees on or
adjacent to the site which do not interfere with the construction as
determined by the engineer The contractor shall take all possible
precautions in felling trees authorized for removal to avoid any
unnecessary damage to vegetations and the trees not to be fall on
structures under construction or workman and shall be responsible for any
damage if it occurs in such operations. All produce from cutting of trees,
grass etc. shall be the property of government and shall be stacked at the
place specified by the engineer. No claim shall be made for such cutting
and stacking of trees or grass etc. by the contractor.
D. The lands shall as herein before mentioned, be handed over back to the
engineer within six months after completion of the work under this
contract. Also no land shall be held by the contractor longer than the
engineer shall consider or deem it necessary and the contractor shall on
due notice by the engineer vacate and return the land which the engineer
may certify so as no longer required by the contractor for purpose of the
work.
7.0 FENCING, LIGHTING AND VENTILATION :
A. Except as hereinafter provided, the contractor shall, unless otherwise
specified, be responsible for the fencing, lighting, ventilation, taking of
necessary safety measures for all works included in the contract and/or for
proper provisions of temporary roadways, foot ways, guard, fences,
caution notice etc. as far as the same may be necessary by reasons of the
work, for the accommodations of workmen, for passengers or other traffic
and of the owners and occupations of adjacent property and the public
and shall remain fully responsible for any accident that may occur on
account of his failure to take proper and timely precautions.
B. LIGHTING :
25
Any addition & alteration or omission shall be got approved from the
engineer in charge. Work spots such as faces of excavation, concreting
and masonry work, grouting etc. shall be adequately flood lighted to the
satisfaction of the engineer. All costs involved in drawing low tension or
high-tension lines, meters, switches, starting and lighting accessories are
to be borne by the contractor. Assistance may be given by the Department
in the form of expediting power supply release and connections by Gujarat
electricity board. Wherever, if more than one agency is working in the
area, the contractor who has provided lighting arrangement, shall extend
the facilities to the other contractors who shall pay for such facilities at
mutually agreed rates. In case of dispute, the matter shall be decided by
the engineer whose decision shall be final.
C. VENTILATION :
All galleries, cross drains, adits, and stairwells shall be properly and
adequately ventilated by a system of ducts and fans to the satisfaction of
the engineer. Positive artificial means of ventilation shall be employed and
shall be in operation at all times. When more than one agency is working
at one location, all the agencies should cooperate with each other. No
contractor shall stop or threaten to stop his ventilation system and
jeopardise the work of other contractor. The contractor who will be using
the ventilation facilities installed by other contractor, shall make payment
to him at mutually agreed rates and in case of dispute, the engineers
decision shall be final and binding on all parties.
D. All the arrangements made for fencing, lighting and ventilation shall be
maintained by the contractor throughout the tendency of the contract, till
physical taking over of the work by the department.
E. MAINTENANCE OF SERVICES :
If, after all the works under this contract are completed and accepted as
such and in case the engineer so directs, the contractor shall maintain the
lighting, ventilation, drainage, communication facilities etc.
26
The payment for such services maintained as per the direction, after the
completion and acceptance of the work under this contract, shall be made
at the rate by the engineer - in - charge at his discretion. The maintenance
of these services during the tendency of the work, is of course the
contractors responsibility and at his cost except otherwise specified.

8.0 EXPLOSIVES AND INFLAMMABLE MATERIALS :
If explosives or inflammable materials are to be used for execution of the
works, the contractor shall at his own risk & cost obtain such license or
licenses for storing and using the explosives. The contractor shall produce
such license whenever demanded by the engineer-in-charge or its
subordinate for its verification. For storage of explosives & inflammable
materials, the contractor shall construct & maintain magazines, either
temporary or permanent, required for storage in accordance with the
requirement of the appropriate government explosive rules in force. Such
magazines shall be clearly marked Dangerous Explosives in the
regional scripts and shall be kept in the care of competent watchmen at all
the times. The Department shall not take any responsibility whatsoever in
connection with the storage of explosives on site or of any accident etc. in
connection therewith. All operations of the contractor in which or for which
explosives are used shall be at his own risk and upon his sole
responsibility. The Contractor shall have to engage licensed blaster for all
such operations in actual excavation needing blasting etc.
9.0 LIABILITY FOR ACCIDENTS TO PERSONS :
Responsibilities and liability of the contractor under Workmens
Compensation Act are given in clause-61 of FORM- B-2.
In addition following shall also apply.
A. On the occurrence of an accident which results in death of workmen
employed by the contractor or which is no serious as likely to result in
death of any such work an, the contractor shall within 24 hours of
happening of such accident, intimate in writing to Engineer the facts of
27
such accident. The contractor shall indemnify Government against all loss
or damage sustained by the government resulting directly or indirectly
from his failure to give intimation in the matter aforesaid, including the
penalties or fines, if any, payable by govt. Due to such lapse, the
contractor shall be fully responsible for governments failure to give notice
under the Workmens Compensation Act or otherwise / to conform to the
provision of the said act in regard to such accidents.

B. In case of an accident in respect of which compensation may become
payable under Workmens Compensation Act whether by the contractor or
by government as principal employer, it shall be lawful for the engineer
to retain out money due and payable to the contractor such sum or
sums of money as may in the opinion of the engineer be sufficient to meet
the liability. The opinion of the engineer shall be final in regard to all
matters arising under this clause
C. The Contractor shall be bound to provide in writing the details of
employments, emoluments paid and status of the workmen concerned as
may be required, under the act to the engineer-in-charge
The safety equipments for person clause 40A shall be followed in addition
the following shall also apply.
Safety Procedures
The contractor shall :
(a) comply with all applicable safety regulations,
(b) take care for the safety of all persons entitled to be on the site,
(c) use reasonable efforts to keep the site and works clear of
unnecessary obstruction so as to avoid danger to these persons,
(d) provide fencing lighting, guarding and watching of the works until
completion and taking over and,
(e) provide any temporary works (including roadways, footways,
guards and fences) which may be necessary, because of the
28
execution of the works, for the use and protection of the public and
of owners and occupiers of adjacent land.
10.0 ACCESS TO SITE AND WORK ON SITE :
The engineer, may, if he considers fit from time to time enter upon any
lands which may be in possession of the contractor under this contract
for the purpose of executing any work not included in this contract and
may execute such work not included in this contract by agents, or by other
contractors at his option and the contractor shall, in accordance with
requirements of the engineer afford all reasonable facilities for execution
of the works including occupation of the lands by structure or otherwise for
any workmen or for the workmen of the government who may be
employed in the execution on or near the site of the work not included in
the contract or of any contract in connection with or ancillary to the work,
and in default, the contractor shall be answerable to government for any
delay or expense incurred by reasons of such default.
It is provided always that if the exercise of these powers shall cause any
damage to the contractor he may within fifteen days of such damage
arising make statement of the same to the engineer who shall from time to
time assess the value in his judgment of such damage and the
government shall from time to time pay to the contractor the amounts (if
any) accepted as justified by the engineer.
Rights of Ways and Facilities
The contractor shall bear all costs and charges for special and / or
temporary rights-of-way which he may require, including those for access
to the site. The contractor shall also obtain, at his risk and cost, any
additional facilities outside the site which he may require for the purposes
of the works.
Avoidance of Interference
The contractor shall not interfere unnecessarily or improperly with :
(a) the convenience of the public, or
(b) the access to and use and occupation of all roads and footpaths,
29
irrespective of whether they are public or in the possession of the
employer or of others.
The contractor shall indemnify and hold the employer harmless against
and from as damages, losses and expenses (including legal fees and
expenses) resulting from any such unnecessary or improper interference.
Access Route
The contractor shall be deemed to have been satisfied as to the suitability
and availability of access routes to the site. The contractor shall use
reasonable efforts to prevent any road or bridge from being damaged by
the contractors traffic or by the contractors personnel. These efforts shall
include the proper use of appropriate vehicles and routes.
Except as otherwise stated in these conditions :
i) the contractor shall (as between the Parties) be responsible for any
maintenance which may be required for his use of access routes;
ii) the contractor shall provide all necessary signs or directions along
access routes, and shall obtain any permission which may be
required from the relevant authorities for his use of routes, signs
and directions
iii) the employer shall not be responsible for any claims which may
arise from the use or otherwise of any access route;
iv) the employer does not guarantee the suitability or availability of
particular access routes, and
v) costs due to non-suitability or non-availability, for the site required
by the contractor, of access routes shall be borne by the contractor.
11.0 PERFORMANCE SCHEDULE :
Performance schedule shall be as per clause-70 of FORM- B-2.. Volume-
II
In addition following shall also apply.
Rate of progress, If, at any time:
(a) actual performance is poor, slow to supply water within the Time for
completion, and / or
30
(b) performance has violated then the required.
Then the employer may instruct the contractor to submit, a revised
setup and supporting report describing the revised methods which
the contractor proposes to adopt in order to improve performance
and supply water within time.
Unless the employer notifies otherwise, the contractor shall adopt these
revised methods, which may require increases in the working hours and /
or in the numbers of contractors personnel and / or goods, at the risk and
cost of the contractor. If these revised methods cause the employer to
incur additional cost, the contractor shall pay these costs to the employer,
in addition to delay damages (if any).
12.0 REPORT REGARDING LABOUR :
Reports regarding labour shall be as per clauses 63 of FORM- B-2.
13.0 OTHER CONTRACTS FOR THE WORKS :
Government has the right to split up the work as per the site conditions
into distinct items and this contract shall apply only to those items, which
have been specified in this contract.
When the government enters into other contract for specified items of the
contract work, each contractor shall co-operate with the other to the
fullest extent, shall allow each other every facility and co-ordination for
execution of their works simultaneously & satisfactorily as intended in the
designs and specifications and drawings. Should there be a dispute or
disagreement between the contractors for any cause whatsoever, the
same shall be referred to the engineer whose decision regarding the co-
ordination, co-operation and facilities to be provided by any of the
contractors to the other, shall be final and binding upon all parties and
such a decision or decisions shall neither vitiate any contract nor absolve
the contractor of his responsibility under the contract nor form the ground
for any claim or compensation.
The contractor shall, as specified in the contract or as instructed by the
employer, allow appropriate opportunities for carrying out work to:
31
(a) any other contractors employed by the employer
who may be employed in the execution on or near the site of any
work not included in the contract.
The contractor shall be responsible for his construction activities on the
site, and shall co-ordinate his own activities with those of other contractors
to the extent (if any) specified in the employers requirements.
14.0 INTEREST ON MONEY DUE TO CONTRACTOR :
Omission by the engineer to pay the amount due upon measurements or
otherwise shall not vitiate or make void the contract nor shall the
contractor be entitled to any interest upon any guarantee on the Running
Account bill & final Payments in arrears nor upon balance which may on
the final settlement of his account become due to him.
15.0 CONTRACT DOCUMENTS AND MATTERS TO THE TREATED AS
CONFIDENTIAL :
All documents, correspondence, orders decisions and other matters
concerning the contract shall be considered as of confidential and
restricted nature by the contractor and he shall not divulge or allow
access thereto by any unauthorized persons of any kind.

16.0 MAINTENANCE :
Not with standing what has been mentioned in FORM- B-2, the contractor
for a period from the date of issue of the work order till the expiry of 12
(twelve) calendar months commencing immediately after the work order,
shall be liable for the proper maintenance and for replacement of any part
of the plant, materials, workmanship or any other reason for which in the
judgment of the engineer, the contractor is responsible and for making
good any damage arising there from.
17.0 PATENT RIGHTS :
In the event of any claim or demand being made or action being brought
against Government for infringement of letter of patent, registration of
design or trade mark in respect of any machinery, plant, work, materials or
32
things used or supplied by the contractor under this contract or in respect
of any method of using or working by the government or such machine,
plant, work, materials or the things belonging to the contractor, he shall
indemnify government against all costs and expenses arising from or
incurred by the reasons of any such claim, provided the Government shall
notify the contractor immediately that such claim is made and that the
contractor shall be at liberty, if he so desires with the assistance of the
government if required but at the contractors expenses to conduct all
negotiations for the settlement of the same or any litigation that may arise
there from and provided that no such machinery, plants, materials, or
things shall be used by the government for any purpose or in manner
other than that for which they have been supplied by the contractor and
specified under this contract. Whenever the contractor desires to use any
design, device, materials or process covered by the letter of patent, or
copyright, the right for such use shall be generally secured by suitable
legal agreement by the contractor with the owner and the copy of such
agreement shall be filed with the Engineer-in-charge.
18.0 CO-OPERATION WITH OTHER CONSTRUCTION AGENCIES :
When two or more contractors are engaged on work in the same
vicinity, they shall work together in a spirit of co-operation and
accommodation. The contractor shall not take, cause to be taken any
steps or actions that may cause disruptions, discontent or disturbance to
the works, labour and arrangement of other contractors in the
neighbourhood and the project locality. In case of any difficulties among
the contractors, the engineer-in-charge shall direct the manner in which
each contractor shall conduct his work so far as it affects the other.
19.0 NOTICES : HOW TO BE GIVEN :
Where any legal notice or any other document or any order or direction is
to be given to or served upon the contractor, it shall be deemed to be duly
given, if it shall have been either delivered to him personally or to his
recognized agent (including in the case of company, the Secretary of such
33
company), or delivered at or sent through Registered A.D. addressed to
the contractor at the contractors office on the site, or sent through the
Registered A.D. Post addressed to the last known place of business, or in
case of a company to its registered office and in the case of a firm of
contractors, a notice or other document, which shall be so given to or
served on any one of the partners in such firm shall be deemed to have
been given to or served on all of them.
20.0 COST OF FACILITIES AND INCIDENTIAL WORK :
The cost of all the facilities or any other incidental work etc. as prescribed
in various clauses that may have to be provided by the contractor for the
purpose of this contract, shall be borne by the contractor and no payment
shall be made for the same unless specifically mentioned or stipulated.
Sufficiency of the Contract Price.
The contractor shall be deemed to have satisfied himself as to the
correctness and sufficiency of the contract price.
Unless otherwise stated in the contract, the contract price covers all the
contractors obligations under the contract and all things necessary for the
proper design, execution and completion and maintenance of the works
and the remedying of any defects.
21.0 DAMAGE BY FLOODS OR ACCIDENT :
The contractor shall take full precautions against any damage to the work
by flood or from accidents. No compensation shall be allowed to the
contractor for his plants or materials lost or damaged by floods,
unanticipated or otherwise, or from such other cause, during monsoon or
unexpected rains, and he shall be liable to make good any damage to the
plant, machinery or materials of Department hired by him and lost or
damaged by flood or from any other cause while in his possession for use
on works.
22.0 INDEMNITY :
This shall be as per clause 65 of FORM- B-2.
In additions following shall apply:
34
The contractor shall indemnify and hold the employer harmless against
and from any other claim which arises out of or in relation to (i) the
contractors design manufacture, construction or execution of the works (ii)
the use of contractors equipment, or (iii) the proper use of the works.
23.0 RELATION WITH PUBLIC AUTHORITIES :
The contractor shall comply with all proper and legal orders and directions
given from the time to time by any local or public authority & shall pay out
his own money any fees or charged to which he may be liable.
24.0 TITLE OF CLAUSES :
The titles of the clauses do not form part of the same and shall not affect
their legal construction.
25.0 JURISDICTION :
The contract shall be governed by the law of India in force from time to
time and be subject to the Jurisdiction of Indian courts. In case of disputes
raised by the contractor or Govt. of Gujarat, it shall be referred to Gujarat
Public Works Contract Dispute Arbitration Tribunal established as per
Arbitration Tribunal Act.1992.
26.0 CONSTRUCTION OF THE CONTRACT :
The contract shall in all respects be constructed and operated as a
contract as defined in the Indian Contract Act 1872 and all payments there
under shall be made in Rupees unless otherwise specified.
27.0 VEHICLE TAX :
The contractor shall have to pay the vehicle tax and goods tax even if
the vehicles are to be supplied in the project area. No claim for refund for
the same shall be entertained.

28.0 OBSERVATION OF LABOUR LAWS :
The contractor shall strictly observe all the requirements laid down in
the Contract Labour ( Regulation & Abolition) Act.,1970 and Gujarat Rules
1972 & Inter state Migrant Workmen (Regulation of Employment &
35
condition of services) Act -1979 Gujarat Rules - 1981 and other acts in
force from time to time so far applicable.
29.0 OTHER PERMISSIONS :
The contractor shall approach directly, to the Municipal and other
authorities for obtaining any type of permission required under Law.
Suitable assistance will be rendered by the Department for expediting
such permission. No claim for delay, if any, will be entertained.
30.0 RECORDS OF CONTRACTORS PERSONNEL AND EQUIPMENT
The contractor shall submit, to the employer, details showing the number
of each class of contractors personnel and of each type of contractors
equipment on the site. Details shall be submitted each calendar month, in
a form approved by the employer, until the contractor has completed all
work which is known to the outstanding at the completion date stated in
the Taking-over certificate for the works.
31.0 FOREMEN, WATCHMEN AND WORKERS :
The contractor shall employ qualified, skilled and experienced and
competent personnel like foremen, watchmen and workmen which also
include his representative engineers. The engineer-in-charge shall at all
time have the right to remove from the work any personnel, foreman or
watchman or workman on ground of his unfitness or misconduct or
complaints.
32.0 TENDER VALIDITY PERIOD :
The tender offer shall be valid for a period not less than 120 days from
the stipulated date of receipt of tender.
33.0 OPENING OF TENDERS :
The tenders will be opened by the Superintending Engineer at 12.00 hours
on the day they are due in the presence of representatives of the
tenderers who may choose to be present. At the time of opening the
tender, only the tenderer or his authorized representative shall be allowed
to remain present. No other contractor shall be allowed therein.
36
If any tenderer or his authorized representative does not remain present at
this time, the competent officer shall open the tenders in the presence of
one additional officer or a senior officer of the concerned office.
At this time any other contractor or his representative, who has not quoted
the said tender, shall not be allowed to remain present.
If any of the tenderer or his agent is not present, the Superintending
Engineer, will open the tender of the absentee, prepare a statement of the
attested and unattested corrections in the tender over his signature. Such
a list shall then be binding on the absentee tenderer.
The Superintending Engineer will open each tender, read aloud the name
of the tenderer and total amount of each tender. He shall then read
attested and unattested corrections and shall record the number of such
corrections on each page of the tender documents over his dated initials
and also initial all such corrections.
34.0 EVALUATION OF TENDERS :
The tenders will be verified for accuracy in the numerical calculations.
Any tender with arithmetical mistakes will be corrected on the basis of the
quantities of work given on the tender form and the unit prices quoted by
the tenderer in words, as per standing orders. In the case of tenders
where the unit price appears unrealistic such tenders will be considered
as unbalanced and in the event tenderer being unable to provide
satisfactory explanation, the Government of Gujarat reserves the right to
treat such tender as non responsive.
35.0 CONTRACT AWARD :
Tenders shall remain valid for minimum period of 120 days from the
stipulated date of receipt of tender. The award of contract will normally be
made within 120 days from the stipulated date of receipt of tenders.
36.0 MODIFICATIONS :
The Engineer-in-charge may order modifications at any time before the
completion of the work.
37
For all modifications, the Engineer-in-charge will issue revised plan, or
written instructions or both and no modifications shall be made unless so
authorised.
37.0 SIGNED DRAWINGS : NO AUTHORITY TO THE CONTRACTOR :
Signed drawings alone shall not be deemed to be order for work
unless it is entered in the agreement or schedule of drawings under proper
attestation of the contractor and the Engineer-in-charge or unless it has
been sent to the contractor by the engineer-in-charge with covering letter
confirming that the drawings are the authority for work in the contract.
38.0 COPIES OF DRAWINGS AND SPECIFICATIONS :
3 copies of the drawings with modified or supplementary drawings and
specifications shall be furnished free of cost to the contractor.
39.0 PLAN AND DRAWINGS :
The contractor shall submit the following information to the Engineer-in-
charge for approval within the time stipulated against each item below .
Operation and Maintenance Manuals
Prior to commencement of the Operation & Maintenance , the contractor
shall study the operation and maintenance manuals in sufficient details
given by the employer to operate, maintain, dismantle, reassemble, adjust
and repair the plant.
Design Error
If errors, omissions, ambiguities, inconsistencies, inadequacies or other
defects are found in the contractors documents, same along with work
executed and the works shall be corrected at the contractors cost,
notwithstanding any consent or approval under this clause.
40.0 MATERIALS AND WORKMANSHIP :
A. CONTRACTORS SUPERINTENDENCE AND SUPERVISION :
The contractor shall provide all necessary superintendence during
execution of the work and as long thereafter as may be necessary for the
proper fulfilling of the contractors obligations under the contract. The
contractor or his competent and authorized agent or representative
38
approved in writing by the Engineer -in -charge, whose approval may at
any time be withdrawn, shall remain constantly present on the works and
shall give his whole time to the superintendence of the same.
The contractor shall provide and employ sufficient number of qualified
men for supervision all aspects of work.

B. QUALITY ASSURANCE:
The contractor shall institute a quality assurance system to demonstrate
compliance with the requirements of the contract. The system shall be in
accordance with the details stated in the contract. The employer shall be
entitled to audit any aspects of the system.
Details of all procedures and compliance documents shall be submitted to
the employer for information before each design and execution stage is
commenced. When any document of a technical nature is issued to the
employer, evidence of the prior approval by the contractor himself shall be
apparent on the document itself.
Compliance with the quality assurance system shall be relieve the
contractor of any of his duties, obligations or responsibilities under the
contract.

C. TRANSPORT OF GOODS
Unless otherwise stated in the particular conditions :
a. The contractor shall give the employer not less than 21 days notice
of the date on which any plant or a major item of other goods will be
delivered to the site.
b. The contractor shall be responsible for packing, loading,
transporting, receiving, unloading, storing and protection all goods
and other things required for the works; and
c. The contractor shall indemnify and hold the employer harmless
against and from all damages, losses and expenses (including legal
39
fees and expenses) resulting from the transport of goods, and shall
negotiate and pay all claims arising from their transport.
D. CONTRACTORS EQUIPMENT
The contractor shall be responsible for all contractors equipment. When
brought on the site, contractors equipment shall be deemed to be
exclusively intended for the execution of the works.
E. SECURITY OF THE SITE
Unless otherwise stated in the particular conditions :
a) the contractor shall be responsible for keeping unauthorized
persons at the site, and
b) Authorized persons shall be limited to the contractors personnel
and the employers personnel; and to any other personnel notified
to the contractor, by (or on behalf of) the employer, as authorized
personnel of the employer other contractors on the site.
F. CONTRACTORS OPERATIONS ON SITE
The contractor shall confine his operations to the site, and to any
additional areas which may be obtained by the contractor and agreed by
the employer as working areas. The contractor shall take all necessary
precautions to keep contractors equipment and contractors personnel
within the site and these additional areas, and to keep them off adjacent
land.
During the O & M of the work, the contractor shall keep the site free from
all unnecessary obstruction, and shall store or dispose of any contractors
equipment or surplus materials. The contractor shall clear away and
remove from the site any wreckage, rubbish and temporary works which
are no longer required.
Upon the issue of the taking-over certificate for the works, the contractor
shall clear away and remove all contractors equipment, surplus material,
wreckage, rubbish and temporary works. The contractor shall leave the
site and the works in a clean and are condition. However, the contractor
40
may retain on site, during the defects notification period, such goods as
are required for the contractor to fulfill obligation under the contract.
41.0 INFORMATION AND DATA :
The information and data furnished herein related to the O & M work
and site conditions are general. It shall be the responsibility of the
contractor to fully acquaint himself with the nature and the location of
work, quarries, local conditions and other aspects which are relevant to
the work.
42.0 PROTECTION OF ADJOINING PREMISES :
The contractor shall protect the adjoining site against structural, decorative
and other damages that may be caused by the execution of these works,
and make good at his cost, any and all such damages.
43 LOCAL ROADS :

Contractor has to maintain the existing public roads near the site of work
and roads constructed by the Government in the works area.

44.0 TOLLS AND DUTIES :
The contractor shall, unless otherwise specifically provided in the
contract, pay all duties, tolls, octroi duties, quarry fees, royalties and other
taxes on all materials and articles that he may use.
45.0 OLD CURIOSITIES :
All old curiosities, relics, coins, minerals and any other item of
archaeological importance found in excavation or pulling down shall be the
property of the Government and shall be handed over to the Engineer-in-
charge. If any structure be uncovered, the Engineer-in-charges instruction
shall be obtained before its demolition or removal.
46.0 OTHER WORKMEN :
The Engineer-in-charge shall have full authority to depute workmen on
the work site, execute other works not included in the contract. The
contractor shall afford every reasonable facility during working hours to
41
enable such workmen to carry out the other works provided that such work
shall be carried out in such manner as not to impede the progress of the
work included in the contract. The contractor, however, shall not be liable
for any damage which may happen to or be occasioned by such other
works, provided he complied with the instruction in connection therewith
and provided that the damage is not caused by the contractor or his
workman.

47.0 PLANT, MATERIAL AND WORKMANSHIP
A. Manner of Execution
The contractor shall carry out the Operation and maintenance and all
other execution of the works;
a) in the manner (if any) specified in the contract,
b) in a proper workmanlike and careful manner, in accordance with
recognized good practice, and
c) with properly equipped facilities and non-hazardous materials, except
as otherwise specified in the contract.
B. Samples
The contractor shall submit samples to the employer, for review in
accordance with the procedures for contractors documents, as specified
in the contract and at the contractors cost. Each sample shall be labeled
as to origin and intended use in the works.
C. Inspection
The employers personnel shall at all reasonable times :
have full access to all parts of the site and to all places from which
natural materials are being obtained, and
during O & M (at the site and, to the extent specified in the
contract, elsewhere), be entitled to examine, inspect, Plant,
Machineries and to check the performance of plant. The
contractor shall give the employers personnel full opportunity to
42
carry out these activities, including providing access, facilities,
permissions and safety equipment. No such activity shall relieve the
contractor from any obligation or responsibility.
In respect of the work which employers personnel are entitled to
examine, inspect, measure and / or test, the contractor shall give
notice to the employer whenever any such work is ready and before
it is covered up, put out of sight, or packaged for storage or
transport, the employer shall then either carry out the examination,
inspection, measurement or testing without unreasonable delay, or
promptly give notice to the contractor that the employer does not
require to do so. If the contractor fails to give the notice, he shall, if
and when required by the employer, uncover the work and
thereafter reinstate and make good, all at the contractors cost.
D. Testing
This sub-clause shall apply to all tests specified in the contract, other than
the tests after completion (if any)
The contractor shall provide all apparatus, assistance, documents and
other information, electricity, equipment, fuel, consumables, instruments,
labour, materials, and suitably qualified and experienced staff, as are
necessary to carry out the specified testes efficiently. The contractor shall
agree, with the employer, the time and place for the specified testing of
any plant, materials and other parts of the works.
The employer shall give the contractor not less than 24 hours notice of the
employers intention to attend the testes. If the employer does not attend
at the time and place agreed, the contractor may proceed with the tests,
unless otherwise instructed by the employer, and the tests, unless
otherwise instructed by the employer, the tests shall then be deemed to
have been made in the employers presence.
The contractor shall promptly forward to employer duly certified reports of
the testes when the specified tests have been passed, the employer shall
endorse the contractors test certificate, or issue a certificate to him to the
43
effect. The employer has not attended the testes, he shall deemed to have
accepted the reading as accurate.
E. Rejection
If as a result of an examination, inspection, measurement or testing, any
plant, materials, design or workmanship is found to be defective or
otherwise not in accordance with the contract, the employer may reject the
plant, materials, design or workmanship by giving notice to the contractor,
with reasons the contractor shall then promptly make good defect and
ensure the rejected item complies with the contract.
If the employer required this plant, materials, design and workmanship to
be retested, the tests shall be repeated under the same terms and
condition. If the rejection and retesting cause the employer to incur
additional costs, the contractor shall pay these costs to the employer.
F. Remedial Work
Notwithstanding any previous test or certification, the employer may
instruct the contractor to :
remove from the site and replace any plant or materials which is not in
accordance with the contract.
Remove and re-execute any other work which is not in accordance
with the contract, and
Execute any work which is urgently required for the safety of the
works, whether because of an accident, unforeseeable event or
otherwise.
If the contractor fails to comply with any such instruction, which complies
with the employer shall be entitled to employ and pay other persons to
carry out the work. Except to the extent that the contractor would have
been entitled to payment for the work, the contractor shall pay to the
employer all costs arising from the failure.
44
G. Ownership of plant and Materials
Each item of plant and materials shall, to the extent consistent with the
Laws of the Country, become the property of the Employer at whichever is
the earlier of the following times, free from liens and other encumbrances:
a) when it is delivered to the site;
b) when the contractor is entitled to payment of the value of the plant and
materials.
H. Royalties
Unless otherwise stated in the employers requirements, the contractor
shall pay all royalties, rents and other payments for
a) natural materials obtained from outside the site, and
b) the disposal of material from demolitions and excavations and of
other surplus material (whether natural or man-made) except to the
extent that disposal areas within the site are specified in the
contract.
48.0 SALES TAX AND OTHER TAXES :
The rates to be quoted by the tenderer shall be inclusive of all taxes,
excise etc. and no claim whatsoever in this connection shall be
entertained. The rates quoted by the contractor shall be deemed to be
inclusive of the sales tax and all other taxes on all the materials that will
have to be purchased for the performance of this contract and turnover tax
or other taxes on completed works.
In other words the Government will not reimburse any sales and other
taxes to the contractor.
If the owner gives any excise exemption certificate to the contractor for the
execution of items under this contract than the same will be reimburse by
owner in respective applicable items.
49.0 SUB-LETTING :
Subcontractors
The contractor shall not subcontract the whole of the works.
45
The contractor shall be responsible for the acts or defaults of any
subcontractor, his agents or employees, as if they were the acts or
defaults of the contractor. Where specified in the Particular Conditions, the
contractor shall give the employer not less than 28 days notice of :
a. The intended appointment of the subcontractor, with detailed
particulars which shall include his relevant experience,
b. The intended commencement of the subcontractors work and
c. The intended commencement of the subcontractors work on
the site.

G.T.W.Division No.1
Ahmedabad

46

S E C T I O N - IV

Special Terms
&
Conditions

47

SECTION - IV
SPECIAL TERMS AND CONDITIONS
Technical Conditions

1) The operation and maintenance of all the works included in this tender as
per details given should be carried out by contractor at his own cost.
2) All the storage structures situated at Pumping Stations should be kept in
fill-up condition as per requirement during the full day period (24 hours).
2 A weekly report for supply of water with quantity should be submitted to
the office of the Executive Engineer G.T.W. Division No.1 Ahmedabad. A
certificate of concern in charge engineer for daily receipt of required
quantity of water at each head work/ off take points attached of work
should be received and submitted with weekly report.
4) Electric bill for running the Pumping Stations will be paid by department,
bill should be submitted to office for payment as soon as received by him
from GEB. Penalty if any for delay will have to be paid by contractor.
5) All the required electrical goods required for operation and maintenance
shall be procured by contractor at his own cost and lighting arrangement
should be kept in good condition.
6) At the time of breakage in pipeline or valves for repairing purpose
contractor has to make arrangement at his risk and cost for labours, fitter,
required all materials like rubber packing, nut bolts, gland, all required
parts of valves in Plant & transmission main including pickup van, Jeep,
welding machine, welding rods, Tractor etc. should be provided by
contractor at his own cost. All consumable material should be of standard
quality as approved by Engineer-in-charge of work.
48
7) All type of rising main and gravity main including chambers should be
maintained and repaired by contractor at his own cost.
8) At the time of repairing of M.S. Pipes and valves required for repairing or
replacement after verification by concerned engineer or his representative,
fitting work of pipe or valves shall be carried out by contractor at his own
cost including, labour, excavation cutting, fitting, welding, testing, refilling
etc. complete. During the repairing work scrap materials received should
be returned to concern departmental store at the cost of contractor after
duly entry in register. Repairing work shall be started within one hour after
breakage or leakage come into notice, care should be taken to prevent
wastage of water. If the wastage is more than 5% of prescribed qty.
recovery of Rs. 9.10 per m
3
of cost of wastage water will be made from
contractor. Due to leakage and repairing work contractor will be
responsible for loss of any property or crop of private land owner and
compensation will have to be paid by contractor, if contractor fails to do so
and complain is received by department than department will make the
payment to private owners and recovery will be made from contractors bill.
9) Any type of val ve or part of the val ve not working properly after repairing
and requires replacement, as per opinion of Engineer in Charge or his
representative, then required new valve ( except zero velocity valves,
Butterfly Valves, Sluice valves having size of 1000 mm dia. and above
which will be provided by department) will have to be procured by the
contractor at his own cost. Replacement shall be done by the contractor
at his own cost.
11 Contractor shall have to do leak detection survey along the pipeline
regularly and leakage observations and repairing work record should be
maintained Changewise by contractor MS rising main starting from
Modera to Dharoi dam and all the valves fixed on it such as sluice
valves scour valves, air valves, air cushion valves, butter fly valves, zero
velocity val ves, flow meters, water meters and valve chambers should be
maintained by contractor. Quantity of water as pumped from head works
same quantity should reach to distribution point. For any un authorised
connection taken or given by anybody the contractor will be responsible
49
for it. Prevention and removal of unauthorized connection will be carried
out by contractor and intimated to department. For unauthorised
consumption of water or misuse of water recovery at the Rs 9.10 per m
3
of
cost of water will be made from contractor. All type of valves like scour,
sluice, butterfly, Kinetic air valve should be inspected regularly by
contractor, a programme for inspection should be prepared by contractor
and strictly observed it. Special care should be taken by contractor for air
valves that it should not be tempered by any body.
11) During the period of contract a person other than responsible
representative of contractor or persons employed should not enter in to
the premises of the head works site. Every care should be taken by
contractor to prevent such type of unauthorized entry or interruption in the
premises or surrounding the property of Executi ve Engineer G.T.W.
Division -1 Ahmedabad.
12) Persons required for security of materials in the store at sub head works
site will be deployed by the contractor.
13) At any time during the visit of Engineer in charge or his representative if it
is observed that the operation and maintenance is not carried out properly,
water supply is stopped and contractor is responsible for it recovery will be
made at double rate of contract for that particular day or contract will be
terminated.
14) Operation and maintenance of meters installed at Pumping Station sites
should be carried out by contractor and entry shall be made in the register
at every one hours. If any meter is not working properly it should be
properly repaired by contractor from any technician of such type of
repairing work.
15) After issue of work order contractor or his responsible representative
should joint visit the site of every work accompany with officer concern. A
list and position of works and all valves with dia and nos. a report will be
prepared and should be jointly signed by contractor and department. A
50
copy of same report shall be issued to contractor. At the time of
completion of contract period same type of report should be prepared and
possession of all the works and components should be handed over to
department. If repairing & maintenance work is not done properly by
contractor, the cost of repairing work will be recovered by department from
contractor.
16) All the works executed under this project & covers in the scope of this
tender shall be handed over to contractor from the date of work order.
Proper operation and maintenance of the same works/components shall
be carried out by contractor and at the time of completion of contract
period or termination of contract, contractor should have to give
possession of all the work and components to the department in good
condition. Before handing over the possession to the department account
of contract will not be finalized and deposit will not be refunded to
contractor. For all type of legal activities and expenditure for the same,
contractor will be fully responsible.
17) During the period of contract for any type of dispute, decision of Engineer
in charge will be final and binding to the Contractor.
18) Prescribed registers as maintained by agency during the period of
operation and maintenance period shall be submitted to the department.
All repairing work should be carried by contractor at his own cost during
the period of contract contractor should be fully responsible for injury to
any public person or men engaged by contractor for work and contractor
shall be fully responsible for compensation for it.
19) If water storage or supply could not be continued due to any reasons it
should be informed to department. As per condition of contract required
steps should be taken immediately by contractor to solve the problem and
start the water supply. After starting the water supply department shall be
informed accordingly.
51
20) Proper care is to be taken by contractor to keep neat and clean. Every
component of head work sites and maintenance of all the components
shall be done by contractor.
21) Servicing of all the Cleaning of all civil works and maintenance shall be
carried out regularly. By the contractor and entered in to concern
Registers.
22) History sheet shall be maintained by contractor for replacement of material
in pipeline, or valves, spare parts of Electro -mechanical equipments.
23) Leakage repairing shall be carried out in proper way and technically
workmen like manner. Repairing by rubber tubes or by fixing wooden Peg
shall not be allowed. Register of leakage repairing shall be maintained
with reasons properly.
24) All the works included in the scope of work shall be oil / snowcem/white
wash painted once in the one years contract period at the cost of
contractor.
25) All the gardens and plants situated at head works sites shall be supplied
water and maintained properly by contractor. No any extra payment will
be made on account of this work.
26) Telephone/wireless message shall be received and entered in the register
and message should be conveyed to concern party head works for action.
If any interruption in the system of any important message should convey
immediately to concern Engineer in charge.
27) All the information regarding labours, staff, vehicles etc. as incorporated in
this the staff having proper qualification/labours and vehicles shall be
deployed by contractor. If due to negligence of contractor for providing
sufficient staff and vehicles water is not supplied properly remaining
labours/staff and vehicles will be deployed by department at the risk and
cost of contractor and recovery for such expenditure will be made from the
bill of contractor.
52
28) The contractor has to make all the arrangements required for the proper
operation, maintenance and safety of all the works included in this
contract at his own cost during the whole contract period.
29) Continuous patrolling with Jeep and Driver throughout the alignment
should be carried out by the contractor.
30) All the storage structure located at pumping station site should be kept in
fill up condition as per the requirement during the full day period.
31) Separate log book for arrival and releasing of water from each pumping
station will be maintained day to day by the contractor and shall be
submitted to department at the end of month.
32) Repairing of all electro-mechanical and civil work shall be carried out at
site including valve chamber located at site without any extra cost.
33) Except in unavoidable circumstances all the storage structures should be
filled with water as per requirement & availability of electricity. If electric
supply is not available for during continuous 24 hours, contractor shall
contact to GEB to start the electric supply & intimate to Department with
reasons for non availability of electric supply.
34) List of all the assets, pipeline apparatus plants & machineries, all types of
valves, chambers, pump houses, office building, hydraulic civil structure,
spare parts, store materials, wireless sets, telephone, air-conditioner,
electric panels etc. will be handed over to contractor for M&R purpose &
same has to return to Department with good conditions as soon as the
project is taken over by department for further M&R period to any other
party.
35) During the period of contract if water is not supplied satisfactorily at head
works/ off take point at any day & reasons given by contractor is not
suitable in the opinion of officer of department recovery at the double rate
of contract rate will be made for such a day from the bill of contract.
53
36) Any damage / breakage found from mischievous element found in the
system, the contractor should lodge police case immediately under
intimation to concern Engineer in Charge.
37) The total wastage of water due to leakage & all other reason should not be
more than 5%..if it is more than prescribed quantity, recovery at the rate of
Rs. 9.10 per 1000 ltr shall be made from the running bill of contractor.
Quantity wasted will be decided by Engineer in Charge will be final.
38) The bidder should see the continuity of pumping for 24 hours for routine
checking of pumping machinery as given in the tender. Contractor should
carry out this work without disturbing the continuity of pumping but for
major repairing work the restoration period will be as under:
i) Repair of M.S. Pipe : 3 days
ii) Replacement of all Control valves & sluice Valves : 3 days
iii) Repair of Air Val ves, Scour Valves Sluice valves : 3 days.
iv) Cleaning of sump (once in 6 months) : 7 days
v) Replacement of Electro - Mechanical spares of equipments 24
hours or as per requirement
vi) For major repairing shut down will be given as per requirement.
39) Material consumption register in prescribed format should be maintained
by the contractor. During the visit of Engineer - in - charge if required it
should be produced.
40) Vehicles will have to be maintained and to be kept ready for whole
contract period at Pumping Station site by contractor and to be used for
day to day routine checking. Any fault time for providing such facilities for
bitterness of operation period will be sublet to reduced payment by dept.
41) The Contractor shall operate the complete raw water pumping station
and associated services on a continuous 24 hours basis to supply all the
flow conveyed from Sardar Sarovar based Narmada canal through pipe
line up to desired point of supply with assured quantity as and when
directed.
42) The Contractor shall operate the utilize all the controls and monitoring
system provided and if found to be necessary and if approved by the
engineer shall make adjustment within the operating range of the control
54
system and equipment so that the plant operation matches the
requirement.
43) Department shall directly pay all the, power bill to GEB but the Contractor
will be required to furnished Electricity Consumption in the Schedules
provided.
a. Telephone bills will have to be paid by the successful bidder. No
reimbursement shall be made.
b. Mobile Phone shall be kept in running condition, for round the clock
to each staff of contractor and no extra payment shall be made for
it.
c. All the Electric / Battery operated instruments has to maintain by
successful bidder. In case failure of batteries, same has to be
replaced by successful bidder at his own cost.
44) All miscellaneous items, for example, vehicles, tools, testing equipment,
cleaning or green keeping equipment, security and safety equipment,
electrical fixtures, etc shall be provided by the Contractor at his expense.
45) a) The Contractor shall provide experienced managerial, technical,
supervisory, administrative and non-technical personnel and labour
necessary to operate and maintain the Pumping Station including
sumps and pipelines properly, safely and efficiently on a continuous
24 hours basis for the term of the O & M Contractor Period.
b) The qualification and capability of the Contractor's personnel shall
be appropriate for the task they are assigned to perform. The staff
provided shall be fully trained in the operation of the Pumping
Station before being given responsibility for operating any part of
the plant. If in the opinion of the Engineer, any member of the
Contractors staff is considered to be insufficiently skilled or
otherwise inappropriate for the task he is required to perform, he
shall be replaced by the Contract with a person with the appropriate
skills and experience for the task, to the approval of the Engineer.
55
The Contractor will be required to submit to the Employer the
Schedule of 'Manpower' and 'Organization Chart'.
c) The Curriculum Vite (CV) /Resumes of the Contractors personnel
shall be submitted to the Engineer for acceptance at least 7 days
before the anticipated commencement of the 0 & M , period. Any
change of personnel shall be promptly informed to the Engineer
within a day's time. Normal time duty hours for the contractors'
operation & maintenance personnel may be modified as necessary
and agreed by the Engineer. A rotating shift schedule shall be
established by the Contractor and agreed by the Engineer which
will ensure that an adequate number of the Contractor's staff, fluent
in Hindi as well as Gujarati is on duty at Plants 24 hours per day, 7
days per Week, including all holidays.
d) Contractor will submit one photograph of each personnel, with his
resume, permanent address, etc and department will issue identity
cards to each personnel. Any replacement in Employment by
Contractor shall have to be reported in 24 hours to Executive
Engineer concerned. Contractor has to put the name person on
duty shift wise on display board. Display board shall be kept in
each pumping station.
46) a) The Contractor shall be responsible for safety on Site during the
0 & M of the Works by the Contractor.
b) The Contractor's duties with respect to Safety shall include the
following:
i) Utilize safety awareness procedures in every element of
operation and maintenance.
ii) Give emphasis to site including:
* Safe working and safety procedures as per rules and regulations of
Governments regarding use of protective clothing, gloves, boots and
helmet etc.
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* Cleanliness of the plants as a whole.
* Awareness of hazardous conditions and accident reporting and
Necessary compliance.
* Safe practice in Pumping Stations.
47) a) The maintenance service provided by the Contractor for the period
specified in the Contract shall ensure the continuous operation of
the Pumping Station and that the breakdown or deterioration in
performance, under normal operating conditions, of any items, of
Plant and equipment and component-parts thereof is kept to a
minimum.
b) The Contractor shall adhere to the manufacturers'
recommendations with respect to equipment maintenance, the type
and grades of lubricants to be used. frequency of lubrication,
adjustments to be made regularly and recommended spares to be
held in store.
48) The Contractor shall be responsible for:
a) The maintenance of electrical, ventilation and air conditioning,
plumbing and drainage installations.
b) General Building Maintenance and housekeeping
c) Full maintenance of the site services, cabling and earthling
systems, together with the site road lighting system. Painting of all
mechanical structures which are open to sky once in a Year.
d) Site maintenance including the upkeep of landscaped areas.
e) Sumps & pipelines maintenance & repairs.
The building services and house keeping maintenance shall be
undertaken on all building and services installation.
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The Contractor shall ensure that all unwanted or redundant items are
removed from the building and sites. Depending on their condition such
items shall either be placed into storage or disposed off site.
49) a) The stores inventory, the issuing and recording of spare parts will
be the responsibility of the Contractor.
b) The Contractor is also responsible for providing spare parts and
material required for the operation and maintenance during the
operation period, including the cost of storing and safeguarding.
c) The Contractor will make all necessary arrangements to ensure the
continuous supply of spare parts and material for the works, and
the rate of supply of these materials shall be in such quantities and
amounts as would ensure uninterrupted operation.
d) Spare parts shall be supplied by the Contractor and the same will
be used during Operation and Maintenance Contract period.
e) The contractor shall have to procure the required spares from
original manufacture or authorized dealer at his cost.
50) a) The Employer reserves the right to arrange the visits of VIP's
dignitaries, public representatives and other persons of Social or
Political repute, any organization as and when necessary, to the
raw water pumping station. The Contractor shall offer full
cooperation to the Department on the occasions of such visits.
b) Inspection register will have to be maintained, wherein inspection
officers will note their instructions duly dated signature. Successful
bidder has to follow the instructions strictly.
51) On the date of Contract Completion or if the Contract is terminated, all the
installations, works and equipment placed under the Contractor's
responsibility shall be handed over to the Employer, at no cost, in good
working order. The Employer may perform any inspections, tests or expert
appraisals he shall consider necessary with a view to checking that the
58
property is in good working order and will certify to that effect to the
Contractor while taking over.
52) No accommodation I guest house/ transportation facility will be provided by
the Department to Contractor. However staff quarter can be provided at
Modhera, Motidau, & Rasulpur pumping station at free of cost on demand
of the contractor and if vacant.
53) For smooth & efficient 0 & M of the plant, and in case of emergency just
like fire, fault, accidents, or other rescues operation, the contractor must
keep one four wheeler like jeep or Matador type with seating arrangement
at Pumping Station in working condition for 24 hours of a day for the
whole contract period.
54) Contractor shall have to take over plant before 15 days of last day of
present agency so that in such period the contractor replacing staffs could
be got acquainted with the work and system of operation and maintenance
of entire project.
55) It is mandatory for the contractor to operate the pumping machinery not
less than limit efficiency of pump. If deviation is noted in respective energy
bill for succeeding month the difference in amount considering based on
KWH will be invoked through O & M bills of successful bidders.
56) All protective Relays testing, Calibration system for service and
maintenance of Relay shall be carried out systematically by Trained
personnel specialised in Power system protection at once during O & M
contract Period Without any extra cost. The Contractor/Agency should be
approved first prior to commence of work for such special testing of job.
Proper testing equipments shall be used so to avoid the misleading of
settings & call for nuisance tripping.
57) Contractor shall have to bear the expense for annual inspection fee for
Electrical & Mechanical installation during the O&M contract period. No
extra payment shall be given. Department will provide basic erection &
commissioning data available with department.
59
58) Any electric bill excess due to low efficiency of pump of motor low power
factor etc. shall be contractor responsibilities, & shall be paid by the
contractor.
59) Contractor shall justify the power consumption, quantity of water & power
factor through third party agency appointed by Department
60) When department need repairing work shall be checked by third party
agency appointed and fixed by Department
61) Agency shall have to obtain satisfactory working of pumps, & other
equipment certificate at every three month from third party and the
discharge shall be also checked by flow meter as suggested by
department.
62) Any repairing to machinery or pipe line shall be immediately attended by
the contractor and same shall be repaired satisfactory and duly certified by
third party agency.
If the repairs are not completed within stipulated time then the Contractor
will be liable to make penalty per day of Rs. 5000/-
63) Before quoting rates contractor is advised to take site visit of the pipe line
and pumping station and obtain the details and make his own assessment
of existing position of pipe line and pumping station.
Contractor has to rectify the entire system of pipe line including air valves,
butterfly valves, scour valves and pumping station at his own cost. No extra
payment shall be made to the contractor for repairing of the pumping
machineries and pipeline which are not functioning at that time of award of
work. For guidance purpose, details of damaged and missing parts of
different valves along the pipe line are attached at annexure. However
contractor has to make his own assessment for all components of pipeline
and pumping station.
The contractor has to rectify the entire system with in 60 days However if
department is not able to give the required shutdown or delay in the
procurement of the material from the original manufacturer to the agency,
60
rectification period will be extended by the Engineer- In Charge, If
required.
The contractor has to make his own arrangement for all parts, tools
necessary for efficient working of the entire pumping machineries, pipeline
and instrumentations if necessary , efficiency test of pumping machinery
and pipe line shall be conducted by the contractor as per instruction of
Engineer in charge at his own cost and shall have to provide details of the
out come to the Engineer in charge. Necessary reduction in the efficiency
to pumps & motors will be allowed based on age of machinery however
final decision in this regard will be taken by the Engineer in charge based
on prevailing norms or advice of the consultant / TPI for the work.
Contractor is suppose to run all the pumps alternatively during each
months and shall have to provide detailed statement of running of the
pumps to the best satis faction of Engineer in charge. Payment shall be
made to the contractor only after receipt of the statement of each month to
the Engineer in charge.
After expiry O & M period contractor has to handover the entire pipeline
and pumping station system to the department in working condition.
Work include O & M of Modhera, Motidau & Rasulpur pumping station, staff
quarters, drainage arrangement with the pumping station premises and
maintenance of network planning pipeline and ancillary works connected
with Modhera Dharoi dam pipeline project. Work also includes the
maintenance of pipe line from Modhera to Dharoi dam and intake and out
let structures. If any condition mentioned above contradict with the
condition mentioned elsewhere in the tender documents the condition
narrated in para no. 62 will prevail.

61

64) GENERAL ROUTINE MAINTENANCE :
General routine preventive maintenance schedule for various equipments
shall be adopted from operation and maintenance to be carried out by the
Contractors personnel shall include but not limited to the following:
a) If it is observed that power consumption per MGD/MLD of water
pumped is increased, the contractor has to face out the fault and
rectify the same to bring to the standard value.
b) De-weeding and cleaning of the Transformer yard and other places.
c) Drying and refilling of silica gel in the breather of the transformer.
d) Regular watering on the earth pits.
e) Check for any oil leak in the transformer and intimating and
repairing of the same.
f) Air blowing of motors, H.T. & L.T. panel etc.
g) Check for any loose connection in all electrical equipment and
rectification of same.
h) Replacement of gland packing for the pump, sluice valves etc.
whenever required.
i) Greasing of bearing and lubricating all moving parts as per the
schedule.
j) Tightening of loose nut bolts and other fasteners.
k) Lubricating and test operation of the valves.
l) General cleaning of all equipments and building.
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m) Checking and replacement of bulbs, tubes, chokes, starters,
switches, control etc. throughout the plant and including street and
overhead lights.
n) Watering of plants and tree.

PREVENTIVE MAINTENANCE CHECKS
The contractor shall adopt a preventive maintenance checks schedule as
agreed mutually between the contractor and the Employer. The preventive
maintenance checks and their tasks frequencies will not be limited to the
following.
CHECKS TO BE PERFORMED DAILY:
a) Vibration in the pump sets, moving assemblies etc.
b) Tighteners
c) Rise in temperature of bearings in motor, in moving parts and other
units etc.
d) Working of gauges and other measuring devices.
CHECKS TO BE PERFORMED WEEKLY :
a) Pipe Line leakages.
b) Tightness of all electrical connections
c) Tightness of all cable connections.
d) Temperature rise due to loose connections
e) Watering of earthing pits.
f) Operation of all sluice and butterfly valves, scour and pressure
relief valves gates and air valves.
g) Current and voltages in all electrical equipments.
CHECKS TO BE PERFORMED MONTHLY:
a) Gland packing
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b) Wear and tear of moving parts.
c) Adoption of electrical energy conservation method and energy
consumption.
d) Electrical contacts.
e) Motors
f) Metering of electrical equipments.

CHECKS TO BE PERFORMED QUARTERLY:
a) Relay testing and calibration if possible of meters, gauges,
instruments, flow meters and temperature scanner panel and flow
indicator unit.
b) Speed of motors.
c) Level gauges and flow meters signals.
CHECKS TO BE PERFORMED HALF YEARLY:
a) Cleaning checking/ tightening of HT & LT circuit/panel
b) Tightening of PMCC
c) Auxiliary DB capacitor bank
d) Battery and Battery chargers.
CHECKS TO BE PERFORMED ANNUALLY:
a) Overhauling requirement of all equipment.
b) Improvement required if any in operation of plant.
c) Testing and calibration of all instruments
d) 66 KV VCB cleaning, testing
e) Transformer cleaning, checking silica gel, oil checking
filtering/replacing.
MINOR REPAIR GENERALLY ENCOUNTERED IN THE PLANT
Electrical works
a) For H.T. installations
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i) Replacement of jumpers.
ii) Replacement of insulator ( Porcelain )
iii) Replacement of Air- Break Switch.
b) For Both H.T. & L.T. installations
i) Replacement of no-volt coil for VCB
ii) Replacement of cable lugs including terminations
iii) Replacement of burnt out HRC fuses.
iv) Replacement of moving and fixed contacts or contractors.
v) Repairs to isolators and switch fuse units and replacement of it and
fuse base units.
PUMP SETS :
a) Replacement of coupling bolt and nuts including rubber bushes
b) Replacement of worn out impeller nut
c) Replacement of spindle nut in the sluice valve.
d) Replacement of terminal plate in the motor.
e) Replacement of faulty / dead spares in the battery charger and
battery control panel.
f) Replacement of gland packing, graphite packing from the pump
sets.
COMPUTER:
The contractor has to provide at site one computer with printer to keep all
the records, data maintenance schedules, spare available for the plant.
Monthly statements for electricity consumed, total hours of pump
operation, total qty. of pumping average power factor, monthly
consumable and repair maintenance during the month shall be furnished
by the Contractor.

65
G.T.W.Division No.1
Ahmedabad

66

S E C T I O N - V

Conditions
of
Contract for
Operation &
Maintenance
67
SECTION - V
CONDITIONS OF CONTRACT FOR OPERATION AND
MAINTENANCE
I- ADMINISTRATIVE PROVISIONS
The following additional clauses shall apply only during the operation and
maintenance period.
DEFINITIONS
In this Agreement the following words and expressions shall have the
meanings hereby assigned to them, except where the context otherwise
requires:
1. Contract shall mean the agreement between the Employer and the
Contractor along with all documents incorporated therein by reference and
all documents incorporated by these conditions of contract.
2. Contractors Equipment shall mean all equipment, instruments, tools,
machinery and other appliances and things of whatsoever nature required
for the fulfillment of the contract or of the contractors obligations, but not
including those items which are intended to form, or which form part of the
Facility.
3. Contractors Obligations shall mean the obligation to execute the project in
its entirety and shall without limitation, include the contractors operation
and maintenance.
4. Government Authority shall mean any Indian entity authority or body
exercising executive legislative judicial regulatory or administrative
functions, including, without limitation any government authority, agency,
department, board, commission or instrumentally of Indian or any political
subdivision thereof,. court, tribunal, arbitrator or self-regulatory
organization.
5. Law shall mean and include all the provisions of all Indian statutes,
regulations, ordinances, codes, official or other standards, administrative
or other rules, zoning and other plans and restrictions building and other
permits, judgments awards and decrees of or agreements with any
68
Governmental, semi-Governmental or quasi Governmental Authority as
currently in effect or as may be in effect from time to time and/or as may
be amended or supplemented from time to time.
6. Maintenance Standard shall mean the requirements for maintaining,
repairing and renewing the Facility:
a) As set forth in the O & M Manual; bidder shall enclose this with the
bid document
b) Required Pursuant to applicable Law:
c) As may be necessary for keeping the facility in a satisfactory
condition such that the facility will continuously, comply with the
operation standard; and
d) As may be necessary to ensure that the Facility shall continuously
be in an optimum condition and state in relation with the lifetime of
the Facility.
7. O.& M. Manual shall mean the final manual for the operation and
maintenance of the facility to be provided to the manufacturers.
8. Operation and maintenance obligations shall mean the obligation of the
contractor pursuant to the Agreement to operate and maintain the Facility
on and from the Date of Taking Over until the date of completion of this
Agreement.
9. Operation and Maintenance Period shall mean the period starting on the
Date of Taking over and continuing for the term of the Agreement.
10 Operation and Maintenance Price shall mean the amount payable by the
employer to the Contractor, for the fulfillment of the contractors operation
and maintenance obligations.
11. Operation Standard shall mean:
a) The performance Guarantees;
b) All applicable Laws:
c) All of the requirements, policies and procedures set forth in the
O & M Manual
d) All other operational requirements set forth in this Agreement.
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12 Performance Guarantees shall mean the list of guarantees
offered/provided by the contractor in its bidder submission pursuant of the
Bid documents.
13 Site shall mean that specific area specified in the Bid Documents and shall
include any other places as may be specifically designated by the
Employer from time to time as forming part of the site.

CLAUSE 1- OBJECT OF CONTRACT.

1.1 RISKS AND OBLIGATION OF THE CONTRACTOR
For the duration of O.& M. period, contractor shall render and make
available to the employer the following services:
a) Drawal of raw water from Narmada Main Canal at Modhera,
Pumping and transfer of raw water to Motidau Pumping Station to
Rasulpur P.S. to Dharoi dam.
b) Control and operation of plant;
c) Routine Maintenance of all Buildings, installations and equipment
and areas:
d) Management of the plant in administrative and financial operations
connected to plant management;
e) Training of O.& M. staff of GWRDC.
The contractor shall take full responsibility for the care of the Facility and
materials and plant from the date of issue of the work order
for the whole of the works, until the date of completion of the operation
and maintenance period, when the responsibility for the care shall pass to
the employer.
If any loss or damage happens to the Facility or any part thereof, of
materials or plant for in department therein, during the period for which
the contractor is responsible for the care thereof from any cause
whatsoever, other than the risk defined in sub clause 1.2 the contractor
shall his own cost rectify such loss or damage so that the Facility conform
70
in every respect with the provisions of the contract to the satisfaction of
the Employer. The contractor shall also be liable for any loss or damage to
the works occasioned by him in the course of any operations carried out
by him for the purpose of complying with his obligation under sub clause
1.2.
In the case of risks causing loss or damage any such determination shall
take into account the responsibility of the contractor.
1.2 RISK AND OBLIGATION OF THE EMPLOYER :
For the duration of this contract employer will supply raw water and power
free of charge in quantity as specified in bid documents at locations
specified in bid documents
Provide free access to the site and the plant.
CLAUSE 2- COMMENCEMENT AND DURATION OF O & M CONTRACT
The O.& M. Period shall commence upon issuing of work order and
shall continue for a period of one years, However based on the
satisfactory running of the entire system during contract period. O & M
contract can be extended for the period of two year at the contract price at
the discretion of Engineer in charge in this regard decision of Engineer in
charge will be final and binding to the contractor.
CLAUSE 3-LIABILITY
The contractor will not under any circumstances be liable for costs or loss
of profit that the employer may incur as a result of the unavailability of the
plant on account of force major.
CLAUSE 4- INSURANCE
The contractor shall without limiting his or the Employers obligations and
responsibilities insure:
a) The works, together with materials and plant for incorporation therein, to
the full replacement cost (term cost in this context shall include profit)
b) The contractors equipment and other things brought onto the site by the
contractor, for a sum sufficient to provide for their replacement at the site
will be taken by contractor. The insurance detailed above shall be in the
71
joint names of the contractor and the employer at the contractors cost and
shall cover the employer and the contractor against all loss or damage
from whatsoever cause arising other than as provided in clause 1 from the
start of the operation and maintenance until the date of completion of
operation and maintenance in respect of the facility or any section or part
thereof as the case may be.
Any amounts not insured or not recovered from the insurers shall be borne
by the contractor in accordance with their responsibilities under clause-1.
The contractor shall except if and so far as the contract provides otherwise
indemnify the employer against all losses and claims in respect of:
a) Death of or injury to any person or
b. Loss of or damage to any property (other than the works)
which may arise out of in consequent of the Operation and maintenance of
the facility and the remedying of any defects therein ,and against all claims
proceedings, damages, costs, charges and expenses whatsoever in
respect thereof or in relation thereto subject to the exceptions defined in
Sub-Clause 1.2 are.
The exceptions referred to in Sub-Clause 1.2 are:
a) The permanent list or occupation of land by the works or any part thereof.
b) The right of the Employer to execute the works, or any part thereof on
over under in or through any land,
c) Damage to property which is the unavoidable result of the execution and
completion of the works or the remedying of any defects therein in
accordance with the contract, and
d) Death of or injury to persons or loss of or damage to property resulting
from any act or neglect if the Employer by the contractor or in respect of
any claims proceedings, damages, costs, charges and expenses in
respect thereof or in relation thereof or where the injury or damage was
contributed to by the contractor his servants or agents, such part of the
said injury or damage as may be just and equitable having regard to the
72
extent of the responsibility of the Employer his servants or agents or other
contractors for the injury or damage.
The Employer shall indemnify the contractor against all claims, proceedings
damages; costs charges, and expenses in respect of the matters referred to in
the exceptions defined in Sub-Clause 1.2.

The Contractor shall without limiting his or the Employers obligations and
responsibilities under clause 1 issue in the joint names of the contractor and the
Employer against liabilities for death of or injury to any person or loss of or
damage to any property (other than the Facility) arising out of the operation and
maintenance of the project other than the exceptions defined.
The insurance policy shall include a cross liability clause such that the insurance
shall apply to the contractor and to the Employer as separate insurers.
The Employer shall not liable for or in respect of any damages or compensation
payable to any workman or other person in the employment of the contractor or
any subcontractor other than detain or injury resulting from any act or default of
the Employer his agents or servants. The contractor shall identify and keep
indemnified the Employer against all such damages and compensation other
than those for which the Employer is liable as aforesaid, and against all claims
proceedings damages costs, charges and expenses whatsoever in respect
thereof or in relation thereof.
The Contractor shall insure against such liability and shall continue such
insurance during the whole of the time that any persons are employed by him on
the facility. Provided that in respect of any persons employed by any
Subcontractor the contractors obligations to insure as aforesaid under this Sub-
Clause shall be satisfied if the Subcontractor shall have insured against the
liability in respect of such persons in such manner that the Employer indemnified
under the policy but the contractor shall require such Subcontractor to produce to
the Employer when required such policy of insurance and receipt for the payment
of the current premium.
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In the event that the contractor or the Employer fails to comply with conditions
imposed by the insurance policies affected pursuant to the contract each will
indemnify the other against all losses and claims arising from such failure
according tot eh contract conditions.
Contractor shall have to take insurance for Electrical, Mechanical and
instrumentation equipments under this packages and whereas the insurance of
other component like sump, pump house, pipeline will be optional. This General
Insurance for the work will be in the name of Executive Engineer, G.T.W.Dn.1,
Ahmedabad. The depreciated value is considered Rs.2031 lacs for Modhera -
Dharoi Pipeline Project for the purpose of Insurance. The insurance for skilled,
semi-skilled and unskilled labour is compulsory. The same should be taken by
agency as per labour act laws in force.
CLAUSE 5- PERSONNEL
All Contractors personnel employed at the plant at any time during the period
covered by the present contract will be provided by him. The Employer is not
liable for personnel in any way and cannot be held responsible in the event of
litigation of any sort between the contractor and members of plant personnel or
their representatives.
All decisions related to staff numbers and qualifications should be approved by
the Employer.
The Contractor undertakes to comply with applicable legislation and the code of
labour law on matters of health, hygiene and safety and shall assume
responsibility for works required in the event of any change in applicable
regulations.
The contractor will provide the following personnel for the full term of operation,
maintenance and training period with the following staff:
a) Operation Maintenance and Training Project Manager.
b) Operation Specialist.
c) Maintenance Manages
d) Electrical/Instrumentation and Controls Specialist.
e) Training Specialists.
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f) Operation & Maintenance Engineers (Bidder to specify number of
Engineers as per his operational requirements)
CLAUSE 6- FORCE MAJEURE
Force Majeure means an event beyond the control of the Employer and the
contractor which makes it impossible or illegal for a party to perform including but
not limited to:
(a) Act of God:
(b) War hostilities (whether war be declared or not ) invasion, act of foreign
enemies, mobilization, requisition, or embargo;
(c) rebellion, revolution, insurrection, or military or usurped power, or civil war
(d) Contamination by radioactivity from any nuclear fuel or from any nuclear
waste from the combustion of nuclear fuel radioactive toxic explosive or
other hazardous properties of any explosive nuclear assembly or nuclear
component of such assembly.
(e) riot, commotion or disorder unless solely restricted to employees of the
contractor or of his subcontractors.
If either party is prevented form or delayed in performing any of his
obligations under the contract by any circumstances of Force majeure then he
shall notify the other party thereof within seven days and specify how these
circumstances are detrimental in the performance of the contract.
If the performance of the operations is substantially disrupted for a continuous
period of three months by virtue of any event of force majeure then either
party may by written notice to the other terminates the contract. The
provisions of Clause # shall apply to such termination as for indemnification.
The Employer will indemnify the Contractor against all additional costs
incurred as a result of the performance of the operation during circumstances
of force majeure as well as for the consequences of the termination resulting
there from.
CLAUSE 7- ASSIGNMENT
The Contractor will not be entitled to sub-contract any part of his obligation to
any third part without prior approval of the Employer.
75
CLAUSE 8 COMPLETION OF THE CONTRACT
On the date of Contract Completion or if the Contract is terminated all the
installations, works and equipment placed under the contractors
responsibility shall be handed over to the Employer at no cost in good
working order except for normal wear and tear. The Employer may perform
any inspections tests or expert appraisals he shall consider necessary with a
view to checking that the property is in good working order.
At the end of O. & M. period the contractor shall be entitled to receive an
operation and maintenance completion Certificate within twenty-one (21)
days, of the completion of the Contract.
The delivery of such completion certificate will relieve the contractor from his
responsibility as regard to the operation and maintenance and confirm that
the contractor has fulfilled all of his obligations under the contract.

CLAUSE 9- MAINTENANCE
The contractor shall be responsible for corrective maintenance of civil,
hydraulic mechanical, electrical and computing equipment as well as
miscellaneous equipment as described in conditions of contract for O & M.
The Contractor shall be responsible for carrying out regular servicing and
lubrication of rotary machines, complying with maintenance instructions as
defined in the operation and maintenance manual and ensuring that
electromechanical equipment and motors operate correctly at all times.
The Contractor shall ensure that measurement systems operate correctly at
all times.
The Contractor is responsible for the maintenance of the landscaped areas
inside the Employer plant fences.
The Contractor shall be responsible for maintenance of civil structures
including intakes, pump houses, reservoirs, administration buildings,
76
workshops, garages, etc. within the battery limits of his scope of work, under
this Contract.
The contractor shall be responsible for maintenance of all valves and M.S.
Pipe Line from Modhera to Dharoi dam under Modhera- Dharoi Pipeline
Project.

a) Performance Standards
The Contractor will operate and maintain in a state of continuous
operational readiness all plant and systems to meet the flow requirements.
It shall remain the Contractors responsibility to ensure that plant systems
are at all times able to operate to the maximum capacity of the installed
duty plant.
All plant and plant installation shall be operated within their designed
limits. The Contractor shall operate the plant strictly within these
operating ranges and shall manage the operation of the plant to achieve
optimum performance as far as possible.
b) Meter reading
All water conveyed by the Contractor shall be measured by the flow
meters installed at the outlet of the raw water pumping station. The meters
shall be inspected and certified as to its accuracy jointly by the Employer
and the Contractor.
The Contractor shall be entitled to appoint a representative who shall
together with Engineer in charge representative on the last day of each
month or if such day is not a working day on the following day, jointly carry
out a reading of water meters and jointly certify the record of such
readings.

CLAUSE 10 CONSUMABLES AND UTILITIES SERVICES - SPARE PARTS
STORES

10.1 CONSUMABLES AND UTILITIES SERVICES
77
Unless stipulated otherwise elsewhere in the document, for the duration of
the O & M period, the Contractor will be responsible for the supply and
control of lubricants, spare parts and consumable materials excluding
electrical power, necessary for the continuous operation of the works.
The Contractor will manage the consumables and utilities services to
ensure their most economic consumption and to minimise wastage.
The quantities of all the unutilized spare parts and consumable materials
will be fully handed-over to the Employer at the end of the O&M period.

10.2 SPARE PARTS AND STORES
The stores inventory, the issuing and recording of spare parts will be the
responsibility of the Contractor.
The Contractor is also responsible for providing spare parts and material
required for the operation and maintenance during the operation period,
and shall bear the cost for the same, including the cost of storing and
safeguarding.
The Contractor will make all necessary arrangements to ensure the
continuous supply of spare parts and material for the works, and the rate
of supply of these materials shall be in such quantities and amounts as
would ensure uninterrupted operation.
Spare parts shall be supplied by the Contractor and the same will be used
during 1 years operation and maintenance period.

10.3 MISCELLANEOUS EQUIPMENT
10.3.1 WORKSHOP EQUIPMENT
All the necessary and required workshop equipment for the proposed
project shall be supplied by the Contractor under this Contract. Bidder
shall give a comprehensive list of the same.
10.3.2 HOUSING COMPLEXES
78
Cost of operation and maintenance and house keeping of housing
complexes including domestic water supply and drainage, roads, gardens,
electrical installations, etc. will be borne by the contractor.
CLAUSE 11 - INSPECTION
11.1 GENERAL PROVISIONS
The Employer shall check the operation of the plant or designate an
organization of his choice to carry out inspections regularly. The Employer
or the organization appointed by him shall check that the Contractor is
performing the tasks for which he is responsible with due diligence. The
Contractor shall at his cost provide all the assistance the Employer
requires to complete these inspections.
Before any inspection, the Employer shall give prior written notice of three
days to the Contractor, indicating the name(s) of the person(s)
empowered to carry out such inspection in the name of the Employer.
11.2 MEASUREMENT AND ANALYSIS
The Employer has the right to perform any analysis or inspection he
deems necessary. Before any inspection, the Employer shall give a prior
written notice of three days to the Contractor and shall cover the costs of
such action.
The water quantity shall be measured by flow meters installed at the plant,
acceptable to the Employer.
The flow meters shall be inspected and certified upon their availability by
the Employer and the Contractor. Thereafter, the said meters shall be
tested and their accuracy verified once in every six (6) months by the
Employer and the Contractor. After each inspection, the flow meters shall
both be sealed in the presence of representatives of Employer and the
Contractor in a manner that is adequate to prevent the tampering of said
meters by any person.
The Contractor shall be responsible for the security and protection of flow
meters at the designated point. If there is any malfunctioning of the
meters, it should be replaced at the Contractors cost
79
11.3 PLANT COMPLEX VISITS
At the end of each month, or at the initiative of the Employer, a visit shall
be organized so that both parties can check the condition of the
installations at the plant complexes.
A report shall be drawn up to record the opinions of both parties. The
Employer reserves the right to call in equipment manufacturers or
specialized technicians for these visits.
These visits shall provide an opportunity for examining maintenance
programs and operating procedures and improvements requiring
additional investments.
11.4 DOCUMENTS TO BE PROVIDED BY THE CONTRACTOR
11.4.1 OPERATION LOG BOOK
The Contractor shall keep a permanent record of plant operation
(logbook). This log book shall be kept at the site and shall be presented on
request to agents approved by the Employer.
On a daily basis, the following information shall be recorded in the log
book
a. Reading from the different meters, indicators and recorders (including
but not limited to consumption of energy, volume of water conveyed,
operating times of the different items of equipment),
b. Computer documents and tapes produced by monitoring and
surveillance equipment which shall be attached to the log book,
c. Report of visits by persons other than those of the Employer and the
Contractor to the Facility.
The Contractor shall also indicate any significant modifications to the set-
up characteristics of the installation, shut-downs, anomalies or incidents
that have occurred with respect to operation.

11.4.2 MONTHLY REPORT
The monthly report shall include but not be limited to :
80
i. Volume of water conveyed,
ii. All the problem areas in the facility,
iii. The status and progress of the training programs,
iv. Electricity consumed totally.
11.4.3 SEMI-ANNUAL REPORT
A semi-annual report shall include the measurement of noise level at the
site boundary at 8 locations, to be the indicated by the Employer. Also
measurement of noise level of all major noise producing equipment at 1
meter distance.
11.4.4 ANNUAL REPORT OF OPERATION
The Contractor shall provide the Employer by March 31 of the current year
(n) with an annual report for the preceding year (n-1). This report shall
include :
a. All technical statistics related to plant operation as supplied by the
operation ;
b. A statement of works carried out during the preceding year n-1 in
connection with the Contractors maintenance obligation;
11.4.5 SCHEDULE OF ESTABLISHMENT :
The contractor shall employ the minimum staff as per Annexure- 1 with
qualification and experience stated below, contractor may employ
additional staff over and above minimum prescribed as per his requirement
in order to run the system efficiently. The staff mentioned below should
perform its obligatory day, night duty through out the year in each pumping
station and along the pipe line between two pumping stations.
III - FINANCIAL PROVISIONS
CLAUSE 12- FINANCIAL PROVISIONS
12.1 METHOD OF PAYMENT
The Employer will pay the Contractor for the O&M Price on a monthly
basis. The payment for operation and maintenance shall be in as per Price
Schedule.

81
12.2 INVOICING
The Contractor shall prepare and submit to the Employer an invoice each
month with all documents supporting its calculations for the preceding
month. The invoice shall be submitted between the first and fifth day of the
month.
The Employer shall have fifteen (15) calendar days from receipt of such
invoice to notify in writing to the Contractor its acceptance thereof or the
grounds for disputing such invoice. The Employer shall pay to the
Contractor all accepted amounts.
CLAUSE 13 - LIQUIDATED DAMAGES
13.1 For the quantity of raw water reaching entry of reservoir
The system shall be capable to deliver the designed capacity of water
demand at the pump outlet. For the regular supply during the O&M period,
the bidder shall get the demand requirement from the employer and run
the system accordingly as per the varying demand during the O&M period.
If the quantity of water received at pump outlet is less by more than 5% of
the quantity of delivery during the period then the liquidated damages will
be deducted at rate of Rs. 9.10/- per 1000 litres of short fall. However no
liquidated damages shall be recoverable, if there is no supply from the
source of water as well as from the upstream reaches.
13.2 For the non compliance of employment of key personnel
If the successful bidder does not recruit/depute the key personnel
identified as per schedule, then liquidated damages will be deducted at
the rate of applicable scale of GWRDC. department or the rate quoted,
whichever is higher.
CLAUSE 14 - TAXES, LICENSES, PERMITS AND FEES
These shall be as per General Conditions of Contract.
CLAUSE 15 - TRAINING
82
CLAUSE 16 - O & M MANUAL
CLAUSE 17 SPECIAL CLAUSE :
COMMENCEMENT AND DURATION OF O&M CONTRACT:
The operation and maintenance period shall start from the date of issue of
the work order and shall continue for period of one year however based on the
satisfactory running of the entire systems during contract period.
O & M contract will be extended for a period of two year of the contract
price at the discretion at the Engineer in charge. In this regard decision of
Engineer in charge will be final and binding to the contractor.

Signature of contractor.

83

1.0 TERMS AND CONDITIONS FOR PAYMENT :
1.1 Amount shown in Price Scheduled is for the period of 12 months. The
payment shall be given monthly based on Operation & maintenance &
repair of Modhera- Dharoi pipe line entire project including Modhera,
Motidau & Rasulpur pumping stations at the rate quoted in schedule -B.
Contractor has to maintain & repair pipe line and all pumps including stand
by pumps .
1.2 Because of fault of contractor, If supply of water interrupted due to
breakage of Pipe line or machinery being out of order or due to some other
reasons, penalty shall be recovered as per terms mentioned in special
terms & condition No.62 in section IV
1.3 In case of non-availability of water from canal or no water demand on pipe
net work , the system will not be run for such period & for this period
contractor will carry out major overhauling of the plant and system.
1.4 Payment to staff or sub Contractor engaged by the Contractor for work
shall be made by the Contractor and due to lack of payment or any
reason, if any litigation or administrative problem may arises, the
Contractor shall be held responsible for it.
1.5 If system will remain defunctioning condition due to fault of contractor,
payment will not be given for that period.
1.6 The payment shall be made on monthly bases based on O & M & R of
Modhera Dharoi Pipe line entire project including Modhera, Motidau &
Rasulpur pumping station. The deduction / recovery shall be made for the
following condition from the monthly payment as under due to default of
contractor.
(a) The restoration period for repairing work / replacement work shall be as
under.
84
(The period shall be counted from intimation received / given to the contractor)
Sr.
No.
Type of work Restoration period
1 Repair of M.S. Pipe 3 days
2 Repair / Replacement of all valves along with
the pipeline
3 days
3 Cleaning of the sump Once in six months
(7 days)
4 Repair / Replacement of Electrical, Mechanical ,
Instrumentation equipment
24 hours or as
requirement
5 For major repairing Shutdown will be given as
per requirement.

In case of non attendance of repair / replacement with in the above
restoration period / the recovery shall be made as per decision of the
engineer in charge for such delayed period.
(b) In case of misuse of water or wastage of water by any default of
contractor, the recovery out the rate of Rs: 9.10 per Cmt. water wasted
shall be made from the payment of contractor.
(c) Due to delay in attending leakage more than the restoration period, if any
damages, occurred to the farmers crop or any property the compensation
for the same shall be borne by the contractor.
(d) The allowable leakage during the functioning of Pipe line should not
exceed than 5% of initial delivery discharge, how ever if it is more than the
5 % the recovery at the rate of Rs: 9.10 per Cmt. excess leakage than 5 %
shall be made from the payment of contractor.
(e) During the period of contract, if water is not supplied satisfactorily at head
works / off take point of tank and reasons given by the contractor is not
satisfactory in the opinion of Engineer in charge recovery at the double
rate of Contract rate will be made for such period from the bill of contract.

85
1.7 Contractor shall be vigilant as under for constant operation of supply and
distribution;
a) Supervision of repairing work to be done shall be done by
Contractor himself or some experience person shall be engaged it,
and site shall be visited once a day to see that proper operation is
done. And for general repairs. Well planed planning of scheme
shall be done and skilled person shall be engaged for it.
b) Before starting the work at the site and undertaking operation of
work, verification of persons engaged for it shall be made by officer
of Engineer-in-charge, whether they have required experience for it.
Even after entrusting responsibility of operation of scheme to
contractor, officer of Engineer-in-charge shall have absolute right
for such verification.
c) For recovery of compensation for absence of operator;
i) Contractor shall verify whether operation work done vigilantly
or not, and for that he will keep continuous awareness. In
case of any sabotage, break down during operation or
unavoidable circumstances arise immediate report shall be
made to engineer-in-charge, so that immediate action can be
taken continuous supply of water. If it is necessary,
department shall take action.
ii) Operator engaged for the work shall not leave premise, and
shall remain constantly present during repairing work until
repair work is completed.
iii) If any lineman or employees is found absent by any officer of
Department and if wastage of water is noticed. Necessary
action shall be taken accordingly.
iv) In order to maintain continuous water level in the sump,
operator shall have to throttle the valve as per requirement
and other implements and keep vigilance for constant
operation.
86
v) Contractor shall repair the system damaged due to faulty
operation or ordinary maintenance, at his cost.
vi) This work involves operation of valve, repairing, servicing
etc.
d) Operator shall prepare shift duly register and shall obtain
permission from in-charge-Engineer before implementing the same
contractor shall prepare three copies of it, one of which shall be
published on site of head work as can be read. If any change is
required in any kind of shift duty it may be done with permission of
Engineer-in-charge. Operation shall be shifted to other place as per
written instructions of Engineer-in-charge. There shall be no dispute
about it.
e) Every details about distribution system for repair s and operation
will be given to contractor by Engineer in charge and when work of
contractor is over it shall be returned.
f) Details of daily work load entrusted to operators and his assistance
engaged shall be kept ready at the site of head works for scrutiny of
engineer-in-charge.
1.8 Instructions for Operation :
Contractor shall ensure that valve operator engaged by him holds know
how about operating valve.
a) Before starting water : Before starting valve by valve operator
scrutiny on following matter shall be made.
i) Checking leakage of gland.
ii) Valve should opened or closed slowly so that tank is not
filled.
iii) Valve should be opened as per requirement of water in
villages on line.
iv) Before opening of main valve instruction should be given to
branch line valve operator in advance.
87
b) Valve operator shall take care during supply in progress as shown
below :
i) To open valve slowly.
ii) To check the delivery head pressure gauge and valve should
be made throttle to regular constant flow of water and keep
constant supervision on the pressure.
c) Valve operator shall take care at the time of closing the valve.
i) Valve should be closed not at-once but slowly and slowly.
1.9 For any default noticed it may be mentioned on notice board at head
works site. Contractor shall bring necessary material, manpower, T&P and
vehicles for repairs. Contractor shall get monthly, checking of measuring
instrument like water meter pressure gauge flow meter, water level
indicator through his representative and note of it shall be made in note
book duly countersigned by departmental representative. These details
shall be maintained at head work, and it shall be produced before
inspecting officer when he visits the site. The responsibility of agency for
entire operation under head works and water supply arrangement shall be
for the time prescribed under agreement. That time will be extended with
the consent of both the parties. If power supply fails operator shall
immediately inform the engineer-in-charge or his representative by
telephone and file a complaint about it with persons concerned of Gujarat
Electricity board on Telephone . No unauthorized person shall be allowed
in the premises of department. Contractor shall be responsible for the
security of all the materials on distribution system and machinery under
head work. During the charge of contractor, he shall be responsible for
any theft or accident, and no compensation shall be paid by the
department. During charge of contractor if any default to any implement
has occurred contractor shall get it repaired and for that no extra payment
shall be made.

88

Signature of contractor: Executive Engineer
G.T.W. Division No.1
Ahmedabad
89

S E C T I O N - VI

Technical
Specification
&
Scope of
Services

90

Section- VI

Technical : Specifications and scope of services

(1) Project: Pipe line from N.M.C. at Ch.312.80 Km. at village Modhera to
Motidau to Rasulpur to Dharoi dam.
In this project M.S.Pipeline of 2150 mm (I.D.) & 12mm thick having Outer
coating of zinc and 2.5 mm thick coaltar tap. and inner coating of 110 mm
thick zinc rich epoxy paints. laid in 89.118 km. length and three pumping
stations located at Modhera, Motidau & Rasulpur
(i) Modhera Pumping Station consist pump house having, electrical room,
Intake Lake having intake facilities from N.M.C., 6 staff quarters, 66 kv
switchyard with 66kv incoming 24 hr. G.E.B. power line with following
mechanical, instrumentation and Electrical machinery
(ii) Motidau Pumping Station Consist. intake sump, pump house building,
Electrical room, 6.6 kv switchyard with 66 kv incoming 24hr. G.E.B. Power
line with following mechanical, instrumentation and electrical machinery &
6 staff quarters,
(iii) Rasulpur Pumping Station Consist. intake sump, pump house building,
Electrical room, 6.6 kv switchyard with 66 kv incoming 24hr. G.E.B. Power
line with following mechanical, instrumentation and electrical machinery &
6 staff quarters,.
(iv) Net work planning system of Modhera Dharoi pipeline for filling near by
village ponds.

91

DETAILS OF MECHANICAL AND ELECTRICAL ITEMS OF MODHERA PUMPING
STATION UNDER MODHERA - DHAROI PIPELINE PROJECT
Item
No.
Item Description Total
Qty.
Firms Name
1 2 3 5
(A) MECHANICAL EQUIPMENT
1) VT Pumps
5100M
3
/Hr,70Mtr Head
6 Nos M/s Jyoti Ltd,Vadodara
2) 1280KW, 6.6KV Motors 6 Nos M/s Jyoti Ltd,Vadodara
BFV- 1000NB(mot) 6 Nos M/s R & D
Multiples.,Pardi
3)
- 1800NB (man.) 1 No. II--
4) DPCV- 1000NB 6 Nos. M/s G.M.Dalui &
Co.,Howrah
5) SV- 1000NB 6 Nos. II--
6) Piping with
SS Belows
1 Lot Surendra engg.Kalol &
GPT pipe ind. Savli-
baroda, Precise
engineers,V.V.nagar
7) EOT Crane -15T 1 No. M/s Safex pvt. Ltd,
Ahmedabad
8) Propeller Exhaust fans 6 Nos. Crompton Greaves
9) Fire Extingushers 10 Nos.
10) Hardwares-nuts,Bolts 1 Lot
11) Any other items 1 Lot
(b) INSTRUMENTATION
1) Ultrasonic Insertion Type Flow
meter
1 No. M/s Swati switch gear
pvt. Ltd A'bad
92
Flow rate-24000M/Hr
2) Electronic Type Pressure
Transmitter Range-
0-10 Kg/cm2
1 No.
3) Dial type pressure guage 6 Nos.

4) Pressure switch 1 No. M/s Swati switch gear
pvt. Ltd A'bad
5) Conductivity level switch 1 No. M/s Swati switch gear
pvt. Ltd A'bad
6) Float & board level guage 1 No. M/s Swati switch gear
pvt. Ltd A'bad
7) Ultrasonic type level indicator
Range- 0-10 Kg/cm2
1 No. M/s Swati switch gear
pvt. Ltd A'bad
8) Temperature scanner 6 Nos. M/s Swati switch gear
pvt. Ltd A'bad
9) Instru.control panel 1 Lot M/s Swati switch gear
pvt. Ltd A'bad
10) Junction Box 1 Lot M/s Swati switch gear
pvt. Ltd A'bad
11) Control cables 1 Lot M/s Swati switch gear
pvt. Ltd A'bad
12) Lighting Protection Unit 10 Nos. M/s Swati switch gear
pvt. Ltd A'bad
13) Various accessories 1 Lot M/s Swati switch gear
pvt. Ltd A'bad
14) Portable Sound Meter 1 No. M/s Swati switch gear
pvt. Ltd A'bad
15) Portable Vibration Meter 1 No. M/s Swati switch gear
pvt. Ltd A'bad
16) Portable Temp. Meter 1 No. M/s Swati switch gear
pvt. Ltd A'bad
17) Any other items 1 No. M/s Swati switch gear
pvt. Ltd A'bad
18) P & I wireless system 3 set M/s Swati switch gear
pvt. Ltd A'bad
B ELECTRIC WORKS
1) 7.5 MVA Power Transformer 2 Nos M/s Voltamp transformer
pvt. Ltd,Vadodara
2) Lighting Arrestor 9 Nos M/s Oblum Electrical
ind.pvt.Ltd, Hydrabad
93
3) Isolator
1) with earth switch- 1No.
1 Nos
2) without earth switch - 2 Nos. 2 Nos
M/s steerling Isolator Pvt.
Ltd Vadodara
4) SF6 Circuit Breaker 3 Nos M/s. Areva Ltd., Calcutta
5) CT 12 Nos M/s Mehru Electricals
Bhilwai Rajasthan
6) PT 3 Nos II--
7) Relay Control Panel 1 Panel M/s Swati switch gear
pvt. Ltd A'bad
8) GS structure 1 Lot M/s Swati switch gear
pvt. Ltd A'bad
9) ACSR Conductors 1 Lot M/s Swati switch gear
pvt. Ltd A'bad
10) Earthing for switchyard 1 Lot M/s Swati switch gear
pvt. Ltd A'bad
11) Lighting system for s/y 1 Lot M/s Swati switch gear
pvt. Ltd A'bad
(b) HV/LV-INDOOR-Electrical System
Equipment

1) 6.6kV HT Panel - 13 Panel 1 L.S. M/s Swati switch gear
pvt. Ltd A'bad
2) NGR 2 Nos Narkhede Electrical Pvt.
Ltd., Pune
3) 250kVA Auxi. Transformer 2 Nos M/s Voltamp transformer
pvt. Ltd,Vadodara
4) 6.6kV Cap. Bank/Panel
550 KVAR
6 Nos. M/s Madhav Capacitors
pvt.Ltd, Vadodara
5) FCMA soft starter 6 Nos. M/s Innovati ve Techno -
matics pvt.Ltd, Pune
6) 415V LT Panel 1 No. M/s Swati switch gear
pvt. Ltd Ahmedabad
7) 415V,160KVAR Cap/panel. 2 Nos II--
8) Battery-110V DC,200Ahr 1 No. M/s HBL Nife
Hyderabad
9) Battery charger, DCDB 1 No. II--
10) 6.6 KV Unearthed Aluminium
Conductor XLPE armoured cable +
HT Termination
1 Lot M/s Torrent Ltd

94
650/1100V grade PVC insulated
Aluminium Conductor armoured
power cable
1 Lot M/s Poly cab
11) Lighting for pump house 1 Lot M/s Swati switch gear
pvt. Ltd Ahmedabad
12) Earthing/LPU for P.H. 1 Lot M/s Swati switch gear
pvt. Ltd Ahmedabad
13) Cable trays- Ladder type 1 Lot M/s Swati switch gear
pvt. Ltd Ahmedabad
14) Safety Equipments 1 Lot M/s Swati switch gear
pvt. Ltd Ahmedabad
Rubber matting for
i) 6.6 kv switch gear
ii) 6.6 kv capacitor panel
iii) FCMA soft start panel
iv) Other panel
shock treatment chart
caution and danger board
15) Any other items
C Surge control System M/s Sureseal,Mumbai
1 Zero velocity Val ve 2150 mm dia. 3 Nos.
2 Air cushion Valve 300 mm dia. 3 Nos.

DETAILS OF MECHANICAL AND ELECTRICAL ITEMS OF MOTI DAU
PUMPING STATION UNDER MODHERA - DHAROI PIPELINE PROJECT
Item
No.
Item Description Qty. Firms Name
1 2 3 5
A MECH & INST WORKS
(a) MECHANICAL EQUIP
1) HSCF Pumps
3400 M
3
/Hr, 96 Mtr Head
2) 1180 KW,6.6KV Motors 8 Nos M/s Jyoti Ltd,Vadodara
3) BFV- 800NB(mot) 8 Nos M/s R & D
Multiples.,Pardi
- 1800NB (man.) 1 No. II--
95
4) DPCV- 800NB 8 Nos M/s G.M.Dalui &
Co.,Howrah
SV- 800NB
PN1.0 - 8 Nos.
8 Nos II-- 5)
PN1.6 - 8 Nos. 8 Nos II--
6) Piping with SS Bellows 1 Lot Dhruv Exports
V.V.nagar
7) EOT-15T 1 No. M/s Saffi x pvt. Ltd
Ahmedabad
8) Propeller Exhaust fans 8 Nos
9) Fire Extinguishers 8 Nos
10) Drain Pump 2 Nos
(b) INSTRUMENTATION
1) Flow meter 1 No. M/s Swati switch gear
pvt. Ltd,Ahmedabad
2) Pressure Transmitter 1 No. M/s Swati switch gear
pvt. Ltd,Ahmedabad
3) Dial type pressure guage 8 Nos. M/s Swati switch gear
pvt. Ltd,Ahmedabad
4) Pressure switch 1 No. M/s Swati switch gear
pvt. Ltd,Ahmedabad
5) Conductivity level switch 1 No. M/s Swati switch gear
pvt. Ltd,Ahmedabad
6) Float & board level guage 1 No. M/s Swati switch gear
pvt. LtdAhmedabad
7) Ultrasonic type level indi. 1 No. M/s Swati switch gear
pvt. Ltd,Ahmedabad
8) Temperature scanner 8 Nos. M/s Swati switch gear
pvt. Ltd,Ahmedabad
9) Instru. control panel 1 No. M/s Swati switch gear
pvt. Ltd,Ahmedabad
10) Junction Box 1 Lot M/s Swati switch gear
pvt. Ltd,Ahmedabad
11) Control cables 1 Lot M/s Swati switch gear
pvt. Ltd,Ahmedabad
12) LPU 10 Nos. M/s Swati switch gear
pvt. Ltd, Ahmedabad
13) Various accessories 1 Lot M/s Swati switch gear
pvt. Ltd,Ahmedabad
96
14) Portable Sound Meter 1 No. M/s Swati switch gear
pvt. Ltd,Ahmedabad
15) Portable Vibration Meter 1 No. M/s Swati switch gear
pvt. Ltd,Ahmedabad
16) Portable Temp. Meter 1 No. M/s Swati switch gear
pvt. Ltd,Ahmedabad
17) Any other items 1 No.
B ELECTRIC WORKS

1) 9.0 MVA Power Transformer. 2 Nos M/s Voltamp transformer
pvt. Ltd,Vadodara
ind.pvt.Ltd,Hydrabad
3) Isolator
1) with earth switch-
1Nos
2) without earth switch- 2Nos
M/s steerling Isolator
Pvt. Ltd, Vadodara
4) SF6 Circuit Breaker 3 Nos M/s Areva Ltd., Culcutta
5) CT 12 Nos M/s Mehru Electricals
Bhilwai,Rajasthan
6) PT 3 Nos II--
7) Relay Control Panel 1 No. M/s Swati switch gear
pvt. Ltd,Ahmedabad
8) GS structure 1 Lot M/s Swati switch gear
pvt. Ltd,Ahmedabad
9) ACSR Conductors 1 Lot M/s Swati switch gear
pvt. Ltd,Ahmedabad
10) Earthing for switchyard 1 Lot M/s Swati switch gear
pvt. Ltd,Ahmedabad
11) Lighting system for s/y 1 Lot M/s Swati switch gear
pvt. Ltd,Ahmedabad
(b) HV/LV_INDOOR
1) 6.6kV HT Panel 15 Nos. M/s Jyoti Ltd,Vadodara
2) NGR 2 Nos M/s National switch gear
Chennai
3) 250kVA Auxi.Transformer 2 Nos M/s Voltamp transformer
pvt. Ltd,Vadodara
97
4) 6.6kV Cap.Bank/Panel
575 KVAR
pvt.Ltd,Vadodara
5) FCMA soft starter 8 Nos. M/s Innovati ve Techno-
matics pvt.Ltd,Pune
6) 415V LT Panel 1 No. M/s Swati switch gear
pvt. Ltd,Ahmedabad
7) 415V,160KVAR Cap/pnl. 2 Nos II--
8) Battery-110V DC,200Ahr 1 No. M/s HBL Nife,
Hyderabad
9) Battery charger,DCDB 1 No. II--
10 6.6 KV Unearthed Aluminium
HT Termination
1 Lot M/s Torrent Ltd

power cable
1Lot M/s Poly cab
11) Lighting for pump house 1 Lot M/s Swati switch gear
pvt. Ltd,Ahmedabad
12) Earthing/LPU for P.H. 1 Lot M/s Swati switch gear
pvt. Ltd,Ahmedabad
13) Cable trays- Ladder type 1 Lot M/s Swati switch gear
pvt. Ltd,Ahmedabad
14) Safety Equipments 1 Lot M/s Swati switch gear
pvt. Ltd,Ahmedabad
Rubber matting for
i) 6.6 kv switch gear 1 Lot
ii) 6.6 kv capacitor panel 1 Lot
iii) FCMA soft start panel 1 Lot
iv) Other panel 1 Lot
shock treatment chart 1 Lot
caution and danger board 1 Lot

DETAILS OF MECHANICAL AND ELECTRICAL ITEMS OF RASULPUR
PUMPING STATION UNDER MODHERA - DHAROI PIPELINE PROJECT
Item
No.
Item Description Total
Qty.
Firms Name
1 2 3 5
98
(A) MECHANICAL EQUIPMENT
1) HSCF Pumps
5100 M3/HR., 56 MTR. Head
2) 1025 KW, 6.6KV Motors 6 Nos M/s Jyoti Ltd,Vadodara
BFV- 1000NB(mot) 6 Nos 3)
1800NB (man.) 1 No.
M/s R & D Multiples.,Pardi
4) DPCV- 1000NB 6 Nos M/s G.M.Dalui &
Co.,Howrah
SV- 1000NB., PN 1.6 - 6 Nos. 6 Nos II-- 5)
SV- 1000NB, PN 1.0 - 6 Nos. 6 Nos II--
6) Piping with SS Belows 1 Lot Surendra engg.Kalol &
GPT pipe ind. Savli-baroda
Precise engineers,
V.V.nagar
7) EOT Crane -15T 1 No. M/s Safex pvt. Ltd,
Ahmedabad
8) Propeller Exhaust fans 6 Nos Crompton greaves
9) Fire Extingushers 8 Nos
10) Drain Pump 2 Nos Kishore pumps, Pune
12) Any other items
B ELECTRIC WORKS
1) Ultra sonic insertion type Flow
meter
Flow rate 24000 m3/hr.
1 No. M/s Swati switch gear pvt.
Ltd Ahmedabad
2) Electronic type Pressure
Transmeter
Range 0 - 10 Kg/cm2
Ltd Ahmedabad
3) Dial type pressure guage 6 Nos M/s Swati switch gear pvt.
Ltd Ahmedabad
99
4) Pressure switch 1 No. M/s Swati switch gear pvt.
Ltd Ahmedabad
5) Conductivity level switch 1 No. M/s Swati switch gear pvt.
Ltd Ahmedabad
6) Float & board level guage 1 No. M/s Swati switch gear pvt.
Ltd Ahmedabad
7) Ultrasonic type level indicator.
Range 0 - 10 Kg/cm2
Ltd Ahmedabad
8) Temperature scanner 6 Nos M/s Swati switch gear pvt.
Ltd Ahmedabad
9) Instru.control panel 1 No. M/s Swati switch gear pvt.
Ltd Ahmedabad
10) Junction Box 1 Lot M/s Swati switch gear pvt.
Ltd Ahmedabad
11) Control cables 1 Lot M/s Swati switch gear pvt.
Ltd Ahmedabad
12) LPU 10
Nos.
M/s Swati switch gear pvt.
Ltd Ahmedabad
13) Various accessories 1 Lot M/s Swati switch gear pvt.
Ltd Ahmedabad
14) Portable Sound Meter 1 No. M/s Swati switch gear pvt.
Ltd Ahmedabad
15) Portable Vibration Meter 1 No. M/s Swati switch gear pvt.
Ltd Ahmedabad
16) Portable Temp.Meter 1 No. M/s Swati switch gear pvt.
Ltd Ahmedabad
17) Any other items

1 Lot

B

ELECTRIC WORKS

1) 6 MVA Power Transformer. 2 Nos M/s Voltamp transformer
pvt. Ltd,Vadodara
ind.pvt.Ltd, Hydrabad
3) Isolator
1) with earth switch- 1No.
1 Nos M/s steerling Isolator Pvt.
Ltd, Vadodara
2) without earth switch-2 Nos.

2 Nos
4) SF6 Circuit Breaker

3 Nos M/s. Areva Ltd., Kolcutta
100
5) CT 12
Nos
6) PT 3 Nos
M/s Mehru Electricals
Bhilwai Rajasthan
7) Relay Control Panel 1 No. M/s Swati switch gear pvt.
Ltd Ahmedabad
8) GS structure 1 Lot M/s Swati switch gear pvt.
Ltd Ahmedabad
9) ACSR Conductors 1 Lot M/s Swati switch gear pvt.
Ltd Ahmedabad
10) Earthing for switchyard 1 Lot M/s Swati switch gear pvt.
Ltd Ahmedabad
11) Lighting system for s/y

1 Lot M/s Swati switch gear pvt.
Ltd Ahmedabad
(b) HV/LV_INDOOR
1) 6.6kV HT Panel 13
Nos.
Ltd Ahmedabad
2) NGR
525 MPR, 7.27 ohm.
2 Nos Narkhede Electrical Pvt.
Ltd. Pune
3) 250kVA Auxi.Transformer 2 Nos M/s Voltamp transformer
pvt. Ltd,Vadodara
4) 6.6kV Cap.Bank/Panel
450 KVAR
pvt.Ltd, Vadodara
5) FCMA soft starter for 1025 KW
motor.
6 Nos. M/s Innovati ve Techno-
matics pvt.Ltd, Pune
6) 415V LT Panel 1 No.
7) 415V,160KVAR Cap/pnl. 2 Nos
Ltd Ahmedabad
8) Battery-110V DC,200Ahr 1 No.
9) Battery charger,DCDB 1 No.
M/s HBL Nife
Hyderabad
6.6 KV Unearthed Aluminium
HT Termination
1 Lot HT- Torrent make 10)
power cable
1 Lot LT- Poly cab make
11) Lighting for pump house 1 Lot M/s Swati switch gear pvt.
Ltd Ahmedabad
12) Earthing/LPU for P.H. 1 Lot M/s Swati switch gear pvt.
Ltd Ahmedabad
101
13) Cable trays- Ladder type 1 Lot M/s Swati switch gear pvt.
Ltd Ahmedabad
14) Safety Equipments 1 Lot M/s Swati switch gear pvt.
Ltd Ahmedabad
Rubber matting for
i) 6.6 kv switch gear 1 Lot
ii) 6.6 kv capacitor panel 1 Lot
iii) FCMA soft start panel 1 Lot
iv) Other panel 1 Lot
shock treatment chart 1 Lot
caution and danger board 1 Lot

The above list of equipment is in general. The equipment which are not
described in the list but which are in existence in the plants are under
contractors scope of the O.& M.

(B) DETAILS OF RISING MAIN (MODHERA- DHAROI PIPE LINE PROJECT)
Details of valves and other apparatus for operation and maintenance of rising
main are as under :-
Pipeline and Apparatus.
Details of Pipeline
1) Modhera to Motidau
2) Motidau to Rasulpur
3) Rasulpur to Dharoidam

2150 mm. ID x 12 mm thick M.S. P. L .28.277 Km.
2150mm. ID x 12 mm thick M.S. P. L. 29.713 Km.
2150 mm. ID x 12 mm thick M.S. P. L. 30.281 Km.
800 mm. ID x 7 mm thick M.S. P. L 00.847 Km.
TOTAL: 89.118 Km.
102
Length 89.118 km
Kinetic Air val ve
with RCC encasing pipe
200 mm dia : 282(86+95+99+2) Nos of
G.M.Dalui make
Sluice /Scoure Valves with
R.C.C. Chambers
300mm dia : 28 (9+9+10) Nos of
G.M.Dalui make .
Butter fly Valve with R.C.C.
Valve Chamber
1800 mm (I.D) : 19 (6+6+6+1) Nos of
G.M.Dalui make.
Zero Velocity Val ve with
R.C.C.Valve Chamber
2150mm (I.D) : 9 (3+3+3) Nos of
Sureseal Ltd., Bombay
Aircushion Valve with RCC
Enclosing pipe
300 mm : 9 (3+3+3) Nos.
Sureseal ltd, Bombay.

Daily record about the incoming flow & outgoing flow at each & every
sump of all head work site should be maintained by the Contractor as per
the proforma is to be supplied by the Department and will be send day to
day directly to Engineer-in-charge in higher authority.
* Each & Every structure as mentioned above and all store shade, security
cabins, and compound walls should be colour by Oil Paint / Snowcem/
White wash as per the instruction of Engineer-in-charge (Once in a year
maintenance period) at his own cost.
* Contractor shall have to carry out Relay testing, Scheme testing & primary
injection tests at once in maintenance period at his own cost by
specialised personnel in power system protection to ensure system
operational stability & reliability for pumping station. For specialised testing
of this job, contractor shall have to take the approval from Engineer-in-
charge for carrying out job by specialised personnel.

General:
Operation and Maintenance of Modhera - Dharoi Pipe line Project for
the period of 12 months shall start from the date of work order for
Modhera - Dharoi Pipeline Project.
103
The contractor would be responsible for smooth, efficient & satisfactory
operation & maintenance and repairing, replacement of spares, any works
related to raw water Pumping Station, sump & pipeline on the round clock
basis for the period of 12 calendar months from the date of contract of
plant shortly described as above.
The scope of the contractor includes operation, maintenance & repair of
spares.
The scope of work also includes providing necessary tools and tackles for
day-to-day O&M routine maintenance, preventive maintenance and breaking
down maintenance.
Also minor and major repairs to the equipment involved in the plant have to
be carried out by the contractors during O&M period.
The scopes also includes cleaning of sump, removing of foreign materials like
debris, sand, fish, frogs or any other dead or live animals and also cleaning of
strainers of each pump in six months so that required quantity of water is
made available from the sump.
The disposal of the foreign particles like sand, dead or alive animals etc. from
sump to suitable place as shown by Engineer in Charge will be in the scope
of contractor.
Repairing & replacement of damage strainer of each pump set, repairing of
dewatering pump-motor sets, chain pulley block etc. as well as any items to
be procured for replacement will be in the scope of contractor.
The scope of works also includes the calibration of all meters e.g. pressure
gauge, Ammeter, voltmeter, relay, tri-vector meter, Energy meters, temp
scanners, flow meters etc. for measurement of accurate readings.
The scope of work of contractor includes operation & maintenance of 66 KV
GEB incoming line, Lighting Arrestors, D.O. fuse, earthing works, or any other
maintenance required in switchyard.
These entire capacitor panels must be kept in working condition to keep GEB
power factor more than 0.95 by the contractor. If any additional capacitors
104
irrespective of rating required maintaining the power factor for rebate shall
be procured and fitted in HT or LT panels at his own cost. No spares for
capacitor panel & LT capacitor panel in any circumstances will be provided by
Department. Any penalty levied by GEB on account of poor power factor (i.e.
less than 0.9) will be recovered from the contractor from his monthly O&M bill.
The scope of work includes attending of all types of cable faults for pump
motor set, street light etc.
1) Drawl of raw water from Sump, transfer of raw water and pumping and
transfer of water by means of system, control and operation of plant.
2) Routine maintenance of all buildings, transmission main, installation and
equipments and area lighting, gardening.
3) Management of the plant in administrative and financial operations
connected to the plant management.
4) All sluice valve/B.F. Valves/Air Val ves/Zero velocity valves/Air cushion
valve to be kept under working condition.
5) Area lighting The premises of Pumping Station are provided with
mercury/sodium vapour lamps, fluorescent tubes and also ceiling
fans/exhaust fans inside the various structures. Daily on/off operation and
routine cleaning of all type of electric fixtures. Replacement of
lamps/Tubes/Fans in case of failure at contractors cost.
6) Maintenance of garden Normally watering the trees once a day or more
if required. Grass cutting, removal of shrubs, weeds, around tree to be
done as directed. Remarking the ponds around the tree after loosening
with soil with supply of additional earth, if required. Cutting of branches, if
required for straight growth of tree/plant and development of garden.
7) Roads to be kept neat and clean in Pumping Station primacies.
8) All buildings, bathroom, toilet to be kept swept, cleaned washed daily.
Consumable requirement for cleaning such as acid, harpic, phenyl, air
freshener, washing powder, brooms, wire brushes, duster, bamboos, toilet
shop, lotion waste, kharata shall be provided and used as required. All
105
ventilators, windows/doors to be clean and good condition. All building and
structures of Pumping Station rising main shall be maintained as per
instruction of Engineer in Charge.
9) Maintaining rising main. If any leakage breaking of pipe found, same shall
have to be rectified immediately within max. 3 days. All materials
equipments and labours shall have to be employed by the agency to
attend such repairs..
10) Contractor shall be vigilant as under for constant operation of supply and
distribution;
a) Supervision of repairing work to be done shall be done by
contractor himself or some experience person shall be engaged for
it, and site shall be visited once a day to see that proper operation
is done, and for general repairs, well planned planning of scheme
shall be done and skilled person shall be engaged for it.
work, verification of persons engaged for it shall be made by
Engineer-in-charge, whether they have required experience for it.
contractor, Engineer-in-Charge shall have absolute right for such
verification.
or not, and for that he will keep continuous awareness. In
case of any sabotage, break down during operation or
unavoidable circumstances arise immediate report shall be
made to engineer in-charge, so that immediate action can be
taken to maintain continuous supply of water. If it is
necessary, department shall take necessary action.
ii) Operator engaged for the work shall not leave premise. and
iii) If any lineman or employee is found absent by the Engineer-
in-Charge and if wastage of water is noticed, necessary
106
operation.
v) Contractor shall repair the system damaged due to faulty
vi) This work involves operation of valve, repairing, servicing
etc.
d) Operator shall prepare shift duty register and shall obtain
permission from Engineer-in-Charge before implementing the same
contractor shall prepare three copies of it, one of which shall be
kept out relative Pumping Station. If any change is required in any
kind of shift duty it may be done with permission of Engineer-in-
charge. Operation shall be shifted to other place as per written
instructions of Engineer-in-charge.
e) Details of daily work entrusted to operators and his assistants
engaged shall be kept ready at the site for scrutiny of Engineer-in-
charge.
11) Instructions for operation :
Contractor shall ensure that valve operator engaged by him having know
how about operating valve.
a) Before starting water : Before starting valve by valve operator
ii) Valve should opened or closed slowly.
iii) Valve should be opened as per requirement of water.
b) Valve operator shall take care during supply in progress as shown
below ;
ii) To check the delivery head pressure gauge and valve should
be made throttle to regular constant flow of water and keep
constant supervision on the pressure.
107
c) Valve operator shall take care at the time of closing the valve.
12) For any default noticed it may be mentioned on notice board at head
works site. Contractor shall bring necessary material, manpower, T&P
and vehicles for repairs. Contractor shall get monthly, checking of
measuring instrument like water meter pressure gauge flow meter, water
level indicator through his representative and note of it shall be made in
note book duly countersigned by departmental representative. These
details shall be maintained at head work, and it shall be produced before
inspecting officer when he visits the site. The responsibility of agency for
entire operation under head works and water supply arrangement shall be
for the time prescribed under agreement. That time will be extended with
the consent of both the parties. If power supply fails operator shall
immediately inform the engineer-in-charge or his representative by
telephone and file a complaint about it with persons concerned of Gujarat
Electricity Board on Telephone. No unauthorized person shall be allowed
in the premises of department. Contractor shall be responsible for the
security of all the materials on distribution system and machinery under
head work. During the charge of contractor, he shall be responsible for
any theft or accident, and no compensation shall be paid by the
department. During charge of contractor if any default to any implement
shall be made.
DOCUMENTS RECORDS / LOG BOOK
The contractor will be responsible for keeping up to date records of
documents including History Card for equipment and maintaining every
day log book relating to various analysis performed and to prepare and
submit a daily report of Pumping Station performance. The contractor shall
maintain and updated log book and details of operational parameters like
pumping hours, Amperes, Flow meter reading, H.T. Voltage, Power
Factor, energy meter reading, pressure and other reading required are
recorded in every shift at regular interval e.g. hourly.
108
Printing of log sheets, registers and all necessary stationery required for
maintaining records of operations and maintenances has to be arranged
by the Contractor at his cost. Format of log sheets, registers will be made
available to the successful tenderer by the Department.
The scope of work also includes attending of all HT & LT cable faults
including end terminations of cables, changing of lugs or changing HT/LT
cables.
ADDITIONAL SCOP OF WORK
For additional work if any, which is not included in the scope at present
shall be executed by the contractor on authorization in writing from the
department.
The rate of such additional work will be worked out by the contractor
based on the cost of materials and labour and shall be furnished to the
department. The contractor shall be entitled for full cost of materials, direct
labour and cost of operation of equipment / machineries etc. required to
execute the work.
For such additional work the contractor shall maintain time sheet f
personnel engaged and equipment / machineries used for execution of
work. Only such labour and other cost based on other above records shall
be applicable to the rates payable for above additional work.
NOTICE BOARD / DISPLAY BOARD
The contractor shall provide a Notice Board/Display Board at appropriate
locations detailing precautions to be taken by operation and maintenance
personnel in work conformity with Industries and Labour Regulations and
Department of Explosives.

Signature of Contractor Executive Engineer,
G.T.W.Div.No.1,
Ahmedabad
109

ANNEXURE - I
SCHEDULE FOR ESTABLISHMENT
The contractor shall employ the minimum staff as under with qualification and
experience stated below, Contractor may employ additional staff over and above
minimum prescribed as per his requirement in order to run the system efficiently.
The staff mention below its obligatory. The staff mention below its obligatory Day
& Night through out 365 days in each pumping station and on the pipeline
between two pumping station.
Sr.
No.
Designation Qualification Experience No. of
persons.
1 Mechanical
Supervisor
BE or Diploma
Mechanical
3-4 years operation &
maintenance exp. of all
electro-mechanical
equipments of water
supply relevant
projects.
01
2 Electrical
Supervisor
BE or Diploma
Electrical
3-4 years operation &
maintenance exp. of all
electro-mechanical
equipments of water
supply relevant
projects.
01
3 Electrician PWD supervisory
certificate pass &
having license of
Govt. of Gujarat for
HT Installations or
ITI (Electrician) with
NCTVT Certificate
5 years exp. Of
relevant electrical
equipments for O&M
01
4 Helper Stout Body
physique
(Unskilled)
Experience in raw
water Pumping Station
operation is preferable
or Exp. In organization
03
5 Fitter /
Mechanic

ITI Turner/ Fitter Experience in raw
water Pumping Station
operation is preferable
or Exp. In organization
01
110
6 Operator ITI Electrical
certificate holder
5 years exp. For
operating electrical
system of water supply
projects.
03
7 Lineman Stout Body
physique
(Unskilled)
Exp. For patrolling in
pipeline works
05
8 Security Stout body person
exp. In security
2 years of exp. Of
security
02
9 Accountant /
clerk/
computer
operator
B. com preferably
DCA
2-3 years Exp. In
Accounts & store
activity & computer
operation
01

Note:-

The above staff shall be required minimum as per mutual agreement between
contractor & Department . The arrangement of reliever for weekly off/all holydays
etc. shall be made by the contractor separately.
The total minimum staff mentioned as above for one day are required for normal
operation & maintenance. The contractor has to call respective engineer for
rectification of fault at any time of the day, during contract period.
However Engineer in charge may give relaxation in qualification and experience
for suitable cases and necessary recovery if any, will be made accordingly.

Signature of Contractor Executive Engineer,
G.T.W.Div.No.1,
Ahmedabad

111

112

GOV E R N ME N T OF GU J A R A T

GUJARAT WATER RESOURCES,
DEVELOPMENT CORPORATION LIMITED,
GANDHINAGAR

P I P E L I N E P R OJ EC T F R OM N AR MAD A
MAI N C AN AL AT MOD H E R A T O D H AR OI
D AM F OR D R I N K I N G WAT E R S U P P L Y &
I R R I GAT I ON .

BID DOCUMENT
F O R
ELECTRICAL, MECHANICAL WORKS: CIVIL STRUCTURES, M.S.
PIPE LINE INCLUDING PROPER SUPPLY OF WATER TO ALL
OUTLETS REQUIRED UNDER THE PROJECT FOR MODHERA
DHAROI DAM PIPE LINE INCLUDING MODHERA, MOTIDAU &
RASULPUR PUMPING STATIONS.

VOLUME II

PRICE B I D

EXECUTIVE ENGINEER
G.T.W.DIVISI ON NO.1
AHMEDABAD
1

113

-| -| -| -|

GUJARAT STATE ROADS & BUILDING DEPARTMENT /
WATER RESOURCES DEPARTMENT
-~.- .~- .- ~- -.- |-.- ~~ -~.- .~- .- ~- -.- |-.- ~~ -~.- .~- .- ~- -.- |-.- ~~ -~.- .~- .- ~- -.- |-.- ~~ |- |-.- |- |-.- |- |-.- |- |-.-

ITEM RATE TENDER AND CONTRACT FOR WORKS
-.| ..- -.| ..- -.| ..- -.| ..- .- -.~ .- -.~ .- -.~ .- -.~ .-. ~- - .-. ~- - .-. ~- - .-. ~- - ..-. ..-. ..-. ..-.

Division
|-.- |-.- |-.- |-.-
Executive Engineer, G.T.W.Division no.1,
Ahmedabad

Name of work
-.- -.- -.- -.- -. -. -. -.
ELECTRICAL, MECHANICAL WORKS: CIVIL STRUCTURES,
M.S. PIPE LINE INCLUDING PROPER SUPPLY OF WATER TO
ALL OUTLETS REQUIRED UNDER THE PROJECT FOR
MODHRA-DHAROI DAM PIPE LINE INCLUDING MODHERA,
MOTIDAU & RASULPUR PUMPING STATIONS.

Date & time of online
downloading &
submission of Tender
23-05-2011 Up to 18.00

Hrs.

2

114

ROADS & BUILDING/ WATER RESOURCES
DEPARTMENT

(1) Name of Project : Modhera- Dharoidam pipeline Project

(2) Name of Work : Operation, Maintenance and Repairs of Modhera, Dharoi dam
pipeline project including Modhera, Motidau & Rasulpur
Pumping stations.

(3) Tender Dates :
Bid Document Downloading Period 2/5/11 To 23-05-11 & 18.00 Hrs.
Pre Bid Meeting (If necessary) Dt --- 10-05-11 & 12.00 Hrs.
Venue ; S.E.G.W.M.M.Circle, Danapith,
Ahmedabad
---
Last Date & Time of online submission of tender Dt. 23-05-2011 & 18.00 Hrs.

MEMORANDUM OF WORKS IN BRIEF

(1) Estimated Cost ............. Rs. 9615857

(2) Earnest Money 1% Rs. 96160

(3) Validity period of tender offered ............. 120 days from the last date of online
submission of tender.
(4) Security Deposit ..10 %

(i) In the form of small savings or Narmada
Bonds
(of minimum one year time limit) ..2.5 % Rs. 240400

(ii) To deducted from bills ..2.5 % Rs. 240400
(iii) Performance bond of Schedule Bank ..5 % Rs. 480800
Total ~- ~- ~- ~- - - - - ..10% Rs. 961600
(6) Time allowed for completion of the work
from the date of written order to commence
the work
12 (Twel ve) Months
(7) Other details - ~-- |--|
(i) Mode of quoting rates in Schedule of
items to be carried out
In figures as well as in works.
Item Rate to be quoted for each item.
(ii) Tender Inviting Authority Executive Engineer,
G.T.W.Division No.1,
Ahmedabad
(iii) Tender Opening Authority Superintending Engineer,
Ground Water Management Mech.Circle
Danapith, Ahmedabad

Si gnat ure of the cont ract or
-..-.-| c|
Si gnat ure of the Execut ive Engineer:
-.-.- ~--| c|.
3
115
I N D E X

Page No.
1. NOTICE INVITING TENDERS 5
2. SECTION 1 INFORMATION & INSTRUCTIONS FOR TENDERERS 6
3 DECLARATION FORM 11
4. DECLARATION CERTIFICATE 11
5. SECTION 2 TENDER FOR WORK 12
6. MEMORANDUM 12
7. TERMS & CONDITIONS OF CONTRACT 14
Clause 1 Security deposit 14
Clause 1-A Additional Security to be withheld for unbalanced rates 14
Clause 2 Liquidated damages for delay 14
Clause 3 Default by contractor 15
Clause 4 Action when the progress of any particular portion of the work is unsatisfactory 15
Clause 5 Non exercise of powers under clause 3 not a waiver 15
Clause 5-A powers to seize tools, plants, machineries, materials and stores
of the contractor on invocation of clause 3 15
Clause 6 Extension of time limit 15
Clause 7 Final measurement and final bill on completion of work 16
Clause 8 Intermediate and final payments 16
Clause 9 Payment at reduced rates 16
Clause 10 Bills to be submitted monthly 16
Clause 11 Bills and rates payable 17
Clause 12 To be supplied by the department 17
Clause 12-A Consumption and return of materials supplied by the department 17
Clause 12-B Safe custody of materials supplied by the department 17
Clause 13 Drawings, designs, instructions of the engineer - in- charge
and specifications, order of precedence in case of discrepancies 17
Clause 14 Excess over tender quantities, extra items and variations 18
Clause 15 No claim to any payment or compensation for alterations of for restrictions of work 19
Clause 15 A No claim for delay in supply of materials by the government 20
Clause 16 Claims under the contract 20
Clause 17 Remedies for inferior or bad work, materials at, workmanship and maintenance clause 20
Clause 17 A Defect liability clause 21
Clause 18 Work to be open for inspection-contractor's responsible agent to be present 21
Clause 19 Notice to be given before work is covered up 21
Clause 20 Damage to contract work-in-progress and damages to Surrounding Properties 22
Clause 20-A Damages due to acts of god and unprecedented floods 22
Clause 21 Contractor 'to supply plant, ladders, scaffolding etc. And is liable for 22
damage arising from non provision of lights,, fencing etc
Clause 21 A Regulations for scaffolds, Working Platforms, gangways and stairway 23
Clause 21-B Regulations for hoisting appliances 24
Clause 22 Measures for prevention of fire 25
Clause 23 Liabilities to contractors for any damages done in or outside work 25
Clause 24 Deleted 26
Clause 26 Work not to be sublet; consequences for unautnorised subletting,
bringing and becoming insolvent - 26
Clause 27 Sums Payable By Way of Compensation To Be Considered As
reasonable compensation without reference to actual loss 26
Clause 28 Changes in the constitution of firm to be notified 26
clause 29 works to be under directions of Superintending Engineer 26
Clause 30 Settlement of disputes and arbitration 27
Clause 32 Lump sums in estimates 27
Clause 33 Action where no specifications 28
Clause 34 Definition of work 28
4
116
Clause 35 Royalties 28
Clause 36 Compensation under the workmen's compensation act 29
Clause 36-A Liability of the contractor in case of accidents 29
Clause 36-B Arrangements for personal safety requirements and first aid 29
Clause 37 Quantities in the tender to be considered approximate and they are subject to variations 29
Clause 38 Employment of famine or other labour 29
Clause 39 Claim for compensation for delay in starting the work 29
Clause 40 Claim for compensation for delay in the execution of work 29
Clause 41 Entering upon or commencing any portion of work 29
Clause 42 Minimum age of persons employed 29
Clause 42(i)(a) The payment of fair wages etc 30
Clause 43 Method of payment 30
Clause 43A Set off clause 30
Clause 45 Employment of scarcity labour 31
Clause 47 Rates inclusive of sales tax 31
Clause 48 Employment through employment exchange and local labour 31
Clause 49 Fair wages 31
Clause 51 List of machinery 31
Clause 52 Liabilities of contractor for idleness of road rollers
deployed by the department on contract work 31
Clause 53 Local labour on normal rates 32
Clause 54 Land on hire and rental charges 32
Clause 55 Vaccination to labourers 32
Clause 56 Camp facilities to workers 32
Clause 57 Gum boots, hand gloves, masks etc., to labourers; 34
Clause 58 No distinction between harijans and other workers 34
Clause 59 Price escalation clause 35
Clause 60 Fencing and lighting 37
Clause 61 Liabilities for accidents to persons 38
Clause 62 Access to site and work on site 38
Clause 63 Reports regarding labour 38
Clause 64 Treasure trove 38
Clause 65 Indemnity 38
Clause 66 Insurance of labourers 38
Clause 67 Setting out 38
Clause 68 Cement register 39
Clause 69 Materials and works test register 39
Clause 70 Progress schedule 39
Clause 71 Secured Advance 39
Clause 72 Advance Payment 40
Clause 73 Advance against machineries 40
Clause 74 Mobilization Advance 41
Clause 75 Licence for contract labour 41
Clause 76 Recovery of testing charges and handing over empty cement bags 41
Clause 77 Recovery of salestax 42
Clause 78 Recovery pf workers Welfare Cess... 42

Annexure -1 Declaration regarding income tax, addresses etc 42
Annexure -2 Basic rates considered by the contractor 42
Annexure -3 Performance bond 43
Annexure -4 List of works already completed by the tenderer 44
Annexure -5 List of plant and machinery 45
Annexure -6 Declaration regarding works on 45
Schedule A Materials to be supplied from P W. Store 46
Schedule B Memorandum showing items of works to be carried out 47
Schedule C Time schedule of completion 48
5
117
NOTICE INVITING TENDERS
1 Tenders are invited on behalf of Governor of the Gujarat for work as per page number one of this Booklet. The work is
estimated to cost of Rs.9615857 This estimate however, is given as a rough guide.
2. The works are required to be completed within 12 (Twelve) months as per the terms of the contract conditions.
3. The contractor, whose names are borne of the approved list of contractors of Gujarat State R & B Deptt. / W. R. D. in
"B" and above class and above will be permitted to tender. Not more than one tender shall be submitted by a contractor
or by a firm of contractors. No two or more concerns in which an individual is interested as a proprietor and / or a partner
shall tender for the execution of the same works. If they do so, all such tenders shall be liable to be rejected.
4. Bid document can be downloaded & Submitted in Electronic Format on online web.site.www.rnb.procure.com/ www.
.from 2- 5-11 to 23-5-2010 .up to 18.00 hours.
5. Tender documents consisting of conditions, specifications, Schedule(s) of quantities of the various classes of work to be
done, the conditions of contract etc; will be shown onabove web site.
6. Copies of other drawings and documents pertaining to tender and signed for the purpose of identification by the
Accepting Officer or his accredited representative will be open for inspection by tenderers at the following offices during
working hours between the dates mentioned in clause 4 above,
7. Tenderers are advised to visit the site sufficiently in advance of the date fixed for submission of the tender. A tenderer
shall be deemed to have full knowledge of all the relevant documents samples, site etc; whether he inspects them or not.
8. Submission of a tender by a tenderer implies that he has read this notice and all other contract documents and has made
himself aware of the scope and specification of the work to be done and of conditions and rates at which stores, tools and
plant etc. will be issued to him, by Government and local conditions and other factors bearing on the execution of the
works.
9. A tenderer should quote in figures as well as in words the rate(s) tendered. The amount for each item should be worked
out and the requisite total given. Special care shall be taken to write rates in figures as well as in words and the amounts
in figures only and in such a way that interpolation is not possible. The total amount shall be written both in figures and
in words. In case of figures the words Rs. should be written before the figure of rupees and the words paise after the
decimal figure e.g. Rs. 2.15 p. and in case of words the words 'Rupees' should p1receed and the words 'paise' should be
written at the end. Unless the rate is in whole rupees and followed by the word 'only', it should invariably be upto two
places of decimal.
10. All rates shall be quoted on the tender form.
11. The tender for the works shall not be witnessed by a contactor or contractors who himself / themselves has/have tendered
or who may and has/have tendered for the same works. Failure to observe this condition shall render the tender of the
contractor tendering, as well as of those witnessing the tender liable rejection.
12. The electronically offer bids will be opened at 12.00 hours on .27-05-2011. in the presence of bidders who may choose to
remain present in the office of the Bid opening Authority specified in bid documents.
13. Demand Draft for E.M.D. & Tender fee shall be submitted in electronic format only through online (by scanning) while
uploading the bid. This submission shall mean that E.M.D. & tender fee are received for purpose of opening the bid.
Accordingly offer of those shall be opened whose E.M.D. & Tender fee is received electronically. However for the
purpose of realization of D.D. bidder shall send the D.D. in original through R.P.A.D. so as to reach to Executive
Engineer, G.T.W.Division No.1, Ahmedabad within 7 days from the last date of up loading. Penaltative action for not
submitting D.D. in original to E.E. by bidder shall be initiated D.D. for exemption certificate is not necessary. However
exemption certificate shall have to be submitted electronically through online.
Any documents in supporting of tender bid shall be submitted in electronic format only through online (by scanning etc.)
& hard copy will not be accepted separately.
14. The Governor of the State of Gujarat does not bind himself to accept the lowest or any tender or to give any reasons for
the decision.
15. This notice of tender shall form part of the contract documents.
For and on behalf of Governor for the state of Gujarat

Date:- _____________ Signature ___________

Designation ___________
118
Road & Building / Water Resources Department
Contract for works
SECTION 1
INFORMATION & INSTRUCTION FOR TENDERERS:
1.0 Mode of Submitting Tender:
The tenders shall be submitted in Electronic format only on online web-site www.nprocure.com till the date &
time shown in page No.2.
Offers in physical form will not be accepted any case.
Bidders who wish to participate in online tenders will have to procure / should have legally valid Digital
Certificate (Class-III) as per Information Technology Act-2000 using which they can sign their electronic bids.
Bidders can procure the same from any of the license certifying Authority of India are as mentioned under:
Sr. No. Name of Certifying Agency Website Address
1 (n) Code solution (G.N.F.C) WWW.gnvfc.com
2 Safecrypt WWW.safescrypt.com
3 TCS WWW.tcs.-ca.tcs.co.in
4 MTNL WWW.mtnltustine.com

2.0 Competency of Tendered:
No contract will be awarded except to responsible bidders capable of performing the class of work completed.
Before the award of the contract, any bidders may be required to show that he has the necessary facilities,
experience, ability and financial resources to perform the work in satisfactory manner within the tome
stipulated. Tenderer may be required to furnish the tender inviting authority with the statements as to their
experience and their financial status. Tenderer shall be a registered contractor in appropriate class of the Roads
& Buildings Department, Water Resources Department of Government of Gujarat.
3.0 Tenderer to inform Himself:
Tenderer will be deemed to have inspected the site and to have satisfied himself as to the nature of all works,
all existing roads, water-way and other means of communications and access to and from the
Site of the work and the building that may required for temporary purpose in connection with the construction,
completion and maintenance of the works and must make his own inquiries as to work, yard sites and depot,
and dumps as to acquisition of such additional sites, rates and areas as may be necessary for temporary purpose
for constructing and maintaining the works and availability of water for construction activities, power, quarries
and labour.
The tender fee (in the form of demand draft / bankers cheque favoring the Tender Inviting Authority, payable
at E.E.G.T.W.Dn:1,Ahmedabad or cash receipt). Earnest Money Deposit & other documents in physical form
as certified true copy shall be received only under Registered Post A.D. or Speed Post or by Hand Delivery.
4.0 Payment of Tender fee and Earnest Money Deposit:- (As per separate sheet)
Demand Draft for E.M.D. & Tender fee shall be submitted in electronic format only through online (by
scanning) while uploading the bid. This submission shall mean that E.M.D. & tender fee are received for
purpose of opening the bid. Accordingly offer of those shall be opened whose E.M.D. & Tender fee is received
electronically. However for the purpose of realization of D.D. bidder shall send the D.D. in original to
Superintending Engineer, Sujlam Suflam Circle No.1, Gandhinagar at the time of tender opening or send the
sae through R.P.A.D. so as to reach Executive Engineer, Drainage Division, Gandhinagar upto 11-1-2010..
Penaltative action for not submitting D.D. in original to E.E. by bidder shall be initiated D.D. for exemption
certificate is not necessary. However exemption certificate shall have to be submitted electrically through
online.
Any documents in supporting of tender bid shall be submitted in electronic format only through online (by
scanning etc.) (R & B Circular No 5ZR - !_Z__( 5 v ; Dated 18-01-2008 & 27-11-2008)

5.0 Payment The tenderer must understand clearly that the rates quoted are for completed works and for
completed works and include all costs due to labour, scafloding plant supervision, service work, power,
royalties and octroi etc., and include all extra to cover the cost of night work if and when required and no claim
for additional payment beyond the price/rates quoted will be entertained and the tenders will not be entitled
subsequently to make any claim on the ground of misrepresentation or on the ground that he was supplied.
With information given by any person (whether the member is the employee of Public Works Department or
not) Any failure on his part to obtain all necessary information for the purpose of making his tender and filling
the several prices and rates therein shall not relieve him from any risks or liabilities arising out of or consequent
upon the submission of the tender.

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6.0 Tender forms: Every blank in the form of the e-tender and in the Schedule and Annexures must be filled up
by the tenderer and must be submitted online.

7.0 Quoting of Rates:-
The Tenderer shall quote the rate per unit for all items listed in Schedule B in figures as well as in words.
Thereafter the system will work out the total amount of each item in Column No. 7 of Schedule B and sum-up
the total at the end of column No.7 on each page and on last page of Schedule B. After striking the total of all
items, he may give rebate if he desires on the total amount so worked out and thereafter express in the figures,
as the net amount of his offer which will termed as Tendered Amount.

The following rules shall apply only to the having estimated cost above Rs.100 lacs (Rupees one Hundred
lacs). (G.R, R & B.D. No. TNC 1777 281 C, dated 30-7-1992 may be referred to)
(a) Tenderers are normally not permitted to suggest any alteration in the works specified in the tender form or in
the time allowed for carrying out the work or any other conditions of any sort. However, if it is felt necessary
by the tenderer to have any conditions, he shall have to clearly mention the same in very clear terms in the
appropriate section of technical bid. The tender will have to fill in necessary details online in technical bid and
price-bid separately. No such tender shall include more than one work but contracts who wish to tender for
two or more works shall submit a separate tender for each work online.

(b) If price-bid contains any conditions, the same shall be rejected outright.

(c) It should be very clearly understood by all the tenderers that the technical bid should be restricted only to
technical matters and conditions / stipulations having financial implication. The Technical and Price bids shall
contain adequate cross reference wherever necessary to ensure clear and proper correlation of them with two
bids without any ambiguity whatsoever. The price bid of main tender should not be disclosed in the
technical bid.

(d) The technical bid will be opened first online on .27-05-2011 or any other time suitable time thereafter by the
competent tender opening authority of the Government. Bidders who wish may remain present. The technical
bid shall be evaluated first and wanting details, if any, and clarifications in respect of conditions if any will be
called from the tenders. In such case, the contractor will be required to submit clarification / details (including
with respect to conditions if any) within the stipulated time allowed for the purpose, if the contractor does not
furnish the wanting details/clarification in time, his tender would be liable for rejection.

(e) The conditions specified in technical-bid should invariably be accompanied by proper financial evaluation with
mode of calculation specifying assumptions, quantities, and rate and ceiling amounts for each condition and
shall also accompany the information in the form stating (a) Sr. No.(b) Description of the condition (c)
Financial evaluation. (Vide R & B.D.G.R.No./TNC/7777/281-C,dated 30-9-92) (d) Ceiling amount to be added
in price bid, in case condition is not accepted.

(f) Ceiling amounts shall be binding on the contractors and are liable to be added to the tender amount.

(g) The evaluation as given by the contractor as modified by tender opening authority with the ceiling limit will
then be intimated to all the bidders. No further opportunity shall be given to the contractors to modify/withdraw
conditions at that stage. After completin of evaluation of the technical bid in all respects the competent
authority will decide about date of opening of price bid and the same will be intimated to the bidders. After
opening of price bid and their evaluationthe tender inviting authority reserves the right to negotitate about the
tender(s) further with any or all the contractors.

8.0 Earnest Money :- (As per separate sheet)
Earnest money in specified form @ 1% of the estimated cost must be sent by Regd. Post A.D. or Speed Post or
by Hand delivery so as to reach before the date of online submission. Tenderer may pay earnest money upto Rs.
50,000 in cash or in the form of Crossed Demand Draft or fixed deposit or fixed deposit at call receipts with a
validity period of not less than six months. Of Nationalised or Scheduled bank or Narmada/Shrinidhi F.D.Rs.
drawn in favour of Executive Engineer concerned. Earnest money by cheque & Bank Gurantee shall not be
accepted. (vide R&BD G.R.No.TNC/1090(100)(4)-C, dated 4.11.2000). however in respect of the works
estimated to cost above Rs. 50 lacs, the amount of earnest money in excess of Rs. 50,000 can be offered by the
contractor, at his choice, in the form of Bank Guarantee of the Scheduled or nationalised Bank only. The Bank
Guarantee in such cases will be furnished in the following form. In such cases also the amount of earne
st money first Rs. 50,000 will be paid only in the form of cash or crossed demand drafts or fixed deposit
receipts or deposit at call receipts worth the validity period of not less than 6 months of the nationalized or
Scheduled or Narmada/Shrinidhi F.D.Rs.
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The Contractors who have secured exemption certificate for payment of earnest money by depositing Lump
Sum earnest money Deposit need not pay earnest money, but produce the certified copy of the exemption
certificate alongwith the tender electronically.
If the contractor does not turn up to pay the Security Deposit and execute contract agreement within specified
(or extended) time after intimation to him about acceptance of his offer, the earnest money paid for this work
will be forfeited according to Clause-1 of this tender form tenderers tender shall be rejected and then according
to aforesaid provision of tender, action to blacklist the Contractor will be initiated without Delay. (Vide R & B
D G.R.No.Misc-1097-90-1991/97-Z/C dated 4.10.97)

Bank Guarantee is applicable only when the estimated cost of work is more than Rs. 50 lacs.
BANK GUARANTEE
Where as M/s.______________________________________________________ (hereinafter called the
Tenderer) is desirous and preferred to tender for works in accordance with the terms and conditions of tender
for the work of ____________________ and where as We, Bank, agree to give the tenderer a guarantee for the
Earnest Money.

1. Therefore, we hereby affirm that we are guarantors on behalf of the Tenderer upto total rupees
_____________________________ in words) Rs._______________ (in figures) and we undertake to pay to
Executive Engineer, ______________________ Division ________________ Department of Government of
Gujarat the ___________________________________ (name of Govt. previous notice of judicial or to be
specified). upto his first written demand, without demur, without delay and without the necessity of a previous
notice of judicial or administrative procedures and without the necessity to prove to the Bank the defects or
shortcomings or debits of the contractor any sum within the limit of Rs.

2. We further agree that the Guarantee herein contained, shall remain in full force and effect during the period that
would be taken for the acceptance of tender. However, unless a demand of claim under this guarantee is made
on us in writing on or before the ____________________ ( Date to be specified - will not t)e less than 180 days
from the stipulated date of receiving the tender ) we shall be discharged form all liabilities under the guarantee
thereafter.

3 We undertake not to revoke the guarantee during it currency except with the previous consent of the Executive
Engineer ______________________________ Division ___________________________ in writing.

4. We lastly undertake not to revoke the guarantee for any charge in constitution of the tenderer or of the Bank.
Date Si gnature & Seal of Guarantor __________________________
Bank Address _______________________________________
8.2 The Earnest Money submitted in the form of Deposit At call receipt shall need minimum validity of six months
from the last date of online submission of tender. Tender not supported with tender fee, Earnest Money &
documents on specified date to the tener inviting authority shall be rejected as NON Responsive. If the tenderer
modifies or withdraws his tender, the Earnest Money (in case of EMD exemption certificate, proportionate
amount equivalent to EMD of a particular tender) shall be forfeited and the tenderer may be disqualified from
tendering for future works under the Government.

8.3 The Earnest Money will be returned to the unsuccessful tenderers. The Earnest Money will be returned to
the successful tenderer aft er he furnishes security deposit and duly enters into the contract.

8.4 Within Ten days or within such time as may be decided by the Tender Inviting Authority from date of receipt
of the letter accepting his tender, the successful tenderer shall furnish the required security deposit and attend
the office of the Tender inviting Authority for execution of the contract documents. If he fails to furnish the
security deposit or execute the contract document, his Earnest Money (in case of EMD exemption certificate
equivalent amount therefrom) shall be forfeited and action to blacklist the contractor bill be initiated without
delay (Vide R & B D.G.R.No.Misc. 1097-90-1091-97-Z/C dated 4.10.97)

9.0 Accompaniments of Tender : (to be submitted in physical form as duly certified true copies)
The contractor shall have to furnish :
i) Demand Draft of Tender fee and earnest money exemption certificate.
ii) Copy of Partnership Deed or Memorandum as well as Articles of Association in case of the company and
intimate permanent addresses of his partners/Directors of Company. All copies submitted shall be duly attested.

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iii) Copies of certificate regarding previous experience, as required.

iv) Declaration showing all works completed during preceding 5 years and works on hand with the Contractor and
the value of works that remained to be executed in each case.
v) A certificate of Registration as approved contractor of prescribed category from authorities stipulated in Notice
Inviting Tenders.
vi) P.A.N. issued by Income Tax Department.
vii) Copy of Provident Fund Registration Code no.
viii) Duly filled in and digitally signed declaration form as provided after as lat item of section-1 & Memorandum
duly filled in & digitablly signed as given in section-2.
ix) A solvency certificate of an amount equal to 20 per cent of the amount of work put to tender will have to be
produced. Such solvency certificate should be issued by either Scheduled bank or a Nationalised bank.
x) Required Annexures duly filled in when prequalification in involved.
All above documents are to be submitted in physical form as certified true copies on or before last date
and time of submission of physical documents as part of tender document Failing which the tender will
be rejected outright and will be considered as NON RESPONSIVE.

10.0 Tender liable to be Invalid :
It may please be noted that the tender is liable to be considered invalid especially, if the requirements as per
Instruction No.(i) to (ix) above are not complied with.

11.0 Right of rejection of tenders.

i) Rights is reserved by the Tender Inviting Authority to reject any or all tender(s) without assigning any reason
thereof.
ii) In addition to the above, the tender also be liable to be rejected outright if:
a) The tenderer proposes any alteration in the work specified or in the time allowed for carrying out the
work or in any condition.
b) The tenderer or in the case of a fi rm, each partner or the person hol ding the power of
attorney thereof does not digi tall y sign section-2 or si gnature/s i s/are not attested by a
wi tness.
c) Any person who submits a tender shall fill forms online including the rates of items put to tender. No
single tender shall include more than one work but contractors who wish to tender for two or more
works shall submit a separate tender for each work online.
12.0 Method of Tendering :-

12.1 If the tender is made by an individual, it shall be digitally signed by the individual above his full name and
current address.
12.2 If the tender is made by a proprietary firm, it shall be digitally signed by the proprietor above his full name and
the full name of his firm with its current address.
12.3 If the tender is made by a firm of partnership, it shall be digitally signed by a partner of the firm holding the
power of attorney and digital certificate for the firm. A certified copy of the power of attorney shall be provided
in physical form along with other documents. A certified copy of the partnership deed, full name and current
address of the firm and full names and the current addresses of all the partners of the firm shall also be provided
alongwith other documents.

12.4 If the tender is made by a limited company or a limited corporation, it shall be digitally signed by a duly
authorized person holding digital certificate for the company/corporation and power of attorney for signing the
tender in which case a certified copy of the power of attorney shall be provided separately in physical form
along with other documents. Such limited Company or Corporation may be required to furnish satisfactory
evidence of its existence before the contract is awarded.
12.5 All digital signatures in the tender document shall be dated.

13.0 Eligibility and qualification requirement.
To establish acceptability of the offer to the satisfaction of Tender Inviting Authority the tenderer shall provide
the following :

13.1 Details of plant and machinery immediately available with tenderer for use on the works

13.2 Details of plant and machinery proposed to be procured for the works.

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13.3 Details of technical, supervisory and administrative personnel already employed by the tenderer that he
proposes to utilize for this work and such other personnel he proposes to employ further for this work.
13.4 Copies of registration certificate and P.A.N. allotted by income Tax Office.
13.5 Separate notes in sufficient details on each of the following :
(i) Method and technique of construction
(ii) Sequence of execution of various important components of the work;
(iii) Cash flow arrangement
14.0 Deviation or modifications in Tender Documents :
14.1 All tenderers are cautioned that tender containing any condition and/or deviation from the contractual terms and
conditions, specifications, quoting/offering rates/prices in different manner than specified in the tender and/or
any other requirements of tender shall make the tender liable for outright rejection and shall be considered as
non responsive for all practical purposes. The decision of the Tender inviting authority in this regard shall be
final and binding to the tenderer.
14.2 Alternative tenders are not acceptable.
15.0 Submission of tender
15.1 Tender shall be submitted in an online manner only on website www.rnb.nprocure.com
Last date & time of online submission: up to 23-05-2011 at 18.00 hrs.
15.2 Tender fee, EMD and other documents should be submitted in electric format only through on line (by
scanning) while uploading the bid. However for the purpose of realization of D.D. the bidder shall send the
D.D. in original trough R.P.A.D. so as to reach the office of tender inviting authority with in 7 days from the
last date of up loading Penaltative action for not submitting D.D. in Original to E.E. by bidder shall be initiated
R & B D. Circular No. 102008-5 dated: 18-1-2008 & 27-11-2008)
16.0 Evaluation of Tenders

16.1. Technical evaluation will be made of the tenderers proposed method and technique of construction,
construction programme, sequence of components of the work, proposed resources assigned to do the work to
determine the acceptability, adequacy and reasonability of rates, his past performance and present
resourcefulness.
16.2. To assist in the examination, evaluation and comparison of tender, the tender inviting authority may ask
tenderer individually for clarification of their tenders including breakdown of unit rates. The request for
clarification and response shall be in writing but no change in substance of the tender shall be sought, offered or
permitted at that stage.
16.3. Award may be made to the tenderer whose responsive tender is determined to be the lowest evaluated tender
and who meets the appropriate standards of capacity and financial resources.

17.0 Receipt of Payments :
Receipt of payment made on account of any work, when executed by a firm shall be signed by all the partners
except where the contractors are described in their tender as firm in which case the receipt shall be signed in the
name of the firm by one of the partners or by some other person having authority to give effectual receipts for
the firm.

18.0 Opening of tenders :
The Authorised Officer/competent authority shall open tender online on website www.rnb.nprocure.com on
21-01-2011 at 12.00 hrs. or any other suitable time thereafter, in his office in the presence of intending
Tenderers or their representative who wish to remain present at that time. He will enter the amount of the
tenders in a comparative statement in a suitable form. In the event of a tender being accepted, the contractor
shall, thereupon for the purpose of identification, sign copies of the specifications and other documents
mentioned in his tender.

19.0 General rules and directions :
19.1 No receipt for any payment made by a contractor will be entertained by the Government in regard to any matter
relating to this tender or the contract shall be valid and binding on the Employer unless it is signed by the
Authorised staff members of the Government.
192 All works shall be measured net by standard measure and according to the rules and customs of the R
&B/Water Resources Department or any other method approved by the R & B/Water Resources Department
without reference to any local custom. The measurements of work will be taken according to the usual method
in use in the Roads & Buildings Department and no proposal to adopt alternative method will be accepted. The
Executive Engineers decision as to what is the usual method in use in the Roads & Building Department will
be final.

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19.3 Under no circumstance shall any Contractor be entitled to claim enhanced rate for any item in this contract
except as provided in contract conditions.
19.4. The contractor shall not be permitted to tender for the work in which his near relative is working as the officer
in the sphere of his jurisdiction in the Tender inviting authority.
Note : By term near relative is meant wife, husband, parents, children, brothers, sisters, uncles, aunts, cousins, and
in laws.
19.5. The contractor should compulsorily furnish his lates address(es) including the latest address of hisPartners and
the place(s) of filling his/their income tax returns alongwith the tender. Any changes, in such addresses, during
the tenure of contract should invariably and forthwith be intimated by the Contractor to the Executive Engineer.
20.0 Submission of additional information/documents :
In addition to various specified documents and information required to be submitted along with tender, the
bidder may be required to provide any other document/relevant information as considered necessary by the
tender inviting authority and the tenderer shall be required to provide the same as per the requirement of the
tender inviting authority. Even the successful bidder may be required to provide the same as and when required
by the authority during subsistence of the contract.
21.0 Bank :
Wherever the word Bank is used in this document, it would mean Schedule or Nationalised Bank only. (R &
B.D.G.R. No./TNC/1090/100(4)(C) dated 27.9.2002)
22.0 Tender validity period :
The tender for the work shall remain open for a period of 120 days counted from the stipulated last date of
receiving of the tenders online for this work.
23.0 The successful contractor contractor shall exhibit the board in prominent place of work site showing the
brief details of project/work under execution, financier, cost of work and broad details of inputs /
specifications and targated goals. (R.&B. D. GRs. Nos. TNC-1090-24-C dated 18/11/1991, 17/8/02 and
25/10/02)
24.0 The contractor will not use the premises of project / work under construction for his staff, laboures or for
any other purpose. If he do so market rent for such unauthorized used will be recovered. The marker
rent will be decided by the Engineer- in- charge
25.0 All statutory deductible at source under various acts and notification by Government shall be deducted
while making payment for which T.D.S. certificate shall be issued.
26.0 Declarations :
The tenderer will have to make declaration enlisted in the form attached herewith and shall affix his signature
to the form in token of correctness of declarations made therein. (G.R.R&BD No.TNC-IIB-22(10)-C dated
24.5.90 should be referred to).

DECLARATION FORM
(i) I/We hereby declare that I/we have visited the site and fully acquainted mysel f/ourselves with the local
situations regarding materials, labour and other factors pertaining to the work before submitting this
tender.

(ii) I/We hereby decl are that I/We have carefully studied the conditions of contract, speci fications and
other documents of this work and agree for executing the same accordingly.

(iii) We agree to receive payments, if delay is due to late receipt of grant in aid from Government for
panchayat works. (Applicable to panchayat works only)
DECLARATION CERTIFICATE (G.R. dated 4.2.89 as revised by GR No.TNC-1083/6681/4/C dated
31.8.1994)

(iv) I/We hereby declare that my/our near relative are not working in this Division or in its sub division as an
Ex. Engineer, Deputy Executive Engineer, Assistant Engineer, Additional Assistant Engineer, overseer,
Divisional Accountant, Store Keeper, Manager of Atithi/ Vishram Gruha and in the circle as a
Superintending Engineer in addition for Panchayat works not working nor having posting as chairman of
P.W. committee or as incumbunt in Jilla Panchayat at today.

Dated :
Pl ace : Digital Signat ure of the Contractor wit h Seal

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124

TENDER FOR WORKS

I/We hereby tender for the execution of the work specified in the underwritten memorandum
for the Government of Gujarat (hereinbefore and hereinafter referred to as the Government) at
the tendered rates specified by me/ in Schedule showing items and rates of works to be carried
out and in accordance in all respects with the specifications, designs, drawings, and instructions
in writing referred to in this tender and in clauses of the Annexed conditions.

MEMORANDUM

1. General Descript ion of work (if it includes sub works, the det ails
t hereof will be given Separat ely)
As per Page No.1
Face sheet

2. Est imated Cost Rs. 9615857

3. Earnest Money 1% Rs. 96160

4. Securit y Deposit* 10%

(i) In the for of small savings or Narmada
Bonds (of minimum one year t ime limit )
2.5% Rs. 240400

(ii) To be deduct ed from bills 2.5% Rs. 240400

(iii) Performance bond of Schedule Bank 5% Rs. 480800

TOTAL . 10% Rs. 961600

Vide R & BD G.R.No.TNC 1088 1B/1 (13)/ C Dated 04/05/1993 & revised vide G.R.No. TNC-
1088/IB//18/ (13)-C, dat ed 31/08/94.

5. Time Limit 12(Twel ve) Months

SECTION 2
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125

Deposit furnished in t he form of int erest bearing document as per it em 4 (i) can furt her be
ext ended for renewal if so desired and communicat ed by t he contract or in writ ing before one month
from t he dat e expiry dat e. Similarly cash Deposit deduct s as the it em No.4 (ii) can also be convert ed into
interest bearing fixed t erm securit ies of schedule and Nat ionalised Banks, if so desired and
communicat ed by t he cont ractor in writ ing.

Should t his t ender be accepted, I/We hereby agree t o abide by and fulfil all the t erms and
provisions of the condit ions of t he contract annexed here to so far as applicable and in default t hreof to
forefeit and pay t o Government in Office the sums of money ment ioned in t he said condit ions.

(Receipt No.__________dat ed________from the Government Treasury or Sub Treasury at
____________________in respect of sum Rs._______________________is forwarded herewith
represent ing t he earnest money + (a) t he full of value of which is t o be absolut ely forfeit ed to
Government should I/We not deposit t he full amount of security deposit specified in the above
memorandum in accordance with Clause I of the said condit ions, otherwise the said sum of above
Rs.___________shall be refunded).

Dated :

Pl ace :
*Digital Signat ure of the Cont ractor with Seal

** Signat ure of t he Cont ractor

(Wit ness) *** (At t he t ime of execut ion of cont ract document)

Name and address

(Occupat ion)

* Digit al Signat ure of cont ractor before submission of t ender
** Signat ure of the contract or of t he t ime of execut ion of contract document .
***Signat ure of wit ness t o Contract ors signat ure at the t ime execut ion of contract docuent

The above t ender is hereby accept ed by me on behalf of the governor of Gujarat
dat ed the ____________ day of ___________200__

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TERMS & CONDITIONS OF CONTRACT

CLAUSE 1: Security Deposit : The person/persons whose tender is accepted ( hereinafter called the Contractor which shall,
unless excluded by, or repugnant to the context include his Legal heirs, executors, administrators and assigness) shall (a)
Deposit with the Executive Engineer a sum sufficient to make up the full security deposit specified in the tender in cash or
Government securities (as mentioned in para 208 of Gujarat Public works Department Manual Vol. 1,) duly transferred in the
name of the Executive Engineer or fixed deposit receipts or Term Deposits of Narmada Project in the name of the Executive
Engineer within a period of 10 days from the date of receipt of the Notification of acceptance of his tender, or (b) (i) deposit
fifty percentage of the total security deposits as specified in the tender form with the Executive Engineer in Cash or in form of
small saving schemes or securities of Sardar Sarovar Narmada Nigam However, the Contractor can deposit twenty five
percentage of total security deposit in the form of Govt. security of Scheduled or Nationalised Banks or Term Deposits of
Narmada Project duly transferred in the name of the Executive Engineer, or fixed deposit receipts in the name of the Executive
Engineer within a period of ten days from the date of receipt of notification of acceptance of his tender. It the security deposit is
not paid within the above specified time, no work order will be issued till the issue about delay is finally decided by the
competent authority. (b) (ii) The Government shall be deemed to have been authorised to deduct the balance of fi fty percentage
of the security deposit as specified in the tender form fro m the amounts that become payable to the contractor for the work done
under the contract from time to time, such deduction shall not exceed ten percentage of the amount so payable and the whole
amount paid in cash or by way of deduction shall be held by Government by way of security deposit. For the works whose
estimated amount is more. than rupees fifteen lacs, the Contractor shall have to give 'the performance bond of any schedule
bank equivalent to five percentage of the estimated amount put to tender, alongwith the initial security deposits. All
compensation, Liquidated damages or other sums or money payable by the contractor to Government under the terms of this
contract shall be deducted from or recouped by the realisation of a sufficient part of his security deposit, or from the interest
arising there from or perfor mance bond or from any sums which may due or may become due by Government to the Contractor
on any account whatsoever and whether in respect of this contract, any other contract, or otherwise. In the event of his security
deposit being reduced by reason or any such deduction or recoupment as aforesaid, the contractor shall within ten days
thereafter, make good in cash or in Government securities transferred as aforesaid any sum or sums required to make good the
shortfall in the amount of the security deposit. The security deposit, when paid as above shall at the cost of the depositor, be
converted into interest bearing Government securities in the name of Executive Engineer provided that the depositor has
expressly desired this in writing. This is subject to the condition that twenty five percentage of the total security deposit must be
held in the form of small saving Schemes or Ter m Deposits of Narmada Project. If the full amount of the security deposit to be
paid as above within the period specified above, is not paid the tender/contract already accepted shall be considered as
cancelled and legal steps shall be taken against the contractor for recovery of the amounts.
Fifty percentage of the Security Deposit alongwith performance bond shall become refundable within fifteen days after the final
completion certificate is issued as per Clause-7. All dues under this contract or other contract, or otherwise shall be recovered
from the aforesaid amount of fi fty percentage of the said security deposit and the balance shall be refunded within fifteen days
after the final certificate is issued as per clause 7. The remaining fifty percentage the security deposit shall be refunded after the
expiry of the Defect Liability period as per clause 17 and 17-A after deducting there from the amount of expenses, if any, due to
Government under this contract. (See Performance bond on page no )
CLAUSE 2 Liquidated damages for delay :- (i) If the Contractor fails to complete the work under contract by the stipulated
date, he shall pay liquidated damages of Rs. 0. 1* percentage of the contract value per day from the date of delaying the said
work upto the date of completion and handling over to the Government.

(ii) However also it the contractor fails to complete any part of the work as designed in Schedule (c) by the time indicated
against such part, he shall pay Liquidated damages per day from the date of delaying the said part of the work up to the date of
completion of the said designated part at the rates shown in the said schedule of the contract value of such part for such failure
till the said designated part is completed.
(iii) The aggregate maximu m of liquidated damages payable under clause No. 2 shall not exceed Rs. o.1 percentage of contract
value per day and shall be subject to the maximu m amount of ten percentage of the estimated amount put to tender.
________________________________________________________________________________________________
*As corrected vide- B & CD GR No. TNC - 1091 -1B 10 / (11) - C, dated 29-6-92.

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127
(iv) Delays requiring payment of ten percentage liquidated damages of the amount put to tender for performance shall be
sufficient causes for termination of contract and for forfeiture of security deposit including amount of performance bond in
respect of works estimated to cost more than Rs. 15 lacs, for peniurmance and registration of the contractor shall also be kept in
abeyance for three years from the date as fixed in all cases. (See Schedule (C) on Page No. )

CLAUSE 3: Default by Contractor: If the Contractor shall neglect or fail to proceed with the work with due diligence or if he
violates any of the provision of the Contract, the Engineer-in-charge shall give the Contractor a notice, identifying deficiencies
in performance and demanding corrective action. Such notice shall clearly state that it is given under the provision of this
clause. After service of such notice, the contractor shall not remove any plant, equipment and material from the site. The
Government shall have a lien on all such plant, equipment and material from the date of such notice till the said deficiencies
have been corrected as mentioned in the said notice.
If the contractor fails to take satisfactory corrective action within ten days after receipt of such notice, the Engineer-in-charge
on behalf of Governor of Gujarat shall terminate the contract in whole. In case, the entire contract is terminated, the amount of
security deposit and performance bond if any together with the value of the work done but not paid for, shall stand forfeited to
the Government. The plants, equipment and materials, held under this clause shall then be at the disposal of the Government to
recover the amount equivalent to the liquidated damages and registration of the contractor shall be kept in abeyance for three
years from the date as fixed in all such cases.
The Engineer-in-charge if necessary shall direct that a part or the whole of such plant, equipment and material be removed from
the site within a stipulated period. If the Contractor fails to do so, the Engineer-in-charge shall cause them or any part of them to
be sold holding the net proceeds of such sale to the credit of the Contractor. After settlement of accounts, the lien by the
Government of the contractor's remaining plant equipment and balances of materials shall be released.
Termination of the contract in whole shall be an adequate authority for the Engineer-in-charge to demand discharge of the
obligations from the guarantors of the security for the performance.

CLAUSE 4: If the progress of any particular portion of the work under Contract is unsatisfactory, the Engineer-in-charge shall,
notwithstanding that the general progress of the work is satisfactory, in accordance with Clause 2 be entitled to take necessary
action under Clause 3, after giving the Contractor ten day's notice in writing and the contractor shall have no claim whatsoever
for any compensation for any loss caused to him due to such action.
(Clause 1, 2,3, and 4 are substituted vi de GR No.TNC - 1091/IB-10/(l 1)-C, dated 15-10-91 & modified by GR dated 29-10-91 &
G.R.No. TNC-11 088/1B/1 8/(13)-C dated 31-8-94 and No.TNC/1 0/2002/14-C, dated 28-4-03 and 10-9-03)

CLAUSE 5: In any case in which any of powers conferred upon the Engineer-in-charge by clause 3 hereof shall have become
exercisable and the same shall not have been exercised, the non-exercise thereof shall not constitute waiver of any of the
conditions hereof and such powers shall notwithstanding be exercisable at any future date.

CLAUSE 5A: In the event of the Engineer-in-charge taking action tinder clause 3, he may, if so desire, take possession of all or
any tools, plants, machineries, materials and stores in or upon the work or the site thereof or belonging to the contractor or
procured by him and intended to be used for the execution of the work or any part thereof, by paying or allowing for the same
in account at the contract rate or in case of contract rates not being applicable at such reasonable rates, as may be comparable to
current market rates where ascertainable of similar articles and comparable condition, to be certified by the Engineer-in-charge.
In the alternative the Engineer-in-charge may by notice in writing to the contractor or his clerk of the works foreman or other
authorised agent require him to remove such, tools, plants, machineries, materials or stores from the premises within a time to
be specified in such notice and in the event of the contractor failing to comply with any such requisition, the Engineer-in-charge
may remove them at the contractor's expense or shall remove them by auction or private sale at the risk and cost of the
contractor in all respects, and the certificate of the Engineer-in-charge as to the expenses of any such removal and the amount of
the proceeds and expenses of any such removal shall be final and conclusive against the contractor.

CLAUSE 6: Extension of time : Deleted (Please see clause 7A of preamble for price schedule)
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Signature of the contractor
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Signature of the Executive Engineer:
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128
CLAUSE 7 : As soon as the work is completed, the contractor shall give a notice of such completion to the Engineer-in-charge
and on receipt of such notice the Engineer-in-charge shall inspect the work and if he is satisfied that the work is completed in all
respects then
(i) For all works costing upto Rs. 50 lakhs (amount put to tender) the final measurements shall be recorded within 45 days from
the date of physical completion of the work and the final bill shall be prepared within 45 days from the date of recording final
measurement. The completion certificate shall be issued within one month from the date of final measurements subject to the
contractor fulfilling his obligation as provided in the contract and subject to the work being complete in all respects.
(ii) In respect of works costing more than Rs. 50 lakhs (amount put on tender), the final measurements shall be recorded within
75 days from the date of physical completion of the work and the final bill shall be prepared within 75 days from the date of
recording final measurements subject to the contractor fulfilling his obligations as provided in the contract and subject to the
work being complete in all respects.
When separate period of completion have been specified for items or groups of items, the Engineer-in-charge shall issue,
separate completion certificate for such items or groups of items.
No certificate of completion shall be issued nor shall the work be considered to be complete till the contractor shall have
removed from the premises, on which the work ha ' s been executed, all scaffoldings, sheds and surplus materials, except such,,
as are required-for rectification of defects; rubbish and all huts and sanitary arrangements required for his workmen on the site
in connection with the execution of the work, as shall have been erected by the contractor for the workmen and cleared all dirt
from all parts of building(s) in, upon or around which the work has been executed or of which he may have possession for the
purpose of the execution thereof and cleared floors, gutters and drains, cased doors and sashes, oiled locks and fastenings
labelled keys clearly and handed them over to the Engineer-in-charge or his representative and made the whole premises fit for
immediate occupation or use to the satisfaction of the Engineer-in-charge. If the contractor shall fail-to comply with any of the
requirements, of these conditions as aforesaid, on or before the date of completion of the works, the Engineer-in-charge may, at
the expense of the contractor, fulfill such requirements and dispose of the scaffolding, orsurplus materials and rubbish et--. as
he thinks fit and the contractor shall have no claim in respect of any such scaffolding or surplus materials, except for any sum
actually released by the sale thereof less the Cost of fulfilling the requirements and any other amount that may be due from the
contractor. It +the expenses of fulfilling such requirements is more than the amount realised such disposal as aforesaid the
contractor shall forthwith, on demand, pay such excess. The Engineer-in-charge shall also have the rights to adjust the amount
of excess against any amounts 'that may be payable to the contractor.
CLAUSE 8 : No payment shall be made for any work, estimated to cost less than rupees one thousand till after the whole of the
said work shall have been completed and a certificate of completion given. But in the case of works estimated to cost more than
rupees one thousand, the contractor shall on submitting a monthly bill therefore, be entitled to receive payment proportionate to
the part of the work then approved and passed by the Engineer-in-charge, whose certificate of such approval and passing of the
sum so payable shall be final and conclusive against the contractor. All such intermediate payments shall be regarded as
payments by way of advance against the final payments only and not as payments for work actually done and completed and
shall not preclude the Engineer-in-charge from requiring bad, unsound, imperfect or unskilled work to be removed and taken
away and reconstructed, or re-erected, nor shall any such payment be considered as an admission of the due performance of the
contractor or any part therefore in any respect or the accruing of any claims, nor shall it conclude, determine, or affect in any
way 'he power of the Engineer- in-charge as to the final settlement and adjustment of the accounts or otherwise or in any other
way vary or effect the contract. The final bill shall be submitted by the contractor within one month of the completion of the
work, otherwise the Engineer-in-charge's certificate of the measurements and of the total amount payable for the work shall be
final and binding on all parties.
CLAUSE 9 : The rates for items of works shall be valid only when the items concerned is accepted as having been competed
fully in accordance with the sectional specifications, In cases where the items of work are accepted as not so completed, the
Engineer-in-charge may make payment on account of such items at such reduced rates as he may consider reasonable in
preparation of final or on account bill.

CLAUSE 10: Bills to be submitted monthly: A bill shall be submitted by the contractor each month on or before the date
fixed by the Engineer-in-charge for all works executed in the previous month and Engineer-in-charge shall take or cause to be
taken the requisite measurement for the purpose of having the same verified and the claim, so far as it is admissible, shall be
adjusted, if possible, within ten days from the presentation of the bill. If the contractor does not submit the bill within the time
fixed as aforesaid, the Engineer-in-charge may depute a subordinate to measure up the said work in the presence of the
contractor or his duly authorised agent whose countersignature to the measurement list shall be sufficient warrant and the
Engineer-in-charge may prepare a bill from such list which shall be binding on the contractor in all respects.

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129

.+o .+o .+o .+o | - |c- ~ -. .- ~.-. .. -| ~.. -. -. .. c..-. ~- -- -| c|- - -.| ~. - c. - |c- -..-. |
~ -.- c. ~- ~ -.-| . -.-. .-| c..-. ~- ~,| . ~. .. ~- -- c -| | ~ -.-. - |--| ~-
~.. --| |c.~ -.. ~.. . ~.--. ~-. |--- --| ~- -..-. | ~ -|c - -| c..-. ~- |-.-. -..-. -|
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-. ~- c..-. ~- ~.| -.-|.| | -., ~ -..-.- -| .-. ----. c.
CLAUSE 11 : The contractor shall submit all the bills on the printed forms to be had on application at the office of the
Engineer-in-charge. The charges to be made in the bills shall always be entered at the rates specified in the agreement or at the
partly reduced rates subject to the approval by the Engineer-in-charge in the case of Items not completed/executed as per
agreements or in the case of any extra work ordered in pursuance of these conditions and not mentioned or provided for in the
tender, at the rate here in after provided for such work.
CLAUSE 12 : If the specification of the work provides for the use of any special description of materials to be supplied from
the Departmental Store or if it is required that the contractor shall use certain stores to be provided by the Engineer-in-charge
(such materials and stores and the prices to be charged therefore as here in after mentioned being so far as practicable for the
convenience of the contractor but not so as in any way to control the meaning or effect of this contract specified in the schedule
or memorandum here to annexed) the contractor shall be supplied with materials and stores as may be required from time to
time to be used by him for the purpose of the contract only, and the value of the full quantity, of materials and stores so supplied
shall be set off or deducted from any sum then deposit, or the proceeds of sale thereof, if the deposit is held in govt. securities,
the same or a sufficient portion thereof shall, in that case be sold for the purpose. All materials supplied to the contractor shall
remain the absolute property of Govt. and shall on no account be removed from the site of the work, and shall at all time, be
open to inspection by the Engineer-in-charge. Any such materials, unused and in perfectly good condition at the time of
completion or termination of the contract, shall be returned to the Departmental' store if the Engineer-in-charge so requires by a
notice in writing given under his hand, but the contractor shall not be entitled to return any such materials except with the
consent in writing of the Engineer-in-charge and he shall have no claim for co mpensation on account of any such material
supplied to him as aforesaid but remaining unused by him or for any wastage in or damage thereto.
For materials provided in schedule-A and consumed in excess quantities, the rates provided in Schedule A shall be
increased/decreased corresponding to the increased/decrease in the new rate payable for excess quantity as compared to the
tender-rates. The rate for materials provident in extra items will be the issue rates plus storage charge ruling on the date of issue
of such quantity of materials.
CLAUSE 12A : The contractor shall be entitled to use the materials supplied by the Department only to the extent of quantities
of such materials required for execution of the work as per theoretical calculations Engineer- n-charge may however, on being
satisfied that a large quantity of such materials is required for the execution of the work, permit the contractor to use such larger
quantity of the materials. Such permission shall be given in writing.
The contractor is bound to return in good condition such materials issued in excess of the requirements so worked out or in
excess of the quantities so permitted to be used by the Engineer-in-charge. If the contractor fails to return such extra materials
within a period of 15 days from the date of the demand in writing of such materials being made by the Engineer-in-charge, he
shall be charged for the excess materials at double the issue-rate for such materials specified in Schedule A of the contract
Agreement.
CLAUSE 12B : All stores and materials such as cement, if the consumption of which exceeds 25 tons and steel etc., supplied to
'the contractor by Government shall be kept by the contractor in separate godown provided with a double lock. The key of one
of the lock shall remain with the Engineer-in-charge or his agent. The godown shall be accessible to the Engineer-in-charge or
his agent at all times. No materials shall be allowed to be removed from the site of the work and any material required for the
execution of the work shall be taken out from the godown only in the presence of a duly authorised agent of the Engineer-in-
charge.

CLAUSE 13 : (1) The contractor shall execute the whole and every part of the work in the most substantial and workman-like
manner and both as regards materials and in other respects in strict accordance with specifications.

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The contractor shall also conform exactly, fully and faithfully to the design, drawings and instructions in writing for the work signed by
the Engineer-in-charge, The design and the drawings shall we lodged in the office of the site Engineer-in-charge to which the
contractor shall be entitled to have access for the purpose of inspection at such office during office hours.
Where the instructions referred to above are not contained in separate letters addressed to the contractor the same shall be recorded in
the work-order book, which shall be maintained and kept on the site of the work. The contractor shall be required to sign such entries in
the work-order book in token of having noted the instructions. However, if the contractor fails to sign the work-order book for any
reason whatsoever, the entry of the instructions in the work-order book shall be deemed to be the due notice to him of the said
instructions. The work-order book shall be open for inspections to the contractor on the site of the work during office hours.
(2) The contractor will be entitled to receive one copy of the accepted tender along with the work order free of cost and will also be
entitled to receive three sets of contract and working drawings according to the progress of work as and when needed, free of cost.
(3) The several documents forming the contract are essential parts of the contract and requirements occuring in one is binding as
through occuring in all. They are intended to be mutually explanatory and complimentary and to describe and provide for a complete
work.
In the event of any discrepancy in the several documents forming the contract or in any one documents, the following order of
precedence should apply :
(a) Dimension and quantities : (i) Drawings (ii) Schedule-B of the Tender form (iii) specifications.
On drawings, figure dimensions, unless obviously incorrect, will be followed in preference to scaled dimensions.
(b) Description : (i) Schedule B of the Tender form:- (ii) Drawings (iii) Specifications.
In the case or detective description or ambiguity, the Engineer-in-charge is entitled to issue further instructions directing in what
manner the work is to be carried out. The contractor cannot take any advantage of any apparent error or omission in drawings or
specifications and the Engineer-in-charge shall be entitled to make corrections and interpretations as necessary to fulfill the plans and
specification.

CLAUSE 14.1 : The Engineer-in-charge shall have power to make any alterations in or addition to the original specifications,
drawings, designs and instructions that may appear to him to be necessary or advisable during the progress of the work and the
contractor shall be bound to carry out the work in accordance with any instructions in this connection which may be given to him in
writing signed by the Engineer-in-charge and such alternation shall not invalidate the contract and any additional work which the
contractor may be directed to do in the manner above specified as part of the work shall be carried out by the contractor on the same
conditions in all respects on which he agreed to do the main work and at the same rate as are specified in the tender for the main work.

14.2 Except that when the quantity of any item exceeds the quantity as in the tender by more than 30%the contractor will be paid for
the quantity in excess of 30% at the rate entered in the S. 0. R. of the year during which the excess in quantity is first executed and for
the materials consumed in excess quantity the rate for the materials to be charged would be the basic rate taken into account for fixing
the rate for the S.O.R. above instead of the rate stipulated in schedule - A.

14.3 If the additional or altered work includes any class of work for which no rate is specified in this contract, then such class of work
shall be carried out.
(i) At the rate derived from the item within the contract which is comparable to the one involving additional or altered class of work;
where there are more than one comparable items, the item of the contract which is nearest in comparison with regard to class or classes
of the work involved shall be selected and the decision of the Superintending Engineer as to the nearest comparable item shall be final
and binding on the contractor.
(ii) if the rate cannot be derived in accordance with (i) above, such class of works shall be carried out at the rate entered in the Schedule
of Rates of the Division for the year in which the tender was received, increased or decreased by the percentage by which the tender
amount is more or less as compared to the amount arrived at the rates in the "Schedule of Rates" of the Division in the year in which
the tender was received. If the Schedule of rates of the Division does not contain all the items, the percentage increase or decrease of
the tender shall be calculated considering such items which were included in the "Schedule of Rates" of the Division for the year and
for materials consumed on such item the rate to be charged would be the basic rate taken into account for fixing the rate in S. O. R.
referred to above, instead of the rate. Stipulated in Schedule -'A'.
(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such class of work shall be carried out at the rate decided by the
competent authorities on the basis of detailed rate analysis after hearing *the contractor before a Committee of two superintending
Engineers stationed at the same place or the nearest place.

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131
14.4 If the additional or altered work, for which no rate is entered in the "Schedule of Rates" of the Division is ordered to be carried out
before the rate is agreed upon, then the contractor shall within seven days of the date of receipt by him of the order to carry out the
work, inform the Engineer-in-charge of the rate, which it is his intention to charge for such class of work and if the Engineer in charge
does not agree to this rates, he shall by notice in writing be at liberty to cancel his order to carry out such class of work and arrange to
carry it out in such manner as he may consider it advisable, provided always that if the contractor shall commence work or incur any
expenditure in regard thereof before the rates shall have been determined as lastly herein before mentioned, then in such cases he shall
only be entitled to be paid ;In respect of the work carried out or expenditure incurred by him prior to the date of the determination of
the rate as aforesaid according to such rate or rates as shall be fixed by the Eng i nee r-in -charge. In the event of the dispute, the
decision of the Superintending Engineer of the Circle shall be final.
Where, however, -the work is to be executed according to the designs, drawings and specifications recommended by the contractor and
accepted by the competent authority, the alternation above referred to shall be within the scope of such designs, drawings and
specifications appended to the tenders.
The time limit for the completion of the work shall be extended in the proportion that the increase in the cost occasioned by alternations
bears to the cost of the original contract work and the certificate of the Engineer-in-charge as to such proportion shall be final and
conclusive.

14.5 For excess in item of well sinking, the rates for sinking in depth beyond the designed depth shall be as per the rate quoted by the
contractor in the statement of variation. If no rates of variation in sinking are quoted the rate payable shall be the tender rate for sinking
at designed level increased by the difference of schedule of rates for sinking at designed depth and sinking at the final depth.

CLAUSE 15 : No claim f or any payment of compensation for change or restriction of work :- If at any time after the execution of
the contract documents the Engineer-in-charge shall for any reason whatsoever, require the whole or part of the work, as specified in
the tender, be stopped for any period or shall not require the whole or part of the work to be carried out at all or to be carried out by the
contractor, he shall give notice in writing, stating the fact to the Contractor who shall thereupon suspend or stop the work totally or
partially, as the case may be. In any such case, except as provided hereunder, the Contractor shall have no claim to any payment or
compensation whatsoever except as provided hereunder on account of any profit or advantage which he might have derived from the
execution of the work in full but which he did not so derive in consequence of the full amount of the work not having been carried out,
or on account of any loss that he may be put to on account of materials purchased or agreed to be purchased or for unemployment of
labour required by him. He shall not have also any claim for compensation by reason of any alterations having been made in the
original specifications, drawings, designs and instructions which may involve any curtailment of the work as originally contemplated.
(1) However, the contractor will be entitled for compensation for loss, if any on the date of notice, for the purchased materials or for the
contract executed for the material to be purchased for such work. Such compensation will be paid only for actual loss for materials, if
such materials so purchased or agreed to purchase is of required quantity/quality and was purchased / contracted to be ' purchased only
for the same work. But no compensation shall be granted to contractor on material for which advance has been given to contractor by
Government. The amount of loss for such claim will be decided by incharge Engineer-in-charge.
(2) The contractor also will be entitled for compensation of unemployed labourers for 7 days from the date of notice provided that in
that opinion of Engineer-in-charge such labourers were working for 7 days prior to the notice and would not be in a position to get
employment elsewhere within 7 days from the date of such notice. The contractor should try to employ such unemployed labourers at
other places from the date of such notice.
In case the Contractor does not agree with the decision of Executive Engineer regarding the amount of compensation or loss; it will be
open for the contractor to appeal to Superintending Engineer-in-charge within one month from the date of knowledge of such decision.
In such case the decision of Superintending Engineer will be final and binding to the Contractor.
The Contractor shall not be entitled for loss of any expected profit of such work.
(Vide G. R. No. SSR / 1090 /IB / 247 (2) / C, dated 28-6-1993 as amended by GR of even number dated 11 -2-1999).

.+ .+ .+ .+ -.-. --. - |-- .. -| -| - ~- ~- -| c--.| ~ - -. .-.
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132
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.| -.- c|- -. ~|- ~-- -~ -. ..-| -- -| ~~.
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~.. -.-. -| ~|.- -.--.-| --.-| .. --..-. c--. - -|c.

CLAUSE 15A : The contractor shall not be entitled to claim any compensation from Govt. on account of delay by Government
in the supply o materials entered in Schedule 'A' where such delay is caused by (i) Non-supply due to short allotment of quota
in case materials available under quota regulations. (ii) Difficulties relating to the supply of railway wagon (iii) Force majeure.
(iv) Act of God. (v) Act of the country's enemies or any other reasonable cause beyond the control of Government.
In the case of such delay in the supply of materials, Government shall grant such extension of time for the completion of the
works as shall appear to the Engineer-in-charge to be reasonable in accordance with the circumstances of the case. The decision
of the Engineer-in-charge as for the extension of time shall be accepted as final by the contractors. (As modified Vide R & B D.
G. R. No. TNC - 1096 - IB - 143 - (16) - C dated 11 -1-99)

CLAUSE 16 : Time limit for unf oreseen claims: The contractor shall not be entitled to any compensation from Government
on any account unless where allowed by the conditions of this contact. In such cases, the contractor shall have to submit a claim
in writing to the Engineer-in-charge within one month of the cause of such claim occurring.

CLAUSE 17 : Action & compensation in case of bad work : If, at any time before the expiry of Defects Liability period as
detailed in clause 17-A. It shall appear to the Engineer-in-charge or his sub-ordinate in charge of the work that/any work has
been executed unsound, imperfect or unskilled workmanship or with materials of inferior quality or that any materials or
articles provided by him for the execution of the work are unsound, or of a quality inferior to that contracted for or are
otherwise not in accordance with the contract, it shall be lawful for the Engineer-in-charge to intimate this fact in writing to the
contractor and then notwithstanding the fact that the work, materials or articles complained of may have been passed, certified
and paid for the contractor shall be bound forthwith to rectify, or remove and reconstruct the work so specified in whole or in
part as the case may require, or if so required, shall remove the materials or articles so specified in whole or in part and provide
other proper and 'suitable materials or articles at his own charge and cost, and in the event of his failing to do so within a period
to be specified by the Engineer-in-charge in the written intimation aforesaid, the contractor shall be liable to pay compensation
at the rate of one percent on the amount of the estimate of the rectification for every day not exceeding ten days during which
the failure so continues, and in the event of any such failure as aforesaid continuing beyond ten days, the Engineer -in-charge
may rectify or remove, and re-execute the work or remove and replace the materials complained of as the case may be at the
risk and expense in all respects of the contractor. Should the Engineer-in-charge consider that any such inferior work or
materials as described above may be accepted or made use of, it shall be within his descration to accept the same at such
reduced rates as he may fix therefore.

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133
However, the contractor shall be responsible for normal maintenance of the work till the final bill for the work is prepared by
the Departmental Officer.

CLAUSE 17A : Def ect liability period : The contractor shall be responsible to make good and remedy at his own expense any
defect which may develop or may be noticed before the period mentioned hereunder from the certified date of completion, The
within 15 days of receipt of the notice. In the case of failure on the part of the contractor, the Engineer-in-charge may rectify or
remove or re-execute the work at the risk & cost of the contractor. The Engineer-in-charge shall be entitled to appropriate the
whole or any part of the amount of security deposit towards the expenses, if any, Incurred by him in rectification, removal or re-
execution. The Defects Liability period shall be as under(a) for all works costing upto Rs. 50,000 ( amount put to tender), the
period shall be 3 months from the certified date of completion.
(b) for all works costing more than Rs. 50,000 and upto Rs. 1 crore (amount put tender), the period shall be 6 months from the
certified date of completion or one monsoon, whichever is later.
(c) for major projects costing more than Rs. 1 crore, the period shall be 12 months from the certified date of completion which
should include one monsoon.

(d) For building works, the period specified in (a), (b) or (c) above OR elapse of monsoon period following the certified date of
completion, whichever is later. For the purpose of deciding the monsoon period, the 30th September may be treated as the last
date.

CLAUSE 18 : (1) For work estimated to cost above Rs. One crore, the contractor shall have to appoint one full time Qualified
Engineer within 15days from the date of issue of work order under intimation to the Executive Engineer and the Deputy
Executive Engineer in charge of the work. In compliance to this condition, the contractor shall furnish the copy of such
appointment order and details of the name of Engineer, his qualifications, mark sheet and colour photograph and the copy of
joining report of such Engineer on the site of work. If the work is commenced before complying with this condition, the amount
of Rs.15,000.00 per month will be recovered from the bill of the contractor for such period. Recovery at this rate will also be
made for the period the work at site is executed in absence of Supervision of work by such Qualified Engineer.
(R & B D. Circular No.RGN 602006 (35)-C dated 31/05/07).
CLAUSE 18 : (2) Work to be open to inspections - Contractor or responsible agent to be present :- All works under or in
course of execution or executed in pursuance of the contract shall, at all times be open to the inspection and supervision of the
Engineer-in-charge and his subordinates and the Contractor shall, at all times during the usual working hours, and all other
times for which reasonable notice of the intimation of the Engineer-in-charge or his subordinate to visit the works shall have
been given to the contractor, either himself be present to receive orders and instructions or have a responsible agent duly
accredited in writing present for that purpose. Orders given to the contractor's duly authorised agent shall be considered to have
the same force and effect as if they had been given to the Contractor himself.
CLAUSE 18A : Employment of a qualified site Engineer by the Contractor :
The Contractor shall employ full-time technically qualified staff during the execution of this work as under :-
1. Two graduate Civil Engineers and three diploma Civil Engineers when cost of the work to be executed is more than Rs.3
Crores.
2. One graduate & two Diploma Civil Engineers when the cost of the work to be executed is more than Rs.30 lakhs but less
than
Rs.1 Crore.
3. Minimum two Diploma Civil Engineers when the cost of work is less than Rs.30 lakhs but more than Rs.10 lakhs.
4. Minimum one Diploma Civil Engineer for the work when the cost of work to be executed is less than Rs.10 lakhs. The
Engineer so employed for the -Government work must have sufficient experience to handle the work independently. Such an
Engineer shall have to stay at the site of work and he shall not be entrusted with other duty except this work. In case the
contractor or partner of the contractor firm is a Civil Graduate- Engineer, Employment of a separate Engineer will not be
necessary provided that the Engineer partner, himself attends the execution of the work on the site.
G.R.B. & CD No. RGN- 6090-UO-24 (42) C dated 26-11-90 & GR No. RGN-602006 (35)-C dated 31-5-07

CLAUSE 19 : Notice to be given before work is covered up : The contractor shall give not less than five day's notice in
writing to the Engineer-in-charge or his subordinate in charge of the work before covering up or otherwise placing beyond the
reach of measurement any work in order that the same may be measured and correct dimensions there of taken before the same
is so covered up or placed beyond the reach of measurement and if any work shall be covered up or placed beyond the reach of
measurement without such notice having been given or consent obtained, the same shall be uncovered at the contractor's
expense and in default thereof, no payment or allowance shall be made for such work or for the materials with which the same
was executed.

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134
.+ .+ .+ .+ -. -| ~.| -. -. -| ~.| -. -. -| ~.| -. -. -| ~.| -. c. -||. ~.. .- c. -||. ~.. .- c. -||. ~.. .- c. -||. ~.. .- -| -.- -| ~.| -. c. - . - -.- -| ..~ -. ~-. c.
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- ...- . -| -| -.. ~. -|c - -| - ~ ~... ~. -|c.

CLAUSE 20 : If the contractor or his workmen, or servants shall break, deface, injure or destroy any part of the building or the
work in question in/on which they may be working or any building, road, fence, enclosure or grass-land or cultivated ground
contiguous to the premises on which the works or any part thereof is being executed or if any damage shall be done to the work
' fro m any cause whatever before damage occurred/caused due to normal flood or rain or if any imperfections become apparent
in it within three months from the grant of a certificate of completion, final or otherwise by the Engineer-in-charge, the
contractor shall make good the same at own expenses or in default, the Engineer-in-charge may cause the same to be made
good by other contractor, and deduct the expenses (of which the certificate of the Engineer-in-charge shall be final) from any
sums that may thereafter become due to the contractor or from his security deposit or the proceeds of sale thereof or a sufficient
portion thereof.

CLAUSE 20A : Neither party shall be liable to the other for any loss or damage occasioned by or arising out of acts of God,
such as Unprecedented flood, Volcanic eruption, earthquake or other convulsion of nature and other acts such as but not
restricted to general strike, invasion, the acts of foreign countries, hostilities, or war like operations before or after declaration of
war, rebellion, military or Usruped power which prevent performance of the contract and which could not have been foreseen or
avoided by a prudent person.

Note : "Unprecedented flood" means the flood crossing the High Flood Level of the past 50 year(s) which is on the available
record.

(Modified Vide R & B D. G. R. No. TNC - 1096 - IB - 143 - (16) - C dated 11-1-99)

CLAUSE 21 : Contractor to supply plant, ladders, scaffolding etc. and is liable for damage arising f rom non provision of
lights, f encing etc.: The contractor shall supply at his own cost all materials (except such special materials if any, as may. in
accordance with the contract to be supplied from the Public Works Department Stores), plant, tools, appliances, implements,
ladders, cordage, tackle, scaffolding, and any temporary works which may be required for the proper execution of the work
whether in the original, altered or substituted form and whether included in the specifications, or other documents forming part
of the contract or referred to in these conditions or not and which may be necessary for the purpose of satisfying or complying
with requirements of the Engineer- in-charge as to any matter or to which under these conditions he is entitled to be satisfied or
which he is entitled to require together with carriage there for to and from the work. The contractor shall also supply without
charge the requisite number of persons with the means and materials necessary for the purpose of settings out works and
counting, weighing and assisting in the measurement or examination at any time and from time to time, o f the work or the
materials, failing this, the same may be provided by the Engineer-in-charge at the expense of the Contractor and the expenses
may be deducted from any money due to the Contractor under the contract or from his security deposit, or proceeds of sale
thereof or of a sufficient portion thereof. The contractor shall provide all necessary fencing and lights required to protect the
public from accident and shall also be bound to bear expenses of defence of every suit, action or other legal proceeding at law
'hat may be brought by any person for injury sustained owing to neglect of Me above precautions and to pay any damages and
costs which may be awarded in any such suit, action or proceedings to any such person, or which may, with the consent of the
Contractor, be paid in compromising any claim by any such person.

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c. -.| ..-| c- ---| -. .. ~- -. ~. ...- -| - ~- -|-, --| -.. -| -.. ~- .| - -.|. -- ,
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~-.--. ~. --. -. -.--. ..| .~|

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135
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- -.. ~. -- -|-. -..-. -.- c.

CLAUSE 21A : The Contractor shall provide suitable scaffolds and working platforms, gangways and stairways, and shall
comply with the following regulations in connection therewith.

.+ - .+ - .+ - .+ - -..-. -|-- .| ~- -.. ..., ~.~.. ..-. .|.-. ~- |.|-| ~-. -.-| c ~- - ~ - -| ~-. |--|- .- -.-
c.
(a) Suitable scaffolds shall be provided for. workmen for all works that cannot be safely done from a ladder or by other means.
-) |.| .| ~. |~ -| .-- a.. .|-- - -| -.- -. -. -. .. -.-.| ., -|-- ..-| ~-. -.-| c.

(b) A scaffold shall not be constructed, taken down or substantially altered except
b (i) Under the supervision of a competent and responsible person.
b (ii) appointed by contractor and by competent workers possessing adequate experience in this kind of work.

) +) -.-.- ~- ~.-. --|---| - c~ - |.-,
) -..-. a.. |-.- ~- ~-- -.-. -.-. -.-.| a.. - c|- - |.-, -| .-| -c|, .-.| -c| - -. c-. --. -. -|c.

(c) All scaffolds and appliances connected the rewith and all ladders shall
-) -| .| ~- --| . -~.- .-| ~- -| ~ |.|~|.

(i) be of sound material +) ~- |~---| -| c|| ~~.

(ii) be of adequate strength having regard to the loads and strains to which they will be subjected, and,
) --. -. ~.-.. ~- ~- +..- | - -.| ~- c|| ~~, ~-

(iii) be maintained in proper condition ) -- .| |-|-. ..-| c.
(d) Scaffolds shall be so constructed that no part thereof can be displaced in consequence of normal use.
+) .| ~| .-.-| c - ..-- .| --| -| -.- .| .| ~ ~-.

(e) Scaffolds shall not be overloaded and so far as practicable the load shall be evenly distributed.
) .| -. .- ~- - -|c ~- -- c|- -. -| - ~- - . ~- c| -..

(f) Before installing the lifting gear on scaffolds, special precaution shall be taken to ensure the strength and stability of the
scaffolds.
) .| . .-. ..-. |-- -|-. c. .|-| ~-. ~- .-...-| .-| -.-| . .-| |.

(g) Scaffolds shall be periodically inspected by a competent person.
~) -.-. --|- - a.. -|- .|-| -. -.-| c.

(h) Before allowing a scaffold to be used by his workmen, the Contractor shall, whether the scaffold has been erected by his
workmen or not, take steps to ensure that it complies fully with the regulation herein specified.
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. c|. .-| .-| -.-| c.

(i) Working platforms, gangways shall
(i) be so constructed that no part thereof can dag unduly or unequally,
.) -.. ... ~.~.. ..-. .|.-. ~- |.|~| .--| - -|-| .-| -.. ..-| c.
+) --| -| -.- - .-| - ~.- |- .-| - ~| ~~.

(ii) be so constructed and maintained having regard to the prevailing conditions as to reduce as far as practicable risks of
persons tripling or slipping and
) .| -.| - | . - ~ - -. ~| .. .. --. ~-| ~-. - .-. ~- ~~., ~-
(iii) be kept free fro m any unnecessary obstruction.

-..-.-| c|
-.-.- ~--| c|.
136
) -| ~--. |-~,| ~|-| -- ..
(j) In the case of working platforms, gangways working places and stairways at a height exceeding 2.00 metre (to be specified)
~.|)
) .oo |.| - ...~. -.. ..., ~.~.. .. .|.-. -.-| ~--. ~- |.|~|-| -| ~-| ~ -. c.
(i) every working platform and every gangway shall be closely boarded unless other adequate measures are taken to ensure
safety.
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(ii) every working platform and every gangway shall have adequate width, and
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(iii) every working platform, gangway, working place and stairway shall be suitably fenced
) -- -.. ... ~- ~.~.. ..-. .|.-. -.-| ~--. ~- |.|~|- -| -- -. c|. ~~.
(k) Every opening in the floor of a building or in a working platform shall, except for the time and to the extent required to
allow the access of person or the transport or shifting of materials. be provided with suitable means to prevent the fall of
persons or material.
.) .| ~.| ~ - ~. ...--| c- - - ~- -~| |~ -~ ~ -.- -.. - ~- -.. -| -.--| - - -.. ... -|
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(1) When persons are employed on a roof where there is danger of falling from a height exceeding 3.00 (to be specified) meters
suitable precaution shall be taken to prevent the fall of persons or material.
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(m) Suitable precautions shall be taken to prevent persons being struck by articles which might fall from scaffold or other
working places.
-) .| - -.-.~-| | ~--. ~| | . -| |~--~|| .- ~ - .- - .. .-|-. -| -- -. ..
(n) Safe means of access shall be provided to all working platforms and other working places.
) -. -.. ... ~- -.-| | ~--. ~|~ c.| ~. .. .- .-|-| ~-. -.-| c.

CLAUSE 21B : The contractor shall comply with the following regulations as regards the hoisting appliances to be used by
him

.+ .+ .+ .+ -..-. ~- .-.-. .--| . - - . - -|-. ||--|- .- -.- c.
(a) Hoisting machines and tackle including their attachments, anchorages and supports shall
-) ~- .-.-. -| ~- --.|.~. -, --| .-. ~..|, - ..-. ..- ~- .-. -| ~-. c|. ~~
(i) be of good mechani cal construction, sound material and adequate strength and free from patent defect, and
+) .| -.|- -..~., ~- ---. -~ -| -.-.-.~. ~- -|-| -| .| |-.-., ~-
(ii) be kept in good repair and in working order. ) .| --- c.-. ~- . |-|-. .. ~.
(b) every rope used in hoisting or lowering materials or as a means of suspension shall be of suitable quality and adequate
strength and free from patent defect.
) ...-- . ... - -| .-.. ~. .--| ..-. .-- -|- .- -|. -|-- ~-- ~- -| ~-..~ -~ -|-| -.| |-.- c|
~~.
(c) Hoisting machines and tackles shall be examined and adequately tested after erection on the site and before use and be re-
examined in position at intervals to be prescribed by Engineer-in-charge.
-) ~- .-.-. -| ~- --.|.~. - - -.-. -~ -|--. .- ~- .-|-. |-. c. -.| ~- -. .. -.| .-. c, -~
c..-. ~- |--- - -. -.-, -|| |-|-. --| - -. -.-| c.
(d) Every chain, ring, hook, shackle, swivel and pulley block used in 'hoisting or lowering materials or as a means of suspension
shall be periodically examined.
+) ...- . ...-. - -| .-.. - .--| ..-. .-- -|- .-. -- .-~, |-, ~.-.| -.|, --. ~- ||- -|- -...
(e) Every crane driver or hoisting - appliance operator shall be properly qualified,
) -- -- .. - ~- .-.-. --. .- -|-- .--. -.~. c|. ~~.

-..-.-| c|
-.-.- ~--| c|.
137

(f) No person who is below age of 15 years shall be in control of any hoisting machine, including any scaffolds, nor shall give
signals to the operator.
) + .| -|-| -| --|--- -| . |c- ~- .-. -| --. |-- - -|- ~. ~|.- |-.-|| -. ~.., -. .| -. -c|.
(g) In the case of every hoisting machine and of every chain ring hook shackle, swivel and pulley block used in hoisting or
lowering or as a means of suspension the safe working load shall be ascertained by adequate means.
~) ~- .-.-. -- - ~- ...- . ...-. - -| .-..-. - .-.| ..-. .-- -|- .-| -- .-~, | -, -.|, --. ~-
||--| .- |- ~- ...-| |-- -.| - -|-- .--| . ---| -.- c.
(h) Every hoisting machine and all gears referred to in preceding regulation shall be plainly marked with the safe working load.
.) ~.-~-. ||--. ~. ~- .-.-. -- - ~- -. ~ |-- - .- |- -. ~- ..| - - . - | c| ~~.
(i) In the case of hosting machine having a variable safe working load, each safe working load and conditions under which it is
applicable shall be clearly indicated.
.) ~-. ~-. ~- .- |- .-| --., .-.-. - , .- |- .-| -.- -- ~- ~- - c.. -- - . - . - -. -..- c.
(j) No part of any hoisting machine or gear referred to in regulation 'g' above shall be loaded beyond the safe working load
except for the purpose of testing.
) .-. |-|-- ~. ~. ~- .-.-. -| - - |---. -| -.- -.| .. ~,| c|- - |.-, .- ~- --. ~ ~- .-
-|c.
(k) Motors, gears, transmissions, electric wiring and other 'a. dangerous parts of hoisting appliances shall be provided with
sufficient safeguards.
.) ~- .-.-. .---| |.|, |--, |-.c- .--|, |~~|-. -. ~- ~| -.-| .. | .-|-| ~-. -.-| c.
(1) Hoisting appliances shall be provided with such means as will reduce to a minimum the risk of the accidental descent of the
load.

:) -| ~- ~--.- -| -| . - ~ ~|.. ~| c - -.-| -|- -. ~- .-.-. .--. -.-| c.
(m) Adequate precautions shall be taken to reduce to minimum the risk of any part of a suspended load becoming accidentally
displaced.
-) .--. .. ~-.| -| -.- ~--.- .| .| ~.- ~ ~|.. ~| c - .. -| .-| ..-| c.

CLAUSE 22 : Measures for Prevention of Fire : The contractor shall not set fire to any standing jungle, trees, bush wood or
grass without a written permit from the Engineer- in-charge. When such permit is given, and also in all cases when destroying
cut or dug up tress, bush wood, grass etc. by fire, the contractor shall take necessary measures to prevent such fire spreading to
or other-wise damaging surrounding property. When such permit is given, and also in all cases when destroying cut or dug up
tress, bush wood, grass etc. by fire, the contractor shall take necessary measures to prevent such fire spreading to or otherwise
damaging surrounding property.

CLAUSE 23 : Liability of contractors f or any damages done in or outside work area: Compensation for all damage done
intentionally or unintentionally by Contractor's labourers whether in or beyond limits of Government property including any
damage caused by the spreading of fire mentioned in the clause 22, shall be estimated by the Engineer-in-charge., or such other
Officer as he may appoint and the estimates of the Engineer-in-charge, subject to 'the decision of the Superintending Engineer,
on appeal, shall be final and the contractor shall be bound to pay the amount of the assessed compensation on demand, failing
which the same will be recovered from the Contractor as damages in the manner prescribed in clause 1 or deducted by the
Engineer-in-charge from any sums that may be due or become due from Government to the contractor under this contract or
otherwise.

. . . . -.-. |--. ~. --. c. - -| --.- .. -|-..-. ~.-. c|. .- .. ~.--. . ~.- .| - -|
--.- |c- -..-.-. ~|~ .-.- - ~~-. -.| |---| c--| ~- - c. -. -. ~ --.--. ~--| ~-.~ c..-. ~- ~.
~ -|. | ~ -| ~|--.| -.: ~- c..-. ~--| ~. ~-.~, ~| -, ~|-.- ~--. -.-.- ~.|--, ~.| -. ~- .-| --.
~.-..-| ~--| -| - -. .. -..-. -.- c ~- - -.. - - -| -| - .+. .| |- --.-| -|- -..-. .|
-.. ~. ~. ~. -..-. c~ ~--. -. . | -| - c | | .- -| -.| c..-. ~- -.| .

-..-.-| c|
-.-.- ~--| c|.
138
The Contractor shall bear the expenses of defending any action or other legal proceeding that may be brought by any person for
injury sustained by him owing to neglect of precautions to prevent the spread of the fire and he shall also pay the damages and
cost that may be awarded by the court in consequence.

~.- -| ~.-.. . .-|-. -. .. -| --.|- |. -| --|- -- - ~ .. -| -. - | -.--| -.-.c| - -| --| .-.
.- -..-. -|-.- c ~- -| -.-.c| |. -|. --| -.-| ~.. - --.-| ~- -.- .- - - -.- c.

CLAUSE 24 : Deleted.


CLAUSE 26 : Work not to be sublet. Contract may be rescinded and security deposit f orf eited for subletting it without
approval or f or bribing a public off icer or if contractor becomes insolvent: The contract shall not be assigned or sublet
without the written approval of the Engineer-in-charge. And if the contractor shall assign or sublet his contract or attempt to do
so or become insolvent or commence any proceeding to get himself be adjudicated an insolvent or make any compromisation
with his creditors or attempt to do so, the Engineer-in-charge may, by notice in writing rescind the contract, Also if any bribe,
gratuity, gift, loan, perquisite, reward or advantage, pecuniary or otherwise, shall either directly or indirectly be given, promised
or offered by the contractor, or any of-his servants or agents to any public officer or person in the employ of Government in
anyway relating to his office or employment, or if any such officer or person shall become in any way directly or indirectly
interested in contract, the Engineer-in-charge may thereupon by notice in writing rescind the contract. In the event of contract
being rescinded, the security deposit of the contractor shall thereupon stand forfeited and be absolutely at the disposal of
Government and the same consequence shall ensure as if the contract had been rescinded under clause 3 hereof and in addition
the contractor shall not be entitled to recover or be paid for any work there for actually performed under the contract.

.. .. .. .. .--. .. -.. - ~.. .-. ~| |-. ..-.. ~..| ~. -.| ~|--.|- . ~.. .. ~. -..-. -.- -| -..-. - .-
~- ~|- ~-.- ~- - . .- c..-. ~--. ||- .--| |.- -..-. -|- ~.- -| -. - ..-.. ~.| -. -|c, ~- -..-. --|
-..-. ~.- - ~. ..-.. ~. - - -.-| -- - - -.-. - - |-.- -.-. -.. ..-| -| -.-.c| - - |-.-. -.| . -|
-.. - - - -.-| -- - -| c..-. ~- ||- -|.| ~.|- -..-. - -| -. ~| -..-. - --. -| -|- - ~~-. -| -.|
~|--.|- ~. -.| -|-|. -. -| --|- -- --. c|-. - -|-|-| ,~ -| -.-| ., |., -., ~-.-, -. - ~.|- |~ -| -.-.
.- -. - |. |- ~., ~..- - ~. - ~..-| --.| -. ~. ~.. -| ~|--.| - --|-- -. - |. |- -..-.. |c- -.-.
-| c..-. ~- ||- -|.| ~.|- -..-. - -| -. ~.| |- -..-. - -. -..-.-| ~|- ~-.- ~-- -., ~- - -. c--- c
~- ~. -.-. . c~ ~ - -..-. - -.. ~.--| c|- -. ~ --. |.| ~. ~- -. -..-. c~ -. -| -. .. -| -
-.- - -- .-| -..-.- c- c -|c.

CLAUSE 27 : Sums payable by way of compensation to Le considered as reasonable compensation without reference to actual
loss : All sums payable by a contractor by way of compensation under any of these conditions shall be considered as a
reasonable compensation to be applied to the use of Government without reference to the actual loss or damage sustained and
whether any damage has or had not been sustained.
.. .. .. .. -- |.- .. |-. |.- ~-, -.-| -| -- .~| -. .- |. - --.-- .. |-. |.- ~- -| --.-
- c|- - - - c|- -| ~. -|.| -| - c~ -..-. ~-, -.-| -| -. -- .~| ~- -.. ~. ~- -- -. ..
.-|-. ..

CLAUSE 28 : Change in the constitution of firm to be notif ied : In the case of a tender by partners, any change in the
constitution of a firm shall be forthwith notified by the Contractor to Engineer-in-charge for his information.
.: .: .: .: :|-. -.. -| --. - --| ~ -. .- -. -|-.|~ .-. -- c|- - -. :|-. -.. -| --. -. -..-. c..-. ~--
--| ~ ~ -. --. ~- - - .|c--. -.-. c.

CLAUSE 29 : Works to be under directions of Superintending Engineer: All works to be executed under the contract shall
be executed under the direction and subject to the approval in all respects of Superintending Engineer of the Circle for the time
being, who shall be entitled to direct at what point or points and in what manner they are to be commenced and from time to
time carried on.

-..-.-| c|
-.-.- ~--| c|.
139
. . . . ~|-.- ~--| -. c~ -.| -. .- -..-. c~ -.-. -. ~ -. --. ~ - -. ~|-.- ~--| -. ~- c~ -. .-|
.. --| ~|- ~.-|- c|- -.-. c. ~. -. --. -~ - -~|~ ~- -| |- , -. -|- -| |- ~.-~ -.. - ~- -. ~..
~|-.- ~- c--. c.

CLAUSE 30 : (1) Disputes to be ref erred to Tribunal : The disputes relating to this contract, so far as they relate to any of
the following matters, Whether such disputes arise during the progress of the work or after the completion or abandonment
thereof, shall be referred to the Arbitration Tribunal, Gujarat State.
(i) The rates of payment under clause 5 for any tools, materials and stores, in or upon the works of the site thereof or belonging
to the contractor or procured by him and intended to be used for execution of the work or any part thereof possession of which
may have been taken by the Engineer-in-charge under the said clause - 5.
(ii) The reduction in rates made by the Engineer-in-charge under clause 9 from the items of works not accepted as completed
fully in accordance with the sanctioned specifications.
(iii) The rate of payment for any class of work which is included in the additional or altered work carried out by the contractor
in accordance with the instructions of the Engineer-in-charge under clause 14 and the rates for which is to be determined under
the said clause 14.
(iv) The rates of payment for materials already purchased or agreed to be purchased by the contractor before receipt of notice
given by the Engineer-in-charge under clause 15, and/or the amount of compensation payable to the contractor under the said
clause for loss in respect of such materials.
(v) The amount of compensation which the contractor shall be liable to pay under clause 17 in the event of his failure to rectify,
remove or reconstruct the work within the period specified in the written intimation or the amount of expenses incurred by the
Engineer-in-charge under the said clause 17 in rectifying, removing or re-executing the work or in removing and replacing the
materials or articles complained of.
(vi) The reduction of rates as may be fixed by the Engineer-in-charge under clause 17 for the interior work or materials as
accepted or made use of.
(vii) The amount of compensation payable by the contractor for damages as estimated and assessed under clause 23.
(viii) The amount payable to the contractor for the work carried out under clause 33 in accordance with the instructions and the
requirements of the Engineer-in-charge in a case where there are no specifications.
(2) The provision of Section-2 of the GPWD dispute Arbi. Tribunal Act-92 & order issued by the Govt. in connection with this
Act will now apply for Arbitration (As per Government in N. & W.R. D. letter No. SUT/1 090/2679/K2 dtd. 9/2/94.
(3) The provision of Arbitration Act., shall in so far as they are inconsistent with the provision of this act cease of to apply to
any dispute arising from a works contract and all arbitration proceedings in relation to such dispute before an arbitrator, court of
authority shall stand transferred to the Tribunal.
(4) The awards declared by the arbitrator should be speaking award, giving reasons and calculations for every item of claims.
The decision will have to be implemented by all the departments of the State Government and Public Sector Enterprises of
Gujarat. (Resolution F. D.No. PB/1 088/735/KT/Sachivalaya/Gandhinagar 5th Octobers 988.)
(5) Incase of dispute leading to the contractor or Government of Gujarat approaching to Court of Law, It shall be within the
jurisdiction where the site of work is situated.
(6) The reference to arbitration proceeding under this clause shall not
(i ) affect the ri ght of the Engi neer-in-charge under cl ause 5 to take possessi on of all or any tool s plants,
material s and stores i n or upon the works of si te thereof belonging to the contractor or procured by him
and intended to be used for the execution of the work or any part thereof.
(i i ) Precl ude the Engi neer-in-charge from utili si ng the material s purchased by the contractor i n any work
or from removi ng such material s to other pl aces, duri ng the peri od the work i s stopped or suspended in
pursuance of noti ce gi ver! to the contractor under clause 15.
(i ii ) Enti tl e the contractor to stop the progress of the work or the carryi ng out the addi ti onal or al tered
work i n accordance wi th the provi si ons of cl ause 14 or as the case may be, of cl ause 33.


CLAUSE 32 : Lump sum in estimates: When the estimate on which a tender is made includes lump sum in respect of part of
the work, the contractor shall be entitled to payment in respect of the items of work involved or the part of the work in question
at the same rates as are payable under this contract for such items, or if the part of the work in question is not in the opinion of
the Engineer-in-charge capable of measurement, the Engineer-in-charge may, as his discretion, pay the lump sum amount
entered in the estimate and the certificate in writing of the Engineer-in-charge shall be final and conclusive against the
contractor with regard to any sum or sums payable to him, under the provisions of this clause.

-..-.-| c|
-.-.- ~--| c|.
140
. . . . ~-.~.-| .-- -| ~ ~-.~-. ~.-. .-. - -. - c|- -. ~ -.-. ~- -.-| ~- .-.- --| . -| c|- -| ~.| .-| ..
~. -..-. c~ -.. c|- - ~ -, - -.-| .-| .. .-- -.-. -| -.- .. -| ~. -..-. c--. c, ~. c..-. ~--. -
.-- -.-. - -.-- . -.- - - c|-, -| c..-. ~- |-.-. -|- ~-. ~-.~. -|-.-| .-- - -| - ~- ~. .-| ~-. c~
-..-.- -.. -| - - -|- -- c..-. ~-- ||- . --. .. ~.| ~- |-. -- ..

CLAUSE 33 : Action where no specif ications : In the case of work for r which there is no such specification, such work shall
be carried out in accordance with the Divisional Specification and in the event of there being no Divisional Specifications, then,
in such case the work shall be carried out in all respects in accordance with the instructions and requirements of the Engineer-
in-charge.

. . . . -| |--| - ~.| c|- -. .-. -. -| |--| - c|- -. -.-. -.-| .-. - -. |.|.--| |--| ~-. c. -.- c ~-
|.|.--| |--| - c|- -. - -. -. |- c..-. ~--| -.~| ~- ~,|-.- ~-. c. -.- c.

CLAUSE 34 : Definition of work - The expression "work" or "works" where used in these conditions shall, unless, there be
something in the subject or context repugnant to such construction be construed to mean the work, or the works, contracted to
be executed under or in virtue of the contract. whether temporary or permanent and whether original, altered, substituted or
additional.

. . . . -.-| --.-. ~. -|. .- -. ~. --|- |.--. --. - |,; - c|- -| -... - -. -| ~- ~ -., -.. ~..
- .-..-. -..-. c~ - -..-.-| ,~ -.-. -. -. - -.| ~| .

CLAUSE 35: Non ref und of quarry f ees & Royalties : The contractor shall pay the royalty to the competent authority/ local
body as per rules. The contractor shall furnish quarterly the statement showing quantity of quarried materials, from whom
purchased (with full address of the seller) and copies of bills for purchase to the District Officer of the Mining and Geology
Department or authority competent to levy royalty in the area of work. Contractor shall also furnish such additional information
as regards royalty payment to the Royalty authority. The royalty charges paid shall be borne by the Contractor and shall not be
reimbursed by the Executive Engineer (Authority:- R & BD Circular No. TNC-2286 -UO -39 (19)-C, dated 23-10-1989.)

.|-, . ~- .~ |-.--. .|-- |.- -. -.. ++:.-. . -. - ~|~.+.:..: . ~.--.
. -.-.c| -.-| -.

+) ,.. .oo .) -|-| ~-. --. -.| c|- -. -.| .. -.-.- ~->| -.-| - ~|. ~. - -- ~ -.-. |.-| -| -- ~ -
|--.-. ---| |--.- ~. ~||-. ~. ~.|-.-. ~||-. ~. --- ~- -|~ ..-. -. -|-. .. ~~| --.>|-| -|.
-- ~..-| c. ) ,.. .oo .) | .-. -|..-.|~ -~|~ |- -|~-| ~| ~- - --.| |- - -.-| |--| -.-. ||-|
--| -. -. ,. .|c-| - . .+). -. ~|--.|- | ...-| c. ~. ||. .
-.- -.- -., . -.- -. ~- ~|, - -.. c|. ~~. ) ~, .- ~,| |--.. . +). -. ~|--.|>| --| -
.|c-||-- . - |-. -. .-.. ~. -| - ~ - -.-.- ~->| -|~ .-.-. ~|--.|- - |--| -|-..-. .| ~.. -- - ~
~.| .|c-| - ~... - ~. -| -.-.- ~->| --| ~. ~- c-. - ~ -|, -|~ |-.--. ~|--.| -- ~ ~. .- |--.->|-. -.-
. -. ~~| ~. ~ - .| -, . ~- .~ |-. - -. ~ - |-- |-.--. |>|-. -.- . - ~- ~.| -| |-- |-.--.
|>|, ~ - -.-.- ~->|- -.-.|- .|c-| | ... -. ~.. ~. . ~| --. ~. |-| -.|| |--||.| .||.|. - -. ..
|--.| --. ~ --. .-| ~. -c ..-| c -c|.
.~- -.-. .--. .. .-. -. |-~-| |--.| -. .-....
~. -.. ~-. .-| ..| ~|.|-| -) ~- |-.) ... ~. --. . |--.| -.. . |.. -. -|~ .-. -.-|..|-.
+.. ~- --. ~--.-. -|- c. .... ~.. .|, .- ., ~- - ~ |. - |. .- ~- |--.| -.-| c. .|-, .
~- .~ |-.- . -.- ~.~.~..++oooo+ -.| +o +~, -. c~-. -.- |-| -- |~-.-. -- .|- ~- .
|-.--. |~-.-. --- ~|--.|- ~..-| c.''
...|. -| | -.- .|.~-.|.+ooo+) -.| :oo -. .oo.)

-..-.-| c|
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141

CLAUSE 36 : Compensation Linder the workmen's compensation Act: The contractor shall be responsible for and she pay
compensation to his workman payable under the Workmen's Compensation Act. 1923 (VIU of 1923) hereinafter calk the said
Act) for-injuries caused to the workmen, If such compensation is paid by Government as principal under sub section 12(1) of
the said Act on behalf of the Contractor it shall be recoverable by Government-from the contractor und sub-section.1 2 (2) of
the said section. Such compensation shall be recovered in the manner laid down in clause 1 above.
.. .. .. .. -.-. ~- ~|-|-- c~ ~- -.-.|- - ~~| .. +-. -.-. ~- ~|-|-- +-. ~..) c | ~- .-- ~|-|--
-| - ) c~ -.. -| ~- -. -..-. ~.-. c. .-- ~|-|---| - +-| .. - +) c~, -..-. -| -. - .-.
-|- ~. ~- --- c|- -| -. - - .-- --| ..- ) ~-- -..-. .| -| -. ~. ~- .-. . + . ~.| |-
-.. ~..

CLAUSE 36 A : The contractor shall be responsible for and shall pay the expenses of providing medical aid to any workmen
who may Sutter a bodily injury as a result of an accident It such expenses are incurred by Government, tile same shall I
recoverable from the contractor for with and be deducted, without prejudice to any other remedy of Government from amount
due or that may become due to the Contractor.
..- ..- ..- ..- ~--.-- |. -| -.-.- .||- ~ .- -| -- -|| c.- | ... .. -..-. ~.-. c ~- - ~-- - -.-
c. ~. -. -- c|- -| -..-. .| - -- ~ -. . c ~- -.-. | ~ -| -.- .- - ~. ~ |- -..-.-| | ~. c
| | -. -.| - -.| ..

CLAUSE 36 B : The contractor shall provide all necessary personal safety equipment and first aid apparatus available I the use
of the person employed on the site and shall maintain the same in suitable condition for immediate use at any tin and shall
comply with the following regulations in connection therewith
(a) The workers shall be required to use the equipment so provide by the Contractor and 'Contractor shall take adequate steps to
ensure proper use of the equipment by those concerned.
(b) When work is carried on in approximity to any place where there 'Is a risk of drowning all necessary equipment shall I
provided and kept for use and all necessary steps shall be taken for the prompt rescue of any person, in danger.
(c) Adequate provision shall be made for prompt first aid treatment of ail injuries to be sustained during the course of the work

CLAUSE 37: The quantities shown in the tender are approximate and no claim shall be entertained for quantities of work
execute being less than those entered in the tender. In the case quantities by more than 30 % the new rate will be paid to the
contractor for the quantities in excess of 30%.The rates for the increased quantities as aforesaid will be fixed in the manner
specified in Clause - 14.

CLAUSE 38 : Employment of famine or other labour: The contractor shall employ any famine, convict or other labour or
particular kind or class, if ordered in writing to do so by the Engineer-in-charge.
.: .: .: .: --.~--- |--.-. ~. |~ ~|- -. .. .- c..-. ~- ~| |- c- - -| --.~| ~---, ---. -|- ~ .
~. ~- |- -.-. - --. |~ ~|- -..-. -. ..-. c.
CLAUSE 39 : No compensation shall be allowed for any delay caused in the starting of the work or! account of delay in
making available the full site of land at a time.
CLAUSE 40 : No claim for compensation shall be allowed for any delay in execution of the work on account of water standing
in borrow pits or compartment. The rates are inclusive of hard or cracked soil, excavation in mud, sub soil water or water
standing in borrow-pits and no claim for an extra rate shall be entertained unless otherwise expressly specified.
.o .o .o .o -. -.. - | .. ~- ~--| c- -.| |-.|. ~. -| -.-. . | ~.- -. -. -.. | ~- - ~- ~. -|c.
~. -. - ~. |-...~| ~|- ..-. -.- ~- --- ~~.~. -.-. .| -. c- c|- -| |-.|-| ~--.. |--. ..-. --| . .-
~- -| ~--. -. ~.-- c|- - |.-, -..-. - .. -| c- -.| -.-. . -|c.

CLAUSE 41 : Entering upon or commencing any portion or work: The Contractor shall not enter upon or commence any
portion or work except with the written authority and instruction of the Engineer-in-charge or of his subordinate in charge of the
work. Failing such authority, the Contractor shall have no claim to ask measurement of or payment for work.
.+ .+ .+ .+ -.-| -| -.- -| c. -. - , -. .- c..-. ~-- ~. -..-. -.-. c..-. ~|--.|~| ||- c- ~- -. |.-
-..-. -.-| -.- -| c. -| - , -| - -|c. ~.| c- - -| c|- -| -.-. -| . . ~- - -| .. -..-. -| c--.| -| -
-|c.

CLAUSE 42: Minimum age of person employed (I) No Contractor shall employ any person who is under the age of 15
years.

-..-.-| c|
-.-.- ~--| c|.
142
. . . . -. .- --|--~|-| ~|.. ~|| - -..-. + .-| -|-| .-| -| --|-- -. .| -. -|c.

CLAUSE 42(I)(A): The employment of donkeys and / or other animals and the payment of fair wages: For Asphalt
work(s) as far as possible, only the adult persons should be employed by the contractor. If the adult persons are not available,
then the children below the age of 15 (Fifteen years) should not be employed under any circumstance.
(ii) No contractor shall employ donkeys or other animals with breaching of string or thin rope. The breaching must be at least
three inches wide and should be of tape. (Nawar).
) -..-. --.. ~. |~ .|~|-. |-. -.- .|-| -|| ~. .-~ -|. .-|- -- -. - -|c. | -.- .-. ~|.. ~||
c|~| -|- -.) -.. |.
(iii) No animal suffering from sores, lameness or emaciation or which is immature shall be employed on the work.
) -...~., |.-.-. ~. - - -.-. .|- -. .| -. -|c.
(iv)The Engineer-in-charge or his agent is authorised to remove from the work any person or animal found working which does
not satisfy these conditions and no responsibility shall be accepted by Government for any delay caused in the completion work
by such removal.
) ~. -| ~ - c|- -| -| --|-- - .| -. --|-- . . -| -- -. | - -.-| -. c..-. ~-- - --. ~~-.- ~-
~.| |- -| --|-- - .|- - -.| - -| | .. -.-| -| ~.-.| c -|c.
(v) The contractor shall pay fair and reasonable wages to the workman employed by him in the contract undertaken by him. In
the event of any dispute arising between the Contractor and his workmen on the grounds that the wages paid are not fair and
reasonable, the dispute shall be referred without delay to the Engineer-in-charge who shall decide the same. The decision of the
Engineer-in-charge shall be conclusive and binding on the Contractor, but such decision shall not in any way affect the
conditions in the contract regarding the payment to be made by Government at the sanctioned tender rates.
) |- c. -. -..-. .. -. . -.-.|- -..-. .~| -- -.- c. - .~| - c|.-. -. -..-. ~- --. -.-.| - -|
.+.| .-| .- -| ~ .+.| |-. | c..-. ~-- |.. ~. ~- - ~- -~| |-- ~.. c..-. ~--| |-- -..-. .. |-.-- ~-
----. c. - ~. |-| ~ -. .-.-. - -. -.-| -| -|- --| -..-..-| --|- -| ~ -|c.
(vi ) The contractor shall provi de dri nki ng water facili ti es to the workers / l abourers employed on
Government works. Ameni ti es rel ating to sani tation shal l al so be provided to the workers/l abourers
employed on works (i n urban areas). If the contractor fai l s t(, compl y with 'these provi sions, the
Engi neer-in-charge shall ' 11 gi ve noti ce in writing and i f the contractor does not provide thi s facili ty to
the workers/l abourers wi thi n a peri od of ten days from the date of the noti ce in wri ti ng, the Engineer-i n-
charge shall thereupon make the arrangement for. dri nki ng water at the cost of the contractor.
.) -.| -. .. -.-.| ~|- |.-. .|-| -. -..-. | ...-| c. c| |--.|.) -. .. -.-.|- ---. |.-- -.|
| ...-| c. -..-. ~. ~-.- .- -.. |--~ ~ -| c..-. ~- -- |- -||. ~. ~- -..-. ~.| |- -|.|-| -.||
|-- --| --. -.-.|~|- ~. -. -|c ~. -| c..-. ~- -..-.-. |.-. .|-| ---. -.
(vii) The contractor shall provide the amenity of proper shade and shelter to the workers/labourers and their children on
Government works as soon as the work starts. If the contractor fails to provide shed and shelter, the Engineer-in-charge shall
provide the same at the cost of contractor.
.) -. , -.- - -- ~ -..-. -.| -. -. -.-.|~| ~- --. .~-|- -|-- . ~- ~.>- ~..-| -. | ...-| c. . ~-
~.>--.- . .... -..-. |--~ ~ -| -..-.-. c..-. ~- . ...

CLAUSE 43 : Method of payment: Payment to contractor shall be made by cheque drawn on any treasury within the division
convenient to them, provided the amount exceeds Rs. 10 Amount not exceeding Rs. 10 will be paid in cast).
. -|-| |- -|-| - ,.. +o --. - c|- -|, -..-.- ~--~ c|- -| |.|.--. |--.-| -| | -~| -. - a.. -- -|
-.. ,.. +o | - - c|- -| - |-.| -.. ~..

CLAUSE 43 A : Any sum of money due and payable to the Contractor (including the security deposit returnable to the
contractor executing any Government work or work of any District Panchayat wholly financed as grant-in-aid under this
contract shall be appropriated by any District Panchayat / Government and shall be set off against any claim of tile
Government/District Panchayat of Gujarat state by the District Panchayat of Gujarat State / Government for the payment of a
sum of money arising out or under any other contract made by the contractor with the Government/District Panchayat of
Gujarat State for the work wholly financed as grant-in-aid by Government of Gujarat State. When no such amount for purpose
of the recovery from the contractor against any claim of the Government / District Panchayat of Gujarat state is available, such
a recovery shall be made from the contractor as arrears of land revenue.

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143

CLAUSE 45 : Employment of scarcity labour : If Government declares a state of scarcity or famine to exist in any village "
situated within 16 kilometer's of the work, the Contractor shall employ upon such parts of the work, as are suitable for unskilled
labour any person certified to him by the Engineer-in-charge or by any persons to whom, the Engineer-in-charge have delegated
this duty in writing to be in need of relief and shall be bound to pay to such persons, wages not below the minimum which
Government may have fixed in this behalf. Any disputes which may arise in connection with the implementation of this clause
shall be decided by the Engineer-in-charge whose decision shall be final and binding on the contractor.
. . . . ~---- |--.-. ~| -. .. .- -.-. -~| +. |-||.-| ~- ~.. -| -.. ~--| ~. --.~-| |-|- --|
c|.- -. ~c -, -| ~. -~ -.|-|-| ~, - c|- -. -.-. -| -.- . -..-., c..-. ~- ~. - - ~ --| -~ ~- |- |-
|| c|- -| --|- -~ ~ --|--~ ~ --|--~|- .c--| ~.---. c|.- . ~.- - c|- -- -. |-.-. c ~- ~. ~- -. ~ - --| --. c|-
-| ~|. - c|- ~. - ~.| --|--~|- -- -. - -.-. c. ~. .-. ~ -| --. .|-- .- -| --| |- - c..-. ~- -
~- - |- - -...- .. ~.| ~- ----. c.

CLAUSE 46 : Deleted

CLAUSE 47 : The rates to be quoted by the Contractor must be inclusive of sales tax. No extra payment on this account will be
made to the contractor.
.. .. .. .. -..-. ..- - -.. ..-| . --| -.. ~. . -..-.- -| -..-| -| -.. ~. -|c.

CLAUSE 48 : Contractor should, as tar as possible, obtain his requirement of labourers skilled and unskilled, from the nearest
Employment Exchange so as to utilise the local employment potential. It there are no local Employment Exchange or such
Exchanges are not able to provide the required labour locally, suitable labourers should be utilised to the maximu m extent
possible.
.: .: .: .: -..-. ~-. -~ ~- | --~ ~| -- c|- -. -| ---| |~-. -|~| ~., ~| -.|-- |~-. |---| .-|- -.
-.|-- |~-. -|~| - c|- ~. ~.| -|~| ~,| ~| -.|-- |- . ..| - - - c|- -| -|-- ~|-| - .. - .. .-|- -|.

CLAUSE 49 : Fair Wages : If a Contractor fails to pay within '7' (Seven) days to the labourer(s)/worker(s) them minimum
wages prescribed by the Government under the Minimum Wages Act, 1948 as in force fro m time to time, the Engineer-in-
charge shall be at liberty to deduct the amount payable to the labourer/workers from his (Contractors') bills or deposit(s)
payable by the Contractor after making due inquiries and establishing the claim(s) of the labourer(s)/worker(s). The Contractor
shall not be entitled to any payment of compensation on account of any loss that the Contractor may have to incur on account of
the action as aforesaid. Before the action as aforesaid, is enforced, a notice in writing to the Contractor shall be issued by the
Engineer-in-charge to pay the wages as per Minimum Wages Act in force at the relevant time. If Contractor does not act as
afore said within seven days, then the action contemplated as above shall be taken against him.
. . . . .~| -- -|- ~. c|- - ~ +:-. + - -- ~|-|-- c~ -. -. +- -- ~ ~|)- -.-. -.-.|)-
.- |-. -..-. - - -| c..-. ~-- -|-- -. -| -~ ~) ~|-| -.-. -.-.|)-| c--.| -.|- -|- ~ ~|)- -.-.
-.-.|-) -.. - -..-.-. || ~. -..-. -.. ~-.-~-.-|-| -.| -.| .-| . c. . ~.--. ~ .. ~..
-..- -. -..-.- -| --.- ~- -| - .. -- -| -| ~. ~- ~.. c -|c. . ~.--. ~- - ~. -.. ~.
- c. c..-. ~- - - ~. c|- - + - -- ~|-|-- ~-. -- -.. -..-.- ||- -|.| ~., -..-. . ~.--. ~ .-
|-. - -|c -| --| . . |.-. ~-. -. -.. ~..


CLAUSE 51 : List of Machinery: The contractors shall also give a list of machineries in his possession and which they
propose to use on the work.
.+ .+ .+ .+ - .-|-| -.-| -..-. |-.-. -~.-| ~- -. .. .-|-. . |. -.- |-| -.-| ~..-| c.

CLAUSE 52 : (i) In case, the roller deployed by Department for the use on contract work is kept idle by the contractor for want
of adequate labour and materials, the contractor will have to pay rental charges as per prevailing rules even though the items of
rolling and watering are to be carried out by the department. (ii) If the contractor does not plan his programme so as to suit the
requirement of the Department, the proportionate rental charges on roller shall be recovered from the contractor.

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144
CLAUSE 53 : Local labour on normal rates : The contractor shall have to engage local labour and person seeking available on
normal rate.
. . . . ..-- - -.|- ~| ..-- - ~| - - c|- -. |~-. . -.|- ~| ~- -.|-- --|--~|- -..-. -. ..-. c.

CLAUSE 54 : Rent will be recovered from the contractor for the land given to them for stacking materials as well as for
construction of temporary hutments etc.
Land measuring Charges
1. One hectare or less Rs. 5 per month
2. More than 1 hectare & upto 2 hectares Rs. 10 per month

CLAUSE 55 : The contractor shall employ only such labour who shall produce a valid certificate of having been vaccinated
against small -pox within a period of last three years.
. . . . -..-. -. .-| -- -|-.- |-~.-| | ~. c|. .-- -|-.- . ~ --. ~|- ~ -. ..

CLAUSE 56 : 1 Huts :The contractor shall build sufficient number of huts on a suitable plot of land for the use of the laborers
according to the following specifications
(1) Huts of bamboos and grass may be constructed.
(2) A good site shall be selected. High ground removed from jungle but well provided with trees shall be chosen wherever it is
available. The neighborhood of rank jungle, grass or weeds should particularly be avoided. Camps should not be established
close to large cuttings of earth-work.
(3) The lines of huts shall have open spaces of at least 10 m. between rows. When a good natural site cannot be procured,
particular attention should be given to the drainage.,
(4) There should be no over-crowding. Floor spaces at the rate of 2.8 Sq.m. per head shall be provided. Care should be taken to
see that the huts are kept clean and in good order.
(5) The contractor must find out his own land. if he wants Government land, he should apply for it and pay assessment for it.
2. Drinking Water : The contractor shall as far as possible. provide an adequate supply of chlorinated pure potable drinking
No provision need-be made water for the use of labourers This provision, shall be it the rate of not less than 4.5 liters per head.
where there is a suitable nalla, river or well within 0.4 krn of the camp. However arrangement should as far as possible, be
made to chlorinate- water by chlorinated tablets before it is allowed for drinking purpose.
3. The contractor shall construct semi permanent latrines for the use of Labourers on the following scale, namely; (a) Where
females are employed, there shall be at least one latrine for every 25 females (b) Where males are employed, there shall be at
least one latrine for every 25 males Provided that where the number of males or female exceed 100, it shall be sufficient if there
is one latrine for every 25 males or females, as the case may be upto the first 100 and one for every 50 thereafter.

4. Privacy in latrines : Every latrine shall be under cover and so partitioned off as to secure privacy, and shall have a proper
door and fastenings.

5. Notice to be displayed outside latrines and urinals : (1) Where workers of both sexes are employed there shall be
displayed outside each block of latrine and urinal a notice in the language understood by the majority of the workers For Men
Only or For Women Only: as the case may be.
5 (2) The notice shall also bear the figures of a man or of a women, as the case may be.

6. Urinals : There shall be at least one urinal for male/female workers upto 50 employed at a time. Provided that where the
number of male or female workmen, as the case may be, exceeds 500. it shall be sufficient if there is one urinal for every 50
males or females upto the first 500 and one for every 100 males or females or part thereof.

7. Latrines and Urinals to be accessible: (1) The latrines and urinals shall be conveniently situated and accessible to workers
at all times at the establishment. (2) (i) The latrines and urinals shall be adequately lighted and shall be maintained in a clean
and sanitary condition at all times (2) (ii) Latrines and urinals other than those connected with a flush sewage system shall
comply with the requirements of the Public Health Authorities.

8. Water for latrines and urinals : Water shall be provided by means of pipes or tanks or the rwise, so also be conveniently
accessible in or near the latrines and urinals.

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145
9. Bathing and washing places : (1) The contractor shall construct sufficient number of bathing places; every unit of 20
persons being provided with a separate bathing place. 12) Washing places should also be provided for the purposes of washing
clothes. Every unit of 30 per sons shall have at least one washing place. (3) such bathing and washing places should be suitably
screened and separate places provided for male and female workers. (4) Such facilities shall be conveniently accessible and
shall be kept in clean and hygienic condition.
10. Drainage : The contractor shall make sufficient arrangement for draining away the sewerage water as well as water from
the bathing and washing places and shall dispose off this waste water in such a way as not to cause nuisance. The contractor
should obtain a permission from the Gujarat Water Pollution Control Board, Gandhinagar if Water is so be drained in river or
near the well. The contractor would put malarial oil once in a week in stagnant water round about the residence,
11. Medical facilities : The contractor shall engage a medical officer with a traveling dispensary for a camp having 500 or
more persons if there is no Government or other private dispensary situated within 6 k.m. fro m the camp.
12. Conservancy and cleanliness: The contractor shall provide the necessary staff for effecting the satisfactory conservancy
and cleanliness of the camp to the satisfaction of the Engineer-in-charge. At least one sweeper per 200 persons should be
engaged. Conservancy staff should dump refuge in compost pit, away from the labour camp.
13. Health Provisions : The District Health Officer of the District or the Deputy Director of Health Services shall be consulted
before opening a labour camp and his instructions on matters, such as the water supply, sanitary convenience, the camp-site,
accommodation and food supply shall be followed by the contractor.

14. Precautions against epidemic : (a) The authorities in charge of the colonies should get the labourers; inoculated against cholera
and plague and Vaccinated against smallpox at the time or recruitment, If they are not inoculated or vaccinated within 6 months or 3
years respectively prior to the date of recruitment.
(b) When, in any labour camp there is an epidemic disease or is threatened with such an outbreak, the authorities in charge of the labour
camps should ensure that all the inmates of the labour colonies are inoculated or vaccinated as the case may be, depending on the
diseases, within 72 hours after the outbreak.
(c) The authorities in charge of the labour colony should arrange to communicate by wire regarding the outbreak of the epidemic
diseases on the very day of the outbreak, to the Mamlatdar of the Taluka, the District Health officer or to the Deputy Director of Public
Health in charge of that area and the Director of Public Health. Thereafter they should continue to send daily reports to the above
officers in the prescribed form regarding the progress of the epidemic disease.
(d) When the authorities in charge of the labour colony suspect or have reason to believe that any immate of the labour colony is
suffering from the infectious or contagious disease, they shall forthwith arrange for the segregation of such persons to isolated huts to
be specifically provided for the purpose and also for their treatment.
(e) As regional malaria epidemic outbreaks are likely to occur in such project areas, the authorities in charge of the labour colonies
should report promptly the occurrence of unusual incidence of cases of malaria and also inform the District Health Officers of the
District, Deputy Director of Public Healthy (Malaria) and the Director of Public Health and also arrange to institute all necessary
antimalarial measures as may be advised by the officials of 'he Public Health Department.
(f ) The authorities in charge of the colonies should also arrange to carry out any other measures that may be
recommended by the officials of the Public Health Department necessary to prevent or control the spread of disease.

15. Rest rooms : (1) In every place where in contract labour is required to halt at night in connection with the contract works
and in which employment of contract labour is likely to continue for three months or more, the contractor shall provide and
maintain rest rooms or other suitable alternative accommodation within fifteen days of the employment of contract labour.
(2) If the amenity referred to in sub rule is not provided by the contractor within the period prescribed, the employer shall
provide the same within a period of fi fteen days of the expiry of the period laid down in the sub-rule (1).
(3) Separate rooms shall be provided for women employees.
(4) Effective and suitable provision shall be made in every room for securing and maintaining adequate ventilation for the
circulation of fresh air and there shall also be provided and maintained sufficient and suitable natural or artificial lighting.
(5) The rest room or other suitable alternative accommodation shall be of such dimensions as to provide at least a floor area or
1. sq.mt. for each person making use of rest rooms.
(6) The rest room or other suitable alternative accommodation shall be so constructed as to afford adequate protection against
heat, wind, rain and shall have smooth, hard and impervious surface.
(7) The rest rooms or other suitable alternative accommodation shall be at a convenient distance from the establishment and
shall have adequate supply of whole some drinking water

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146
16. Canteen Facilities : (1) In every establishment of contract work and wherein work regarding the employment of contract
labour is likely to continue for six months and wherein contact labour numbering one hundred or more are ordinarily employed,
the adequate canteen facilities shall be provided by the contractor for the use of such contract labour within sixty days of the
commencement of the employment of contract labour. (2) If the contractor fails to provide the canteen facilities within the time
laid down the same shall be provided by the principal employer within sixty days of the time allowed to the contractor. (3) The
Canteen shall be maintained by the contractor or principal employees as the case may be in an efficient manner.
17. Accommodation in canteen : (1) The canteen shall consist of at least dining hall, kitchen, storeroom, pantry and washing
places separately for workers and for utensils.
2 (i) The canteen shall be sufficiently lighted at all times where any person has access to i (ii) The floor shall be made of smooth
and impervious materials and inside walls shall be lime-washed or colour-washed at least once in each year, provided that the
inside walls of the kitchen shall be lime-washed every four months. 3 (i) The premises of the canteen shall be maintained in
clean and sanitary condition. (ii) Waste water shall be carried away in suitable covered drains and shall not be allowed to
accumulate so as cause nuisance. (iii) Suitable arrangements shall be made for the collection and disposal of garbage.
18. Accommodation in dining hall : (1) The dining hall -shall accommodate at a time, atleast 30% of the contract labour
working at a time. (2) The floor area of the dining hall excluding the area occupied per dinner to be accommodated shall as
prescribed in subrule (3) (i) A portion of the dining hall and service counter shall be partitioned and reserved for women
workers, in proportion to their numbers. (ii) Washing places for women shall be separate and screened to secure privacy. (4)
Sufficient table, stools, chairs or benches shall be available for the number of diners to be accommodated as prescribed in sub
rule 1.
19. Equipment in canteen : (1) (i) There shall be provided and maintained sufficient utensils, crockery, cutlery, furniture and
any other equipment necessary for the efficient running of the canteen. (ii) The furniture utensils and other equipment shall be
maintained in a clean and hygienic condition. (2) (i) Suitable clean clothes for the employees serving in the canteen shall also
be provided and maintained. (ii) A service counter, if provided, shall have a top of smooth and impervious materials. (iii)
Suitable facilities including an adequate supply of hot water shall be provided for the cleaning of utensils and equipment.
20. Food stuff to be served : The food stuff and other items to be served in the canteen shall be in conformity with the normal
food habits of the contract labour.
21. Prices to be displayed : The charges for food stuffs, beverages and any other item served in the canteen shall be based on
"no profit, no loss" and shall be conspicuously displayed in the canteen.
22. Canteen to be run on "No prof it no loss" basis : In deriving the prices of food stuffs and other articles served in the
canteen, the following items shall not be taken into consideration as expenditure, namely.
(a) the rent for the land and building.
(b) the depreciation and maintence charges for the building and equipment provided for in the canteen.
(c) the cost of purchase, repairs and replacement of equipment including furniture, crockery, cutlery and utensils.
(d) The water charges and other charges incurred for lighting and ventilation.
(e) The interest on the amount 'spent on the provisions and maintenance of furniture and equipment provided for in the canteen.
The local officers should checkup whether facilities as offered and which are admissible under the existing rules and orders a
made available to the workers and enforce upon the contractors the necessity of adhering to the instructions for promotion
welfare of the workers according to the terms of the contract.
23. BOOKS OF ACCOUNTS AND REGISTERS OF THE CANTEEN: The books of accounts and registers and other
document used in connection with the running of the canteen shall be produced on demand to an inspector.
24. AUDIT OF THE ACCOUNTS OF THE CANTEEN : The accounts pertaining to the canteen shall be audited once every
12 months by registered accountants and auditors, provided that the Labour Commissioner may approve of any other person to
audit the accounts; if he is satisfied that it is not feasible to appoint a registered accountant and auditor in view of the site or the
location of the canteen.

CLAUSE 57 : Contractor shall have to arrange for the supply of gumboots. Hand gloves, mask etc. invariably to the labourers
workers engaged by the contractor on asphalt work.

CLAUSE 58 : The Contractor shall not show any distinction between Harijan and other class of labourers/workers employee to
carry out the Government work.

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147
CLAUSE 59: Price variation clause : Price variation : For (A) Labour (B) Materials and (C) P.O.L The amounts payable to
the contractor for the work done shall be adjusted for increase or decrease in the rates of labour/ materials excepting those
materials supplied by Government as per Schedule-A and P.O.L. as under.

(A) Labour : Increase or decrease in the cost due to labour shall be calculated quarterly in accordance with the following
formula.
VI = 0.75 x {pl x R x i-io}
100 io
VI = increase or decrease in the cost of work during the quarter under consideration due to change in rates for labour.
R = The value of work done in rupees during the quarter under consideration, after excluding the value of extra items and
after deducting the cost of.
(i) Materials supplied from the Departmental store to the Contractor at fixed rate as specified in schedule - A and.
(ii) Value of cement, steel and asphalt brought by the contractor valued at star rate plus the increase/decrease for which price
adjustment is done under clause 59/A below :-
io = The average consumer price index for industrial workers for the quarter in which tenders were opened (as published in
*
__________________________________)
i = The average consumer price index for industrial workers for the quarter under consideration.
pl = Percentage of labour components (specified in Schedule ______________ %) of the item.
*
This refers to average consumer's price-index (wholesale) for industrial workers as applicable to Ahmedabad/ Bhavnagar as
published by Government of India, Ministry of Labour Bureau.

(B) Materials other than cement, Steel and Asphalt : The increase or decrease in cost of materials other than cement and
steel shall be calculated quarterly in accordance with the following formula :
VM = 0.75 x {Pm x R x i-io}
100 io
VI = Increase or decrease in the cost of work during the quarter under consideration due to change in the rates of material
R = The value of work done in rupees during the quarter under consideration, after excluding the value of extra items and
after deducting the cost of.
(ii) Value of cement, asphalt and steel brought by the contractor valued at star rate plus the increase/decrease for which price
io = The average wholesale price index
*
(all commodities) for the quarter in which tenders were opened. (as published in
@

__________________________________)

i = The average wholesale price index
*
(all commodities) for the quarter under consideration.
Pm = Percentage of material components (specified in Schedule ______________ %) of the item.
@
= For materials wholesale price index as published by Reserve Bank of India should be referred to.

(C) P.O.L : The increase or decrease in cost of petrol, diesel, oil and lubricants shall be calculated quarterly in accordance with
the following formula :
Vd = 0.75 x {Pd x R x D-Do}
100 Do
Vd = Increase or decrease in the cost of work during quarter of consideration due to change in the rates of petrol, oil and
lubricants (P.O.L.)
R = The value of work done in rupees during the quarter under consideration, after
excluding the value of extra items and after deducting the cost of.
(ii) Value of cement, steel and asphalt brought by the contractor valued at star rate plus the increase/decrease for which price
Do = The average price of high speed diesel (HSD) fixed by I.O.C. for the district in which the work is to be carried out for the
quarter in which the tenders were opened.
D = The average price of HSD fixed by the I.O.C. for the district in which the work is to be carried out for the quarter

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148
under consideration.
Pd = Percentage of P.O.L component (specified in schedule) ________ % of the item.
Conditions f or variation except for Cement, Steel and Asphalt :
(1) No adjustment shall be done for the work done in the first twelve months of the
time limit. Adjustment payable/ recoverable will be calculated for the remaining
work done during the subsequent period.
(2) The sum total price adj ustment for A, B and C will be limited _______ % of the estimated cost of work put to tender less the cost of
Materials supplied from the Departmental store to the Contractor at fixed rate as specified in schedule - A and cement, steel and
asphalt valued at input rates mentioned as under on which the sanctioned estimate is based. When clause 60A (B-1) 59A (B-2) is not
deleted.
QUANITIY
INPUT RATE PER TON
Cement : M.T. Rs. per M.T.
Mild Steel : M.T. Rs. per M.T.
TMT/HYSD Bars : M.T. Rs. per M.T.
Asphalt : M.T. Rs. per M.T.

(3) The quarter referred to in the above formula shall mean the quarter of the
calender year January to March, April to June, July to September and October
to December. Even if the tenders are opened in the middle of a quarter, the
average index for the calender quarter will be considered. The same principle
would apply for identifying the quarter when the work is completed in the middle
of calender quarter.
(4) The value of extra items will be excluded for working out the value of ' R' in the above formula in all these cases.
(5) Intermediate payment of escalation to be made under this clause on each occasion shall be limited in such a manner that the total up-
to-date payment of escalation will not exceed the proportionate percentage of the ceiling of escalation as related to the proportionate
value of the contract cost.
(6) Price adj ustment shall be applicable only for the work that is carried out within the stipulated t ime or extensions thereof as per not
attributable to the contractor. No claims for price adj ustment other than those provided herein shall be entertained.
(7) This clause will be applicable in respect of works which of the estimated cost put to tender is above Rs.25.00lacs and the time limit
involved is more than 12moths.
CLAUSE 59A : Price Variation f or Cement, Steel and Asphalt brought by Contractor : The amounts payable to the
contractors for the work done involving use of cement, steel and asphalt when these materials are not supplied by the
Government as for scheduled A shall be adjusted for increase or decrease in the rates of these materials as under
(4) Price variation f or cement, steel and asphalt brought by the contractor.
The star rates for cement, mild steel and for steel & asphalt to be brought by the Contractor shall be considered Ex-supply
Depot/Godown as under :-
QUANITIY
STAR RATES
Cement : 407.00 M.T. Rs. 3900/- per M.T.
Mild Steel : M.T. Rs. per M.T.
TMT/HYSD Bars : 36.00 M.T. Rs. 35000/- per M.T.
Asphalt : M.T. Rs. per M.T.
Month in
which DTP
is approved
Nov-2009

(The above star rates are linked with Reserve Bank of India price index for steel and cement for the month in which the DTPs
are approved. The star rate for asphalt will be based on the rate of Koyli Refinary prevailing on the date on which the estimate
is prepared.
The month in which DTPs are approved will be specified in the tender document.
Star rates should be mentioned in the tender copy as under :
I. For cement, Price of cement fro m authorized dealer should be obtained for the month in which the D.T.P.s are
approved & mentioned as star rate before issue of tender copy.
II. For steel & H.Y.S.D. bars, rate of SAIL should be obtained for the month in which the DTPs. Are approved and
mentioned as star rate before issue of tender copy.
III. For basic index specific month in which the DTPs are approved should be mentioned before issue of tender copy.)
The fluctuations in rates of cement and steel shall be adjusted in the bills payable to the contractors as under :

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149
A=B x ( C
1
1) x D
C
0

A= Difference of Amount payable or recoverable
B= Star rate of steel/cement/asphalt.
C1- The (quarterly) average corresponding index for steel, cement, asphalt for the quarter under consideration (as published in
monthly bulletin or Reserve Bank of India)
Co. Price index of cement/steel asphalt for the month in which the DTPs are approved published in monthly bulletin of
Reserve Bank of India.)
D-= Qty. of cement/steel/asphalt actually brought by the contractor on site of work and consumed in the work during the quarter
duly supported with bill as recorded in cement consumption register or MB (for steel).

Conditions f or variation in prices of cement and steel only :-
1. No Ceiling for escalation for difference in the cost of steel and cement will be
applicable.
2. This clause shall be operative from the date of issue of work order and up to the expiry of original and extended time limit.
3. This formula shall be used individually for cement/ mild steel and Tor steel for calculating adjustment.
4. The cement and steel brought be the contractor on site of work shall be used only after the same is tested by the Department.
5. If such materials are not found as per the requirement of I.S. specification, the same shall be removed by the contractor for
which no claim shall be entertained.
6. This clause will be applied to the work irrespective of the cost of the work.

Conditions f or variation in rates of asphalt only : (Govt. circular dtd 28.11.98 in this regarded as approach herewith will
also applicable)
1. The Contractor shall procure asphalt directly from refinery only
2. The Contractor will not be furnished "P" form for purchase of quantity of asphalt required for this work.
3. The Contractor will have to produce in original all the gate passes issued by the refinery and also the bill in original to the
Engineer-in-charge
4. The number of transport tanker carrying the asphalt shall be furnished by the contractor.
5. The test certificate regarding the grade of asphalt as well as test result of asphalt from GERI Laboratory or other Laboratory
approved by R & B Department shall have to be produced.
6. The difference between two actual rates of purchase as per original bill of the refinery produced and the star rate as indicated
below for the quantity of asphalt actually used in the work ' and work is completed during original time limit only will be
paid/recovered after the asphalt is consumed in said part of work. No Escalation for the works estimated to cost upto 5 lacs and
remaining use of asphalt will be payable.
7. The difference will be payable/recoverable from the date of issue of work order and this price variation will not be subject to
any ceiling.
8. No advance payment or secured Advance will be payable against asphalt.
9. This part of clause for price variation of asphalt will be applicable for works estimated to cost above Rs. 5 Lacs and involving
use of asphalt. (Authority R & B D GR No. TNC-1089 (4)-C, dated 31-08-1991 modified Vide G.R.s of even numbers, dated 5-
10-1991, 7-4-1992, 21-10-2005 and G.C. No STR-1097-182/H dated 27-11-97, 21-11-98 Misc-1093-UO-53-40-C dated 16-6-
2001 and No. S,TR.- "Il 0-2001 -M-34, 29/H dated 4-1 0-05 of R & B D)

CLAUSE 60 : FENCING AND LIGHTING : (a) The contractor shall, unless otherwise specified, be responsible for the
proper fencing, lighting grading and taking of the necessary safety measures for all works comprised in the contract and for the
proper provision of temporary road, way, foot-way, guards, fences, caution notices etc,, as far as the same may be rendered
necessary by reasons of the work for the accommodation of workmen, foot passengers or other traffic and of owners and
occupiers of adjacent property and the public and shall remain responsible for any accidents that may occur on account of his
failure to take proper & timely precautions.
(b) All the arrangements made for fencing and lighting shall be maintained by the contractor through the currency 'of the
contract till the physical taking over of the work by department.

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CLAUSE 61 : LIABILITY OF ACCIDENTSTO PERSONS: Responsibilities and liabilities of the contractor under
Workmen's Compensation Act are given in clause No. 37 In addition following shall also apply : (a) On the occurence of an
accident, which result in death of workmen employed by the' contractor or which is so serious as is likely to result in death of
any such workmen, the contractor, shall within 24 hours of happening of such accident(s) intimate, in writing to the Engineer-
in-charge the fact of such accident(s). The contractor shall indemnify Government against all loss or damage sustained by the
Government resulting directly or indirectly from his failure to give intimation in the manner aforesaid including the penalties or
fines, if any, payable by the Government as a consequence of. Government's failure to give notice under the Workmen's
Compensation Act or otherwise to conform to the provisions of the said act in regard to such accident(s). (b) In the case of an
accident, in respect of which compensation may become payable under Workmen's Compensation Act, whether by the
contractor or by the Government as principal Employer, it shall be lawful for the Engineer-in-charge to retain out of money due
and payable to the Contractor, such sum or sum of money as may, in the opinion of the Engineer-in-charge, be sufficient to
meet such a liability. The opinion of the Engineer-in-charge shall be final in regard to all matters arising under this clause.

CLAUSE 62 : ACCESS TO SITE AND WORK ON SITE: The Engineer may, if he considers fit from to time, enter upon
any land(s) which may be in possession of the contractor this contract for the purpose of executing any work not included in
this contract and may execute such works not included in this contract by agents or by other contractors, at his opinion and the
contractor shall, in accordance with the requirement-s of the Engineer -in-charge, afford all reasonable facilities for execution of
the work including occupation of lands by structure or otherwise for any other contractor employed by the Government and his
workmen or for the workmen of the Government who may be employed in the execution on or near the site of the work not
included in the contract or of any contract in connection with or ancillary to the work and in default, the contractor shall be
liable to the Government for any delay or expense incurred by reason of such default. Provided always that if damage arising,
make a statement of the same to the Engineer-in-charge who shall from time to time, assess 'the value in his 'judgment of such
damage and the Government shall from time to time pay to the contractor the amounts (if any) accepted as justified by the
Engineer-in-charge :

CLAUSE 63: REPORTS REGARDING LABOUR: The Contractor shall submit the following reports to the Engineer-in-
charge: (a) (i) A daily report in the suitable form of the strength of labour both skilled and unskilled employed by him on the
work(s). The contractor shall increase or decrease the strength both skilled or unskilled. If directed by the Engineer-in-charge.
The submission of such reports shall not. However, relieve the contractor of his responsibilities and duties regarding progress or
any other obligations under the contract. (ii) A classified weekly return in the suitable form of the number of person employed
on the works during the proceeding week (iji) A weekly medical report in the suitable form showing the health of the
contractor's camp, the number of persons ill or incapacitate and the nature of their illness. (iv) A report of any accident, which
may have occurred, to be sent within 24 hours of the occurrence, (v) Such other report as may be prescribed.

CLAUSE 64 : Treasure Trove: In the event of discovery by the contractor or his employees, during the progress of work of
any gold, silver, oil or other minerals of any description and precious *stones, treasures, coils, antiquates, relic, fossils or other
articles or value of interest whether geological, archaeological or any other such treasure & other things shall be deemed to be
the absolute property of, the Government and the contractor shall duly preserve the same to the satisfaction of the Engineer-in-
charge from time to time, and relieve the same to such persons as the Engineer-in-charge may appoint. The contractor shall take
all reasonable precautions to prevent his workmen or any other person from removing or damaging, any such articles or things,
immediately after the discovery thereof and before removal acquaint the Engineer- in-charge with such discovery and carry out
his orders for the disposal of the same.

CLAUSE 65 : Insurance of Labours : The contractor shall indemnity the Government against all actions, suits, claims &
demands through or made against the Department in respect of work of this contractor against any loss damage to Department
in consequence of any action or suit being brought against the contractor for anything done or omitted to be done in execution
of the work of this contract.

CLAUSE 66 : Insurance of Labours : The contractor shall be responsible to arrange for insurance of all labourers, skilled and
unskilled, workers, supervisors etc., employed by him as per labour regulation of the State.

CLAUSE 67 : - Setting Out : The contractor shall be responsible for the true and proper setting out of the works and the
correctness of positions, levels, dimensions and alignments of all parts of the work and for the provisions of all necessary
instruments, appliance and labour in connection therewith. If , at any time, during the progress of the work, any errors, appear
or arise in the position, levels, dimensions or alignments of any part of the work, the contractor, on

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151
being required to rectify such errors by the Engineer-in-charge shall at his own expense do so to the satisfaction or the
Engineer-in-charge. If however, such error is based on incorrect data supplied in writing by the Engineer-in-charge, the
expenses of rectifying the same shall be borne by the Department. The checking of and setting out of any line or level by the
Engineer-in-charge or his representative shall not in any way, relive the contractor of his responsibilities for the correctness of
the error. The contractor shall carefully protect and observe all bench-marks, site-nails, page and other things used in setting out
of the work(s).

CLAUSE 68 : Cement Register : A register In the prescribed form showing day-to-day receipt, consumption and balance of
cement on site of work will be maintained by the Department, which shall invariably be signed daily by the contractor or his
authorised representative in token of its correctness.

CLAUSE 69 : Materials and Works Test Register : A register in the prescribed from showing day-to-day receipt, consumption
and balance of cement on site of work by the Department and every entry thereof shall invariably be signed by the Contractor or
his authorised representative in taken of its correctness.

CLAUSE 70: Progress Schedule: (a) The contractor shall furnish within one month (unless extended by the Engineer-in-
charge) order to start the work, the progress schedule in quadruplicate indicating the date of staring, the monthly progress
expected to be achieved and the anticipated completion date of each major item of work to be done by him, also indicating dates
of procurement and setting up the materials, plants and machinery. The schedule should include a statement of proposed general
and detailed arrangements for carrying out works, and of item, order and manner in which it is proposed general and detailed
arrangements for carrying out works. and of item, order and manner in which it is proposed that these shall be executed. The
schedule should be framed keeping requirement of the clause 2 of tender form in view and be such as in practice to the
achievement towards completion of the work in the time limit and of the particular items on the dates specified in the contract
and shall have the approval of the Engineer-in-charge. Further, the dates for the progress, as in this schedule shall be adhered to.
(a) in case it is found necessary, at any stage to alter the schedule, the contractor shall Submit in, good, time a revised schedule
incorporating necessary modification proposed and get the same approved from the Engineer-in-charge. No revised schedule
shall be operative without such acceptance in writing. The Engineer-in-charge is further empowered to ask for more detailed
schedule or schedules, any week by week, for any item or item-c and the contractor shall supply the same as and when asked
for.
(b) The Engineer-In-charge shall have, at all times, the right, without in any way vitiating this contract forming grounds for any
calim, to after the order of the work of any part there of and [tie contractor shall after receiving such direction, proceed in the
order directed. The contractor shall also revise the progress, schedules accordingly and submit four copies of the revised
schedule. The Engineer in-charge within seven day; of the said Engineer's to alter the order of works.
(c) The contractor shall sufficient plant, equipment and labour and shall work such hours and shifts as may be necessary to
maintain the progress of the work as per approved progress schedule. The working and shift hours shall comply with all the
Government regulations in force and shall be such, as may be approved by the Engineer-in-charge and the same not be varied
without the prior approval of Engineer-in--charge.
(d) The contractor shall from time to time, as may be required by the Engineer-in-charge, furnish the Engineer-in-charge with a
statement in writing of the arrangements he proposes to adopt for the execution of this contract and the Engineer-in-charge may,
if he considers necessary at any time advice alternation in the same, which the contractor shall adopt on notice thereof.
(e) The progress-schedule(s) shall be in the form of progress chart, forms, statements and/or reports as any be approved by the
Engineer-in-charge. The contractor shall submit four copies showing the progress of the work in the form o f a chart etc., at
periodical intervals as may be specified by Engineer-in-charge.
(f)The approval of the progress schedules by the Engineer-in-charge shall not relieve the contractor of schedule required by the
Engineer-in -charge shall not entitle the contractor to any extra payment.
CLAUSE 71 : Secured Advance to Contractor
(1) Before any secured advance for metal is paid to the contractor, the metal shall have to be tested for its quality in the
laboratory. Contractors request for such secured advance will be considered only after test results of metals are received and
results are satisfactory. (As per Government circular No. SSR 1070-1B-191-22-S of 5-3-92)

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152
(2) Advance on security of materials brought to site will not exceed 75 % of the value (As assessed by the Executive Engineer)
of such material provided that they are of imperishable nature.
(3) Recovery of advances will not be postponed until the whole of the work entrusted is completed. Secured advance will be
recovered within 3 a month from the month in which secured advance is given even if material is not utilized in the work.
(4) Secured advance is permissible on materials which are all actually brought on site and are required by the contractor for use
on items of works for which rates for finished work have been agreed up on.
(5) Secured advance will be given only on materials for which the full valve is paid by the contractor to the seller.
.) ~-. |--.. ~..- ~. -.| ...-. -.-| .. . -. . . -. --. ~c. -.-| ~.-.| ~.-.-| c. ~.| -.-|
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:) ,|-. o c~.| - -- |--.. ~..- ~..- c.- -. ~.. ...--| | -.| -.-.- ~->|~ -.-| c. ( R & B
D.G.N. No P.W.M. 1090-40-13(5)-C dated 24-4-92)
) |--.. ~..--| - ~.| ) |--.. ~..--| - ~.| ) |--.. ~..--| - ~.| ) |--.. ~..--| - ~.| -- - -- - -- - -- - .| ~.-. ~ --. .- ~ |--.. ~..- -.. .| ~.-. ~ --. .- ~ |--.. ~..- -.. .| ~.-. ~ --. .- ~ |--.. ~..- -.. .| ~.-. ~ --. .- ~ |--.. ~..- -.. ~.. ~.. ~.. ~..
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CLAUSE 72 : Advance Payment : Advance payment for the work done, but
not measured, may be made up to 80 % of the approximate value of the
work done as shown in the progress reports of approximate measurement
sheets with location furnished by the sub Divisional Officer subject to
the following conditions:-
(1) That in the case of advance payment on the item of earth work payment should be made on the basis of detailed
measurement except during the monsoon period (June to September)
(2) That the detailed measurements should be recorded within the month from the date of payment of the bill incorporating the
advance payment. However in the case of sectional measurements of earth work, detailed measurement should be recorded
within three months instead of one month stipulated above.
(3) If on recording of the detailed measurements, it is found that the advance payment was made for more amount than the
value of work now measured, excess payment shall be refunded forth with by the contractor on demand, if it cannot be adjusted
from the bill in which the items on which advance payment was given are recorded by measurements.

CLAUSE 73 : Advance Against Machineries:
1. Secured advance on plants and machineries brought to the site of work is admissible for the contracts estimated to cost more
than Rs. Ten Lacs.
2. Simple interest in such advance granted to contractor against plants and machineries brought to work sites be charged at the
rate of % per annum.
3. The recovery of the advance shall be affected fro m the second month from the month in which advance is given and full
recovery will be completed by the time seventy five percent of scheduled time is completed.
4. Such advance will be limited to 5 percent of the estimated amount put to tender.
5. The advance will be granted for the plant and machinery actually brought to the site of work.
6. The machinery and equipment on which the advance is granted shall be of full undisputed ownership of the contractor, and
they shall be hypothecated to Government and also comprehensively insured till the advance granted is fully recovered. The
hypothecation deed shall be executed separately before the advance is actually given.
7. The advance will be granted as 75 percent of the cost of new equipment for which the contractor is able to produce purchase-
vouchers and other documents. This will not be applicable in the case of second hand equipment purchased the contractor.
8. In the case of used or second hand equipment brought by the contractor advance will be allowed at 50 percent of the value of
the equipment arrived at in the following manner.

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153
(a) For used equipment for which the records of original purchase price and past utilization are available, depreciated value, so
worked out will be subject to the confirmation by Mechanical wing of the Department.
(b) For used equipment for which proper records of purchase price and past utilization are not available, the value will be
assessed by a committee of Executive Engineers of Civil and Mechanical Wings. The value assessed will be based on the
probable age of the equipment, its present condition and its probable depreciated value. In working out depreciation age of the
equipment, its present condition and its department of spares, repair, reconditioning of the equipments shall not be taken in to
account towards the capital cost. The value arrived at by the committee will be final.
9. No advance may be allowed for equipment which is more than 8 years old or which has already worked for more than 80
percent of its life.
10. No advance shall be given on transport vehicles like jeeps, station wagons, estate car and such other vehicle ordinarily
required for transport purposes.
11. The recovery will have to be competed within the stipulated period of completion of work i.emonths.
[Specified advance on plant and machinery brought on site of work can be given to contractor only after prior approval of the
Government (G.P.W. Vol. I Para 344 C (i)]

CLAUSE 74 : Mobilization Advance : (1) Mobilization advance to the extent of 5 % of the Estimated cost may be granted at
the commencement of the work after the contractor has set up camp on site has brought machineries, equipment and centering
etc., for well sinking and has completed the work of service road, water supply and lighting arrangements on the site of
works. Which are estimated to coat over Rs. 40 Lacs.
(2) The advance will carry a simple interest at the rate of % per annum.
(3) The recovery of advance shall commence from the sixth month from the month in which the advance is paid, and full
recovery of advance and interest shall be completed by the end of ..... . month from the date of issue of work order, in other
works, the recovery of advance and interest will spread over a spell of months or less as above in equal installments.
(4) A bank guarantee from a scheduled commercial bank shall have to be produced for the amount of advance applied for the
bank guarantee can be scaled down to the extent of recovery of advance.
(5) Mobilization advance will be treated as interest bearing refundable loan for the purpose. The responsibility of the contractor
for the refund of Mobilization Advance is absolute and not dependent up on the completion of the work. The contractor will
have to refund the advance with accrued interest irrespective of the fact whether the contract is breached by either partly or
abandoned or finalized prematurely. (Govt. R&B Dept. No. TCF 1382/(8) J dated 22-4-1985)

CLAUSE 75 : Before starting the work, the contractor will have to obtain the licence from the District Assistant Labour
Commissioner under the Contract Labour ( Regulation and Abolition) Act, 1970 and contract Labour ( regulation and
Abolition) Gujarat Rules 1972 after paying necessary fees and deposit on the basis of the number of labourers to be employed
on the work and will have to supply two true copies of the said licence to the Deputy Executive Engineer before the work is
started.

CLAUSE 76 : One percent of estimated cost put to tender for this work after deducting the cost of materials as per Schedule 'A'
valued at basic rate in the sanctioned estimate shall be deducted from the running account bills of the contractor for testing the
quality of materials and workmanship, no additional testing charges in addition to the above shall be recovered from the
contractor (Applicable to R & B Works only ) ( G. R. No. R & B TNC-1 085-4-C, Dated 20-12-91)
The Engineer-i n-charge will get the cement and steel tested in l aboratories of G.E.R.I., Engineeri ng
Coll eges, Pol ytechni cs, Engineers Indi a Ltd., D.G.T.D. and other laboratori es approved by R & B or
Water Resources Department of Industries Department and the test resul ts of these Laboratories wi ll be
bindi ng to the Contractor about sui tabili ty of use of material
(R & B. D.G.R. No. TNC-1088-IB-220-18-C, dated 31-3-05).
However in respect of works i nvol ving use of asphal t, the contractor wil l set up the si te testi ng
Laboratory and wi ll provi de testing instruments etc. as under :
Laboratory : The contractor will construct pucca structure of minimum 25 square meter are duly connected with
water and electric supply to house site testing Laboratory.
Instruments : The contractor will provi de and i nstall the i nstruments as fol lowing I.S. Standard to carry
out the test prescri bed therein.
1. Penetrati on test as per I.S. 1203 2. Softeni ng poi nt test as per I.S. 1204
3. Ductili ty test as per I.S. 1208 4. Vi scosi ty test as per I.S. 12065. Speci fi cation gravity test as per I.S.
1202
The instruments provided should be as per I.S. Standard, so certified and be regularly and periodically calibrated. Frequency of
tests will be as indicated in specifications and as referred in R. & B. D.G.R. No. SSR-1099-IB/91(9)-C, dated 26-7-1999.

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154
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Annexure : The incofmation in the following annexures specimens should be furnished be furnished on separate letter
pad if necessary.

ANNEXURE-1

(Referred to in Condition No.2 General Rules and Direction for the guidance of contractor.)
To
The Executive Engineer
PLACE
Division : DATE :

Details regarding my our partners our Company (in the case of lirnited company )Names, address(es), telephone
numbers(s, income tax etc. are as under:
Sr.
No.
Name(s) of
person/
partner
director of the
company
Full address of
the place of
business (with
pin code
Telephone
No.(s) (off ice)
Residential
address(es)
(Resi).
Telephone
No.(s)
Full address of
income tax off ice
ward where
income tax return
is f iled
1 2 3 4 5 6 7

I/We hereby agree to intimate to you about change if any, in the above-mentioned address(es) and telephone No. (s) within
Fifteen days of its occurrence till my/our deposit, for the said work baid by me/us is not returned to me/us.

Dated Signature of Tenderer

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~.-. .-. ~.-. ...--| |-- . .|--
-.-- -.
.)
|. -|.|. -|-. - ,.. - ,.. - ,.. - ,..
+

.

c..
-|
.
-|
+ |.|. | o |.|.
||- ..
+.|.
+.|.
+.|.
+.|.
+.|.
+.|.
+.|.

) c|.|.-. -.| .. -.-. ) c|.|.-. -.| .. -.-. ) c|.|.-. -.| .. -.-. ) c|.|.-. -.| .. -.-. -~ .-. .--. -. -~ .-. .--. -. -~ .-. .--. -. -~ .-. .--. -.
~.-. .-. ~.-. |-- -|-. - |.-
+

-|
-|.
-. ~.--.-.
.. -.-| ~|
+.|.
+.|.
..-
..-
.
.

) |-. -. -.-. -~ .-. -. ) |-. -. -.-. -~ .-. -. ) |-. -. -.-. -~ .-. -. ) |-. -. -.-. -~ .-. -.
~.-. .-. ~.-. ...--| |-- . .|-- -.- |. -|.|. .) -|-. - ,..
|- -. .
-|
-|.
-|
c. .-..-
+.|.
+.|.
+.|.
+.|.
..-

~-.
.|-- ||.|. ~. - .-.. - -.|-| -.| ~ - c| - . -.- ----. c -c| -~ --. -. . -| -|-|-- ~-|
...- -c| ~ -| - -|-|-- .-| ...- .- .-- - - ~-- ~--.~| .| ~.|. ~ .. -| ~--| - -.. ~. -|c.

ignat ure of the contract or
-..-.-| c|
-.-.- ~--| c|.

156
ANNEXURE - 3
PERFORMANCE BOND
(see cl ause No. 1)
(The date of this bond must not be prior to the date of the instrument in connection with
which it is given).
____________________________________________________________________________________________
___
Principa (Contractor)
_______________________________________________________________________________________________
Surety (Scheduled or Nationalised Bank)
_______________________________________________________________________________________________
Sum of bond (express in words and figures)
_______________________________________________________________________________________________
Contract No. and date of contract
_______________________________________________________________________________________________
KNOW ALL MEN BYTHESE PRESENTS, THAT WE, THE PRINCIPALS AND SURETY above named are held and
firmly bound upto the hereinafter called the Employer in the amount stated for payment of which sum, well and truley to be
made, we bind ourselves, our heirs, executors, administrators and successors jointly and severally, firmly by these presents
subject to the provisions of which the aforesaid Contractor on demand and without demand on a claim being made by the
Employer.
THE CONDITION OF THIS OBLIGATION IS SUCH, that whereas the principals have entered in to a contract with the
Employer numbered and dates as shown above and hereto attached for the execution of work
_______________________________________________________________________________________________
NOWTHEREFORE, it the Principal shall well and truly perform and fulfill all the undertakings, convenants, terms. conditions
and agreements of said contact during the original terms of the said Contract and anv extensions thereof that may be grafited by
the Employer with or without notice to the surety and during the life or any guarantee required under the contract and shall also
well and truly perform and fulfill all the Undertakings, convenants, terms, conditions and agreements of any all duty and unduly
authorized modifications of said Contract that may hereafter be made, notice of which modifications to the surety being hereby
waived or shall pay over, make good and reimburse to the Employer all loss and damages which the employer may sustain by
reason of failure or default on the part of said Principal so to do.
We _____________________________________ further agree that the guarantee herein Contained shall remain in full force
and effect during the period that would be taken for the validity of the said Contract, and that it shall continue to be enforceable
till all the dues of the employer under or by virtue of the Contract have been fully paid and its claims satisfied or discharged or
till the Employer certifies that the terms and conditions of the Contract have been fully and properly carried out by the said
Contractor arid accordingly discharges the guarantee. Unless a demand or claim under this guarantee is made on us in writing
on or before the ____________________ we shall be discharged from all liability under this guarantee thereafter.
IN WITNESS WHEREOF, the above bounded parties have execute this instrument under their several seals on the date
indicated above the name and corporate sea] of each corporate partly being hereto affixed and these presents duly signed by its
undersigned representatives, pursuant to authority of its governing body.
In the presence of witness individual
Principal
1 ______________________________ as to _____________________ (Seal)
2 ______________________________ as to _____________________ (Seal)
3 ______________________________ as to _____________________ (Seal)
4 ______________________________ as to _____________________ (Seal)
by ______________________________ affix Corporate Seal
Attested Corporate surety
Business address
Affix by ___________________________corporate Seal

Title

For and on behalf of the Employer

-..-.-| c|
-.-.- ~--| c|.
157

Annexure - 4
List Of Works Already Completed By The Tenderer
~.-. . - -.|-| -.-|
Sr.
No.
-.-
Name of work
-.- -.
Place -~ Cost on
completion
. - -.-| |--
Time taken in months to
complete the work
-. -. . . |- -
..
Remarks
|. -|-
1 2(a) 2(b) 3 4 5

Note : Necessary certi fi cate from officer concerned shall be attached with the tender.
-|- |-- ~|--.|- ~,| . .-. . . .

Si gnature of Tenderer wi th Date/ ~.-.-| -.| .-| c|

Annexure - 5
LIST OF PLANT AND MACHINERY IN GOOD WORKING ORDER
AVAILABLE WITH THE TENDERER
~.-. . .| ~- . c.-. c|- -. - | ~- ~|~.|-| -.-|
Sr.
No.
-.-
Plant or
machinery
~|~.| ~.
-|
Location -~ Age of
machinery
|-| -..
. ~-|
Make
-..
Capacity
.-.
Approximate
value
~-. |--
Remark
|. -|-
1 2(a) 2(b) 3 4 5 6 7


ANNEXURE 6
DECLARATION REGARDING WORKS ON HAND WITH TENDERER
~.-.-. c. c|- -. -.|-| |--
Sr.
No.
-.-
Name of
work
~|~.| ~.
-|
Place
-~
Estimated
cost
~-. -
Date of
issue of
work
order
-. ,
-.-.
c--| -.|
Stipulated
period of
completion
-. -.-|
|--- --
Amount
of work
done on
date of
filling
tender
.-. --.
-.|
Brief
details of
delay if
any
:| ~| -
c|- -| --.
.-. -.
Remarks
|. -|-
1 2(a) 2(b) 3 4 5 6 7 8


Note 1 : Amount of work in column 6 should be given up t o the mont h previous to the month in which
t enders are invit ed.
-|- ~.- . . ~ .. . -. .-.. ~.-- c|- - c.-. .-. ~ - -| - -.|-| - -.|.
Note 2 : Necessary cert ificat e from t he officer concerned shall be att ached wit h the t ender.

-..-.-| c|

-.-.- ~--| c|.
158
SCHEDULE A ~-| -
Schedule showing (approximately) the materi als to be supplied trom the publi c works store for
work contracted to be executed and the rates at whi ch they are to be charged for
~ -. c. -. .. -..-. -.-| c|- - -.. . --. |-.--. -.|. | | ...-| ...- ~.) ~- - ~ -
.-. - -.-| ~-|
Rate at which the materials will be
Charged to the Contractor
-..-. .| ...- .. .-| -| -
Particulars
|--
Approximate quantity
~-. ~.
Unit
~-
Rate in Rupees
-. ,|-..
Place of delivery
|.||- -~
1
2 3 4 5

NIL

-| -| -| -| - + - + - + - + ,|-. .| - - ~|| |--. -.. . . | -. ~- ~. -.| -. -| -. . .. -.. |-.- --|
| ... . ~. -c| . . ..|. . -.- .|.~ -.|.+o: ~ -.. o++ -.
~..|.~..+o. :c -. . .++. -. .|~-|+o::-o+:, -.. +o) - --. ,
~~|- ~- .| . |-.- a. . -. . .. ~,| -.| |-.- a.. , . ..-| ~|-. -. . ..-.
|-.--. . -.- ~..|.~. +o- :-.-c) a.. . .. . ~. . ~. ~- .-~. ~ ~|-.
-.. ~. - ~.| -..

-| -| -| -| - - - - |-. ~-. |-. ~. -. a.. -.. .. ... ~. -. ~.| | -. ~.-. ~. .~. ..~.
-. ~ ..-- --|.| |-| |- ~.-| c . ~- --| . .. - -. -.-. || -...>| - ~ -..
c. ~.| |-. --|-. ~|--- |--. .| |- -| -.- -c|. -.. .:-| .| |-
.|~-|+o::~. |+:)

-| -| -| -| - - - - |. ~-. |. ~.-. a. . ... ~. -. - ~-- | ~. -... - ~ -.- c. ~- ~. -.|-
-| |.| - ~-| -|~ - ||.--|. .-.|- -.--. . - ~ -.| -.. .. -.. ~..

-| -| -| -| - - - - .. ~-. -.. . . .. ~.-. a.. ..-| c|- -. - .. ~.-. ~| |-.-|.| . -| -.|
~ |-| |-.-| c. ~. ~- ~.-. | -.-| -| -| ~ c. +) ~.-. .. --.| .--. - ~--
| ~. -...- ~ -.- c. ) |-.-|-. -.. | . . -.-. c. ) .. ~ .--.
... ~. - .---| .c- - -..-| c. ) .. . ~.-.>|- ~ ..- -. ~. |--|. ~ ..-
~| - -|c. ) ~.-. ~ - ~ |. ..-| - . -||.| ~-) .- c|| ~| ~. ~. ~- ~.-.
..-. -. ~-- .-. | .-.-. ~-- . ~ -. - c. .) ~.-. .. -| ~.-.- ~--
-. -.-... . |--..- c. . ..|. | -.- ~..|.~..+o.:c, -.. .++. ~-
+++:)

Note 5: The person or firms submitting the tender should see that the rat es in the above schedule at e
filled up by the Engineer-in-charge before the issue of the form prior to the submission of the
tender.
-| -| -| -| - - - - .-. ~ --. --|-- - :|~ .-. ~ --. c. -- ~... ~.-. -|. c..-. ~- .-| ~-| . -
-| ~.--. c|- - -| .-| |.
Note 6 : Store to be supplied to contractors for a work free of cost should be mentioned in Schedule A
in addition to schedule B and the specification attached to the contract agreement form.
-| -| -| -| - . - . - . - . -| -. .. -.. -.- |-.-- | ... -| ...- ~-| -~ -..-.-. -. . ~|.| |--|-| -.-|
..- ~-| - . ~..

Executive Engineer,
G.T.W. Division No.1,
Ahmedabad.
159

SCHEDULE B ~-|
Memorandum showi ng i tems of works to be carried out :
c. -.-. -.-| .-| -.-| -.-|
Tendered Rates
.-.. -. -
Items
No.
.-
-
Quanti ties estimated but
may be more or less
~-.~ ~| ~ ~||-|
-
Item of
work
-.-|
.-
In
figures
~. -...
Rs. Ps.
,.. .
Inwards
-|.
Uni t
~-
Total
amount
according
to
estimated
quantities
~ -. ~.
~-. -
-
1 2 + 4 5 6 7

-------- As per Separate sheet attached ---------

(A) Tot al Tendered amount Rs. ...........................................
(B) Rebat e on above tendered amount (if any) ........ % (in fit ure) Rs. ...........................................
( ........................................................................................................................................ in words)
(C) Net t endered amount (A B) Rs. ..............................................

Note 1 All works shall be carried out as per Public Works Department Handbook and ot her
specificat ions of Division or as direct ed.
-| -| -| -| -+ -+ -+ -+ - ~ -. .--. |-.--| |---. ~- |.|.--| | . |-- ~ ~. -. . -| ~..- c.

Note-2 Rat es quotes include clearance of sit e (prior commencement of work and at it s close) in all
respect s and hold good for work under all condit ions, sit e, moist ure, weat her et c.
-| -| -| -| - - - - ..-. -., -~-| -.-. ~. - ~- , .- - -) -- |- .--| -.-| . .- , ~- - - -.
||-|-, -~, -~, c..- - c~ -. .. ~. c.

-..-.-| c|
-.-.- ~--| c|.
160
-..++oo -|-. -.. . ) -..++oo -|-. -.. . ) -..++oo -|-. -.. . ) -..++oo -|-. -.. . )

S C H E D U L E C
(See clause No.2) Time Limit 6 (Six Month)

Time Schedule, f or complet ion of dif f erent designated parts of the work and rate of liquidated
damages to be paid by the Contractor, if he f ails to complete the part of work within stipulated
time limit is as detailed below :
TIME SCHEDULE OF COMPLETION

Percentage of time
of the total time limi t
Percentage of work Rate of li qui dated damages
Per day.
1 2 3
Earth work
25%
50%
75%
100%

16%
50%
75%
100%

0.1%
0.1%
0.1%
0.1%
Building work
25%
50%
75%
100%

10%
40%
80%
100%

0.1%
0.1%
0.1%
0.1%
Road work
25%
50%
75%
100%

25%
50%
75%
100%

0.1%
0.1%
0.1%
0.1%
Bridge work
25%
50%
75%
100%

10%
40%
80%
100%

0.1%
0.1%
0.1%
0.1%
(As corrected vi ed B & CD GR. No. TNC 1091 IB 10/(11) C, dated 29-6-92).

-..-.-| c|
-.-.- ~--| c|.
161
SCHEDULE: B :
: PRICE SCHEDULE :

Name of work : Operation, Maintenance and Repairs of Civil, Electrical,
Mechanical works, Civil structures, M.S. Pipeline, including
proper supply of water to all outlets required under the
project for Modhera Dharoi dam pipeline including
Modhera, Motidau & Rasulpur Pumping stations.
Memorandum showing items of works to be carried out
Rate
(Rs in lacs) including all
taxes & charges
Item
No
Qty.

Unit Item of work
In figure In words.
1 1.Job L.S. Operation, Maintenance & Repairs of
Civil, Electrical Mechanical Works,
Civil Structures, M.S. Pipe Line
including lubricants, spares, tackles,
tools and consumable etc. required for
it. Proper supply of water to all outlets
at network planning system
completely required under the Project
for Modhera- Dharoi Pipe Line Project
including Modhera, Motidau &
Rasulpur Pumping Station for 1 (one)
Year

(A) Total Tendered amount (in figure) Rs ...........................
(in words ....)

(B) Rebate on above tendered amount (If any). % (in figure) Rs .
(in words ....)

(C ) Net tendered amount (A B) (in figure) Rs..
(in words ....)

We are willing to carry out O & M work at total amount Rs..(in figure)
(in words)

Note : 1. Contractor should quote rate in words and figure both
2. At present requirement of water is about 200 cusec. However, Quantity may
increase/decrease. The Agency has to operate the machinery as per actual
requirement and as per directives of the Engineer-in-charge.
3. The bidder should be strictly noted that rate should be fixed and firm. No
price escalation will be paid for increasing the demand of water.
4. The contractor shall have to quote the rate inclusive of all taxes & duties ,
Octroi, Work contract tax, Service Tax etc

Signature of the contractor
162
Break up of the costs for O & M work of Modhera - Dharoi pipeline project.
Including Modhera, Motidau, & Rasulpur pumping station

(For information only)
The bidder shall furnish the break-up of all the components (for total O & M period) for
the following purpose only. No Payments shall be made on the basis of this
information :

(A) Break-up
The works of this schedule comprises of the supply of all spare parts as required
including the supply of all labour, materials, consumables, equipment, tools and
tackles and comprehensive operations and maintenance of Modhera - Dharoi pipeline
project. Including Modhera, Motidau, & Rasulpur pumping station during the specified
period of contract period as shown in table below

Item
No.
Description Lump Sum price (Rs)
1 Spare parts, tools and tackles
2 Administration and management, training charges
including running office etc.

3 Comprehensive Operation and Maintenance
including preventive maintenance and cost of
lubricants and all other consumables but excluding
electric power.

4 Cost of repairs, replacement of spare parts,
general utilities

5 Estimated value of taxes(if any) including service
tax

Total price for O & M for the specified period in
figure

Total price for O & M for the specified period
( in words)

List of spares, tools and tackles
(Bidder to furnish the details)

Sr.
No.
Items Qty. Unit rate in Rs. Total Price

Signature of the contractor :

163
PREAMBLE TO PRICE SCHEDULES

1. The bid is a bid for operation & maintenance & Repairs of civil, mechanical &
electrical and Instrumentation work, civil structure M.S. Pipeline for Modhera -
Dharoi Pipe Line Project

2. The bidder shall quote his price in B-2 form for the entire work under this
Contract, defined in more details in various sections of this bid document.

3. The rates and prices shall be submitted in the formats given in the enclosed
Price Schedule/ and prices received in any other formats will be rejected and
the Bids will be disqualified.

4. It will be entirely at the discretion of the Employer to accept or reject the bidders
proposal, without giving any reasons whatsoever and the bidder shall not be
permitted to withdraw his bid on this account.

5. In Price Schedule, bidder shall quote his price for entire work. Prices quoted in
Schedule-B only will be considered & shall form a part of the Contract
Agreement.

6. Items not specifically listed in his Price Schedule, but required to be executed
for satisfactory working of the system as specified, will not be separately paid for
by the Employer when executed and shall be deemed to be already covered by
other items and rates listed in the price sheets and rates quoted in Schedule.

7. Bidder shall quote their price for period of 1 year in price Schedule.

7(a) Commencement and duration of O & M Contract :
The operation and maintenance period shall start from the date of issue of the
work order and shall continue for period of one year. However based on the
satisfactory running of the entire systems during contract period, O & M contract
will be extended for a period of further two years at the contract price, at the
discretion at the Engineer in charge. In this regard decisions of Engineer in
charge will be final and binding to the contractor.

8. The rates shall be deemed to include any works and setting out that may be
required to be carried out for carrying out of all the works involved.
164
9. The work of this schedule comprise of supply of all spare parts as required
including supply of all labour, materials, consumables ( except electrical power),
equipment, tools and tackles and comprehensive operations and maintenance
of the Pumped water supply scheme. For record / data information purpose
agency has to provide computer , printer , fax , stationary etc at his cost during
tendered o & M period as well as in extended O & M period.
10. Prices shall be entered in figures and in words. Where there is a discrepancy
between the unit rates and the amount entered, the rate in words writing shall
govern and entered amount shall be corrected accordingly.
11. The Price Schedules are to be read in conjunction with the Conditions of
Contract, the Specifications and other sections of these bid documents and
these documents are to be taken as mutually explanatory of one another.

12. Prices quoted by the bidder shall be firm & fix inclusive of all taxes & duties,
octroi, work contract tax, service tax, etc. and other levies for the entire period of
Contract (i.e. 12 months) without any price escalation, price variation etc. This
may be applicable in case of extended period also.

13. The bidder should acquaint himself with the site conditions including the access
to Work site. The successful bidder shall have to make suitable access to work
sites at his own cost. These accesses will be used by the other contractors
working for Department.

Signature of Contractor.

165
1.0 TERMS AND CONDITIONS FOR PAYMENT :
1.1 Amount shown in Price Scheduled is for the period of 12 months. The payment
shall be given monthly bases on Operation & Maintenance & repair of Modhera-
Dharoi Pipeline entire project including Modhera, Motidau & Rasulpur pumping
station at the rate quoted in schedule -B. Contractor has to maintain & repair
pipeline & all pumps including stand by pumps.
1.2 If supply of water interrupted due to breakage of Pipe line or machinery being out
of order or due to some other reasons, because of fault of contractor, penalty
shall be recovered as per terms mentioned in special terms & condition No. 62
in section IV.
1.3 In case of non-availability of water from canal or no water demand on pipe net
work , the system will not be run for such period & for this period contractor will
carry out major overhauling of the plant and system.
1.4 Payment to staff or sub Contractor engaged by the Contractor for work shall be
made by the Contractor and due to lack of payment or any reason, if any
litigation or administrative problem may arises, the Contractor shall be held
responsible for it.
1.5 If system will remain defunctioning condition due to fault of contractor, payment
will not be given for that period.
1.6 The payment shall be made on monthly basis based on Operation & Maintenance
& repair of Modhera-Dharoi Pipeline entire project including Modhera, Motidau &
Rasulpur pumping station. The deduction / recovery shall be made for the
following condition from the monthly payment as under due to fault of contractor.
(a) The restoration period for repairing work / replacement work shall be as under.
(The period shall be counted from intimation received / given to the contractor)
Sr.
No.
Type of work Restoration period
1 Repair of M.S. Pipe 3 days
2 Repair / Replacement of all valves along with
the pipeline
3 days

166
3 Cleaning of the sump Once in six months
(7 days)
4 Repair / Replacement of Electrical, Mechanical
, Instrumentation equipment
24 hours or as
requirement
5 For major repairing Shutdown will be given as
per requirement.

In case of non attendance of repair / replacement with in the above
restoration period / the recovery shall be made as per decision of the
engineer incharge for such delayed period.
(b) In case of misuse of water or wastage of water by any default of contractor,
the recovery out the rate of Rs: 9.10 per Cmt. water wasted shall be made
from the payment of contractor.
(c) Due to delay in attending leakage than the restoration period, if any
damages, occurred to the farmers crop or any property the compensation
for the same shall be borne by the contractor.
(d) The allowable leakage during the functioning of Pipe line should not exceed
than 5% of initial delivery discharge, how ever if it is more than the 5 % the
recovery at the rate of Rs: 9.10 per Cmt. excess leakage than 5 % shall be
made from the payment of contractor.
(e) During the period of contract, if water is not supplied satisfactorily at head
works / off take point of tank and reasons given by the contractor is not
satisfactory in the opinion of Engineer in charge recovery at the double rate
of Contract rate will be made for such period from the bill of contract.

1.7 Contractor shall be vigilant as under for constant operation of supply and
distribution;
a) Supervision of repairing work to be done shall be done by Contractor
himself or some experience person shall be engaged it, and site shall
be visited once a day to see that proper operation is done. And for
general repairs. Well planed planning of scheme shall be done and
skilled person shall be engaged for it.
167
work, verification of persons engaged for it shall be made by officer -
Engineer-in-charge, whether they have required experience for it.
contractor, officer of Engineer-in-charge shall have absolute right for
such verification.
or not, and for that he will keep continuous awareness. In case
of any sabotage, break down during operation or unavoidable
circumstances arise immediate report shall be made to
engineer-in-charge, so that immediate action can be taken
continuous supply of water. If it is necessary, department shall
take action.
b. Operator engaged for the work shall not leave premise, and
iii) If any lineman or employees is found absent by any officer of
Department and if wastage of water is noticed. Necessary
operation.
e. Contractor shall repair the system damaged due to faulty
f. This work involves operation of valve, repairing, servicing etc.
(d) Operator shall prepare shift duly register and shall obtain permission from
in-charge-Engineer before implementing the same contractor shall prepare
three copies of it, one of which shall be published on site of head work as
can be read. If any change is required in any kind of shift duty it may be
done with permission of Engineer-in-charge. Operation shall be shifted to
168
other place as per written instructions of Engineer-in-charge. There shall be
no dispute about it.
(e) Every details about distribution system for repair s and operation will be
given to contractor by Engineer in charge and when work of contractor is
over it shall be returned.
(f) Details of daily work load entrusted to operators and his assistance
engaged shall be kept ready at the site of head works for scrutiny of
engineer-in-charge.
1.8 Instructions for Operation :
Contractor shall ensure that valve operator engaged by him holds know how
about operating valve.
i. Before starting water : Before starting valve by val ve operator
i) Valve should opened or closed slowly so
that tank is not filled.
ii) Valve should be opened as per requirement
of water in villages on line.
iii) Before opening of main valve instruction
should be given to branch line valve operator in advance.
ii. Valve operator shall take care during supply in progress as
shown below :
i) To check the delivery head pressure gauge and
valve should be made throttle to regular constant flow of water
and keep constant supervision on the pressure.
iii. Valve operator shall take care at the time of closing the valve.
1.9 For any default noticed it may be mentioned on notice board at head works site.
Contractor shall bring necessary material, manpower, T&P and vehicles for
repairs. Contractor shall get monthly, checking of measuring instrument like
water meter pressure gauge flow meter, water level indicator through his
representative and note of it shall be made in note book duly countersigned
169
by departmental representative. These details shall be maintained at head
work, and it shall be produced before inspecting officer when he visits the
site. The responsibility of agency for entire operation under head works and
water supply arrangement shall be for the time prescribed under agreement.
That time will be extended with the consent of both the parties. If power
supply fails operator shall immediately inform the engineer-in-charge or his
representative by telephone and file a complaint about it with persons
concerned of Gujarat Electricity board on Telephone . No unauthorized
person shall be allowed in the premises of department. Contractor shall be
responsible for the security of all the materials on distribution system and
machinery under head work. During the charge of contractor, he shall be
responsible for any theft or accident, and no compensation shall be paid by
the department. During charge of contractor if any default to any implement
shall be made.

Signature of contractor : Executive Engineer
G.T.W. Division No.1
Ahmedabad

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