LEAVE RULES

J ULY 2005

2:25:1










LEAVE RULES










LEAVE RULES
J ULY 2005

2:25:2




LEAVE RULES


INDEX

Page No

1.0 Applicability 2:25:3
2.0 Definitions 2:25:3
3.0 Discretion to grant/refuse leave 2:25:4
4.0 Leave Codes 2:25:4
5.0 Earned Leave and Sick Leave 2:25:4
6.0 Casual Leave 2:25:10
7.0 Maternity Leave 2:25:12
8.0 Paternity Leave 2:25:12
9.0 Quarantine Leave 2:25:13
10.0 Leave Without Pay 2:25:13
11.0 Leave on medical grounds - requirement of
Medical & Fitness Certificates 2:25:14

12.0 Leave Salary 2:25:14
13.0 Study Leave 2:25:16
14.0 General 2:25:17
15.0 Relaxation 2:25:17
Annexure:
I. Special provisions in respect of CDA employees
II. Earned Leave Encashment Application
III. Undertaking/Declaration on applying for leave to go abroad
IV. Request for permission to go abroad
V. Undertaking to serve the Company on conclusion of Study Leave
VI. Casual Leave Application-cum-Record
VII. Earned Leave Application Form



LEAVE RULES
J ULY 2005

2:25:3
LEAVE RULES

1.0 APPLICABILITY

1.1 These rules apply to all employees of the Company other than those -

(i) Engaged on daily rates of wages;

(ii) Engaged on contract basis;

(iii) Engaged as apprentices/trainees;

(iv) Employees of the Government/Public Sector Undertakings who have
joined the Company (i) on deputation, or (ii) on being selected on the basis
of his application for appointment to the Company, his lien in his parent
organization having been allowed to be retained, and remains subject to the
leave rules of his parent department, provided that such an employee will
be governed by the provisions regarding Casual Leave contained in these
rules; and

(v) Whose terms of appointment exclude the benefit of leave.

2.0 DEFINITIONS

(i) 'C&MD' means Chairman and Managing Director of the Company.

(ii) 'Company' means Engineers India Limited.

(iii) 'Duty' includes -

(1) Period of work -

(a) at headquarters;
(b) on tour; and
(c) in another organisation where the employee has proceeded
(i) on deputation, or (ii) on being selected on the basis of his
application for appointment to that organisation, his lien in
the Company having been allowed to be retained, and
remains subject to the leave rules of the Company.

(2) Joining time

(iv) 'Leave' includes Earned Leave, Sick Leave, Casual Leave, Maternity
Leave, Quarantine Leave and Leave Without Pay, Paternity Leave
(wherever applicable), etc.



LEAVE RULES
J ULY 2005

2:25:4
(v) 'Month' means calendar month, provided that for reducing credit of Earned
Leave or Sick Leave on account of Leave without Pay availed of (vide Rule
5.5), every month shall be deemed to have 30 days.

(vi) Sanctioning Authority means an authority including HOD who approves
the time sheet of the employee concerned except otherwise specifically
indicated in these Rules.

(vii) 'Year' means financial year (April to March).

3.0 DISCRETION TO GRANT/REFUSE LEAVE

3.1 Leave cannot be claimed as a matter of right. Discretion is reserved to the authority
empowered to sanction leave, to refuse or revoke leave at any time according to the
exigencies of the Company's work.

4.0 LEAVE CODES

102 Restricted Holiday
201 Casual Leave
202 Earned Leave
203 Sick Leave
204 Maternity Leave/ Paternity Leave
205 Abortion Leave
206 Quarantine Leave
207 Special Leave
208 Study Leave
209 Leave Without Pay
301 Compensatory Off
500 Other absence

5.0 EARNED LEAVE AND SICK LEAVE

5.1 An employee will be entitled to Earned Leave and Sick Leave as under:

Earned Leave (EL) Sick Leave (SL)
If required
to observe
5 days/
40 hrs a
week
22 days in a year to be credited to
the leave account on 30
t h

September & 31
st
March @ 11
days each i.e for the period April
to September of a year, EL will
be credited @ 11 days on 30
t h

September. Similarly, for the
period October to March of a
year, EL will be credited @ 11
days on 31
st
March subject to
other conditions being fulfilled.
12 days in a year to be credited to
the leave account on 30
t h

September & 31
st
March @ 6
days each i.e for the period April
to September of a year, SL will
be credited @ 6 days on 30
t h

September. Similarly, for the
period October to March of a
year, SL will be credited @ 6
days on 31
st
March subject to
other conditions being fulfilled.

LEAVE RULES
J ULY 2005

2:25:5



If required
to observe
6 days/48
hrs a week
26 days in a year to be credited to
the leave account on 30
t h

September & 31
st
March @ 13
days each i.e for the period April
to September of a year, EL will be
credited @ 13 days on 30
t h

September. Similarly, for the
period October to March of a
year, EL will be credited @ 13
days on 31
st
March subject to
other conditions being fulfilled.
14 days in a year to be credited
to the leave account on 30
t h

September & 31
st
March @ 7
days each i.e for the period April
to September of a year, SL will
be credited @ 7 days on 30
t h

September. Similarly, for the
period October to March of a
year, SL will be credited @ 7
days on 31
st
March subject to
other conditions being fulfilled.


Exceptions :

(i) In the case of an employee on tour, his entitlement will continue to be at his
headquarters irrespective of the type of work-week that he is required to
observe during tour.

(ii) In the case of an employee who has proceeded to another organization (a)
on deputation, or (b) on being selected on the basis of his application for
appointment to that organization, his lien on his post in the Company
having been allowed to be retained, the rate of entitlement of Earned Leave
and Sick Leave during the period of deputation etc. will continue to be the
same as on the date of his relief in the Company.

5.2 An employee, who is appointed in the middle of a half- year, will be eligible for
Earned Leave and Sick Leave for the completed calendar months of service he is
likely to render in that half- year, any broken month's service being ignored.
Entitlement of leave will be worked out pro-rata on the basis of the applicable rate
in Rule 5.0 and credited to the leave account accordingly.

5.3 An employee whose appointment is terminated in the middle of a half- year will be
eligible for Earned Leave and Sick Leave for the completed calendar months of
service he has rendered in that half-year, any broken months service being ignored.
Entitlement of leave will be worked out pro-rata on the basis of the applicable rate
in Rule 5.0 and necessary adjustment carried out in the leave account on the date of
termination.





LEAVE RULES
J ULY 2005

2:25:6

5.4 If an employee's assignment changes from one involving 5 days/40 hrs a week to
6 days/48 hrs a week or vice-versa on account of his being sent on transfer, leave
will be regulated as under:

TRANSFER OF EARNED LEAVE TRANSFER OF SICK LEAVE
(a) Where transfer is effected from office observing 5 days/40 hrs
a week to 6 days/48 hrs a week
Total EL standing to the credit
of an employee in encashable &
non encashable leave account
at the time of transfer X 26
22
Total SL standing to the credit
of an employee in encashable &
non encashable leave account
at the time of transfer X 14
12
(b)Where transfer is effected from office observing 6 days/48 hrs a
week to 5 days/40 hrs a week
Total EL standing to the credit
of an employee in encashable &
non encashable leave account
at the time of transfer X 22
26
Total SL standing to the credit
of an employee in encashable &
non encashable leave account
at the time of transfer X 12
14

NOTES:

(1) In respect of employees transferred from offices observing 5 days/40 hrs a
week to 6 days/48 hrs a week and vice-versa prior to 1.4.2003, the above
conversion formula will not be applicable on their transfer back after
1.4.2003 to their place of posting.

(2) Where the change of assignment takes place in the middle of a month, no
adjustment, as above, will be made for that month.

5.5 Credit of Earned Leave or Sick Leave will not be admissible for the period of leave
without pay. For this purpose, the total period of leave without pay availed of
during the half- year will be divided by 30 to arrive at completed months, any
fraction of a month being ignored, and in respect of such completed months, credit
will be made pro-rata on the basis of the applicable rate in Rule 5.0.

Provided that the leave without pay, availed of in a broken calendar month for
which credit of Earned Leave and Sick Leave has not been given under Rule 5.1 or
5.2 shall not be taken into account for computing the total period of leave without
pay.

5.6 In these rules, fraction of a day will be rounded off to the nearest day, i.e. 1/2 or
above will be taken as 1 day and fractions below 1/2 will be ignored.



LEAVE RULES
J ULY 2005

2:25:7

5.7 Earned Leave (EL) at the credit of an employee at the end of the previous half- year
will be carried forward to the next half-year, subject to the condition that the total
of (a) leave so carried forward, (b) earned during the previous half- year, and (c) any
addition to or deduction from credit, does not exceed 300 days.

5.8 EL in excess of the ceiling limit credit of 300 days, not availed at the end of the half
year i.e. on September 30
t h
or March 31
st
, shall be encashed automatically, under
intimation to the concerned employee when another installment of EL is due.

5.9 This facility of automatic encashment of EL shall be available only for regular IDA
employees.

5.10 Sick Leave (SL) at the credit of an employee at the end of the previous half- year
will be carried forward to the next half-year, subject to the condition that the total
of (a) leave so carried forward, (b) earned during the previous half- year, and (c) any
addition to or deduction from credit, does not exceed 180 days. However, while
limiting the maximum of 180 days, where the net balance as on March 31
st
, or
September 30
t h
is such that by granting the credit of SL, would exceed 180 days,
the credit of SL admissible as on March 31
st
/September 30
th
shall be kept
separately and set off against the SL availed during the half year i.e. April 1 to
September 30
t h
or October 1
st
to March 31
st
.

Provided, however, that the maximum limit of accumulation of Earned Leave and
Sick Leave in respect of the employees belonging to Field Categories 8(a), 8(b), 9
and 10 shall only be 60 days each.

5.11 Earned Leave will not normally be granted for more than 30 days in one spell.

5.12 An employee on IDA scales of pay may be allowed to encash upto 50% of Earned
Leave to his credit as on the date on which he applies for encashment, once in a
year, provided that he has at least 30 days Earned Leave to his credit as on the date
of such application (Application for encashment of Earned leave Annexure-II).
The provision of encashment of EL with regard to CDA employees is annexed
separately at Annexure-I.

(i) Earned Leave due to an employee on the date of termination of employment
may be allowed to be encashed.

Provided that in the case of termination as a disciplinary measure, the
authority imposing the penalty shall pass orders as to whether such
encashment may be allowed.

(ii) Employee on attaining the age of superannuation is, inter alia, allowed the
benefit of encashment of Sick Leave lying to his/her credit on the date of
retirement, subject to a maximum of 120 days.


LEAVE RULES
J ULY 2005

2:25:8

(iii) In the case of death of an employee while in the service of the company, the
next of the kin of the deceased employee may be allowed the benefit of
encashment of SL that may be admissible to the deceased employee
immediately before his death upto a maximum of 120 days.

5.13 To the extent an employee is obliged to take leave without pay on medical grounds,
there being no leave with pay due to him, Sick Leave and/or Earned Leave may be
allowed to be encashed half-yearly, against subsequent credit (on March 31 and
September 30) or on the date of termination of employment, as the case may be, on
his applying for the same.

NOTE: Depending on the total period of leave without pay taken, the employee
will be free to encash the whole or a portion of Sick Leave and Earned
Leave at his credit on the due date as above. Where the period of leave
without pay is less than or equal to 50% of the total of Sick Leave and
Earned Leave due, he must seek sufficient encashment to cover the entire
period of leave without pay. Where the period of leave without pay is
more than 50% of the total Sick Leave and Earned Leave due, he must
seek encashment of at least 50% of the total of Sick Leave and Earned
Leave due. If encashment to this extent is not sought or if encashment is
not applied for within two months of the earliest due date, it will be
deemed that he does not intend to avail himself of the facility; encashment
if applied for subsequently will not be allowed.

5.14 Earned Leave may be granted for the working days involved, any Saturday (where
it is not a working day)/Sunday or any other weekly off day applicable to the
employee concerned/Company's holiday (including a restricted holiday permitted to
be availed of) which intervenes not being counted towards leave.

5.15 Sick Leave may be taken in terms of 1/2 day, for the first or the second half of a
day, the first half ending with the conclusion of the lunch interval and the second
half beginning with the commencement of the lunch interval.

5.16 Application for Sick Leave for more than 2 days in one spell or Earned Leave due
to reason of sickness for more than 2 days in one spell will be accompanied by a
medical certificate from a registered medical practitioner, any fee payable for the
medical certificate being borne by the employee concerned.

5.17 Transfer of earned leave in respect of persons joining EIL from Government/
Public Sector organization will be regulated as under:

5.17.1 Persons who join EIL on deputation/Foreign Service terms (after retaining their lien
in the parent office) or on resignation, may be allowed the benefit of carry forward



LEAVE RULES
J ULY 2005

2:25:9

of their earned leave provided that:-

(i) The incumbent joins with the consent of the other organisation, and

(ii) The organisation from which he comes agrees for transfer of such carry
forward leave and makes payment of leave salary to EIL in respect of such
leave.

5.17.2 The amount of earned leave transferred from the other organisation will be credited
to the employee's account in EIL as under :

(i) If the employee joins in an office = X x 22
of EIL observing 40 hour week 30

(ii) If the employee joins in an office = X x 26
of EIL observing 48 hour week 30

(X) above denotes the number of days of leave transferred by the previous
organisation to be credited to the employee's account in EIL and for which
leave salary is received by EIL.

5.17.3 In no case, the total of earned leave credited under the EIL rules and that transferred
from the previous organisation as computed above, shall exceed the ceiling laid
down under the Leave Rules i.e. 300 days.

5.18 Leave Blank will be used for all kinds of leave, except Casual Leave for which
separate Casual Leave Application-cum- Record Card has been prescribed.

5.19 Transfer of accumulated Sick/Half Pay Leave standing to the credit of persons at the
time of their joining EIL from Government/Public Sector Organisations, with the
consent of the previous organisation or under orders of Government/Public
Enterprises Selection Board, will be accepted, provided the organisation from which
they come agrees for transfer of such leave and makes payment of leave salary in
respect of such leave to EIL. The transfer of leave will be regulated as under:

(i) The number of days of Sick Leave on full/average pay or 50% of the
number of days of Half Pay Leave transferred from the previous
organisation, in respect of which payment of leave salary is made to EIL by
the previous organisation, will be credited to the employee's Sick Leave
account in EIL.

Provided that in no case, the total of Sick Leave credited under the EIL
Rules and that transferred from the previous organisation, as computed
above shall exceed the ceiling laid down under the Leave Rules, i.e. 180
days.


LEAVE RULES
J ULY 2005

2:25:10


(ii) No separate account for crediting carry forward Sick/Half Pay Leave
received from the previous organisation shall be opened, and only one
account for Sick Leave as above shall be maintained.

(iii) In the matter of carry forward of leave in the case of an employee moving
from EIL to another public sector organisation, with the consent of both the
managements or under orders of the Govt./Public Enterprises Selection
Board, the Company will transfer the Earned Leave and/or Sick Leave to
the credit of the employee at the time of his release from EIL, by making
lump-sum payment for such leave as per the Company's rules to the
transferee organisation.

6.0 CASUAL LEAVE

6.1 Every employee will be eligible for 10 days Casual Leave in a financial year. Any
Casual Leave not availed of on or before March 31
st
will lapse.

6.2 Casual Leave will not be granted in combination with any other kind of leave with
pay.

Provided that in a case involving the employees sickness, when no other kind of
leave is due, such combination may be permitted.

6.3 Casual Leave may be granted for the working days involved, any Saturday (where
it is not a working day)/Sunday or any other weekly off day applicable to the
employee concerned/Company's holiday (including a restricted holiday permitted to
be availed of) which intervenes, not being counted towards leave.

6.4 Casual Leave may be taken in terms of 1/2 day, for the first or the second half of a
day, the first half ending with the conclusion of the lunch interval and the second
half beginning with the commencement of the lunch interval.

6.5 When an employee attends office late or leaves office early and the late attendance
or early leaving as the case may be is not condoned/permitted by the competent
authority as may be specified in this behalf, for each such occasion of late
attendance etc. the Casual Leave account of the employee concerned may be
debited in the manner laid down in the rules.

6.6 The entitlement of Casual Leave to a new employee, who joins the service of the
Company, during the first year of his employment, will be determined pro-rata to
the period of service from the date of his joining.




LEAVE RULES
J ULY 2005

2:25:11

6.7 The following procedure will be followed for grant of and maintenance of records
of Casual Leave:-

(i) The "Casual Leave Application-cum- Record Card" will be issued by the
HRP&M Department to each Unit/Division in respect of each employee.

(ii) The "Casual Leave Application-cum- Record Card" will be maintained by
Divisional Manager/Manager/Section Head for respective section(s)/
group(s) of employees by nominating one or more employees who will be
responsible for maintaining such leave record.

In the Field Office/Procurement Offices/Branch Offices etc., records may
be maintained by secretary to the RCM/Location Incharge or the Time
Sheet coordinator, or the accountant, etc. as may be nominated by the
RCM/Location Incharge.

Name of all employees so nominated for maintaining the Casual Leave
record will be intimated to the HRP&M Department. Any change will also
be promptly informed.

(iii) An employee desirous of availing of Casual leave will fill in the request in
Columns 1 to 3 besides signing in column 4 of the "Casual Leave
Application-cum-Record Card". The Supervisor (competent to grant casual
leave) will sign in column 5 in token of grant of casual leave applied for and
will also ensure/certify that the leave for such period has been properly
booked in the ATSR/Adjustment sheet.

(iv) Only such cases, which do not fall in the ambit of normal grant of casual
leave as per the rules will be referred to the Dy General Manager
(HRP&M).

6.7.1 The Audit of the "Casual Leave Application-cum-Record Card" will be done by the
Internal Audit from time to time, as usual.

6.7.2 In case an employee is transferred from one Group/Section/Project/Office to any
other Group/Section/Project/Office, his "Casual Leave Application-cum- Record
Card" will be forwarded to such Group/Section/Project/Office under intimation to
HRP&M Deptt.

6.7.3 At the close of the financial year, the "Casual Leave Application-cum- Record
Card" will be maintained in the department concerned at least for a period of three
years for the purpose of audit etc.

6.7.4 Record of leave other than casual leave shall continue to be maintained as hitherto.



LEAVE RULES
J ULY 2005

2:25:12

6.7.5 Employees deputed on foreign assignment will be entitled for 10 days Casual
Leave in a year. However, such leave can be availed only in India (during R&R or
otherwise) and will not be accumulated/carried forward to next financial year.

7.0 MATERNITY LEAVE

7.1 A female employee to whom these Leave Rules apply may be granted Maternity
Leave for a period of 135 days from the date of its commencement. Such leave
would, however, be admissible only upto two children.

7.2 Maternity Leave may be granted in case of miscarriage, including abortion, subject
to the conditions that -

(i) The leave does not exceed six weeks; and
(ii) The application for the leave is supported by a medical certificate from a
registered medical practitioner, any fee payable for the medical certificate
being borne by the employee concerned.

7.3 Maternity leave may be combined with leave of any other kind excluding Casual
Leave, but any leave applied for in continuation of the former may be granted only
if the request for the grant of the other leave is supported by a medical certificate
from a registered medical practitioner, any fee payable for the medical certificate
being borne by the employee concerned.

7.4 Leave other than Casual Leave may be granted in continuation of Maternity Leave
in case of illness of a new-born baby, subject to the employee producing a medical
certificate from a registered medical practitioner to the effect that the condition of
the ailing baby warrants the mother's personal attention and her presence by the
baby's side is absolutely necessary, any fee payable for medical certificate being
borne by the employee concerned.

7.5 The total number of occasions on which Maternity Leave will be admissible to a
female employee dur ing her entire service will be as follows:

(i) In case of delivery Not more than 2 occasions, provided that the leave
of living child will not be admissible in connection with delivery
beyond that in respect of the second living child.
(ii) In case of miscarriage Not more than three occasions.
including abortion

8.0 PATERNITY LEAVE

A male CDA employee with less than two surviving children may be granted
Paternity Leave for a period of 15 days during the confinement of his wife. During
the period of such leave, he shall be paid leave salary equal to the pay drawn


LEAVE RULES
J ULY 2005

2:25:13

immediately before proceeding on leave. Paternity Leave shall not be debited
against the leave account and may be combined with any other kind of leave (other
than Casual Leave).

9.0 QUARANTINE LEAVE

Where in consequence of the presence of an infectious disease, referred to in Rule
9.1, in the family or household of an employee at his place of duty, residence or
sojourn, his attendance at his office is considered hazardous to the health of other
employees, such employee may be granted Quarantine Leave by the Head of the
Office on the certificate of a Medical Officer or Public Health officer for a period
not exceeding 21 days or, in exceptional circumstances 30 days, any period of
absence in excess of this period being regularised by the grant of any other kind of
leave (other than Casual Leave) admissible and due.

NOTE: In this Rule and Rule 9.0 the term "Medical Officer" or "Public Health
Officer" includes a Medical Officer in char ge of any Government (Civil or
Military) or a Municipal Hospital or dispensary of the place where the
employee is stationed, or where there is no such hospital or dispensary at
that place, the Medical Officer in charge of any Government or Municipal
Hospital nearest to that place.

9.1 For the purpose of Rule 9.0, infectious disease means -

(i) Cholera, Small Pox, Plague, Diphtheria, Typhus Fever and Cerebrospinal
Meningitis;
(ii) Chicken Pox, if the Medical Officer or Public Health Officer considers
that because of doubt as the nature of the disease (for example Small Pox),
there is reason for the grant of Quarantine Leave; and
(iii) In the case of an employee stationed in an area under the administration of a
State Government, such other disease as may have been declared by that
Government as infectious for the purpose of Quarantine Leave rules in force
in that State.

10.0 LEAVE WITHOUT PAY

10.1 Leave without pay will not be granted if any kind of leave with pay admissible for
the purpose is due to the employee.

10.2 Leave without pay on any one occasion will not normally be granted for more than
3 months. The Chairman & Managing Director may, at his discretion, grant such
leave up to 6 months on any one occasion to an employee suffering from a
protracted illness. In exceptional cases, the Chairman & Managing Director may
consider requests for grant of leave without pay beyond these limits.



LEAVE RULES
J ULY 2005

2:25:14

10.3 Where leave without pay both precedes and follows Saturday (where it is not a
working day)/Sunday or any other off day applicable to the employee concerned/
Company's holiday, such Saturday, etc. will be treated as leave without pay.

10.4 Leave without pay will not count towards service qualifying for increment if the
total period of such leave availed of during the period between the date of
appointment/promotion/last increment and the normal date of the increment under
consideration exceeds 90 days.

Explanation: In a case involving leave without pay exceeding 90 days as above,
for the purpose of arriving at the date of increment without taking
into account such leave, the period of such leave will be added to the
normal date of increment.

10.5 Requests for grant of leave without pay on medical grounds will be supported by a
medical certificate from a registered medical practitioner, any fee payable for the
medical certificate being borne by the employee concerned.

11.0 LEAVE ON MEDICAL GROUNDS - REQUIREMENT OF
MEDICAL AND FITNESS CERTIFICATES

11.1 An employee, who is granted leave on the basis of a medical certificate (of
unfitness) will be required to produce a medical certificate of fitness from a
registered medical practitioner before he/she is permitted to resume duty.

11.2 The Company may, at its discretion, require an employee, who applies for leave on
medical grounds or who reports for resuming duty after such leave, with a medical
certificate in support of sickness or fitness, as the case may be, to appear before a
medical practitioner nominated by it, for the following purposes :

(i) to have the employee medically examined and obtain medical opinion -

(a) both as regards the facts of the illness and as regards the amount of
leave applied for;
(b) as regards the employee's fitness for resuming duty;

(ii) to have the medical certificate reviewed and commented upon.

12.0 LEAVE SALARY

12.1 For the period of any leave other than leave without pay granted to an employee,
the leave salary payable will be the salary which he would have drawn from time to
time while on duty, subject to the conditions governing the admissibility of special
pay and allowances.



LEAVE RULES
J ULY 2005

2:25:15

12.2 For the period of leave without pay granted to an employee, no pay or allowances
will be payable except as indicated below:

12.2.1 Compensatory (City) Allowance and House Rent Allowance at the rates applicable
immediately before commencement of leave without pay may be paid for the first
30 days of such leave on any one occasion, subject to the conditions governing
payment of the allowances:

Provided that in exceptional cases, the Managing Director may, at his discretion,
allow payment of these allowances for a longer period on compassionate grounds.

12.2.2 Field Allowance (where admissible) at the rate applicable to the employee while he
is on duty may be paid for a period not exceeding 15 days of leave without pay
granted on any one occasion.

12.3 When encashment of Earned Leave is allowed to an employee, salary payable for
the period of leave encashed will be computed as under :

(a) In the case of employees posted in Company's offices/locations
observing 5 days/40-hour a week
Salary payable Basic Pay + DA + Special Pay +
for the No. of Stagnation Pay + CCA applicable
days Earned Leave to the employee on the date
is encashed = encashment is applied for x No. of days
22 debited from leave
account

(b) In the case of employees posted in Company's offices/locations
observing 6 days/48-hour a week
Salary payable Basic Pay + DA + Special Pay +
for the No. of Stagnation Pay + Field Allowance
days Earned Leave applicable to the employee on the
is encashed = date encashment is applied for x No. of days
26 debited from
leave account

12.3.1 Either of the above provision (a) or (b) will be applied for payment of salary
payable for the period of Earned Leave encashed, depending on the place of posting
of the concerned employee on the date of his application for encashment.

12.3.2 In a case of retirement or termination of employment, the quantum of encashment
admissible in respect of Earned Leave shall be on the basis of the place of posting
of the concerned employee.




LEAVE RULES
J ULY 2005

2:25:16

12.4 When encashment of Sick Leave is admissible to an employee (whether posted in
Company's offices/locations observing 40-hour week or 48-hour week), salary
payable for the period of such Sick Leave encashed will be computed as under :

Salary payable Basic Pay + DA + Special Pay +
for the No. of Stagnation Pay + CCA or Field
days Sick Leave is Allowance, as the case may be,
allowed to be encashed = applicable to the employee on the
date encashment is applied for x No. of days
30 debited from
leave account

12.5 Field Allowance, if admissible to the employee on the date encashment is applied
for, will be taken into account in computing amount of encashment if the number of
days of leave encashed does not exceed 60 on any one occasion; if number of days
of leave encashed exceeds 60 on any one occasion, Field Allowance will not be
taken into account for the whole period.

12.6 Where Earned Leave is allowed to be encashed on termination of employment by
the employee, any amount due from him in lieu of any shortfall in the period of
notice of termination will be adjusted against the salary payable for the period of
leave encashed, computed with reference to Rule 12.3 (a) or 12.3 (b) above, as may
be applicable to the concerned employee.

13.0 STUDY LEAVE

13.1 For undertaking, in India or abroad, higher studies and/or specialised training in a
professional or technical subject, employees may be granted study leave, which
will be without pay, provided:

(i) the subject has relevance to the sphere of duties of the employee concerned;

(ii) the proposed course of study/training would be of distinct advantage from
the point of view of the Company's interest and would enhance significantly
the efficiency of the employee; and

(iii) the exigencies of the Companys work permit release of the employee for
the period involved.

13.2 Study Leave will be granted to those employees who have completed at least 2
years service in the Company; however, it will not be granted to an employee (a)
who has joined the Company on deputation or lien basis or (b) against whom
disciplinary proceedings are in progress or intended to be initiated.




LEAVE RULES
J ULY 2005

2:25:17

13.3 The period of leave will depend upon the course of study to be undertaken but will
not exceed 3 years in the entire service of an employee. Earned leave due to the
employee may be granted over and above the study leave.

13.4 The employee who has been granted study leave shall give an undertaking
(Annexure-V) to serve the Company for a period of 3 years from the date of
rejoining duty after the completion of study leave.

13.5 The Company will not have any financial liability in connection with the
study/training for which study leave is granted.

13.6 The period of study leave will not be considered for promotion or merit award.
However, the employee may be considered for these purposes after he rejoins the
Company in accordance with the policy then in force. Such period of study leave
will however, count for seniority in the employee's existing grade.

13.7 Normal increment falling due within the period of study leave may be granted
solely at the discretion of the Company and benefit of payment of such increment
may be allowed from the date from which the employee rejoins the Company after
the completion of study leave, provided he has satisfactorily completed the course
of study undertaken.

13.8 During the period of study leave the employee may be allowed to retain the amount
of scholarship/stipend that may be awarded by any other organisation including a
Government agency.

13.9 These provisions will not apply to cases in which employees are deputed/sponsored
by the Company for a course of study/training.

13.10 Study leave will be granted by the Chairman & Managing Director and/or any other
officer specifically authorised by him in this behalf. Sanctioning of the leave shall,
however, be at the sole discretion of the Company.

14.0 GENERAL

14.1 An employee desirous of spending a period of leave granted in a station other than
the last duty station shall indicate the leave address on the leave application and
also notify the Company of any change in the leave address thereafter as soon as
the change occurs.

15.0 RELAXATIONS

15.1 The Chairman & Managing Director may, at his discretion, allow relaxation of any
of these rules which is not of a major nature.

..........


LEAVE RULES
J ULY 2005

2:25:18
ANNEXURE-I


SPECIAL PROVISIONS IN RESPECT OF CDA EMPLOYEES

1. Earned Leave can be accumulated upto 300 days.

2. For the benefit of encashment of EL, a total of 300 days can be accumulated in
respect of:

(i) Retirement on attaining age of superannuation;
(ii) Voluntary/Premature retirement;
(iii) Termination by notice or by payment of salary in lieu of notice, or
otherwise in accordance with the terms and conditions of appointment;
(iv) In case of death while in service, to the family of deceased employee;
(v) In the case of leave preparatory to retirement; and

3. Absorption of Govt./PSU emplo yee in the Company.

(i) An employee on CDA, who resigns or quits service, shall be entitled to
leave salary in respect of 50 percent of EL at credit on the date of cessation
of service, subject to a maximum of 150 days.
(ii) Similarly in case of Sick Leave an employee who retires or in case of his
death, payment of leave salary shall be upto 120 days of SL at his credit.

(iii) An employee may encash 10 days EL at the time of availing of LTC subject
to the conditions that:

(a) The total leave so encashed during the entire career does not exceed
60 days in the aggregate;
(b) Earned Leave of at least an equivalent duration is also availed of
simultaneously by the employee;
(c) A balance of at least 30 days of EL is still available to the credit of
the employee after taking into account the period of encashment as
well as leave;
(d) The period of leave encashed shall be deducted from the quantum of
leave that can be normally encashed by him at the time of
superannuation;
(e) The total encashment of EL allowed to an employee alongwith LTC
while in service and as per the provisions of applicable Leave Rules
should not exceed the maximum limit/ceiling of 300 days or 150
days, as the case may be;
(f) If an employee avails himself of EL of 30 days or more on
any one occasion, he shall be allowed to encash any number of days
of EL from the encashable leave account within the same financial
year.



LEAVE RULES
J ULY 2005

2:25:19

ANNEXURE II

Engineers India Limited
New Delhi


EARNED LEAVE ENCASHMENT


Name _____________________________________________ Emp No_______________

Designation_______________________________________ Department _____________

On ____________(Date) Earned leave due are ______________ days. Earned leave to be
encashed ________________ days.


Date _________________ Signature _________________________


FORWARDED TO THE HR MAINTENANCE DIVISION

Date _________________ Signature _______________________
(Head of the Department)

FOR HR MAINTENANCE DIVISION

On _______________(Date) Earned leave due are ___________ days. Earned leave to be
encashed ________________ days.

Remarks:-

Date: ____________ HR MAINTENANCE DIVISION

To,

ACCOUNTS DEPARTMENT

Mr/Mrs ________________________________ Emp. No. ___________ has been allowed
from ________ to encash __________ Days Earned leave. His/Her leave ledger has been
accordingly updated. Please arrange payments for the amount due to him/her.





2:25:19
LEAVE RULES
J ULY 2005

2:25:20


ANNEXURE III


Engineers India Limited
New Delhi


D E C L A R A T I O N


I, __________________________________ (Emp. No.________) working as
_______________________ in Engineers India Limited, hereby declare that I am required
to visit __________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
(Address abroad) from ________________ to ____________________ in connection with
_________________________________________________________________________
_________________________________________________________________________


I undertake not to extend my leave under any circumstances and to produce my passport to
the Company for verification immediately on my return to duty after expiry of the
sanctioned leave.

I also undertake not to take up any assignment for monetary consideration while abroad as
above and in case it subsequently comes to Companys notice that I have violated my
undertaking in this regard. I shall be liable for severe disciplinary action.





Signature _______________________


Place : _______________________
Date : _______________________







LEAVE RULES
J ULY 2005

2:25:21
ANNEXURE IV

The Executive Director (P&A)
Engineers India Limited,
New Delhi.

RE: Request for permission to travel abroad

I, along with the following members of my family, plan to travel to visit_______________
_________________________________________________________________________
(Address abroad)
during the period from ____________ to ________________.

Name Relationship
1. _________________________________________ ____________
2. _________________________________________ ____________
3. _________________________________________ ____________
4. _________________________________________ ____________

I also plan to visit ______________. * / I have no plan to visit any other place (Country) *

Kindly permit me to visit the above country/countries.

The required undertaking in the prescribed form along with leave application form duly
samctioned for the above period of personal visit abroad is enclosed herewith.

To & fro travel cost for me and my family members will be borne by _________________

* Strike out whichever is not applicable
Signature _______________________
Encl: (i) Duly filled in undertaking form Name__________________________
(ii) Duly approved leave application Emp. No. ______________________
Designation ____________________
Deptt. ________________________
Location_______________________
I. Com. No. ____________________
HOD ( )
GM ( )
ED ( )
Director ( )
Director (Personnel)





LEAVE RULES
J ULY 2005

2:25:22


ANNEXURE V


Engineers India Limited
New Delhi


UNDERTAKING


I, ___________________________________ s/o _________________________________
Resident of _______________________________________________________________
Have been granted study leave from ___________________ to ____________________
vide IOM No. _______________________ dated ______________________. In terms of
the conditions stipulated therein. I agree to serve the Company for a minimum period of
three years after expiry of study leave sanctioned or on completion of my studies,
whichever is earlier.


Place: __________________________ Signature _______________________
Date: __________________________ Name__________________________
Emp. No. ______________________
Designation _____________________
Deptt. _________________________
Location________________________
I. Com. No._____________________
WITNESS
Present Address ________________
1. Signature____________________ _______________________________
Name _____________________ _______________________________
Emp. No. ___________________ _______________________________

1. Signature____________________ Permanent Address _______________
Name _____________________ _______________________________
Emp. No. ___________________ _______________________________
_______________________________
_______________________________








LEAVE RULES
J ULY 2005

2:25:23
ANNEXURE-VI

ENGINEERS INDIA LIMITED
(A Govt. of India Undertaking)

CASUAL LEAVE APPLICATION -CUM-RECORD CARD FOR 1-4-200 TO 31.3.200

Emp.No.________________
Name of Employee _____________________________________________________________________________________________
Designation ___________________________________________________________________________________________________
Division/Department ____________________________________________________________________________________________
Name of General Manager/Departmental Head _______________________________________________________________________
NOTE: Each employee is eligible for not more than 10 days Casual Leave in a financial year.

NOTE : Guidelines on grant of Casual Leave are Printed overleaf.









Casual
Leave
applied for
Fro
m
Dat
e
To
Date
Total No. of
days keave
applied for (if
CL is applied
for day,
please state
FN or AN as
the case may
be)
Signature
of the
applicant
employee
Signature of
recommend-
ing authority
Signature
of
Sanctioning
authorit y
Casual Leave
due to applicant
at the time of
application
Balance
Leave due
(7-3)
Signature of
Supervisor/Sectio
n Head
confirming that
the CL granted
has been reflected
in the related
ASTR/
Adjustment sheet
1 2 3 4 5 6 7 8 9
















LEAVE RULES
J ULY 2005

2:25:24



Guidelines for Grant of Casual Leave

1. Every employee to whom the company's Leave Rule apply is eligible for ten day's Casual Leave in a financial year (1
st

April to 31
st
March of next year). Any Casual Leave not availed of on or before 31
st
March will lapse. Employees
joining in between the year are eligible for leave on pro -rata basis.

2. Casual Leave
(a) Shall not be claimed as a matter of right.
(b) shall not be granted in combination with any leave with pay except in case of sickness when no other kind of leave
with pay is due.
(c) may be granted for working days involved Saturday (if a holiday) and Sunday/Weekly off day/Company holiday
(s) and restricted holiday(s) permitted to be availed of not being counted.
(d) may be taken in terms of half day the first half ending with the conclusion of the lunch Interval and the 2
nd
half
beginning with the commencement of the lunch interval.
LEAVE RULES
J ULY 2005

2:25:25
ANNEXURE-VII

ENGINEERS INDIA LIMITED
(A Govt. of India Undertaking)

LEAVE BLANK

I.COM
__________________

EMP.NO


LOCATION

NAME DESIGNATION
DEPARTMENT

FROM TO
LEAVE
CODE
FROM
DATE
F/A TO DATE F/A DAYS

FROM TO REASON FOR LEAVE
PREFIX CERTIFIED THAT I HAVE NOT TAKEN ANY
CASUAL LEAVE IN COMBINATION WITH
ABOVE LEAVE .
PERMISSION TO LEAVE
SUFFIX STATION REQUIRED: YES/NO

LEAVE ADDRESS (IF GOING OUT OF STATION)

SIGNATURE____________________
RECOMMENDING AUTHORITY SANCTIONING AUTHORITY
PROCESSED
Signature ___________________
Name _________________________
Designation __________________________
Signature ________________
Name _____________________
Designation ______________________

PERSONNEL
DEPARTMENT