#1109, 8 York Street, Toronto, ON: M5J 2Y2

647.863.6511| bmohapatra09@schulich.yorku.ca
BIBHU MOHAPATRA, BEng, MBA
Strategy and Project Management Consultant


A project manager and PMO with over 8 years of successful track record of managing complex projects; with proven
organizational, analytical, leadership and relationship development skills to effectively coordinate the available
resources, and contribute towards organizational development by bridging the gap between vision and execution.

KEY SKILLS
Project/Program/Account Management Budget Management Project Control Office Contracts Management
Invoicing and Accounts Receivable Resource Management Change Management Business Analysis and Problem
Solving Information Technology Outsourcing Supply Chain and Retail Telecommunications Employee & Client
Relations Counseling, Mentoring and Training CSR/Sustainability Practices Cross Functional Team Leadership

PROFESSIONAL

AMDOCS [Provides software and services to communication, media & entertainment service providers; Revenue of
$3.2 billion, over 20000 employees, and customers in over 60 countries] [NYSE: DOX]

PMO [Program/Account Management] [Client: Rogers] Toronto, Canada; Aug 12 Current
Advisor to the VP, directors and senior program managers on the budget and resource management status of the
account/portfolio which includes 2 programs (legacy/mainframe support and CRM software development), with over
10 projects, worth $50M and total effort of over 1000 person months spread across Canada, India, Israel and USA
Participate in budgetary planning process (up to $15M); monitor and control budget consumption and forecasts
Lead weekly meetings with directors and program managers to provide high level status of budget spending, to
discuss project performances and key variances, and to identify risks and opportunities
Liaison with Corporate Finance for revenue recognition (EBIT), P&L, receivables and future resource/business plans
Assist Directors/Leads in preparing SOWs/quotes, and validate the same prior to sending the proposals to customer
Focal point for customer for contracts, SOWs, POs, invoices, resource rates, and associated concerns and disputes
Awarded a midyear salary increase of 5% for consistently eliminating backlogs/aging by building a strong
relationship with the customers procurement team, finance managers and payables department

PMO [Scoping and Solution Design] [Client: Rogers] Toronto, Canada; Aug 12 Current
Coordinate requirements gathering, high level solution designing and resource estimation, pursuant to agreed SOW
Facilitate analysis and preparation of Business Requirement Documents, and obtaining stakeholders sign-offs
Lead system impact assessment exploratory meetings, which form the basis for detail design, coding and testing
Reduced after-work commitments of onsite analysts by 15%, by delegating tasks to experts in other time-zones

PMO [Testing Management and Defect Management] [Client: Rogers] Toronto, Canada; Aug 12 Current
Coordinate testing (Integration, Functional and Performance) of product/software releases throughout the project
lifecycle; responsible for creating, compiling test management metrics, and presenting the status reports
Assist Test Manager in defect monitoring/fixing to ensure resolution within SLA by test execution/support teams
Gather results and prepare Testing Dashboard on progress and issues, that determines Go-Live (production) dates

Project Analyst [Change Management] [Client: Bell] Toronto, Canada; Jan 12 Aug 12
Change manager for transition to new SAP financial system; provide budget tracking/control tools for the new system
Trained a team of analysts in the new tools and achieved seamless transition to the new processes and systems
Supervised the budget analysis of 1 release with 4 projects; tracked project progress against resource/travel plan,
measured and mitigated variances

Project Analyst [Subject Matter Expert, Project Management] [Client: Rogers] Toronto, Canada; Aug 11 Jan 12
Provide analytical support to the program manager by evaluating health, performance and efficiency of projects;
prepare and present weekly budget dashboards to the Directors
Analyse and track overall project planning, resource allocation and capacity management to ensure project
schedules and deliverables are on target
Streamlined project management metrics for better reporting of project status to various stakeholders






SCHULICH SCHOOL OF BUSINESS, YORK UNIVERSITY
Project Analyst, Deans Office Toronto, Canada; Dec 10 Apr 11
Provide research support to the Chief of Staff in projects responsible for enhancing schools global rankings
Coordinate preparation of reports for internal and external stakeholders by gathering, analyzing and summarizing
data and information pertaining to areas such as economic trends, faculty research, business education, etc

MAHINDRA SATYAM [Business consulting, Information Technology service provider] [NYSE:SAY]

Project Lead [Software Enhancement] [Client: Nestl] Vevey, Switzerland; Bangalore, India; Feb 08 Aug 09
Developed (using Waterfall model) & tracked project plans, financials & proposals; co-managed the deployment,
progress and closure of a $2M USD SAP Enhancement & Support project; coordinated staffing of 75 SAP consultants
Performed staffing, resource planning and conflict management between the offshore and onsite teams consisting
of SAP programmers and quality engineers from the US, Germany and Australia in a matrix environment
Performed risk management by identifying and tracking risk areas, implementing proactive risk mitigation
strategies, developing risk responses & risk watch lists and maintaining proactive communication with stakeholders
Led the technical team to a reward of US$25K for maintaining business-critical Key Performance Indices (KPI) above
the desired Service Level Agreement (SLA) value for over one year for the first time in projects six year history
Achieved the highest ranking in all aspects of project: budget, scope, schedule and risk by presenting the required
up-to-date documentations to PMO and the result-based progress reports to stakeholders across the globe
Implemented HR strategies (360 feedback) that reduced employee grievances by 40% and absenteeism by 25%
Awarded a mid-year promotion with 20% raise for ensuring that deliverables exceed the SLA during the acquisition

Project Manager [Software Development] [Client: Nestl] Vevey, Switzerland; Aug 06 Jan 08
Responsibilities included planning, implementation, budgeting, monitoring and reporting of a $1M USD software
development project (using Agile methodology) with 50 SAP developers from different time zones
Led steering committee meetings involving stakeholders from various Nestl markets; presented monthly
dashboard reports and weekly project status reports to senior management and external stakeholders
Tracked and controlled variances from baseline by Earned Value Management techniques, and assisted the
problem owner in working out the necessary correction plan
Supervised 3 consultants during the consolidation of financial data across various Nestl markets during the 2006
Year End Closures; completed the assignment one month ahead of schedule and saved $10k
Streamlined campus-hiring processes by employing six sigma methods, and improved resource retention by 10%
Created a communication plan and a forum for senior leaders and key stakeholders to connect with and strengthen
the morale of the team when the firm was hit by governance issues that eventually led to its acquisition

Project Coordinator [SAP Implementation] [Client: Nestl] Bangalore, India; Feb 06 Jul 06
Assisted the PM in management of 2 (SAP FICO) implementation modules, with 15 SAP developers & $0.5M USD
revenue, to ensure proper integration (migration) of SAP messages into existing supply-chain distribution channels
Procured resources by interviewing over 50 IT professionals and recruiting top-notch SAP certified professionals
Improved the existing web-based issue-log and successfully followed up on each issue with the market, hence
benefiting team by receiving 12% of increase time to carry out the Change Requests
Managed all aspects of peer verifications and quality assurance testing while ensuring adherence to ITIL, which led
to 30% reduction in project expense by reducing the total number of tickets raised
Received Nestl-specific NESTAR award for automating the incident raising process and saving 10% of the time
spent on analysis of ETL (extract, transform, load) files of Nestl databases

SAP Consultant [Software Migration: legacy to SAP] [Client: Nestl] Hyderabad, India; Aug 05 Jan 06
Coordinated JAD & SDLC sessions with stakeholders, subject matter experts, software architects and developers;
responsible for gathering/ analyzing business requirements, assessing benefits, gaps & outages of possible solutions
Devised a procedure for financial synchronization/consolidation checks, which reduced rework efforts by 15%
Facilitated KPMG auditors during the Month End Closure checks of Nestl markets for years 2005 and 2006, thus
ensuring the integrity of financial (master and transactional) data across the European and American zones
Awarded Satyam-specific Bravo for conducting frequent training sessions for existing and new resources






LALANI COMPUTER ACADEMY [Training Institute for ERP technologies, IT Hardware, Networking & Multimedia]
Partner & Project Manager [Admissions and Recruitment] Bangalore, India; Feb 04 Jan 07
Responsibilities included business development by identifying and recommending learning options (e-learning, self-
directed, classroom, etc.); the subsequent planning, designing, development and implementation of learning solutions
Partnered with 2 IT firms to provide internships to our graduates; and this resulted in over 25-30 full-time job offers
Designed and maintained an online database to track the progress of new students (7-8/month)

EDUCATION
SCHULICH SCHOOL OF BUSINESS, YORK UNIVERSITY
MBA (Strategic Management) Toronto, Canada; Sep 09 Jun 11
Vice-President, South Asian Business Club; Co-founder, Business Technology Management Association; Director of
Recruitment, Portfolio Management Club
Graduate Business Council (GBC) Rep, Communication & Yearbook; GBC Rep, graduating MBA class
Academic Associate, Indian Cultural Association; Member, Photo-Voice, a photography and drama club
Received GBC Innovation Award, GBC Involvement Award, and Graduate Outstanding Contribution Award for 2010

M.S.RAMAIAH INSTITUTE OF TECHNOLOGY
Bachelor of Engineering (Instrumentation Technology) Bangalore, India; Aug 01 May 05
Graduated cum laude; ranked among the top 5% in the school
Recruitment coordinator for 1000 students of the 2005 class; brought 5 new recruiting firms to campus
School ambassador for 3 years - brought in over 10% more out-of-state applications from previous years

CERTIFICATIONS & COMPUTER SKILLS
PMP Candidate; Member of Project Management Institute (PMI); Proficient with PMBOK
MS Office (PowerPoint, Excel, Word, Outlook, Access), MS Project, Visio, SharePoint, Visual Basic, C/C++
SAP Environment, SAP-based project management tools such as Operational Real Time Management (OPTIMA),
Project Bill Management System (PBMS), ONTIME (Online Timesheets), Invoice Management System (IMS)
ITIL, Incident Management, Problem Management, Change Management and Release Management
Business Objects

ADDITIONAL

Passionate volunteer; avid cultural traveler (over 15 countries); enjoys hiking and camping (led over 30 trekking
trips); theatre participant and amateur photographer; won 2 inter-organizational chess championships

SATYAM FOUNDATION [Corporate Social Responsibility wing of Mahindra Satyam]
Chapter Coordinator / HIV-AIDS Forum Lead Hyderabad/Bangalore, India; Aug 05 Aug 09
Managed A/P, A/R, and expense control procedures including bank and account reconciliation, cash receipts,
billings, invoicing and purchase order verification for over a year
Played a key role in a policy change implementation in the organization which made Mahindra Satyam the first
Indian IT company to stop conducting HIV tests on prospective employees
Initiated and promoted an educational sponsorship plan for HIV/AIDS infected/affected kids among external
organizations, and secured over 150 sponsors, which benefited over 125 families
Coordinated the activities of the IT school which provided education to over 60 school drop-outs, and managed the
hiring and retaining of instructors, course registration, accounting and all logistical processes
Led a team of 20 volunteers in rescuing children from railway stations in Bangalore, and then collaborated with
several non-profits to provide counselling and rehabilitation to the rescued children (up to 30/month)