How to setup and use VLC Media Player for

video streaming across a school site

Prepared by : Andrew Hawkes Sydney Region Schools IT Services Unit
Reviewed by : Stuart Hasic Sydney Region Schools IT Services Unit

Version 1.2 18 September 2013

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Contents
Contents
Background and Purpose ................................................................................................................... 3
Prerequisites ..................................................................................................................................... 4
Installing VLC Media Player by downloading from the VLC website .................................................... 5
Configuring VLC Media Player for Network Streaming ....................................................................... 9
Connecting clients to the VLC Media Player Network Stream ........................................................... 14
Recording Network Streams ............................................................................................................ 15


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Background and Purpose

Sydney Region Schools IT Services team have had requests from schools that would like to be able to
stream high definition live video and audio footage from performances in the hall to projectors in
multiple classrooms. This is to allow students that cannot attend the live performance due to
capacity or other reasons to be able to see the performance via a digital video link.
The Sydney Region IT Services Unit have put together a workable free (apart from hardware)
solution for providing this functionality. Note that the streaming is limited to computers within the
school only and there may be a limit to the number of concurrent connections possible depending
on your schools networking infrastructure.
Our team has tested the solution with 16 clients and successfully delivered full-screen video and
clear audio without stuttering and with only a six-second delay from the live event.
The following guide provides clear instructions to allow any public school in NSW to allow for video
streaming across their school site without costly dedicated closed circuit solutions.
Any feedback on how effective this solution has been for your school is most appreciated.

Stuart Hasic
Manager Schools ICT Support
Sydney Region
NSW Department of Education and Communities.
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Prerequisites

Before we start with the instructions, it is the recommendation of Sydney Region Schools IT Support
that you have the following prerequisites in place to achieve optimal results.
1. An advanced model T4L Lenovo available through Procurement.
a. https://detwww.det.nsw.edu.au/it/equipment/hardware_stds/standard_desktop_p
cs.htm
b. The reason for this is the PC which streams the video to the clients across the
network needs to do some heavy work to capture the video, encode the video and
stream it to the client via a web service. The higher quality the video you want, the
more powerful your Streaming PC must be. An advanced model Lenovo has a
powerful Intel i7 CPU and 8GB of RAM which will be needed if you intend to stream
high quality video. It also has a dedicated graphics card which can be used to render
and edit your streams should you want to distribute them digitally.

2. A fixed HD webcam with minimum 720p capture.
a. http://www.microsoft.com/hardware/en-au/p/lifecam-studio
b. We believe this camera is well suited to the task of the camera equipment. It
connects to the PC via USB, comes with a tripod mount so you can secure it, can
record at 720p and is cost-effective.

3. A high quality USB microphone. You could achieve this using current microphone setups and
mixing desk in your school providing a direct audio feed into the PC, however, a more
generic option for recording sound is by simply having a separate microphone to pick up the
audio in the venue being streamed. One recommended and easily sourced suitable
microphone can be found here:
a. http://www.jbhifi.com.au/pro-dj/samson/meteor-chrome-usb-microphone-sku-
68811/

4. A fixed data outlet with gigabit connection in the Hall or whatever venue is hosting the event
to be streamed.

5. Minimum gigabit fibre backbone and preferably gigabit connection to each node for optimal
network streaming.
a. As with all things utilising a network connection, the better your network, the more
you can push through. Since we assume you will want to be streaming with a high
quality video, we can also assume the network will falter and stutter the video if it is
not capable of handling the data.
b. If you are unsure of your networks capabilities, we recommend contacting your
regional support representatives.

6. You must install VLC Media Player on both the Host PC and all PCs you want to receive the
stream.
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Installing VLC Media Player by downloading from the VLC website

1. Logon to the Advanced (streaming) PC as a user that is a Local Administrator or a Device
Manager in eT4L Schools.

2. Go to http://www.videolan.org/vlc/index.html

3. Click the Orange Download VLC button to the right as seen in the screenshot below.



4. You will be directed to the following screen. From here your download will start
automatically.

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5. Locate the installer in your Downloads folder and double click it, then click Run






6. On the following screens Click Next, Next, Next, install



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7. You will see the program installing followed by the installation completed screen. At this
screen, make sure Run VLC Media Player 2.0.7 is ticked and then click finish.





You have now finished installing VLC Media Player on your PC. The next part will cover
configuring VLC for Network Streaming.


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Configuring VLC Media Player for Network Streaming

1. Take some time to familiarise yourself with the User Interface of VLC. Click on the menu
buttons at the top and drag the mouse over each menu so you can get an idea of the layout.
Also ensure you have connected and installed any necessary drivers for the Webcam and
Microphone and verified that both are working on your desktop.

2. Open the Media menu

3. Click on the Open Capture Device option



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4. Make sure Video Device Name reads as LifeCam Studio, not Default and if you are using a
USB connected microphone, you need to choose Microphone (USB Audio). Then on the Play
button, select the down arrow and choose Stream.



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5. In the following screen, click the Next Button

6. In the Destination Setup portion of the screen, you need to change the Drop down to HTTP
and then click the Add button next to that dropdown menu.





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7. You will then need to add in the network path for the stream (which will be the IP address of
the host or streaming PC). To find out your PCs IP Address, you need to go to the Start
Menu in Windows, and in the Run bar type cmd then press Enter. In the black box that
appears, type in ipconfig then press Enter. Your IP information will be presented for you. In
the below example, the IP address for the host would be 172.30.152.79















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8. Once you have the IP address for your PC, you will be able to continue. Back in VLC you need
to make sure that the Port Number reads 8080 and that Path reads as follows: / (which
will be the IP address of YOUR PC). Basically, what you are telling VLC to do is to broadcast
the video stream via VLC streaming service to be created at the IP address of the host PC. To
access the host PCs stream from a client PC, you will type in the broadcast name created
here into VLC running on each client. (Instructions for this step follow later).


9. Once you have done that, simply click the Stream button (as seen above) and your network
stream will begin. Please note, you will not see what you are broadcasting, so you will need
to verify with your clients that you are broadcasting correctly before beginning the
presentation/performance to be streamed.

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Connecting clients to the VLC Media Player Network Stream

1. Install VLC Media Player on all PCs that you want to be able to view the Network Broadcast
by following the installation steps provided earlier.
2. Once installed, run VLC
3. Go to Media > Open network Stream

4. In the network URL, type in the address that you created earlier on the Host PC (in our
example it was http://172.30.152.79 followed by :8080 (because that was the port
number we set in the above example). So the full Network URL will read as:
http://172.30.152.79:8080 - Then click the Play button. You should see the network stream
appear on your screen. (Please note it may take up to a minute for the stream to start).

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Recording Network Streams

1. To record a Network Stream you are watching at a client PC using VLC Media Player, go to
the View menu and select Advanced Controls

2. You will see down the bottom a red record button is now visible above the Play button.

3. Simply press this button to start recording and click it again to end. This will record whatever
is being viewed in VLC. You can even record portions of video files as seen below. All
recordings will be automatically saved in the My Videos folder in Windows.

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4. These files can be viewed in any Media Player software on your PC. As seen below a
segment of a video recorded in VLC is being run in Windows Media Player.


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