Packages Report of Internship

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UNIVERSITY OF CENTRAL PUNJAB

TABLE OF CONTENTS

ACKNOWLEDGEMENT..2
EXECUTIVE SUMMARY3
HISTORY OF PACKAGES......4-6
COMPANY PROFILE...............7
DIAGRAM.....8
MISSION STATEMENT...............9
VISION STATEMENT.10
COMPANY INFORMATION....11-13
CORPORATE STRUCTURE.14-16
CARTON BUSINESS UNIT......17-18
CORUAL BUSINESS UNIT......19-20
FLEXIBLE BUSINESS UNIT........21-25
DEPARTMENTS OF PACKAGES....26-40
SWOT ANALYSIS......41-43
DRAW BACKS..44
RECOMMENDATIONS....45
CONCLUSIONS....46
REFRENCES..47

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A AC CK KN NO OW WL LE ED DG GE EM ME EN NT T: :

First of all I would acknowledge ALLAH ALMIGHTY whose blessings are always
there to guide me and lead me towards successes and accomplishments in life.
I want to express my deep sense of gratitude to; NISAR AHMAD who provided me
opportunity to work in the practical environment. I would like to show my appreciation
to each person who supported me during its compilation.
I am also thankful to all those people under whom supervision I worked and gained
experience during the internship program, who guided and encourage me in work and
gave deep orientation and understanding of different procedures that they were involved
in the department.

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EXECUTIVE SUMMARY:

This Internship report will be describing the industry profile of Packages Ltd, that in
which industry they are in and how that industry is working. This summary also
comprises of Packages Ltd.s company profile describing all the information of the
company that what it is about what it does, where it functions and how well it is going.
The report also shows the way the business process happen in the Packages Ltd. What
are the different departments in Packages Ltd.? And how they work with each other.
The SWOT Analysis will tell the strengths of company which get laden due to some
weakness. As we are in Pakistan there are many threats to a business, hence Packages
capitalizes on the opportunities to defeat all the threats to make everything go their way.
Hence its a comprehensive view of the strengths overcoming the weaknesses and the
threats minimized by using the opportunities.
Atlas but not least, the report tells the problems that company faces. And how can they
solve them, as no business can work wonders without finding gaps and helping
themselves to attain and maintain a better position in the industry. Hence the report
mentions many tiny problems which need attention in order to further best in the
industry.

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HISTORY OF PACKAGES:

Packages limited were established in 1956 as a joint venture between the
Ali Group of Pakistan and Akerlund and Rausing of Sweden, Packages Limited
provides premium packaging solutions for exceptional value to individuals and
businesses.

Over the years:
Packages have continued to enhance its facilities to meet the growing demand of
packaging products.

The Bulleh Shah Project:
Packages is planning to relocate its paper manufacturing facilities from the
existing location, which has limited capacity for expansion, to a new site 54 km from
the present one. This will enable them to radically increase our paper and paperboard
production from 100,000 to 300,000 tonnes per year. The packaging operation shall
continue concurrently at the Lahore site.

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In 2003:
Packages entered into an agreement with Vimpex of Austria to provide
management and technical assistance to help in the operation, production optimization
and capacity expansion of a paperboard mill in Syria. A team from Packages is
currently providing these services and is close to optimizing mill production.

In 1999-2000:
Packages Limited successfully completed the expansion of the flexible
packaging line by installing a new rotogravure-printing machine and expanded the
carton line by adding a new Lemanic rotogravure inline printing and cutting creasing
machine. A new 8-color Flexographic printing machine was also installed in the
Flexible Business Unit in 2001.
Packages Limited has also started producing corrugated boxes from its plant in Karachi
from 2002.

In 1996:
A joint venture agreement was signed with Printcare (Ceylon) Limited for the
production of flexible packaging materials in Sri Lanka. Packages Lanka (Private)
Limited commenced production in 1998. Packages Limited now owns 79% of this
company.

In 1994:
Coates Lorilleux Pakistan Limited, in which Packages Limited has 55%
ownership, commenced production and sale of printing inks.

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In 1993:
A joint venture agreement was signed with Mitsubishi Corporation of Japan for
the manufacture of Polypropylene films at the Industrial Estate in Hattar, NWFP. This
project called Tri-Pack Films Limited, commenced production in 1995 with equity
participation by Packages Limited, Mitsubishi Corporation, Altawfeek Company for
Investment Funds, Saudi Arabia and the public. Packages Limited owns 33% of Tri-
Pack Films Limited's equity.

Since 1982:
Packages Limited has had a joint venture with Tetra Pak International in Tetra
Pak Pakistan Limited to manufacture paperboard for liquid food packaging and to
market Tetra Pak packaging equipment. Packages commissioned its own paper mill
with a production capacity of 24,000 tonnes in 1968. The mill produces paper and
paperboard based on waste paper and agricultural by-products like wheat straw and
river grass. With growing demand the capacity was increased periodically and in 2003
was nearly 100,000 tonnes per year.

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COMPANY PROFILE:

Packages is the only packaging facility in Pakistan offering a complete range of
packaging solutions including offset printed cartons, shipping containers and flexible
packaging materials to individuals and businesses world-wide. Our clientele includes
illustrious names such as Unilever and Pakistan Tobacco Company, who have been
our customers for over 50 years. We employ over 3000 people and had sales of over US
$100 million in 2004.

Listed on all three stock exchanges in Pakistan, Packages Limited has maintained a
long-time credit rating of AA. Our joint ventures and business alliances with some of
the world's biggest names reflect our forward-looking strategy of continuously
improving customer value through improvements in productivity.

Packages have always been at the forefront of new developments in packaging research
and have pioneered several innovations, including the use of wheat straw as a raw
material for paper and board manufacture. Our on-site paper and board mill, established
in 1968, has constantly increased its production capacity. A new plant with even greater
capabilities is planned for the near future.

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MISSION STATEMENT:

To be a market leader by providing quality products and superior service to our
customers, while learning from their feedback to set even higher standards for
our products.
To be a company that continuously enhances its superior technological
competence to provide innovative solutions to cater to customer needs.
To be a company that attracts and retains outstanding people by creating a culture
that fosters openness and innovation, promotes individual growth, and rewards
initiative and performance.
To be a company which combines its people, technology, management systems,
and market opportunities to achieve profitable growth while providing fair
returns to its shareholders
To be a company that endeavours to set the highest standards in corporate ethics
in serving the society.

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VISION STATEMENT:

Position ourselves to be a regional player of quality packaging and consumer products.
Improve on contemporary measures including cost, quality, service, speed of delivery
and mobilization. Keep investing in technology, systems and human resource to
effectively meet the challenges every new dawn brings. Develop relationships with all
our stakeholders based on sustainable cooperation, upholding ethical values, which the
shareholders, management and employees represent and continuously strive for.

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COMPANY INFORMATION:

BOARD OF DIRECTORS

Asadullahkhawaja
(Chairman)
Mujeeb Rashid
Kamal Afsar
Shamim Ahmad Khan
Khalid Yacob
Syed Hyder Ali
(Managing Director)
Kirsten Rausing
Syed Shahid Ali
Markku Juha Pentikainen
Tariq Iqbal Khan

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EXECUTIVE COMMITTEE

Syed Hyder Ali - Chairman
Mujeeb Rashid Member
Khalid Yacob - Member

AUDIT COMMITTEE

Shamim Ahmad Khan - Chairman
(Non-Executive Director)

Tariq Iqbal Khan - Member

Syed Shahid Ali - Member

Mujeeb Rashid - Member
(Director & General Manager)
Adi J. Cawasji - Secretary

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BUSINESS STRATEGY
COMMITTEE

Syed Hyder Ali Chairman
Mujeeb Rashid Member
Syed Aslam Mehdi - Member
Khalid Yacob Member

SYSTEM & TECH. COMMITTEE

Mujeeb Rashid - Chairman
Khalid Yacob - Member
SulemanJaved - Member

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CORPORATE STRUCTURE:

Packages Limited has three main manufacturing divisions:
The Paper and Board Division, which manufactures paper and board from
a mixture of wood, pulp and other raw materials, and treats effluent
The Packaging Division, which takes materials from the Paper and Board
Division and converts customer ideas into finished products
The Consumer Products Division, which manufactures off-the-shelf branded
consumer products
BUSINESS UNITS:
Paper & board
Carton business unit
Corruwal business unit
Flexible business unit
Consumer products
PAPER & BOARD:
Packages are producing high quality paper and board since 1965 using environment
friendly manufacturing processes. They specialize in making a variety of duplex boards
and paper. Their products are tested for high performance in terms of strength, stiffness
and gloss.
From coffee cups to the books we read, from Tetra Pak juice containers to huge
shipping containers, paper and board products touch our lives in a thousand ways every
day.
Packages are every where as they say in their logo imagination beyond edges

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PAPER:
Packages produce:
high gloss writing paper
machine glazed / special poster paper
fluting paper
liner for shipping cartons
corrugating medium paper
wood-free writing/printing paper
Paper quality and weight is determined by the client specific
requirement and Packages ensures this is carried out to the exact specifications
provided.
BOARD:
They manufacture several types of board. Food Board, a basic raw material in liquid
food packaging, is being manufactured since 1979 for Tetra Pak Pakistan Limited. This
material is used in making aseptic packaging for milk, cream,
oil, fruit juices and other perishable food items.
Some of our board products are
liquid packaging board
food grade board
duplex board / chipboard
bleached board
tobacco board and cardboard
liner board

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TECHNICAL EXPERTISE:

Packages production capacities exceed 100,000 tonnes per annum, from four main
paper machines of different capabilities. Two pulp mills and a chemical recovery and
effluent treatment plant alongwith allied support services support these paper machines.

Packages Limited is among the first companies in the world to manufacture paper &
paper board using a pulp mixture of wheat straw, kahi grass, cotton linter, recycled pulp
and wood pulp. These environment-friendly processes use fewer chemicals, resulting in
improved strength properties and increased stacking strength of containers

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CARTON BUSINESS UNIT:

The carton business unit is an integral part of the manufacturing facilities at Packages.
Constant improvements in technology help its customers exert exact control over each
stage of the manufacturing process. Their customized packaging and consistent quality
give all our cartons superior shelf visibility.

The foundations of this business line were laid about 50 years ago with the formation of
the offset printing department. Carton Business Unit production experts work closely
with pre-press and technical staff to deliver a durable, aesthetically pleasing and
technically sound package to the customer.The total board consumption of the carton
line is around 18 - 20 thousand tonnes per annum. The strong backward integration
within the Packages value chain has given the carton line a competitive edge in terms of
backend material availability. Prompt material availability reduces turn around time and
ensures timely delivery.

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INDUSTRIES:
Food and Beverages
Soap / Detergent
Pharmaceuticals
Match
Electronics
Shoe
Tobacco
Paper Cup

The Carton Business Unit's technical competence is reflected through two modes of
printing: offset and rotogravure. The former is a high end tool for more complex design
themes while the latter consistently services high volume orders. Packages expanded the
line through installation of a new Lemanic rotogravure printing and inline cutting
creasing machine in the year 2000.

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CORRUWAL BUSINESS UNIT:
Packages have been manufacturing corrugated cartons since 1974. Produced in a variety
of sizes, these cartons are of great value for in-country goods distribution and export.
Capacity increase and product development continue to be of high priority.
Corrugated cartons are of great value to their diverse portfolio of customers for secure
transportation of their products to local and international markets. With the
commissioning of their corrugated plant in Karachi, they have the capability of
producing seven million corrugated cartons to cater to the ever-increasing demand of
high quality shipping cartons.

INDUSTRIES:
Textile
Food
Tobacco
Soap
Detergent

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Their corrugated finishing division can print in up to three colours. Customers have the
flexibility to choose from regular slotted containers (RSC), glued, RSC stitched or die
cut cartons.

PRODUCT DEVELOPMENT:
After customer feedback and extensive research, Packages has developed special liner
and fluting that gives extra strength to containers, in particular increasing their stacking
strength and their resistance to bursting.

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FLEXIBLE BUSINESS UNIT:
With improved barrier properties and lower cost compared to rigid packaging, flexible
packaging is steadily gaining importance in the packaging industry. Their flexible line
makes high quality packaging films and laminates, and offers other specialized services
such as rotogravure printing and sleeve-making
Flexible packaging combines different plastic films, aluminium foil and paper to
produce laminates of two or more layers for providing layered protection against
moisture, gases and odours. Used where colourful package design and preserving
product quality are important, such as in the food and pharmaceutical industries,
flexographic printing offerseconomy with quality.

INDUSTRIES:
Soap
Tobacco
Tea
Food
Diary Ice-Cream

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Milk powder
Confectionery
Shampoo
Pesticide
Pharmaceutical

FlexographicPrinting:
On their flexographic line, flexographic printing in up to
eightcolours can be done on paper, poly-coated paper and
films. Packages have the first ever gearless press in the country which has the ability to
print lifelike images on materials like Polyethylene, OPP, and Polyester

Rotogravure Printing:
With the help of latest in-house cylinder making and engraving
facilities, customers can choose from up to ten colors Cerrutti
presses of very high quality printing results. Commonly used
printing substrates on their rotogravures are: PET, BOPP,
Metallized OPP, Pearlised OPP, Paper and PVC

Lamination:
Packages has both solvent based and solvent-less laminators.
With the help of their modern machines even complex
structures of three to four laminations can be done on their
lamination facilities. Equipped with Italian technology,
computerized control and auto splicing, we can laminate BOPP, Polyester, Al foil, Met

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OPP, Met PET, .E. paper as fast as 250 m/min with continuous production. An
automatic viscosity control system ensures consistent quality. The R&D center at
Packages helps customers develop cost effective laminates to suit their needs

Extrusion:
Packages have their own mono- and multi-layer extrusion
facility that can extrude polyethylene of different grades and
colours. Canadian technology with computerized control and
monitoring of each layer on our 3 and 5 layer extrusion line enables them to produce
high output to meet customers demands and keep up with new market trends. We
extrude a number of specialized films which includes oil, ghee, detergent and food
films. These specialized films are known for their strength and high barrier properties.
We also have an on-line slitting option on our line which makes our system more
efficient.

Bag & Sleevemaking:
Bag making is an integral part of our Flexible Line. We have the capability to provide
the following variety of bag constructions: Side Seal, Double Side Seal, Bottom Seal,
Three Side Seal, Bottom Gusset Bags and Side Gusset Bags. We have automated
sleeve-making machines on which we make shrinkable PVC sleeves.

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CONSUMER PRODUCTS:
A range of products for those annoying problems in life: our consumer products
feature great ideas for making everyday living easier and more comfortable, both
indoor and outdoors.

1. Tissue Products

2. Personal Hygiene

3. Paper Products

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Reflecting the core values of exceeding customer expectations through innovation,
leadership and teamwork, the Rose Petal and Tulip brands continue to hold over 80% of
the domestic market share of the tissue paper market in Pakistan. We also have a
leading market share in the away-from-home business: we supply custom-printed
boxes, table napkins, coasters and paper cups to institutions such as hotels, fast food
chains, restaurants, businesses and the airline industry.

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Departments of Packages:

1. Finance Department:

Packages Limited has established its own Finance Department on professional basis.
Packages Limited has different financial managers who are responsible for the financial
aspects of the Packages Limited. This department plays a key role in organizations
performance. Finance department is responsible to maintains accounts of all
departments within the organization. For solving the complex and difficult problems

2. Marketing Department:

Like all other departments the Marketing Department of Packages Limited shows a
good performance. The marketing department plays a key role in the operations of the
organization. The marketing manager is responsible for all the marketing operations in
all three offices in Lahore, Karachi & Islamabad. The marketing department of
Packages Limited is responsible for sale of industrial & consumer products. Packages
Limited has divided into the three regions i.e., Lahore, Karachi & Islamabad. Each is
assisted by the Area Marketing Manager who is second in line of authority under the
Marketing Manager. Each region is responsible for the sale of its area. All area
marketing managers are assisted by a team consisting of Regional Sales Manager,
Senior Sales Officers, Sales officers and sales supervisor. There are two Regional Sales
Managers under the area marketing manager. Then there are senior sales officers and
sales officers. The Deputy General Manager who is among the Board of Directors of
Packages Limited is often consulted by the Marketing Manager for important
managerial decisions concerning Marketing Department. the Area Manager advice is

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especially taken while developing, launching and pricing of new products or amending
the prices of existing products and so on.

3. Production Department:

The role of production department in a manufacturing concern is very important. In
Packages the production department is also an important one. The goods for the
customers are manufactured according to the desired standards in this department. This
department is responsible to plan and organize the allocation of jobs to various
machines in a waythat their maximum capacity is utilized and that the delivery is given
to the customer by stipulated date. The head of the production department is the
production manager. The planning department also assists the department. The working
procedures are based on week basis i.e. the total no of weeks in a year. The Production
Manager looks after the production while the Planning Manager supervises the planning
section.

4. Planning Department:

We know that if we want to increase our efficiency, we should plan with excellence.
Planning department is one of the most important departments in an organization. Its
main functions are to plan huge operations. In Packages the planning department is also
playing an important role. The Planning Manager controls the department. The two
main functions of the Planning Department are following:
1. Link between marketing dept. And production dept.
2. Optimizing the available capacity

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5. Research & Development Department:

If the industry wants to grow not just survive, then it should take care of its Research
and Development Department. World is changing day by day. Development in
Packaging material is a continuous process. New materials, films, fibers, chemicals,
adhesives and coating always are researched and developed. As Packages Limited
wants to retain clients, stay out of court and improve profits, so it gives much
consideration on quality of the product. To keep up with new demands, Packages
Limited has a Research, Development and Control Department. This department works
in close collaboration with Production and Marketing departments. This department has
well equipped laboratories and pilot machines, which are used to test various chemical
raw materials and machines. It enables Packages Limited to provide better quality and
latest packaging to the consumer industry, enabling it to introduce new product lines an
develop new materials. The Research, Development and Control Department has three
major areas for its activities:
1. Research
2. Development
3. Control

6. Quality control Department:

This department examines the quality of products producing by Production Department.
They make tests about the quality of printing, grammage of paper or board and compare
them with customer specifications and prepare reports about results.

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7. Art Department:

Packages limited have an art department in which qualified, efficient and talented artists
and designers are working. The artists and designers in the department are very creative
and for most of the time are involved in designing the new packages. Art department
gives attention to the advice of the marketing and of the customer.

8. Human Resource Department:

Human resource department is another one of the most important departments in an
organization. The success of an organization is dependent upon a successful personnel
department. All the progressive organization give a great attention and importance to
their personal department. The prime objective of this department is to manage and
utilize the human resources in a fruitful manner. It is obvious that if the employees are
good then the pre determined objectives can be easily achieved with efficiency and
effectiveness. This department deals with the selection of employees and their working
performance. The most important objective of any human resource department is how
to improve the performance of employees at work.
The function performed by human resource department is:
1. Recruitment & Selection of Employees.
2. Training and Development of Employees.
3. Planning Work for the Employees.
4. Performance Evaluation and Appraisals.
5. Keeping Attendance Record
6. Keeping Employees Record In the Organization.

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9. Cutting and creating Department:

Cutting is the process which gives the carton its shape. For each new product a cutting
die is prepared from drawings. This department is equipped with latest cutting and
creasing machines having a great efficiency along with accuracy.

10. Lamination Department:

This department has two machines which laminates the paper on single side or double
side. This lamination process is started after printing, as the customer requirements.

11. Dispatch Department:

This department dispatches the goods produced by Production Department to the
respective clients. The motivation of this departments workers is enhanced due to the
incentive scheme.

12. Technical Department:

This department is responsible for the repair and maintenance of machines and
construction of building and roads in the factory. There are 130 employees in this
department. It works in two shifts. In case of emergency third shift is carried out. It
provides the necessary spare parts and machinery to different departments. Technical
Department is responsible for making tools and spare parts. Some time it works for
other industries. It normally accepts the orders of Roll Grinders. These orders are
accepted only on cash basis.

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13. Camera Department:

Camera Department is to color separation from the mechanical by using cameras.
Earlier this whole process was done by manually but recently Packages Limited ha
bought a sophisticated fully computerized color scanner. Then with the help of scanners
and manually, it is found out that how much quantity of each color is required in the
design. The department has increased its efficiency and quality of films. In the Camera
Section, there are four colors use to get the negatives: Magenta, Yellow, Cyan, and
Black. The number of negatives is subject to the number of colors used.

14. Corrugated Department:

For large scale packaging, Packages Limited has been manufacturing Corrugated
Carton since 1971. These cartons produced in different sizes, are used for transporting
consumer products from manufacturer to retail outlets. The share of Corrugated
Department in Packages Limited total sales is almost 20%, which is second after the
Off-set department. Corrugated cartons are of great value for the export of fresh fruits,
garments and shoes a wide variety of gum tapes for sealing corrugated cartons are also
manufactured

15. Industrial Relations Department :

Incentive Wing:
Incentives are for those labours working in production or unit, it is calculated when the
given target overdoes from the target assigned to them. Manufacturing units record the

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targets on the production card. Specific incentive formula is set for calculation. The
formula is:

At this wing work is done in different steps which are:
a. Cards are arranged date vise.
b. Than they are arranged shifts vise i.e. (1
st
, 2
nd
, 3
rd
).
c. Next step arranged machine number vise.
d. Batch cards are attached with the cards on which date, dept. Code, and shift
have to be mention.
e. Last but not the least, on batch card the each shift data has to be mentioning
the total number of cards in the shift and total production.
f. The data is enteredinto SAP.
g. Data is entered into two period of month i.e. first period is from 1
st
to 15
th

and second period is from 16
th
to end of month.
h. Each employee incentives cards are prepared.
i. Statements of production of worker are sending to their departments after 15
days for the verification.

Production * 100 /Base Rate * Running time -100

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Salaries And Wages Wing:
By using the system the performance of the labour force is easily evaluated. As the pay
of an employee is directly proportional to the time worked, it enhances the motivational
level of employees. It is the largest wing of the department and is performing important
functions. It keeps the records of the employees, calculates the wages and salaries, for
employees. The record keeping is very scientifically organized.Thereare two types of
employees in Packages.
Employees Working On Monthly Basis.
Employees Working On Hourly Basis.
Employees working on hourly are X1 and on salary are X2, X3, and X4.
X1 X2 X3 X4
A, B, C, D
(WORKERS)
1 To 5 (WORKERS) M M3
P, P2, P3 JE, JE1 (EXECTUIVES) M1 M4
E, E1,E2,E3 M2 GM, MD

TECHNICAL
TE,
TE.1,TE.2,TE.3,TE.4,TE.5,
TE.6,TE.7,

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PROCESS SPECIALIST
S1, S2, S3

Temporary Workers:
Working on hourly basis get their wages through a card that contains the starting time
of work and ending time. The work is noted through punching machine. The total
working hours of employees are calculated and payments are made to them.
Monthly Staff:
A gate pass is issued to the employees if they go out of the factory for any
personal/official work. They submit the gate pass to gate office; than a gate pass is sent
to the time office so over there data is enter into the system. A gate passes are into three
classes i.e. are short leaves, officials and overtime. If the gate pass time exceeds 8
hours, a leave is deducted from the employee record of that employee who is paid on
monthly bases. On daily basis gate passes are checked and enter in system.
Employees are given different types of leaves which have different codes, so a code
helps when the data is transferred to the system. Daily the data is enter into the system,
the section is using the SAP and Time Wizard softwares. The following are the leaves
which company is offering to their employees.

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Leaves Code
Annual leave 0100
Casual leave 0200
Medical leave 0300
Special leave 0400
Rest 0500
Tour 0600
Leave w/o pay 0700
Social security leave 0800
Absence 0900
Medical leave full 1000
Medical leave half 1001
Special leave 25% Gross 2000
Compensatory leave 5000

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When all three leaves (annual, casual and medical) of the employee will be nil, if he
want medical leave then he will be given the special leave 25%, 50% or 100%.If the
employee who is on contract does not inform about his leaves then he will be consider
absent and his salary would be stopped. All types of leaves are checked before running
the salary of employee.
Clearance Certificate:
Are also issued by this sectionwhen the employee service is over, he got terminated or
he resigned and transfer to the accounts office after the completion of procedure.
Basically this document required the clearance of dues or documents from following
departments:
Welfare department
Fair price shop
Gate office
Telephone department
Stores
Electrical
Workshop

Final settlement:
Is also prepared by this section. When employee is retired from the job he is paid the
salary of next three months. All the allowance is also paid like house rent,

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conveyanceand many more except the telephone allowances. The total numbers of
annual leaves left are also paid to the employee by calculating through this formula i.e.

Core Responsibilities:
Enter leave applications in SAP on daily basis.
Maintain leave record of hourly rated employees.
Maintain temporary employees strength registers.
Pack and distribute salary slips envelop.
Prepare final settlement of employees.
Prepare separate payment of Pkg. Div.
Preparation of wages cards of temporary employees.
Preparation of wages of temporary employees.
Income tax deduction.
Leaves posting for monthly rated.
Short leaves posting for monthly rated.
Attendance correction for monthly rated.
Email checking on daily basis.
Edit checking of leaves posting for monthly rated.
Absent report.
Personal file maintenance.
Clearance certificate.
Salary advance and other deductions for monthly rated.
Outstation persons attendance.
Gross Salary /Total days of month *Annual leaves left

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Play slip printing bank transfer.
Pay slip printing cash payments.
Pay slip checking new inductees.
Clearance certificate.

Establishment Wing:
It is the important wing of the department and is performing important functions. It
keeps the records of the employees. It plays an important role between the employee
and management.
After test and interview file is passed to this section. Employee personal file is
kept by this section right from their hiring and till end of their service.
The file is consisting of the test which employee gives for the job, appointment
letter, personal information, medical fitness report, copies of educational
documentation and joining letter. The file documentation keeps on increasing
and updating like transfers, allowances, termination, resignations, increment and
many more.
All the information of employee is entering into the system, the software they
are using is SAP than software allocates the employee number.
Identity cards are prepared for all the employees either permanent, contract or
temporary.
Internee card are also prepared by this section.
Maintenance of the record of contractual employees.
Issuance of certificates i.e. salary certificate, service certificate with emoluments
in form of prize bonds or gold medal depending upon their service for the
organization.
Hiring new employee in SAP.
To complete personal files of new inductee.

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Preparation of probation reports of all probationers.
Distribution of annual increment /promotion/ moves over letters.
To update annual increment / Promotion code and amounts in SAP.
Provide all information regarding,
qualification/service/age/grade/designation/pay & allowances/ marital
status/family members/overtime/strength department and employee wise reports.

Uploading and maintaining data of the employee in SAP
Address 6
Personal information 2
Basic pay table maintenance 8
Allowances table maintenance 14
Membership maintenance 57

Time Management:
Data polling from all the machines, after polling data is posted in data base. Gate passes
collection from the gate office for checking the gate pass timing in swipe system. After
that making the excel file for the attendance email. Then send e mail to all the
departments for proofreading. When department replies the attendance, e mail to time
office one by one.

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Core Responsibilities:
Daily attendance report.
Maintenance of time in/out.
Check gate pass.
Employees data in SAP for salary & wages purpose i.e. late coming, overtime,
absents, gate passes& night shifts.
Preparation of different types of reports i.e. overtime, attendance, shifts, rests,
late& absents.
To check canteen sales.

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SWOT ANALYSIS

Strengths:

1. Skilledworkforce:
Packages enjoys an educated and skilled work force to perform its operations
e.g. in Industrial Marketing Department all new hired sales executives are
MBAs
2. Large-Scaleeconomies:
Since Packages is a giant setup, so it enjoys the economies of large-scale as well
e.g. its fixed cost is reduced as it is spread over more number of units.
3. Good will:
No doubt, Packages occupies a respectable and trustable image and market
reputation, serving as a valuable asset for the Packages.
4. Advanced Technology:
To meet the quality requirements of its customers Packages contains the latest
paper producing and packaging technology and most of machinery is imported
from different countries like Germany, USA, Switzerland, etc.
5. Advance Payments:
In most of the cases and especially from new customers, Packages deals with the
payments in advance. So it has to put fewer efforts to recover the payments.
6. Training:
In Packages employees are given necessary and comprehensive orientation
before starting the job. Moreover other training programs are also arranged to
keep the skills of employees up-to-date.

42
Weaknesses:

1. Slow Information Flow:
Information flow between regional offices (of Karachi, Islamabad) and production
lines (Lahore) is not very quick, improper and manual i.e. by post normally.
2. Just Large Orders:
Packages production facility is inflexible, in a sense that it is unable to operate for
small orders due to increased fixed cost. In this way, a lot of small orders are
rejected.
3. High Prices:
Packages deserve to charge high prices for its quality products but in this way, the
companies who are not financially sound or in development stage cant have access
to the Packages.

Opportunities:

1. There is a gradual increase in the awareness about Packaging importance
among the industrialists and they are really considering the packaging as the final
sales person for the products. So this awareness will brings more customers to the
door of Packages.
2. Business activity and investment flow in also increasing day by day, so causing
new business opportunities for whole packaging industry.
3. Consumers and companies are becoming more conscious about the quality of the
products and Packages is quality leader in Pakistans packaging industry and
having continuous development plans for quality. So in near future it can bring
huge revenues in the Packages.

43
4. Trend of sachets is also increasing day by day. Or in other words demand for
flexible packaging is increasing day by day.

Threats:

1. Packaging (especially flexible or poly packing) negatively influences the
environment by increasing the wastes. So this is a real threat for Packages.
2. Due to latest printing technology, the demand for offset printing is decreasing
day by day which is a traditional printing mode used in Packages.

44
DRAW BACKS:

Cannot take small orders.
Lack of motivation & intrinsic reward orientation among themanagement.
The procedure form getting an order to its completion is very lengthywith a new
customer.
There is a lack of communication between different departments of thecompany.
Mostly, the orders are not, completed on time, due to thecommunication gap
between the marketing people and the productionpeople.
When the sales team goes out on customer's visits, there is no one
inthe department, who in his absence, may deal with his allottedcustomers.
There is high employee turn over in particular in the executives' posts.
The promotion process is very slow in the company.
For even a small change in the amount of budget approval processbecomes very
lengthy

45
RECOMMENDATION:

1. PACKAGES need to have very fast and quick information flow since it over
burdened company and need quick information for good service to be given to
its customers. This may be done using electronic flow of information.
PACKAGES are well established may afford even their own WAN and satellite
connection for internet. It will certainly enhance their speed of information
flow.

2. Being well reputed company PACKAGES are over burdened with work and
handicapped in a way that they can only process and large orders and due to the
same reason their Lead Time is much. This shortcoming may be covered just by
establishing new plants in other for smaller orders like in MULTAN and
FAISALABAD.

3. Packaging (especially flexible or poly packing) negatively influences the
environment by increasing the wastes. So this is a real threat for PACKAGES.

46
CONCLUSION:

A package is the one of the latest and pioneer packaging unit in Pakistan.It also assists
other countries in paper technology and management.It is leader in pulp and paper and
packaging industry in Pakistan.Packages Company implements the rules and regulation
of labour and factories.It has large R& D budget.The company continuously enhances
its superior technological competency to provide innovative solutions to its customers
needs.The management of packages limited is very loyal to its quality policy.Since
the people are getting easy going day by day so the future of packages limited is very
bright as it make disposable products.The company is performing very well from
financial point of view.Its pays a huge amount annually in the form of taxes to the
government of Pakistan.

47
REFRENCES:

www.packages.com.pk/
www.packages.com.pk/globalpartners.html
www.kellysearch.com/pk-company-370041796.html
http://commerceplus.blogspot.com/2010/08/internship-report-on-packages-ltd.html

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