CARITOR INDIA BAP VERTICAL

SAP - CIN PROCEDURE FOR

EXCISE MASTERS
TRANSACTION
REPORTS...
Presented
By For
Arunachalam Palaniappan Perfetti Van Malle
SAP CIN Consultant Republic of Singapore
Caritor India 18!"#!!$


1% MAS&'R MAIN&'NANAC'( (((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((( )
#% M*+VA& receipt process( ,R-#) Part I and R-#) Part II% ((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((( "
)% Verif. and Post in R- #) part I and part II (((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((( /
$% Create '0cise In1oice for R- #) part 1 posting for S&* receipts ,I2&s%( (((((((((((((((((((((((((((((((((((((((((((((((((((((((((((( /
"% Verif. and Post in R- #) part I and part II (((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((( /
/% Create '0cise In1oice for R- #) part 1 posting for Subcontracting ,con1erted% receipts( (((((((((((((((((((((((((((((((((( 3
3% Verif. and Post in R- #) part 1 (((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((( 3
8% M*+VA& re1ersal4 for Re5ections and as such remo1als, material transfers and sales(% (((((((((((((((((((((((((((((((((((( 8
6% &ransaction code for M*+VA& 7uantit. re1ersal89 :1IS (((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((( 8
1!% 2or releasing to Accounts 9 transaction code is :1IV ((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((( 6
11% 2or printing e0cise In1oice 9 transaction code is ; &ransaction ((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((( 6
1#% Subcontracting Process ((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((( 6
1)% 2inished -oods remo1al8 &ransaction Code 8 :1II ((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((( 11
1$% Cancel e0cise in1oice ,generated through :1II%( (((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((( 1#
1"% 2inished -oods Receipt in S<2 ((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((( 1#
1/% =elp for internall. generated documents 8 &ransaction Code 8 :1I3 (((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((( 1)
13% 2or finding the pending -Rs for >hich :1IA is not done 8 ((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((( 1)
18% '0cise registers creation , R-1 < R- #)% 89 &ransaction Code8 :1I" ((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((( 1)
16% '0tracting the Registers8 &ransaction Code 89 :#I" ((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((( 1$
#!% Printing the Registers8 &hrough 9 '?CI&' @ '0cise < &a0ation for 'nterprises A ((((((((((((((((((((((((((((((((((((((((((( 1$
#1% 2ortnightl. BtiliCation8 &ransaction Code89 :#IB (((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((( 1$
##% '0cise :V8 &ransaction Code89 :1I= ((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((( 1"
#)% PR'CAB&I*NS &* D' &AE'N F=IG' +*IN- &RANSAC&I*NS 2*R -'&&IN- C*RR'C& '?CIS'
R'P*R&S( ((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((( 1/
SAP CIN Procedure Manual Private &
Confidential
#


PROCEDURE FOR EXCISE MASTERS, TRANSACTIONS &
REPORTS
1 MASTER MAINTENANACE.
Tr!ns!"t#on Code $ %1ID
1( C&!'ter #d Des"r#'t#on M!ster$ - '0cise chapter id and description as per la> >ill be
maintained in this master( Fith out maintaining the chapter id in this master >e can not
proceed to other masters( Maintain the chapter id in format 0000(00
#( M!ter#!( ) C&!'ter #d "o*+#n!t#on $- '0cisable materials >ith chapter id details for a
plant is maintained in this master( In case of Ra> and PacHaging materials >e >ill be
maintaining for branch plant onl.( Dut in case of 2- e1en CPs details >ill be maintained(
If the material is a base material used for subcontracting then gi1e a IticHJ in the checH bo0
in the coloumn subcontrJs( Choose rele1ant material t.pe from drop do>n menu( In the
coloumn -R90ref4 select Multiple -R for one '0cise in1oice9Multiple credit from the drop
do>n menu( 'nter I1J in the declared coloumn( Fith out this 1alue in this coloumn the
material >ill not be sub5ected to e0cise procedures(
)( M!ter#!( !ssess!+(e ,!(-e$- In this master4 plant >ise ,including CP plants% assessable
1alues for 2- are to be maintained( MRP per CDD and per A&C >ill be enetred in Net
dealer price coloumn( Assessable 1alue per CDD and per A&C >ill be gi1en in Assessable
1alue coloumn >ith effecti1e date in the 1alid from coloumn( Since it is not possible to
maintain differential MRP for the same SEB in this master4 the MRP and Assessable 1alue
details for despatches from branch plant >ill be maintained in S+ module( In t&#s "!se .e
s&o-(d not *!#nt!#n t&e det!#(s #n t&#s *!ster /or +r!n"& S0Us !nd det!#(s .#(( +e
*!#nt!#ned on(y /or CPs.
$( CEN,AT deter*#n!t#on $- Plant >ise M*+VA& input materials >ill be listed in this
master >ith one of the 2- as the out put material( &his master >ill be maintained for
branch plants onl.( I/ t&e #n'-t *!ter#!( #s not *!#nt!#ned #n t&#s *!ster MOD,AT
"red#t "!n not +e !1!#(ed(
"( ,endor E2"#se det!#(s$- Vendor '0cise details such as 'CC no4 reg no4 '0c(range4
'0c(di14 '0c(coll4 CS&4GS& nos4 PAN no >ill be maintained for all '0cisable materials
1endors( In the coloumn '0c(ind(1e enter I1J( Fith out this 1alue in this coloumn the
M*+VA& procedure >ill not taHe place( Fe are not maintaining SSI status in this master(
SAP CIN Procedure Manual Private &
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/( C-sto*er E2"#se det!#(s$- 2or such of those customers for >hom in1oices are to be raised
from branch plant details are to be maintained in this master( &he e0cise details can be
blanH for customers bur CS& and GS& no are to be entered( In the coloumn '0c(Ind(Cus(
enetr I1J( Fith out this 1alue in this coloumn4 '0cise in1oice >ill not be genrated for the
customer(
3( SSI r!te $- Fe >ill not be maintaining this master( At the time of capturing the M*+VA&
details >e can enter actual dut. details as per the '0cise in1oice recei1ed from the Vendor(
8( E2"#se #nd#"!tor /or P(!nt$- '0cise details such as 'CC no4 Range etc( for the branch
plant >ill be maintained here( In the coloumn '0c(ind(co maintain a 1alueJ1J
6( E2"#se #nd#"!tor /or '(!nt !nd 1endor !nd E2"#se #nd#"!tor /or '(!nt !nd "-sto*er$-
Initial Configuration masters need not be maintained b. users(
1!( E2"#se t!2 r!te$- Chapter id and ta0 rates combination is mantained in this master( In the
'0cInd coloumn enterJ1J(
11( Cess r!te$- Cess rate if applicable >ill be maintined in this master(
1#( E2"e't#on!( *!ter#!( e2"#se r!tes$- If differential e0cise rates are applicable for a
material falling under same chapter id 4 this master >ill be maintained(
1)( 3-!nt#ty +!sed AED & SED$- If applicable the details >ill be maintained here(
1.1 So*e o/ t&e "&e"4 'o#nts 'ert!#n#n5 to M!sters.
2or ra> materials4 the assessable 1alue >ill be picHed up from P*(
2or 2-4 the assessable 1alues onl. for CPs are to be maintained in this master(
'0cise indicator in Vendor Customer e0cise details is mandator.(
Chapter I+ 4 material Chapter I+ and '0cise ta0 rates 9 should contain all the rele1ant ta0
details(
C'NVA& determination correlates the ra> material to finished goods( All ne> materials
are to be added >ithout fail(
SAP CIN Procedure Manual Private &
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Material Chapter I+ 9 for con1ersion acti1it. ,onl. base matl(% sub9contracting indicator
has to be checHed(
Material Chapter I+9 e0cise indicator is to be IticHedJ(
2or remo1als from branch plant ,ra> materialfinished goods%4 CS&GS& numbers ha1e to
be gi1en in the customer masters4 >hich is used in '0cise in1oice printing
6 MOD,AT re"e#'t 'ro"ess. 7R869 P!rt I !nd R869 P!rt II
Pre re:-#s#tes.$-
All rele1ant details are maintained in the masters(
P* is raised >ith &a0 Code IV19 Mod1atableK
At the time -oods Receipt through MD!1 9 e0cise bo0 has to be IticHedJ after checHing the
defaulted entries( &aHe care4 to enter4 from drop do>n menu the t.pe of register( ,R- #) A
in case of ra> 4 pacHaging and consumables and R-#) C in case of Assets(%( Also checH
the e0cise groupseries group and select appropriate code from the drop do>n menu( +o
not IticHJ for non mod1atable materials >hile raising -R(
Plant < Storage location to be gi1en in the initial screen of MD!14 other>ise the e0cise
bo0 >ill not appear(
*nce -R is sa1ed the part 1 table >ill be posted >ith 1endor 4 -R and material details(
Note do>n the -R no for further posting(
6.1 Cre!te E2"#se In1o#"e /or R8 69 '!rt 1 'ost#n5 /or d#re"t '-r"&!ses.
Tr!ns!"t#on Code$- %1IA
In the intial screen select IcreateJ and LenterM( In the the second screen enter the
Material +ocument ,-R no(%4 '0cise group4 Vendor e0cise in1oice no(4 t.pe of
material ,blanH in case of ra>4 pacHaging and consumables 4 IAJ in case of Assets% and
business area are to be entered in the first screen( +i1ision 4 range and 'CC no >ill get
defaulted if maintained in the 1endor e0cise details master( *ther >ise these fields can
be entered( -o to IdetailsJ and clicH the mouse( +etails screen >ill appear( Verif. the
e0cise dut. picHed up and correct it as per 1endorJs e0cise in1oice if needed( Press
IPropose 1aluesJ >hene1er corrections are made( Select all the lines and sa1e( Note
do>n the internall. generated in1oice number( ,Note that Part 1 is not posted as .et%
If the P* is on the name of an agent and actual receipt is from a manufacturer4 to
capture the manufacturerJs name4 clicH additional data on the :1IA screen4 after filling
the details( Additional data screen >ill appear( In the Idata 1J field enter t.pe of
SAP CIN Procedure Manual Private &
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supplier i(e Manufacturer( In the Idata $J field enter the name of actual supplier( &hese
details >ill get printed in e0cise reports(
9 ,er#/y !nd Post #n R8 69 '!rt I !nd '!rt II
Tr!ns!"t#on Code$- %1IB
-i1e the Part 1 Number and the document .ear and press enter ,Message 9 IPosted Part
1J >ill be displa.ed%( -o to IdetailsJ and LenterM( select all lines and clicH IPost
'0ciseJ( 2I document is created and part # number is generated and displa.ed(
&hrough %1I; transaction checH >hether both part 1 and part # ha1e been posted(
< Cre!te E2"#se In1o#"e /or R8 69 '!rt 1 'ost#n5 /or STO re"e#'ts 7IFTs.
Tr!ns!"t#on Code$- %1IA , O't#on $ =#t& o-t PO
In the intial screen select I>ith out P*J and LenterM( In the the second screen select
IcreateJ( In the ne0t screen enter the Material +ocument ,-R no(%4 '0cise group4
compan. code4 plant4 Vendor no ,CP No%4 VendorJs e0cise in1oice no( < date4 t.pe of
material ,blanH in case of ra>4 pacHaging and consumables 4 IAJ in case of Assets% and
business area are to be entered in the first screen( +i1ision 4 range and 'CC no >ill get
defaulted if maintained in the 1endor e0cise details master( *ther >ise these fields can
be entered( -o to IdetailsJ and clicH the mouse( +etails screen >ill appear( 'nter
assessable and e0cise dut. details for the line items as per the information a1ailable in
1endorJs e0cise in1oice and press enter( &otal D'+ amount >ill appear on the screen(
Select all the lines and sa1e( Note do>n the internall. generated in1oice number( ,Note
that Part 1 is not posted as .et%
> ,er#/y !nd Post #n R8 69 '!rt I !nd '!rt II
Tr!ns!"t#on Code$- %1IB , O't#on $ =#t& o-t PO
SAP CIN Procedure Manual Private &
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ClicH >ith out P* on the intial screen(In the ne0t screen gi1e the Part 1 Number and
the document .ear and press enter ,Message 9 IPosted Part 1J >ill be displa.ed%( -o to
IdetailsJ and enter( select all lines and clicH IPost '0ciseJ( 2I document is created and
part # number is generated and displa.ed(
&hrough %1I; transaction checH >hether both part 1 and part # ha1e been posted(
? Cre!te E2"#se In1o#"e /or R8 69 '!rt 1 'ost#n5 /or S-+"ontr!"t#n5
7"on1erted re"e#'ts.
Tr!ns!"t#on Code$- %1IA , O't#on $ =#t& o-t PO
In the intial screen select I>ith out P*J and LenterM( In the the second screen select
IcreateJ( In the ne0t screen enter the Material +ocument ,-R no(%4 '0cise group4
compan. code4 plant4 Vendor no ,CP No%4 VendorJs e0cise in1oice no( < date4 t.pe of
material ,blanH in case of ra>4 pacHaging and consumables 4 IAJ in case of Assets% and
business area are to be entered in the first screen( +i1ision 4 range and 'CC no >ill get
defaulted if maintained in the 1endor e0cise details master( *ther >ise these fields can
be entered( -o to IdetailsJ and clicH the mouse( +etails screen >ill appear( 'nter
assessable and e0cise dut. details for the line items as per the information a1ailable in
1endorJs e0cise in1oice and press enter( &otal D'+ amount >ill appear on the screen(
Select all the lines and sa1e( Note do>n the internall. generated in1oice number( ,Note
that Part 1 is not posted as .et%
; ,er#/y !nd Post #n R8 69 '!rt 1
Tr!ns!"t#on Code$- %1IB , O't#on $ =#t& o-t PO
ClicH >ith out P* on the intial screen (In the ne0t screen gi1e the Part 1 Number and
the document .ear and press enter ,Message 9 IPosted Part 1J >ill be displa.ed%( No>
the part 1 is posted >ith 7uantit.( +ocument need not be sa1ed as no M*+VA& credit
is needed for these materials(
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;.1 Cre!te E2"#se In1o#"e /or R8 69 '!rt 1 'ost#n5 /or re"e#'ts !5!#nst #*'orted POs.
MR=R for CV+ component ,>ith out P* ref( *n the MR=R first screen%
Note8 Nuantit. and 1alue are to be entered in the deli1er. cost P*P9BP , &his is a SAP
standard functionalit.%
:1IA >ith reference to P* and CV+ indicator IticHedJ( &he s.stem >ill picH up the
7uantit.4 base 1alue4 CV+ percentage and amount(
-RN >ith reference to imported P* and CV+ challan(
:1ID >ith reference to :1IA number
@ MOD,AT re1ers!(, /or ReAe"t#ons !nd !s s-"& re*o1!(s7 *!ter#!(
tr!ns/ers !nd s!(es.
&hrough transaction code ;NA11 materials can be re5ected during inspection4 the same
is to be returned to 1endor( &he 7uantit. re5ected and the B+ document are a1ailable in
the ;R': table( Note do>n the B+ document number(
&hrough transaction code VG!# 4 P-I >ill be carried out for a material either for
transfer or for sale( +uring this transaction P-I document number is created( &his
number is a1ailable through the document flo> tab( It is also a1ailable in list of
material documents ,MD"1%( Note do>n this number(
B Tr!ns!"t#on "ode /or MOD,AT :-!nt#ty re1ers!($- %1IS
In the initial screen select Icreate '0cise in1oiceJ and L'nterM(
-i1e the document t.pe 9 MA&+4 material document number4 applicable series and e0cise
group ,select from drop do>n%41endor or customer < business area and L'nterM( In case
of transfer of Materials sub9transaction t.pe 9 !1 is to be gi1en(
In the ne0t screen4 if the transaction is for re5ections4 the assessable 1alue and dut. details
>ill be defaulted from the P*( Select the line for the 7uantit. re5ected and sa1e( MaHe sure
that all the details are correct before sa1ing(
SAP CIN Procedure Manual Private &
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In case of Sale or transfer enter the assessable 1alue >ith reference to the corresponding
-RPart 1P* document through :1I3(
Select the lines and Sa1e the document( Note do>n the document number generated
1C For re(e!s#n5 to A""o-nts - tr!ns!"t#on "ode #s %1I,
-i1e the document number generated during :1IS transaction and press Irelease to
accountingJ
Ne0t screen >ill be displa.ed(
Sa1e the document(
'0cise in1oice and 2I document number >ill get generated(
11 For 'r#nt#n5 e2"#se In1o#"e - tr!ns!"t#on "ode #s D Tr!ns!"t#on
In the intial screen gi1e the :1IS number and e0ecute(
Select the Printer and print the document(
16 S-+"ontr!"t#n5 Pro"ess
Dase Material >ill be transferred to subcontractor either >ith or >ith out reference to a
subcontracting Purchase order through transaction code MD1D , M1t t.pe9 "$1%( P(e!se
ens-re t&!t on(y one *!ter#!( #s sent #n one MB1B do"-*ent. Do not send *ore t&!n one
*!ter#!( #n one MB1B do"-*ent. Note do>n this document number(
16.1 Cre!t#n5 s-+"ontr!"t#n5 "&!((!n $- Tr!ns!"t#on "ode $ %1IFC1
In the initial screen4 enter document number generated during MD1D transaction4 doc .ear4
'0cise group4 series group and business area and LenterM
In the ne0t screen 1erif. the details and sa1e(
Note do>n the Challan number(
Status of the document is IPostedJ
SAP CIN Procedure Manual Private &
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16.6 S-+"ontr!"t#n5 C&!((!n C&!n5e $ Tr!ns!"t#on Code $- %1IF11
16.9 Pr#nt#n5 o/ S-+"ontr!"t#n5 C&!((!n #s t&ro-5& I,E *en-. - DC1< - >; F7< C&!((!n.
-i1e compan. code4 plant4 series group4 challan no4 '0cise group4 fiscal .ear( If correct date
and time are Hno>n can be gi1en or blanH these fields and e0ecute( Select the printer and print
the challan
16.< S-+"ontr!"t#n5 C&!((!n D#s'(!y$ Tr!ns!"t#on Code $- %1IF16
In the initial screen gi1e challan no and .ear and enter( &he document >ill be displa.ed(
16.> Re"on"#(#n5 t&e s-+"ontr!"t#n5 "&!((!n$- Tr!ns!"t#on "ode $ %1IF3
>hile doing MD!1 transaction4 a pop up >ill appear in >hich doc .ear and subcontracting
challan number is to be entered( 2or one con1erted material 4 if more than one challan is used 4
those reference nos can be entered in the same pop up(P(e!se ens-re t&!t "orre"t "&!((!n no
#s entered. I/ .ron5 nos !re re/eren"ed, "&!((!n re"on"#(#!t#on #s not 'oss#+(e( Note do>n
the -R no after sa1ing(
In the initial screen of :1I2N4 enter the -R number and clicH IreconcileJ
In the ne0t screen4 7uantities >ill get defaulted from refernce subcontracting challan and
-R( Scrap 7uantities as per component scrap specified for the base material in the material
master also >ill get defaulted( Press the tab IAllocate based on 2I2*J
&he base material 7uantit. of the -R >ill get assigned to the Subcontracting challan
7uantit.(
Sa1e the document(
Status of the document >ill be IAssignedJ
T&#s re"on"#(#!t#on tr!ns!"t#on &!s to +e done ,.#t& o-t /!#(, /or e!"& re"e#'t o/
"on1erted *!ter#!( #**ed#!te(y !/ter MBC1 tr!ns!"t#on.
16.? Re"e#'t o/ B!se M!ter#!(s /ro* S-+"ontr!"tor $
Dase materials are recei1ed bacH from 1endor through MD1D transaction , M1t t.pe "$# %(
It is not possible to gi1e reference no of Challan >hile doing MD1D transaction( In this case
the reference of challan is gi1en at :1I2N transaction >hile reconciling the challan(
SAP CIN Procedure Manual Private &
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16.; S-+"ontr!"t#n5 C&!((!n (#st#n5$ Tr!ns!"t#on "ode$ %1IFR
&hrough this transaction4 7uer. and printing is possible for follo>ing options
Re1ersal due
Recredit due
Challans captured
Anne0ure IV
Challans of deleated matl(doc(
If reconciliation is done immediatel. after each receipt of con1erted or base material4 the base
stocH position at 1endor4 >ith respect to a challan4 can be 1ie>ed and this facilitates
referencing correct challan no >hile doing MD!1(
16.@ S-+"ontr!"t#n5 C&!((!n Co*'(ete)Re1erse)Re"red#t$ Tr!ns!"t#on Code $ %1IF19
&hrough this transaction4 re1ersal or recredit >ill be done for >astage or materials >ith the
con1erters more than 18! da.s(
In the initial screen4 enter the challan number and .ear of the document and LenterM
Select the checH bo0 IRe1erse challanJ or I&aHe recredit for receiptsJ
Press IutilisationJ tab and 1erif. the entries( If re7uired change the entr. to desired
register
Sa1e the document(
19 F#n#s&ed 8oods re*o1!($ Tr!ns!"t#on Code $ %1II
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+uring 2inished -oods despatch process through transaction code V2!14 billing document
,S&* '0cise In1oice% is generated( Note do>n this document number(
In the initial screen of :1II4 select ICreateJ and LenterM
In the ne0t screen4 gi1e the billing document no , S&* '0cise In1oice % and posting date and
LenterM( DO NOT re/er to STO #n1o#"e n-*+er !t !ny "ost.
'0cise +etails from the corresponding billing document , S&* '0cise In1oice % >ill get
defaulted(
ChecH the 1alues and sa1e the document( P(e!se DO NOT s!1e t&e do"-*ent .#t&
FDeroG or .ron5 e2"#se d-t#es. I/ s!1ed .#t& .ron5 1!(-es , R81 !nd RT16 re'orts
.#(( 5o .ron5.
Note do>n the document number(
In case of remo1als for '0ports4 clicH the IutilisationJ button and select IdeemedJ in the
ne0t screen bofore sa1ing the document( In this case alone I!J dut. >ill be proposed( Fith
out doing this procedure it is not possible to get correct R-1 and R& 1# reports for
'0ports(
1< C!n"e( e2"#se #n1o#"e 75ener!ted t&ro-5& %1II.
Select IcancelJ option in e0cise in1oice(
'nter document no ,'0cise in1oice no generated during :1II%4+oc .ear and series group
and LenterM
Press IO'SJ if .ou reall. >ant to cancel the in1oice and re1erse mod1at utilised(
ChecH the entries and press Idetermine -G accountJ
'nter business area in both lines and cost center in the secong line and press I ticHJ(
Come to the detailed screen and sa1e(
Part # serial no and accounting document no >ill be displa.ed
1> F#n#s&ed 8oods Re"e#'t #n S&F
2inished -oods transfer from pacHing floor stocH to S<2 >ill be >ith &ransaction code
MD1D and MV& &OP' 611 against reser1ation created( +* N*& transfer 2- to S<2 >ith
an. other mo1ement t.pe other than 611( If transferred4 such stocHs >ill not be updated in
R-1( Also please maHe sure that all entries are correct interms material codes and 7uantit.
before doing transfer posting to S<2( It is not possible to re1erse an. >rong postings4 as
the entries >ould ha1e updated R-1(
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1? He(' /or #ntern!((y 5ener!ted do"-*ents $ Tr!ns!"t#on Code $ %1I;
2or a particular '0cise group and transaction t.pe4 all the documents generated through
1arious transactions can be 1ie>ed b. entering suitable 1alues in the selection fields(
Some transaction t.pes commonl. used b. us(

"32C 9 "32$ SBDC*N&RAC&IN- -**+S ISSB'
C'IV 9 CANC'GGA&I*N *2 -'N'RA&'+ '?CIS' INV*IC'
-RP* 9 -**+S R'C'IP&
'FP* 9 '?CIS' INV*IC' FI&=*B& P*
*&=R 9 '?CIS' INV*IC' 2*R *&='R M*V'M'N&S
+G2C 9 2AC&*RO SAG' AN+ S&*CE &RANS2'R
1; For /#nd#n5 t&e 'end#n5 8Rs /or .&#"& %1IA #s not done $
Tr!ns!"t#on "ode $ D%1,
-i1e the e0cise group in the initial screen and e0ecute the report( Pending -Rs for >hich :1IA
has not been >ill be listed in the ne0t screen(
1@ E2"#se re5#sters "re!t#on 7 R81 & R8 69 $- Tr!ns!"t#on Code$ %1I>
In the Register update for R- #) issues and R- 1 screen clicH -o to M 1ariants M -et M( A
small pop up Ifind 1ariantJ >ill appear( '0ecute and select 1ariant for re7uired register
update( Rele1ant 1ariants are alread. created >ith corresponding mo1ement t.pes and
storage locations(
'nter the posting date and e0ecute(
In the ne0t screen the detailed line items for the selected period >ill appear(
Select the line items b. clicHing Iselect allJ tab or indi1iduall. in the checH bo0(
ClicH the IsimulateJ tab(
ClicH the IRegister entr.J tab(
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GooH for the message sa.ing PPrecords updated(
Fhile updating R-1 for 2- issues 4 please maHe sure not to select the cancelled in1oices
>ith mo1ement t.pes /!# and /$# and corresponding /!1 and /$1 entries(
1B E2tr!"t#n5 t&e Re5#sters$ Tr!ns!"t#on Code $- %6I>
E2tr!"t#n5 R869 A '!rt I, R869 C A '!rt II, R869 C '!rt I, R869 C '!rt II, PEA(
'nter '0cise group 4 start date 4 end date < select register and e0ecute(
Press JOesJQ in the confirm bo0(
If data has been e0tracted it >ill be sho>n as I&icHJ against the register selected if not I?J >ill appear( It is
mandator. to e0tract each register before printing of the reports(
6C Pr#nt#n5 t&e Re5#sters$ T&ro-5& - EXCITE I E2"#se & T!2!t#on /or
Enter'r#ses J
2ollo>ing registers and reports can be printed(
;!1$ 9 "3 2,$% Challan(
;!#3 9 Ann(IV9StocH reg(-oods sent for Subcontracting(
;!!# 9 PGA Register(
;!!$ 9 R-1 Register(
;!!" 9 R-#)A Part I(
;!!/ 9 R-#)A Part II(
;!!6 9 R-#)C Part I(
;!1! 9 R-#)C Part II(
;!/8 9 R& 1# Return(
;!1" 9 Cen1at Register(
Select the register to be printed (
In the ne0t screen enter '0cise group4 start date4 end date 4 material and e0ecute(
Select the printer and press Iprint pre1ie>J or J printJ to 1ie> on the screen or to get a hard cop.(
61 Fortn#5&t(y Ut#(#K!t#on$ Tr!ns!"t#on Code$- %6IU
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In the initial screen enter compan. code4 plant4 '0cise group(
Also enter the period range or in1oices range(
Select the bo0 IsimulateJ and e0ecute(
In the ne0t screen4 details of a1ailable balances in the registers4 as per -G4 Amount pa.able
etc( >ill be sho>n( If tab I'0cise in1oicesJ is pressed the details of the in1oices are sho>n
>ith total dut. to be pa.able(
Come out of this screen4 unchecH the IsimulateJ bo0 and e0ecute(
'nter the amount to be utilises against the register under the head Ibalance utilisationJ and
sa1e(
Part # serial no and accounting document no >ill be displa.ed(
66 E2"#se %,$ Tr!ns!"t#on Code$- %1IH
Fo((o.#n5 o't#ons !re !1!#(!+(e t&ro-5& t&#s tr!ns!"t#on(
66.1 Post#n5 #n to R8 69 /or M!ter#!( .r#te o//$
'nter document number ,the in1entor. transaction document no(%4 +oc .ear4 compan.
code 4 plant and e0cise group and LenterM(
Verif. the entries and press Idetermine -G accountsJ
ChecH the entries and sa1e(
Part # serial no and accounting document no >ill be displa.ed(
66.6 Post#n5 R869 /or *!ter#!( #ss-e /or non 'rod-"t#on. 7 M!ter#!( #ss-es to "!nteen ,
R&D et".
'nter document number ,the in1entor. transaction document no(%4 +oc .ear4 compan.
code 4 plant and e0cise group and LenterM(
Verif. the entries and correct the e0cise dut. amount if re7uired < press Idetermine -G
accountsJ
-i1e business area in both the lines and enter(
Sa1e the document(
Part # serial no and accounting document no >ill be displa.ed(
66.9 Post#n5 Add#t#on!( E2"#se.
'nter document number4 +oc .ear4 compan. code 4 plant and e0cise group and LenterM(
'nter the amount in appropriate field against D'+4 A'+4 S'+(and press Idetermine -G
accountsJ
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ChecH the entries and sa1e(
Part # serial no and accounting document no >ill be displa.ed(
66.< Post#n5 ot&er !dA-st*ents.
'nter document number4 +oc .ear4 compan. code 4 plant and e0cise group and LenterM(
'nter the amount in appropriate field against D'+4 A'+4 S'+(and press Idetermine -G
accountsJ
ChecH the entris and sa1e(
Part # serial no and accounting document no >ill be displa.ed(
66.> Post#n5 TR? C&!((!n.
'nter document number, 2I document no of pa.ment%4 +oc .ear4 compan. code 4 plant and
e0cise group and LenterM(
ChecH the entries and sa1e(
Part # serial no and accounting document no >ill be displa.ed(
66.? C!n"e( e2"#se #n1o#"e
'nter document no ,'0cise in1oice no generated during :1II%4+oc .ear and series group
and LenterM
Press IO'SJ if .ou reall. >ant to cancel the in1oice and re1erse mod1at utilised(
ChecH the entries and press Idetermine -G accountJ
'nter business area in both lines and cost center in the second line and press I ticHJ(
Come to the detailed screen and sa1e(
Part # serial no and accounting document no >ill be displa.ed
69 PRECAUTIONS TO BE TA0EN =HIEE DOIN8 TRANSACTIONS
FOR 8ETTIN8 CORRECT EXCISE REPORTS.
1. LEnterM E2"#se 'o' -' /or MOD,AT *!ter#!(s on(y .&#(e do#n5 MBC1. C!n"e(
/or non *od1!t!+(e #te*s.
6. Se(e"t "orre"t re5#ster #.e 69 A /or r!., '!"4!5#n5 !nd 69 C /or "!'#t!( 5oods.
SAP CIN Procedure Manual Private &
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9. Do %1IA !nd %1IB #**ed#!te(y !/ter re"e#'t o/ *!ter#!(s. Ot&er .#se ne5!t#1e
+!(!n"es "!n o""-r #n R869A '!rt 1 re'ort #/ t&#s re'ort #s t!4en +e/ore do#n5
%1IA.
<. Do not C&!n5e 'ost#n5 d!te #n t&e CIN tr!ns!"t#ons es'e"#!((y .&#(e 'ost#n5 to
A""o-nts.
>. A(.!ys send one *!ter#!( #n one MB1B do"-*ent .&#(e tr!ns/err#n5 to
S-+"ontr!"tor. T&#s .#(( /!"#(#t!te "orre"t re"on"#(#!t#on o/ C&!((!ns.
?. =&#(e re"e#1#n5 "on1erted *!ter#!(s, '( re/er to "orre"t S-+"ontr!"t#n5 "&!((!n
d-r#n5 MBC1. I/ .ron5 "&!((!n #s !tt!"&ed , #t #s not 'oss#+(e to re"on"#(e t&e
"&!((!n.
;. P( re"on"#(e t&e s-+"ontr!"t#n5 "&!((!n #**ed#!te(y !/ter e!"& re"e#'t o/
"on1erted *!ter#!(. T&#s .#(( /!"#(#t!te to see t&e "orre"t sto"4 !t 1endor t&ro-5&
%1I; tr!ns!"t#on.
@. Do not "!n"e(( %1II tr!ns!"t#ons. I/ "!n"e((ed #t .#(( &!1e !n e//e"t on t&e R81 !nd
RT 16 re'orts.
B. Do %1II on(y .&en yo- !re s-re o/ send#n5 t&e tr-"4 .
1C. P( "&e"4 t&e e2"#se 1!(-es +e/or s!1#n5 %1II. Do not s!1e %1II tr!ns!"t#on .#t& NCO
e2"#se 1!(-es or .ron5 e2"#se 1!(-es.
11. C&e"4 t&e e2"#se 1!(-es +e/ore s!1#n5 STO E2"#se #n1o#"e #n ,FC1. Do t&e
"orre"t#ons !t t&#s st!5e #tse(/. I/ !t !(( t&e do"-*ent #s to +e "!n"e((ed '( re1erse
de(#1ery !(so.
16. Do not se(e"t t&e (#nes o/ "!n"e((ed #n1o#"es 7 *1t.ty'es ?C1,?C6,?<1,?<6 .&en
-'d!t#n5 t&e re5#sters #n %1I>.
19. A(.!ys "&e"4 t&e 1!(-es +e/ore s!1#n5 !ny tr!ns!"t#on #n CIN . Corre"t#ons !re
not 'oss#+(e !/ter 'ost#n5 #s done to !""o-nts. Do not 'ost .ron5 "red#ts or de+#ts.
1<. Corre"t 'r#"#n5 "ond#t#ons !re to +e -sed .&#(e 5ener!t#n5 PO /or t!4#n5
MOD,AT "red#t +ot& !t +r!n"& !nd CPs.
1>. A(.!ys -se on(y 'res"r#+ed *o1e*ent ty'es 7 e2!*'(e $ B11 /or S&F tr!ns/ers
.&#(e do#n5 tr!ns!"t#ons. Any .ron5 *o1e*ents .#(( &!1e e//e"t on t&e -'d!t#on
o/ re5#sters #n CIN !nd (e!d to ne5!t#1e or #n"orre"t +!(!n"es.
1?. Pe!se ens-re !(( e2"#s!+(e *!ter#!(s !re &!1#n5 'ro'er *!ter#!( "odes.

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