HSE DIRECTIVE 11

SAFE JOB ANALYSIS

300 HEALTH, SAFETY & ENVIRONMENT HANDBOOK 2008
1. GENERAL
Purpose
The purpose of the directive is to ensure that
a Safe Job Analysis is used when planning critical work tasks
a Safe Job Analysis is carried out in a systematic manner
and in accordance with standard practice on the Norwegian
continental shelf
Scope
The directive applies to all BP-operated and contracted
installations on the Norwegian continental shelf
Contractors of contracted installations who have a system that
satises the requirements in this directive, may use their own
system provided this has been claried upon implementation
References
090 Common Model for Safe Job Analysis
The Norwegian Oil Industry Associations guidelines
HSE Directive no. 1 - Work Permits
Denitions
A Work Permit (WP) is a written permission to carry out a
dened job at a specic place on an installation in a safe
manner and under certain conditions
The Department Manager is the manager of a specic
department
CCR (Central Control Room)
HSE function (safety ofcer) - HSE advisor
The Area Authority is head all activities within a certain area
The Area Technician has the operational responsibility for a
specic system or area
The Offshore Installation Manager (OIM) is the top
manager of all activities on the eld
A Safe Job Analysis(SJA) is a systematic and step-by-step
review of all elements of risk carried out prior to a specic
task or operatoin so that measures can be taken to remove or
control any elements of risk identied during the preparation
for or performance of the said task or operation.
The person responsible for the SJA is the person
responsible for the SJA, e.g. the supervisor, area authority
or anyone else given teh responsibility for the work to be
performed.
A CCR Technician is a person in the central control room who
controls and coordinates all production and other work on
board.
2. RESPONSIBILITY
Offshore Installation Manager (OIM)
is responsible for
ensuring that a Safe Job Analysis (SJA) is carried out for
critical operations as described in the directive
ensuring that SJAs are performed in accordance with the
directive and guidelines
301 HEALTH, SAFETY & ENVIRONMENT HANDBOOK 2008
ensuring that all relevant personnel have the knowledge
necessary to prepare a SJA, in line with their roles in
connection with the performance of SJAs
Person responsible for the SJA
is responsible for
preparing and inviting to the SJA meeting
chairing the SJA meeting
ensuring that analyses with participants are documented
ensuring that all identied measures are implemented
ensuring that experiences are summed up on completion of
the work
Person responsible for performing the work (Supervisor)
is responsible for
performing the work concerned
ensuring that conditions and measures identied in the SJA
are satised and implemented
Person responsible for measures
is responsible for
carrying out measures identied in the SJA
Department Manager
is responsible for
ling all completed SJAs in his/her department
Area Authority
is responsible for
for approving the SJA
3. USE OF SAFE JOBANALYSES
Identifying the need for a SJA
A Safe Job Analysis (SJA) shall be carried out for a work task
when
o risk elements exist or may occur, and these are not
sufciently considered and examined in procedures or work
permits
o there is a requirement for this in procedures, directives or
work programmes
The following must be taken into account when considering
the need for a SJA :
1. Is the work task described in procedures/routines or does it
require deviations from these?
2. Have all the elements of risk been considered and examined
through the work permit?
3. Do undesired incidents often occur in this type of work?
4. Is the work risky, complex or does it involve more than one
discipline group?
5. Is new equipment or methods not covered by procedures or
methods used?
6. Does the personnel performing the job have experience in
the work concerned?
302 HEALTH, SAFETY & ENVIRONMENT HANDBOOK 2008
Responsibility for identifying the need for a SJA
Everyone involved in planning, approving and performing
work and work permits shall consider whether a SJA is
required
A new SJA shall be carried out for each job. It may
nevertheless be sensible to use lessons learnt from
previously performed SJAs
When the need for a SJA has been demonstrated, a person
responsible for the SJA shall be appointed
4. PERFORMING SJAS
Preparation
In preparation for an SJA meeting, the person responsible for
the SJA shall
o collect data, drawings, previous experience and any
available risk assessments for the work in question
o prepare draft breakdown of the work into sub-tasks and
showing sequence of the work execution
o consider preconditions for the work
o dene participants to carry out the SJA (the SJA group)
o call an SJA meeting
The SJA meeting must be carried out as near in time as
practically possible to start-up of the work
Participants in the SJA group
Everyone actively involved in the preparations for and
performance of the job concerned will normally be part of the
SJA group, and may include:
The person responsible for the SJA
The supervisor
The area authority
The area technician
The performing personnel
The relevant safety delegate (shall always be invited)
Personnel with relevant discipline skills for the analysis
Personnel affected by the work
Performing a SJA
The SJA Form shall be used for implementation.
The Guidelines for using and lling in SJA forms can be used.
1. The person responsible for the SJA reviews the job to be
done, with preconditions and necessary basis for planning
2. The SJA group shall carry out an inspection of the work site
3. The SJA group breaks down the entire job into sub-tasks,
which are described briey, clearly and action-oriented
4. The SJA group identies potential hazard elements for
personnel, the environment or nancial values for each sub-
task
5. The SJA group considers the probability of hazard elements,
and consequences in the event that hazards arise, on the
basis of their experience and best judgement. A risk matri x
can be used to facilitate this process
303 HEALTH, SAFETY & ENVIRONMENT HANDBOOK 2008
6. The SJA group identies primarily measures that can
prevent hazardous incidents from occurring (probability-
reducing measures). The SJA checklist is to be used to
quality-assure that potential hazard elements, consequences
and measures are assessed.
7. The person responsible for the SJA identies persons
responsible for the identied measures, and notes this
information on the form.
8. The SJA group evaluates remaining risk and conducts a
comprehensive evaluation to determine whether the work
can be / cannot be implemented.
Documentation
The Safe Job Analysis must be documented in the SJA form
which will be signed by the person responsible for the SJA on
behalf of the SJA group.
The SJA checklist and signed List of Participants must be
attached to the SJA form
Approval
The area authority and supervisor review and approve the
SJA form
The daily information meeting will be informed of, and
coordinate the planned SJA job
Performing a job
All personnel involved will go through the job immediately
before starting to work. The job must be performed in
accordance with the SJA and the work permit
Prior to and during the work being performed, the supervisor
shall ensure that
o the preconditions for the work are fullled
o all planned measures have been taken
The work must be stopped forthwith in the event of changes in
the preconditions or measures described in the SJA and may not
be resumed until a new SJA has been carried out.
The supervisor must make sure that any new performing
personnel go through the SJA documentation thoroughly
before starting to work. This must be documented and signed
for on the List of Participants
Experience transfer
On completion of the work the person responsible for the
SJA will prepare a brief summary of the SJA-related lessons
learnt from the work. The summary will be registered in the
SJA form
The department manager will le the SJA form w/appendices
and the lessons learnt for his/her department.
The SJA must be numbered so as to be easily retrievable.
HSE DIRECTIVE 11
SAFE JOB ANALYSIS
ATTACHMENTS
Attachment 1:
SJA - Form
Attachment 2:
Instructions for Completion and Use Of SJA forms
Attachment 3:
Checklist for SJA
Attachment 4:
SJA participant list
Attachment 5:
Risk Matrix
306 HEALTH, SAFETY & ENVIRONMENT HANDBOOK 2008
ATTACHMENT 1:
SJA-FORM
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307 HEALTH, SAFETY & ENVIRONMENT HANDBOOK 2008
ATTACHMENT 2:
INSTRUCTIONS FOR COMPLETION AND USE
OF SJA FORMS
Top section to be completed by the person responsible for the SJA in
preparation for the SJA meeting.
SJA title Brief descriptive work title
SJA no. Serial number for the SJA based on the
following system: SJA-U-04-01 where U
stands for Ula and 04-01 is the first analysis
in 2004
Dept./discipline Name of the performing department/discipline
SJA officer Name of the person responsible for the SJA
Description of work Brief and precise description of the work
Installation Name of the platform on which the work
will be carried out
Area/module/deck Name of the area, module or deck on which
the area is to be carried out
No. equipment/line The number of the equipment or pipeline on
which work is to be carried out
Prerequisites State any job prerequisites
WP/ WO no. Reference to the work permit/work order number
Number of appendices State the number of appendices
In addition, the SJA ofcer should do a preliminary break down of the
work into sub-tasks, see the mid-section of the form.
Mid section to be completed during the SJA meeting
No Subtasks serial number
Subtask A brief description of each subtask, step by step
Break down the job into logical steps
Give a brief and precise description of
what needs to be done at each step (not how)
Describe the subtasks in normal
consecutive order
For each step, start with an action word
such as Open, Remove, Move
Avoid too detailed/extensive descriptions
of each step
Elements of risk/cause List all elements of risk and causes of
possible undesired incidents that may occur
Possible consequence List possible consequences of each risk/cause
Measures List measures to be taken for each
consequence where this is considered
necessary
Responsible person State the person responsible for each of the
measures
Signature The signature of the person responsible for
carrying out the measure
308 HEALTH, SAFETY & ENVIRONMENT HANDBOOK 2008
Lower section to be completed at the end of the SJA meeting
Checklist studied
(yes/no) State whether the SJA checklist
has been used (yes or no)
Is the total risk level
acceptable (yes/no) Indicate the teams conclusion
(yes or no)
Conclusion/comments Briefly describe the conclusion
of the analysis made
SJA responsible SJAresponsibles signature on behalf
of the SJA team
Responsible for the job
performance Supervisor/performing
technicians approval signature

Area/operating authority Area authoritys approval signature
Other position (not in use)
Lower, right part To be filled in by SJA responsible
after the work is completed
Experience summary Short description of the work
after the job according to the SJA and incidents/
situations during the work.
309 HEALTH, SAFETY & ENVIRONMENT HANDBOOK 2008
ATTACHMENT 3:
CHEKCLIST FOR SJA
Taken care off? No Checklist for SJA No:

SJA Title:
Yes No Not
Applic.
Comments
A Documentation and experience
1 Is this a familiar work operation for the crew?
2 Is there an adequate procedure/instruction/work package?
3 Is the group aware of experiences/ incidents from similar activities/SJA?
B Competence
1 Do we have the necessary personnel and skills for the job?
2 Are there other parties that should participate in the SJA meeting?
C Communication and coordination
1 Is this a job where several units/crews must be coordinated?
2 Is good communications and suitable means of communication in place?
3 Are there potential conflicts with simultaneous activities (system/area/
installation)?

4 Has it been made clear who is in charge for the work?
5 Has sufficient time been allowed for the planning of the activities?
6 Has the team considered handling of alarm/emergency situations and
informed emergency functions about possible measures/actions?

D Key physical safety systems
1 Are barriers, to reduce the likelihood of unwanted release/leakage
maintained intact (safety valve, pipe, vessel, control system etc.)?

2 Are barriers, to reduce the likelihood of the ignition of a HC leakage
maintained intact (detection, overpressure protection, isolation of ignition
sources etc.)?

3 Are barriers to isolate leakage sources/lead hydrocarbons to safe location
maintained intact (process/emergency shutdown system, blowdown system,
x-mastree, drains etc.)?

4 Are barriers to extinguish or limit extent/spread of fire/explosion maintained
intact (detection/ alarm, fire pump, extinguishing system/equipment etc.)?

5 Are barriers to provide safe evacuation of personnel maintained intact
(emergency power/lightning, alarm/PA, escape-ways, lifeboats etc.)?

6 Are barriers that provide stability to floating installations maintained intact
(bulkheads/doors, open tanks, ballast pumps etc.)?

E Equipment worked on/involved in the job
1 Is the necessary isolation from energy provided (rotation, pressure, electrical
voltage etc.)?

2 May high temperature represent a danger?
3 Is there sufficient machinery protection/shields?
F Equipment for the execution of the job
1 Is lifting equipment, special tools, equipment/material for the job available,
familiar to the users, checked and found in order?

2 Do the involved personnel have proper and adequate protective equipment?
3 Is there danger of uncontrolled movement/rotation of equipment/tools?
G The area
1 Is it necessary to make a worksite inspection to verify access, knowledge
about the working area working conditions etc.?

2 Has work at heights/at several levels above each other/falling objects been
considered?

3 Has flammable gas/liquid/material in the area been considered?
4 Has possible exposure to noise, vibration, poisonous gas/liquid, smoke, dust,
vapour, chemicals, solvents or radioactive substances been considered?

H The workplace
1 Is the workplace clean and tidy?
2 Has the need for tags/signs/barriers been considered?
3 Has the need for transportation to/from the workplace been considered?
4 Has the need for additional guards/watches been considered?
5 Has weather, wind, waves, visibility and light been considered?
6 Has access/escape been considered?
7 Has difficult working positions, potential for work related diseases been
considered?

I Additional local questions


310 HEALTH, SAFETY & ENVIRONMENT HANDBOOK 2008
ATTACHMENT 4:
SJA PARTICIPANT LIST
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311 HEALTH, SAFETY & ENVIRONMENT HANDBOOK 2008
ATTACHMENT 5: RISK MATRIX
Assessment of hazards probability and consequence
In some cases it may be appropriate for the SJA group to use
a risk matrix in the assessment of a hazard, i.e. assessing
the probability of an undesirable incident occurring, and its
consequences. A risk evaluation of this kind may help clarify
the need and priority of measures to reduce the risk or its
consequences.
The evaluation method is a rough qualitative approach, and high-
risk hazards may well be subjected to a more detailed evaluation
later on.
Using the risk matrix
A risk matrix is used to assess/estimate risk by plotting the
probability of an undesirable incident along one axis and the
degree of consequences along the other axis. This must be done
for each subtask, cf. the SJA form. If the combination of probability
and consequence (cf. the matrix) reaches Medium or High,
measures will be needed.

Degree of consequence/severity
High Fatal, serious injury, >1 Day Away From Work Case,
considerable damage to equipment or supplies,
considerable pollution or loss of production
Medium Day Away From Work Case or minor injury, minor
damage to equipment or supplies, minor pollution or
loss of production
Low No injuries, minor/slight damage to equipment or
supplies, minor/slight pollution.
Probability:
High Probably, may happen several times
Medium Possible, may happen now and then
Low Not very realistic/likely, but conceivable
Probability
Low Medium High
L L M
L M H
M H H
Consequence
Low
Medium
High