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Copy : AMR at BU Project in Charge / Contract Manager
Contract Manager
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 17
Version 1.0 Page 1 of 5
ITD Cementation India Ltd
PROCEDURE P-17 : CORRECTIVE & PREVENTIVE ACTION
PROCEDURE
VERSION NO. 1.0
ISSUE DATE 1 J ULY 2005
APPROVED BY
DIRECTOR & GENERAL MANAGER OPERATIONS
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 17
Version 1.0 Page 2 of 5
ITD Cementation India Ltd
1.0 PURPOSE
The purpose of this procedure is to prevent recurrence of non-conformities as well
as occurrence of potential non-conformities in order to ensure continual
improvement in the Integrated Management System.
To investigate non-conformances, initiating corrective & preventive action to
mitigate Environmental Impacts & OHS risks.
2.0 SCOPE
The scope of this procedure covers all actual / essential non-conformities related to entire
Integrated Management system. These non-conformities may be related to system or
product. Any customer complaints shall also be considered as non-conformities.
3.0 RESPONSIBILITY
Project In Charge at sites, Head Depots, BU Administrative Heads shall be
responsible for implementation & maintenance of this procedure for any customer
complaints, product & system nonconformities.
4.0 DEFINITION
Correction /
Disposition Action
: Action taken for detected NC.
Corrective Action : Action taken to prevent occurrence of detected NC in
future.
Preventive Action : Action taken to prevent occurrence of any perceived
NC, which has not occurred yet.
Non conformities : Non-fulfillment of any requirement related to product,
system or customer.
5.0 PROCEDURE
Corrective & Preventive Action
On detection of any non-conformity through Integrated Management System Audit
(Internal / External), concerned responsible person shall take necessary Corrective
& Preventive action ( CAPA ) & record the same in respective NCR ( R-3/20).
Effectiveness of action taken shall be assessed by Internal Auditors & recorded.
Environmental Non-conformance situation may arise due to any or all of the
followings:
Non-fulfillment of the legislative and regulatory requirements;.
Deviations of key characteristics of operation or activities having significant
impact on the environment;
Deviation from environmental OCPs; and
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 17
Version 1.0 Page 3 of 5
ITD Cementation India Ltd
Lack or inadequate remedial measures/ corrective action for earlier detected
non conformity.
Environmental Non-conformance, recorded in R-2/13, shall be reviewed by the
Project In Charge to determine the causes of NC. He shall determine the
appropriate CAPA (s) as needed, record the same in R-2/13, implement the same
& review the results of action taken.
OSH Non-conformances situation may arise due to any or all of the followings:
Non-fulfillment of the legislative and regulatory requirements;
Deviation of Key Characteristics of operation or activities leading to enhanced
risk to life equipment, material.;
Deviation from safety and health OCPs; and
Lack or inadequate remedial measures/ corrective action for earlier detected
non conformity.
OSH Non-conformance, recorded in R-2/13, shall be reviewed by the Project In
Charge to determine the causes of NC. He shall determine the appropriate CAPA
(s) as needed, record the same in R-2/13, implement the same & review the
results of action taken.
CAPA for Non-conforming product(s) shall be taken by the disposition authority as
mentioned in DS-1/16 of P-16 & the same shall be recorded in R-1/16.
CAPA for Customer complaints shall be recorded in R-1/17.
Project In Charge shall also determine the potential non-conformities, if any, &
their causes. Record shall be maintained in R-1/17.
Trend of product non-conformities & customer complaints shall be analyzed &
reviewed by Contract Manager.
Project In Charge shall send a copy of corrective and preventive action report to
the MR for the following action:
Requirement for any change in the documented procedure resulting from the
corrective & preventive action
Adequacy of such action with respect to the particular nonconformity.
Customer Compliant
Any customer complaint received by the Project In Charge or by BU Administrative
Heads (in case of BU office) shall be registered in R-2/17. This complaint may be
in the form of correspondence or verbal instruction.
Necessary action shall be taken and recorded.
Records of resolution of the customer complaint shall also be maintained in R-
1/17.
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 17
Version 1.0 Page 4 of 5
ITD Cementation India Ltd
6.0 CROSS REFERENCES
ISO 9001:2000 Clause 8.5.2 & 8.5.3
ISO 14001:2004 Clause 4.5.3
OHSAS 18001:1999 Clause 4.5.2
IMS Apex Manual Section 5.3
7.0 RECORDS
R-1/17 : Non-conformities and corrective and preventive action
R-2/17 : Customer complaint record
8.0 RECORDS AVAILABILITY
R-1/17 : Project In Charge for project sites, Head Depots, BU Administrative
Heads
R-2/17: Project In Charge
9.0 RECORDS RETENTION
As per procedure P-2.
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 17
Version 1.0 Page 5 of 5
ITD Cementation India Ltd
RECORD R-1/17 : NON CONFORMITIES AND CORRECTIVE & PREVENTIVE ACTION (CAPA)
Corrective &/or
Preventive Action
Sl.
No
Source of NC
( Customer
Complaint /
Potential NC )
Date Particulars of Customer
Complaints ( with
reference, if any ) /
Potential Non-conformity
Actual &/or
Potential
Causes
Proposed Taken
Copy MR Project In Charge
Contract Manager
AMR at BU
RECORD R-2/17 : CUSTOMER COMPLAINT RECORD
Project :
Customer Complaint
No. Dated Communication
Reference
Details
Handling
Responsibility
Action Taken Signature of
Project
In Charge
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 18
Version 1.0 Page 1 of 7
ITD Cementation India Ltd
PROCEDURE P-18 : STORES
VERSION NO. 1.0
ISSUE DATE 1 J ULY 2005
APPROVED BY
FINANCE DIRECTOR & SECRETARY
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 18
Version 1.0 Page 2 of 7
ITD Cementation India Ltd
1.0 PURPOSE
The purpose of this procedure in to ensure that Materials are stored and preserved
in the designated storage areas or stock room as applicable to prevent
deterioration.
2.0 SCOPE
The scope of this procedure is limited to handling and storage and preservation of
all relevant materials and Products.
3.0 RESPONSIBILITY
Direct responsibility for implementation of this procedure shall be with Central
Depot In Charge for Central Stores and with Site Store In Charge for Project Store.
4.0 DEFINITION
Direct material Those materials that will form component of permanent work.
5.0 PROCEDURE
Storage and Preservation
All incoming major direct project specific materials shall be inspected and
accepted as per P-12 before issue by the receiving person. All other materials
received at store shall be inspected as per P.O. specifications. All the materials
shall be inspected only at the first receipt point.
Particulars of the inspected (including visual inspection) and accepted incoming
materials from supplier shall be recorded in checkers slip as shown in R-1/18 . List
of authorised personnel for inspection at site shall be available with Project In
Charge.
When the materials are received, the particulars shall be recorded in the stock
register /Kardex as shown in R - 2/18. For direct material e.g. Cements, sand
stone chips, reinforcement steel & structural steel shall be consumed from their
stock areas directly by the concerned Activity Engineer. Stock records shall be
updated periodically by actual measurement of work completed.
Storage systems for different items shall be as follows:
a) Cement shall be stored in a covered shed whose plinth level is above
ground level and shall have a clearance from the wall. Cement shall be
placed on a hard base while storing in a covered shed.
b) Steel reinforcement bars and structural steel shall be kept on support above
ground level.
c) Secondary containment shall be provided for diesel and lubricants
d) Same type of gas cylinders shall be secured and stacked vertically in a shed
with separation for empty and filled cylinders
e) Gas cylinders shall be stored away from POL storages
f) Fire extinguishers shall be provided near inflammable material storages
g) Storage system of other items will be decided based on their requirements
to prevent deterioration.
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 18
Version 1.0 Page 3 of 7
ITD Cementation India Ltd
For other materials Store In-charge shall issue the items as required by engineers
and stock record shall be updated on day-to-day basis.
Preservation shall be as follows :
a) Cement shall be preserved for 3 months from week of manufacturing, beyond
that it should be re-tested and based on results, appropriate decision shall be
taken by Project In charge.
b) Preservation for other items will be decided based on requirements.
After due inspection, accepted material shall be taken into the stores and same to
be noted in checker slip as referred in R-1/18. In case of rejection, the materials
will be returned to the supplier immediately along with Debit Note and it shall be
noted in R-1/16.
For any customer-supplied product also checkers slip shall be made and a list of
items shall be maintained with Project In charge. The details of customer-supplied
product shall be mentioned in Quality Plan as referred in Procedure No. P-11.
6.0 CROSS REFERENCE
ISO 9001: 2000 Clause 7.5.5
IMS Apex Manual Section 4.7
7.0 RECORDS
R-1/18 : Checker Slip
R-2/18 : Kardex
8.0 RECORDS AVAILABILITY
R-1/18 :Stores In Charge
R-2/18: Stores In Charge
9.0 RECORDS RETENTION
As per procedure P-2
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 18
Version 1.0 Page 4 of 7
ITD Cementation India Ltd
RECORD R-1/18 : CHECKERS SLIP
CHECKERS SLIP
NO
LOCATION : DATE :
Price Amount Date
Recei ved
Rail
Post etc.
Consignor Description
Of Materials
Stores
Code
No.
Quantity Unit
Rs P Rs P
Container Detail Supplied Against Order No Attached / Incomplete
Delete which is not
applicable
The Above Received
In Good Condition
Checkers Signature
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 18
Version 1.0 Page 5 of 7
ITD Cementation India Ltd
R-2/18-A: STOCK REGISTER / KARDEX
LOCATION:
CONTRACT NO :
S T O C K R E C O R D
RECEIVED ISSUED STOCK DATE
REF.
NO
QTY. UNIT
REF.
NO
QTY. UNIT
QTY
PRICE
UNIT
PRICE
DESCRIPTION
_____________________________________________
CODE NO
______________
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 18
Version 1.0 Page 6 of 7
ITD Cementation India Ltd
R-2/18-B: STOCK REGISTER / KARDEX
S T O C K R E C O R D
LOCATION : BIN NO : UOM :
RECEIVED ISSUED STOCK DATE
REF
NO
QTY UNIT
PRICE
REF
NO
QTY UNIT
PRICE
QTY UNIT
PRICE
DESCRIPTION : CODE NO :
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 18
Version 1.0 Page 7 of 7
ITD Cementation India Ltd
R-2A/18-C : STOCK REGISTER / KARDEX
S T O C K R E C O R D
Location BIN No
Report Generated For The Period
Stock Quantity Prior To This Period UOM
Average Price Of This Stock
Value Of This Stock
Recei ved Issued Stock Date
Ref
No
Qty Rate Value Ref
No
Qty Rate Value Qty Rate Value
Final Values
Item Name
Item Code Code
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 19
Version 1.0 Page 1 of 13
ITD Cementation India Ltd
PROCEDURE P-19 : HUMAN RESOURCES
VERSION NO. 1.0
ISSUE DATE 1 J ULY 2005
APPROVED BY
DIRECTOR & GENERAL MANAGER OPERATIONS
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 19
Version 1.0 Page 2 of 13
ITD Cementation India Ltd
1.0 PURPOSE
The purpose of this procedure is as follows:
a) For personnel on Companys regular rolls To induct employees with
necessary competency and assess their competency level on a yearly basis;
and
b) For personnel on Companys project-based rolls (including workmen) To
induct employees with necessary competency and provide awareness training
on Integrated Management System
To make the employees of ITDCem at each relevant function and level aware of the
various requirements of Integrated Management System.
To ensure that contractors working on behalf of ITDCem are able to demonstrate
that their employees have requisite awareness of Companys Integrated
Management System.
2.0 SCOPE
The scope of this procedure covers all personnel who are directly involved in the
construction activities and / or related to this Integrated Management System as
discussed in the documented Procedures.
3.0 RESPONSIBILITY
Direct responsibility for implementation and maintenance of this procedure shall lie
with Corporate HR Head.
4.0 DEFINITION
Competency Level : Minimum qualification and experience required for doing a
particular activity.
5.0 PROCEDURE
Training For Employees On Regular Company Rolls
5.1 Necessary education, experience, skills (as job descriptions) and any other
requirements (including training) for each job positions are given in DS 1/19.
5.2 Assessment of competency level of employees will be done on yearly basis through
Performance Appraisal Form by Corporate HR Head with necessary assistance
from HOD HRD of respective BU. The information collected will be used by
Corporate HR Head to identify training needs.
5.3 For specialized training of technical subjects, safety and environment, training
needs shall be identified by Corporate/BU HOD concerned.
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 19
Version 1.0 Page 3 of 13
ITD Cementation India Ltd
5.4 Once the training needs of above employees are identified, the training programme
shall be planned and necessary training shall be provided as per training calendar.
Other suitable action may also be decided and taken instead of giving training. This
shall be done by HOD HRD in consultation with BU Head.
5.5 The effectiveness of action(s) stated as per cl. 5.3 shall be assessed through the
process of annual performance appraisal carried out in the following year.
Awareness Training For Employees On Regular Company Rolls & Employees
On Company Project-Based Rolls (Including Workmen)
5.6 Awareness programme for the employees shall be conducted at every Project site
preferably once in six months. The programme will cover the following aspects:
The importance of conformance with the quality / environmental / safety policy and
procedures with the requirements of the Integrated Management System.
Their roles and responsibilities in achieving conformance with the Management
Policy.
The significant environmental aspects (actual or potential) of their work activities
and the environmental benefits of improved personal performance.
The potential consequences of deviations from specified operating control
procedures regarding Environment and Safety Management Systems.
5.7 Awareness programmes shall be conducted at various levels differently. The
content, time, location, mode of presentation and faculty for the awareness
programmes shall be decided keeping in view the targeted audience.
Awareness Training Of Contractors Employees
5.8 At the time of award of work the contractors shall be asked to conduct requisite
induction training/ awareness programme for their employees in consultation with
respective Project In charge. The training programme would emphasise on the
Company Policy, Objectives and Targets of ITDCem and safety precautions to be
taken at site.
5.9 Project-In-Charge shall ensure that the contractors or their personnel are aware
and follow the requirements of environment, health and safety.
6.0 CROSS REFERENCES
ISO 9001:2000 Clause 6.2.1 and 6.2.2
ISO 14001:2004 Clause 4.4.2
OHSAS 18001:1999 Clause 4.4.2
7.0 RECORDS
R-1/19 : Training Record
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 19
Version 1.0 Page 4 of 13
ITD Cementation India Ltd
8.0 RECORDS AVAILABILITY
R-1/19 : Corporate Head HR for Training at Corporate Level, Site Safety and
Environment officer for site level training
9.0 RECORDS RETENTION
As per procedure P-2
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 19
Version 1.0 Page 5 of 13
ITD Cementation India Ltd
DATA SHEET : DS 1/19 JOB PROFILE FOR WORKMEN & STAFF
A ) WORKMEN
Sl.
No.
Designation
Years Of
Experience
Education
J ob-Description Any Other
Requirement
1 Operator ( Winch /
Compressor /
Pump / Generator)
3 Nil Erect the rig pile boring, lifting
of materials with the help of
winch, pile concreting,
identification of soil, starting
and stopping the prime-mover
of the winch, compressor /
pump / generator; reading the
gauges / meters. Laying water /
air bentonite lines & operating
valves.
Operational
knowledge
2. Helper ( Rig /
Dumper / Transit
Mixer)
1 Nil Assisting in erection of rig or
helper to the driver of Transit
Mixer, fuel / water / oil top up,
give signals to driver / operator
and maintain cleanliness.
---
3. Mechanic 5 Class- VIII To repair plants & equipment.
To have the
knowledge of
the
mechanism of
all plants
4. Electrician 3 SSC Cable laying, installation of the
electric panel box, connecting
to electrical equipment, testing
the electrical equipment to
diagnose electrical faults in
lines up to 440V, setting up of
ELCBs.
Certificate
holder
5. Welder 3 NIL Cutting of structural steel & re-
bars and welding of re-bars
and steel structures.
Qualified and
/ or
experienced.
6. Concrete Mixer
Operator
2 ---- Operating the mixer & weigh
batcher feeding.
Operating
knowledge
7. Concrete Batching
Plant Operator
3 SSC Reading the panel of batching
plant and feeding the
ingredients of concrete in the
batch preparation desired,
starting and stopping of
Batching plant.
---
8. Crane Operator 5 Class - VI Starting and stopping the crane
engine, changing the wire
ropes, loading the wire ropes,
loading & unloading of
Knowledge of
minor repairs.
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 19
Version 1.0 Page 6 of 13
ITD Cementation India Ltd
Sl.
No.
Designation
Years Of
Experience
Education
J ob-Description Any Other
Requirement
materials. Capable of reading
the load chart.
9. Excavator Operator 3 Class -VI Operating all types of
excavators (crawler or tyre
mounted) loading the
excavated earth in trucks /
trippers.
Licence for
heavy vehicle
driving in
case of tyre
mounted.
10.
Dumper Driver,
Truck Driver,
Transit Mixer Driver
3 Class - V Driving dumpers, trucks, heavy
vehicles.
Driving
license for
heavy
vehicles.
11. Lab Assistant - Site 3 Class V Collecting & storing material
samples from the site for
testing, operating instruments
& handling cube testing.
---
12. Concrete Pump
Operator
3 Class V Operating the concrete pump,
laying lines, cleaning the
pipeline in case of choking.
---
13. Workmen for misc.
works (They
may carry out
works of other
designation on job
to job basis.)
a) Semi-skilled
b) Skilled
3
5
Elementary
School
---
B) SUPERVISORY STAFF
TECHNICAL (WITH DIPLOMA / DEGREE IN ENGINEERING)
S.No. Designation Education Years of
Experience
J ob Description Any other
requirement
1. Assistant Engineer Diploma in
Engineering
2 years J ob Description (function-
wise) indicated below
-
2. Engineer Diploma /
Degree in
Engineering
4 years (For
Diploma) &
1 year (For
Degree)
- do - -
3. Senior Engineer - do - 6 years (For
Diploma) &
3 years (For
- do- -
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 19
Version 1.0 Page 7 of 13
ITD Cementation India Ltd
Degree)
4. Assistant Manager
(Executive)
- do - 8 years (For
Diploma) &
5 years (For
Degree)
- do - -
5. Deputy Manager
(Executive)
- do - 10 years
(For
Diploma) &
7 years (For
Degree)
- do - -
Job Description
a) Operations Functions
Project Management / Execution
1. Project Manager / Section Head / Activity Supervisor (Project Site) Ensure quality execution of
the entire project cost-effectively and profitability as per schedules and standard plan.
2. Surveyor (Project Site) Ensure demarcation of area allocated to execution as per standard
design and plan.
3. Design, Engineering and Temporary Works Coordinator (Project Site) Ensure design and
engineering of project as per contract terms and conditions for temporary and permanent
structures
Planning
1. Planning (Business Unit) -- To prepare baseline construction schedule as per contract
requirement in consultation with Business Unit Head and Planning Head at business unit;
Support the Planning Unit at Project; Monitoring of Projects.
2. Planning (Project Site) Prepare completed break-up of the baseline project schedule prepared
on award of project including identifying and detailing of resource requirement; Monitor and
report progress vis--vis baseline planning; identify deviations and suggest corrective action.
Commercial / Procurement
1. Insurance / Risk Management (Corporate) Assess the risk involved in various areas of
business / construction activity and provide for maximum risk cover in a judicious manner;
Process Insurance claims and realize them to recuperate the loss caused to maximum extent.
2. Commercial (Business Unit / Project Site) Commercial Management of contracts,
identification and record of all items of variation and additional work under a contract, pricing
and realization of financials and time claims.
3. Procurement (Corporate) Ensure smooth, cost effective, quality and right quantity of
procurement as per procurement plan of the Company.
4. Procurement (Business Unit / Project Site) Support to ensure procurement of required items
to sites under the Business Unit with respect to rate contract and through bulk purchases as per
set quality standards adhering to the procurement plans / schedules and vendor development.
Technical Services
1. Technical Services (Business Unit) Provide technical support and services such as designing
and engineering for temporary and permanent works, Quality Control / Quality Assurance and
ISO Support, R & D and technical trouble-shooting.
2. Quality Assurance / Quality Control (Project Site) Ensure standard quality of materials and
output through out the process of execution by scientific tools and procedures.
Marketing / Business Development
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 19
Version 1.0 Page 8 of 13
ITD Cementation India Ltd
Estimation & Tendering (Business Unit) Part of a Team to estimate and plan costs and time of a
project with respect to its contract conditions, drawings and Bill of Quantities; Present / submit
tender to the client.
a) Support Functions
Safety
Safety (Business Unit/ Project Sites) Ensure implementation of Corporate IMS Policy in an
effective manner across the Business Unit / Project Sites.
Environment
Environment (Business Unit/ Project Sites) Ensure implementation of Corporate IMS Policy in an
effective manner across the Business Unit / Project Sites.
Plant
1. Plant In-charge / Engineers (Project Sites) Implement plant policies for achievement of Site
Plant objectives by way of smooth functions / operations of plants across the Workshop and
Project Sites by way of preventive and break-down maintenance.
2. Logistics and Transport Ensure timely and cost effective mobilization / demobilisation of
plants, tools, materials etc. in a smooth manner.
Stores
Stores (Depots / Project Sites) Ensure smooth operations / flow of materials, plants, spares and
consumables at sites (including spares, tools and shuttering) through stores and inventory
management.
TECHNICAL (WITHOUT DIPLOMA / DEGREE IN ENGINEERING)
S.No. Designation Education Years of
Experience
J ob
Description
Any other
requirement
1. Technical Assistant S.S.C. / I.T.I.
/ B.Sc.
4 years J ob
Description
(function-wise)
indicated
below
2. Assistant
Superintendent
- do - 6 years - do - -
3. Superintendent - do - 8 years - do -
4. Senior
Superintendent
- do - 10 years - do-
5. Assistant Manager
(Executive)
- do - 12 years - do -
6. Deputy Manager
(Executive)
- do - 14 years - do -
Job Description
a) Operations Functions
Project Management / Execution
1. Section Head / Activity Supervisor (Project Site) Ensure quality execution of the entire project
cost-effectively and profitability as per schedules and standard plan.
2. Surveyor (Project Site) Ensure demarcation of area allocated to execution as per standard
design and plan.
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 19
Version 1.0 Page 9 of 13
ITD Cementation India Ltd
NON-TECHNICAL
S.No. Designation Education Year of Experience J ob
Description
Any other
requirement
1. Site / Office
Assistant
S.S.C. 4 years J ob
Description
(function-wise)
indicated
below
-
2. Assistant Officer - do - 6 years - do - -
3. Officer S.S.C. /
Degree in
Commerce /
Arts / Science
8 years (For S.S.C.
& 3 years (For
Degree)
- do - -
4. Senior Officer - do - 10 years (For
S.S.C) & 5 years
(For Degree)
- do- -
5. Assistant Manager
(Executive)
- do - 10 years (For
S.S.C) & 7 years
(For Degree)
- do - -
6. Deputy Manager
(Executive)
- do - 12 years (For
Diploma) & 9 years
(For Degree)
- do - -
Job Description
a) Support Functions
Finance & Accounts
1. Finance & Accounting Support (Corporate) To assist Corporate Finance and Accounts function in
all day-to-day operational matters.
2. Finance & Accounts Support (Business Unit) To assist Business Unit Finance and Accounts
function in all day-to-day operational matters.
Human Resources / Administration
1. Human Resources (Corporate / Business Unit) Assist the Corporate / Business Unit Human
Resource function in implementing HR-related policies; handle day-to-day operations matters
relating to human resources.
2. Administration (Project Site) Assist the Project Head in carrying out day-to-day operational
matters relating to site administration and all statutory compliances.
Information Systems
Server / Systems Administrators (Corporate / Business Unit) Plan and control day-to-day operations,
monitor and improve operational efficiency of the servers; advice on selection, implementation,
operation and maintenance of different types of systems;
Safety
Safety (Business Unit/ Project Sites) Ensure implementation of Corporate IMS Policy in an effective
manner across the Business Unit / Project Sites.
Environment
Environment (Business Unit/ Project Sites) Ensure implementation of Corporate IMS Policy in an
effective manner across the Business Unit / Project Sites.
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 19
Version 1.0 Page 10 of 13
ITD Cementation India Ltd
COVENANTED MANAGERS
Sl
No.
Designation Education Years of
Experience
J ob Description Any other
requirement
1. Manager / Senior
Manager
Degree in
Engineering
9 to 12 years J ob Description
(function-wise) indicated
below
-
2. Asst. General Manager
& Dy. General Manager
- do - 14 to 16
years
- do - -
3. General Manager - do - 18 years - do- -
4. Vice President - do - 20 years - do- -
Job Description
a) Operations Functions
Business Unit Head
Strategize business processes, resources and systems of the business unit and implement them for
achievement of business, functional and corporate goals on a month-to-month basis as per budget /
target for the year.
Improvement Projects
Ensure Improvements in standards of Quality, Environment and Safety and monitor effective
implementation of such standards on Company-wide basis in line with ISO & OHSAS 18001
Certification.
Project Management / Execution
Project Director / Project Manager / Section Head (Project Site) Ensure quality execution of the
entire project cost-effectively and profitability as per schedules and standard plan.
Planning
1. Planning (Business Unit) -- To prepare baseline construction schedule as per contract
requirement in consultation with Business Unit Head and Project Manager; Support the Planning
Unit at Project; Monitoring of Projects.
2. Planning (Project Sites) Prepare completed break-up of the baseline project schedule prepared
on award of project including identifying and detailing of resource requirement; Monitor and report
progress vis--vis baseline planning; identify deviations and suggest corrective action.
Commercial / Procurement
1. Commercial (Corporate / Business Unit) To ensure effective commercial and claims
management of all contracts.
2. Legal (Corporate) Advise concerned on all legal issues having financial / contractual
implications from pre-tendering to realization of claims; Provide consultation to management for
long-term legal strategy for the business.
3. Commercial (Project Site) Commercial Management of contracts, identification and record of all
items of variation and additional work under a contract, pricing and realization of financials and
time claims.
4. Procurement (Corporate) Ensure smooth, cost effective, quality and right quantity of
procurement as per procurement plan of the Company.
5. Procurement (Business Unit) Ensure procurement of required items to sites under the Business
Unit with respect to rate contract and through bulk purchases as per set quality standards
adhering to the procurement plans / schedules and vendor development.
6. Procurement (Project Site) Ensure procurement of required items as per set standards adhering
to the procurement plans / schedules and vendor development.
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 19
Version 1.0 Page 11 of 13
ITD Cementation India Ltd
Technical Services
1. Technical Services (Business Unit) Provide technical support and services such as designing
and engineering for temporary and permanent works, Quality Control / Quality Assurance and ISO
Support, R & D and technical trouble-shooting.
2. Quality Assurance / Quality Control (Project Site) Ensure standard quality of materials and
output through out the process of execution by scientific tools and procedures.
3. Design, Engineering and Temporary Works Coordinator (Project Site) Ensure design and
engineering of project as per contract terms and conditions for temporary and permanent
structures
Marketing / Business Development
1. Marketing (Corporate) Development of new markets; Brand Building & Development; Client
Relationships Management; Client and Project Database Management and Prequalification
support to Sales; Competition Analysis.
2. Business Development (Business Unit) Maximise market share in concerned market segments
identified by way of Key Account Management; Submit Pre-qualifications to ensure healthy work-
in-hand position.
3. Estimation & Tendering (Business Unit) Estimate and plan costs and time of a project with
respect to its contract conditions, drawings and Bill of Quantities; Present and submit tender to the
client.
b) Support Functions
Finance & Accounts / Secretarial
1. Finance & Accounts (Corporate) Ensure adequate funding at right time to projects; company
with audit requirements and accounting standards pertaining to all accounting practices;
consolidate and prepare final accounts; Forex Management; Treasury Management; Exercise
control over accounting by way of budgetary controls, variance analysis, auditing etc.; To ensure
comply with the provisions of Tax Laws.
2. Management Accounts (Corporate) Timely preparation of desired level of information accurately
that is suitable for management decisions; Adhere / facilitate to achieve organizational/group
goals and policies with respect to business profitability, wealth-creation and value addition.
3. Finance & Accounts (Business Unit) Ensure accurate and timely compilation of accounts and
management information; effective fund management of business unit and to ensure cash
positiveness of contracts; Statutory compliances.
4. Company Secretary (Corporate) Timely filing of all statutory returns / information / documents;
comply with Corporate Law regulations and keep abreast the management of new changes in
corporate laws and advise / consult on their implications.
Human Resources / Administration
1. Human Resources (Corporate) Build, promote and nurture a performance-based, productive
and humane organizational climate and culture; ensure majority of employees are motivated;
design and lead administrative policies across the company through a facilitative approach.
2. Human Resources (Business Unit) Assist Corporate Human Resource in implementing HR-
related policies; handle day-to-day operational matters relating to human resources under the
jurisdiction of business units; ensure compliance with labour laws.
3. Administration (Corporate / Business Unit) Implement administration-related policies; handle
day-to-day and operational matters.
Information Systems
Information Systems (Corporate) Overall responsibility for the planning and control of IT systems
activities.
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 19
Version 1.0 Page 12 of 13
ITD Cementation India Ltd
Internal Audit
Internal Audit (Corporate) Conduct Management Audit to ascertain compliance with standard
management practices for better corporate governance; advise management on issues of concern
emerged out of internal audit; implement the action plan of measures / suggestions by External
Internal Auditors.
Safety
1. Safety (Corporate) Design a comprehensive IMS Policy for the entire organization and drive its
implementation through various measures to build a Safe Work Culture.
2. Safety (Business Unit/ Project Site) Ensure implementation of Corporate IMS Policy in an
effective manner across the Business Unit / Project Sites.
Environment
Environment (Corporate) Design a comprehensive IMS Policy for the entire organization and drive its
implementation through various measures to build an effective compliance with Environmental issues.
Plant
1. Plant Head Strategize business processes, resources and systems of Plant Business Unit and
implement them for achievement of business, functional and corporate targets / goals of each
quarter by smooth functions / operations of plants and stores across the organization.
2. Central Workshop / Plant Controller Implement plant policies for achievement of Site Plant
objectives by way of smooth functions / operations of plants across the Workshop and Project
Sites.
* Educational Qualifications may be relaxed considering work experience
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 19
Version 1.0 Page 13 of 13
ITD Cementation India Ltd
RECORD : R 1/19 : TRAINING RECORD
BU Level ( if BU office ) ( 1 / 2 / 3 ) :
Name Of The Project :
Contract No.
Topic of Training :
Date of Training :
Instructor :
Sl.
No
.
Name of Employee Signature Of Attendees Remarks
Signature Of Instructor Date :
Project In Charge Date :
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 20
Version 1.0 Page 1 of 8
ITD Cementation India Ltd
PROCEDURE P-20 : INTERNAL AUDIT
VERSION NO. 1.0
ISSUE DATE 1 J ULY 2005
APPROVED BY
DIRECTOR & GENERAL MANAGER OPERATIONS
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 20
Version 1.0 Page 2 of 8
ITD Cementation India Ltd
1.0 PURPOSE
The purpose of Internal Audit (IA) is to determine compliance of implementation of
the laid down Integrated Management System with the requirements of standard
and effectiveness of the implemented system vis--vis the management Objectives
& Policy.
2.0 SCOPE
The scope of this procedure covers Integrated Management System of the
organisation.
3.0 RESPONSIBILITY
Chief Internal Auditor (IA) shall be directly responsibility for implementation of this
procedure. Chief - IA shall be HOD Engineering of respective BU.
Assisting responsibility shall be with team of Internal Auditors.
4.0 DEFINITION
Nil.
5.0 PROCEDURE
Chief Internal Auditors shall be responsible for the planning & organising Internal
Audit, training of personnel for Internal Audit, maintaining relevant records and
taking appropriate follow up actions, as required.
Internal Audits shall be carried out only by personnel trained for such activities,
However, in no case the persons having functional responsibility in a specific area
or areas shall be allowed as an Auditor in his area or areas.
Each of the Processes/ Area covered in the Manual shall be audited as per the
frequency mentioned in DS -1/20.
While normally audit of each Process / Area shall be performed as per the
frequency given in DS-1/20, other factors that shall be considered to increase the
frequency of audit include the following:
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 20
Version 1.0 Page 3 of 8
ITD Cementation India Ltd
Possible external audit;
Major customer complaints, if any;
Discrepancy in records, if any;
Contractual requirements;
Significant changes in management, organization, Policy, product and
technology;
Changes in the Integrated Management System itself; and
Results of previous audits.
Chief-IA shall prepare Annual Internal Audit Plan (R - 1/20) in consultation with
Corporate Environmental Head & Corporate Safety Head. A copy of audit plan will
be sent to MR.
The Internal Audit Programme (R - 2/20) shall be communicated in advance to both
the concerned Auditor (s) and Auditee (s) by respective HOD Engineering for his
BU in consultation with Corporate Environmental Head & Corporate Safety Head. A
copy of audit plan will be sent to MR and who shall prepare the audit plan for the
Top Management and Corporate Heads. The audit plan shall be flexible to permit
change in emphasis based on audit findings and to permit effective use of
resources.
A non-conformity may occur due to any or all of the following:
Situation adverse to Product Quality / Environment / OSH;
Nonconformance to contract requirements;
Nonconformance to the IMS Manual, Procedure or Work instructions;
Nonconformance to the Standards ISO 9001 / ISO 14001/ OHSAS 18001;
Ineffectiveness of the implemented Integrated Management System; and
Lack of, or inadequate remedial measures / corrective action for earlier
detected nonconformity.
Any significant nonconformity shall be brought to the immediate attention of the
Management Representative by the Chief IA.
Discrepancies found in the audit shall be noted. Nonconformity report shall be
prepared as per R - 3/20 and shall be handed over to the Auditee to take necessary
action to close the nonconformity within the stipulated time period, after which the
follow-up audit shall be carried out to check the actual status. One copy of R - 3/20
& any other observations noted shall be sent to Chief IA.
Closing time of nonconformity shall be maximum forty-five days. In case the
nonconformity is not closed within stipulated period, this shall be brought to the
notice of Management Representative by Chief IA and another nonconformity shall
be raised.
Record of the Internal Audit, Nonconformance & Corrective Actions & verification
shall be maintained by respective Chief-IA.
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 20
Version 1.0 Page 4 of 8
ITD Cementation India Ltd
Each round of audit conducted shall be summarized as per R - 4/20 by Chief IA.
This report shall be prepared after follow up audit for that Internal Audit and shall be
forwarded to MR.
6.0 CROSS REFERENCE
ISO 9001:2000 Clause No. 8.2.2
ISO 14001:2004 Clause No. 4.5.5
OHSAS 18001:1999 Clause No. 4.5.4
IMS Apex Manual Section 5.4
7.0 RECORDS
R-1/20 : Annual Internal Audit Plan
R-2/20 : Internal Audit Programme
R-3/20 : Non-Conformity Report
R-4/20 : Summary of Internal Audit Report
8.0 RECORD AVAILABILITY
R-1/20: BU HOD engineering and MR
R-2/20: BU HOD engineering and MR
R-3/20: BU HOD engineering
R-4/20: BU HOD engineering and MR
9.0 RECORD RETENTION
As per procedure P-2
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 20
Version 1.0 Page 5 of 8
ITD Cementation India Ltd
DATA SHEET DS-1/20 : FREQUENCY OF INTERNAL AUDIT
Sl
No
Area Department/
Process
Procedure(s) To Be
Covered
Frequency
1 Corporate
Office
Directors Office, MR,
Commercial, Purchase, HR,
Marketing and Proposal,
Plant
IMS Apex Manual,
IMS Procedures : P-1,
P-2, P-3, P-4, P-5,P-6,
P-13, P-15, P-17, P-19,
P-20, P-21, P-22,
P-23
Once in 6
months
2 BU Office Document Control, Marketing
& Proposal, Engineering,
Purchase, Commercial,
Planning, Project Execution,
HR, Internal Audit
IMS Apex Manual,
IMS Procedures : P-1,
P-2, P-3, P-4, P-5,
P-6, P-7, P-8, P-9,
P-10, P-13, P-17, P-19,
P-20, P-21, P-22, P-23
Once in 6
months
3 Area Depot
(Including
Laboratory)
Document Control, Inspection
& Testing, Monitoring &
Measuring Devices, Plant,
Store
IMS Apex Manual,
IMS Procedures : P-1,
P-2, P-3, P-4, P-5,
P-13, P-14, P-15,
P-16, P-17, P-18,
P-19, P-20, P-21,
P-22, P-23
Once in 6
months
4 Project Site Document Control, Purchase,
Commercial, Planning,
Project Execution, Inspection
& Testing, Monitoring &
Measuring Devices, Plant,
Store, HR
MS Apex Manual,
IMS Procedures : P-1,
P-2, P-3, P-4, P-5,
P-7, P-8, P-10, P-11, P-
12, P-13, P-14,
P-15, P-16, P-17,
P-18, P-19, P-20, P-21,
P-22, P-23
Once in 6
months
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 20
Version 1.0 Page 6 of 8
ITD Cementation India Ltd
RECORD R-1/20 : ANNUAL INTERNAL AUDIT PLAN
Procedure Sl
No
Area
of IA
Main Relevant
Departme
nt /
Section
J
a
n
F
e
b
M
a
r
A
p
r
M
a
y
J
u
n
J
u
l
A
u
g
S
e
p
O
c
t
N
o
v
D
e
c
Chief - IA
RECORD R-2/20: INTERNAL AUDIT PROGRAMME
Time Auditor Audit
No
Area Of IA Place Of
Audit
Date
From To
Auditee
Leader Member (s)
Remarks
Chief - IA
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 20
Version 1.0 Page 7 of 8
ITD Cementation India Ltd
RECORD R-3/20 : NON CONFORMITY REPORT
Audit No : Date Of Audit :
Area ( Office / Project Site / Depot ) : Department / Process :
NC No.
Standard : ISO 9001 - 2000 / 14001 2004 / OHSAS 18001-1999
To Be Filled By Auditor
Non-Conformity Observed
ISO 9001/ ISO14001 / OHSAS 18001 Clause Ref
Root Cause for Non-conformity
(Planning/Supervision/Resources/Other elaborate)
To Be Filled By Auditee During Audit
Corrective / Preventive Action Plan Target Date for NC Closure
Corrective / Preventive action proposed has been reviewed and agreed by the Auditor
Auditor :
Main Auditee :
Signature Of Auditor :
Signature Of Auditee :
To Be Filled By Auditor During Follow Up Audit
NC Status
(Closed /
Open)
Supporting Objective
Evidence, if NC Closed
Reason For Non Closure Of Open NC &
Revised Target Date For Closure
Name Of Auditor :
Signature Of Auditor :
Date :
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 20
Version 1.0 Page 8 of 8
ITD Cementation India Ltd
RECORD R-4/20 : SUMMARY OF INTERNAL AUDIT REPORT
Sl
No
Area ( Corporate
/ BU office /
Depot / Project
Site No.)
Date of
Audit
Department /
Process
Audited
Nos. of
Nonconformity
Detected
Summary
of NCs
No Of
NCs
Open
Remarks
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 21
Version 1.0 Page 1 of 2
ITD Cementation India Ltd
PROCEDURE P-21 : COMMUNICATION
VERSION NO. 1.0
ISSUE DATE 1 J ULY 2005
APPROVED BY
DIRECTOR & GENERAL MANAGER OPERATIONS
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 21
Version 1.0 Page 2 of 2
ITD Cementation India Ltd
1.0 PURPOSE
To facilitate receiving, documenting and responding to communication from internal
and external interested parties related to ITDCEMs IMS.
2.0 SCOPE
All pertinent communication with employees & other interested parties.
3.0 RESPONSIBILITY
MR / AMRs shall be responsible for effective implementation of the system.
4.0 DEFINITION
None required
5.0 PROCEDURE
External Communication
Environmental and OSH related communications received from statutory bodies (
SPCB, CPCB, MOE&F, RLC, CCE etc.) by any official should be available with
AMRs / MR and this shall be preserved.
MR / AMRs shall respond to the communication as necessary.
Environmental & OSH related communication with public shall be carried out
through appropriate means by AMR at site level
At the time of placing of order necessary instructions, with regards to environmental
& OSH requirements shall be communicated to suppliers and contractors.
Compliance shall be monitored and necessary action shall be initiated.
All these external communication shall be documented in communication register
by AMRs/MR.
Internal Communication
Each site shall properly preserve internal communication received with respect to
the IMS and suitable replies will be sent by MR / AMRs as applicable.
Internal communication includes displaying IMS Policy, Environmental & OHS
Objectives & Targets, Operational / Management Review Meetings,
communications regarding Internal Audits. Responsibility of maintaining these
communications lies with MR / AMRs as applicable.
MR / AMRs shall also take note of Environmental / OSH concerns of internal
interested parties & employees as & when required.
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 22
Version 1.0 Page 1 of 15
ITD Cementation India Ltd
PROCEDURE P-22 :OCCUPATIONAL SAFETY AND HEALTH RISK
ASSESSMENT (OSHRA)
VERSION NO. 1.0
ISSUE DATE 1 J ULY 2005
APPROVED BY
DIRECTOR & GENERAL MANAGER OPERATIONS
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 22
Version 1.0 Page 2 of 15
ITD Cementation India Ltd
1.0 PURPOSE
This procedure shall be followed for Occupational Safety and Health Risk
Assessment (OSHRA) to:
Identify hazards associated with all ITDCem activities; routine / non routine
Assess risks to personnel, equipment and material out of the identified
hazards; and
Decide appropriate control measures to manage risk.
2.0 SCOPE
The procedure shall be applicable to all activities of ITDCem:
Project Sites;
Depots; and
BU/Corporate Offices.
3.0 RESPONSIBILITY
Project In charge at sites, Depots Head and Administrative Officer in
Corporate/BU offices shall be responsible for coordinating identification of
hazards, assessment of risk related to activities under ITDCem control and
activities of suppliers/contractors over which ITDCem has influence. Sites, Depots
and Offices shall prepare a risk assessment register.
Corporate Head Safety and BU HOD Safety shall provide technical support where
required, for identifying hazards and carrying out risk assessment.
Project In charge at sites, Depot Head and Administrative Officer in Corporate/BU
offices shall review Risk Assessment Register.
4.0 DEFINITIONS
Accident: undesired event giving rise to death, ill health, injury, damage or other
loss
Critical Task: Task which has the potential to produce major loss to people,
property, process, and / or environment when not performed properly.
Hazard: source or situation with a potential for harm in terms of human injury or ill
health, damage to property, damage to workplace environment, or a combination
of these.
Improvement Programme: Management programmes for achieving its
objectives.
Incident: Event that gave rise to an accident or had the potential to lead to an
accident.
Near Miss: an incident where no ill health, damage, or other loss occurs.
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 22
Version 1.0 Page 3 of 15
ITD Cementation India Ltd
Risk: Combination of the likelihood and consequence(s) of a specified hazardous
event occurring.
5.0 PROCEDURE
Risk assessment shall be carried out by a group nominated by Project In charge ,
Depots Head and Administrative Officer in Corporate/BU offices for all activities
likely to affect people, environment, material and equipment.
OSHRA shall be carried out as per Risk Assessment Process given below in
Paragraph 5.1.
5.1 Risk Assessment Process
The Process Of Carrying Out Risk Assessment Shall Be As Follows:
Listing Out Activities
Identifying Hazards
Evaluating Risk
Deciding Control Measures
Monitoring And Reviewing Assessment
5.1.1 Identifying Hazards
To systematically identify hazards that affect the safety and health of employees,
sub contractors and workers and all those affected by our activities, following five
key areas shall be considered: -
People
Equipment
Procedure
Work place (work environment)
Materials
5.1.2 Evaluating Risk
Risk will be evaluated based on a Risk Rating Score (RRS) as given below.
5.1.3 Risk Rating Score
Risk is essentially a combination of three factors:
The number of people that could be affected or extent of
exposure of property or equipment to the hazard
N
The severity of likely injuries that persons could suffer or
damage to the property / equipment
S
The likelihood of harm actually occurring
L
The overall risk shall be determined using the following formula:
Risk Rating Score (RRS) =N*S*L
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 22
Version 1.0 Page 4 of 15
ITD Cementation India Ltd
Rating for each of the above factors shall be considered as given below: -
Number of people affected /
exposure of property or
equipment to hazard
(N)
Severity / damage to
property or equipment
(S)
Likelihood of
Occurrence
(L)
Risk
Rating
Score
N*S*L
Factor Score Factor Score Factor Score
1-5 Persons /
Occasional exposure
(yearly)
1 Negligible /
<Rs. 10000
1 Improbable 0.5
6-50 Persons /
Seldom exposure
(monthly / weekly)
2 Minor / Rs.
10,000-
2,00,000
2 Remote 1
50+Persons / Daily or
continuous exposure
3 Major / Rs.
2,00,000
5,00,000
5 Possible 5
Public / Vulnerable
people
3 Fatal (Death) /
>Rs. 5,00,000
10 Likely 10
Certain 20
Explanation:
Negligible injuries include bumps, small cuts, abrasions etc.
Minor injuries include those injuries that could result in the time off work.
That is a person has to leave site for treatment.
Major injuries include broken limbs, injury to eyes, asphyxiation.
Improbable: Probability close to Zero
Remote: Unlikely
Possible: Could occur some times
Likely: No surprise that it will happen
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 22
Version 1.0 Page 5 of 15
ITD Cementation India Ltd
RISK
RATING
SCORE
ACTION TO BE TAKEN
<10
Risk acceptable
10-19
Risk is low. Action is required to reduce the risk, although low
priority. Time, effort and cost should be proportional to the risk.
20-49
Risk is medium. Action required soon to control. Interim measures
required in the short term. Significant time and effort may be
required to control the risk.
50-99
High Risk. Urgent action required, interim measures required.
Significant time and money may be required to control the risk.
100+
High Risk- totally unacceptable, Immediate action required to bring
RRS below 100 before work activity can continue.
A. Initial Risk Rating Score will be ascertained considering that control
measures are not in place or not properly exercised.
B. OSHRA shall be reviewed every six months to ensure that the degree of
risks have not changed or when new activities start or immediately after
occurrence of an incident.
C. On completion of OSHRA, details of control measures shall be entered
using format R-1/22 (Risk Assessment Form).
D. Critical task analysis is given in DS 1/22 and control measures are
incorporated in worksheet as per R 2/22.
6.0 CROSS REFERENCES
OHSAS 18001, Clause 4.3.1
IMS Apex Manual : Section 3.1
7.0 RECORDS
R-1/22 Risk Assessment Form
DS- 1/22 Critical Task Analysis datasheet
R- 2/22 Work sheet for control measures.
8.0 RECORDS AVAILABILITY
R-1/22, R-2/22 for Site/Depot/Office Project In Charge / Head Depot/BU
Administrative Head
9.0 Record Retention
As per Procedure P-2.
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 22
Version 1.0 Page 6 of 15
ITD Cementation India Ltd
DATA SHEET DS 1/22 -CRITICAL TASK ANALYSIS
Based on statistics of injuries and experience at site, activities pertaining to following
trades have been analysed for identifying critical tasks:-
(a) Vehicle/tractor/trailer driver
(b) Crane operator
(c) Electrician
(d) Pump/ Winch operator
(e) Driller
(f) Unskilled worker
Every task has to be examined for its criticality. Factors to determine task criticality
are as under:
Severity potential (S)
Frequency of exposure (F)
Probability of loss (P)
SEVERITY CRITERIA (S)
CRITERIA GRADING
PERSONNEL PROPERTY
No injury or illness Damage or other loss less than Rs
10000
0
Minor injury/illness without
lost time
Non-disruptive damage or other
loss of Rs 10000 Rs 2,00,000
2
Lost time injury/illness
without permanent
disability
Disruptive damage, or other loss of
Rs 2,00,000 to Rs 5,00,000 4
Permanent disability or
loss of life or body part
Extensive loss of structure,
equipment or material, or other
loss exceeding Rs 5,00,000
6
FREQUENCY CRITERIA (F)
Number of times task is performed by
each person
Number of
persons
performing task
Less than daily
Few times per
day
Many times per
day
Few (1 5) 1 1 2
Moderate Number
(6 20)
1 2 3
Many (>21) 2 3 3
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 22
Version 1.0 Page 7 of 15
ITD Cementation India Ltd
Probability (P)
Likelihood of loss occurring
- 1
Low probability of loss
0
Moderate probability of loss
+1
High probability of loss
CRITICALITY =S +F +P
If criticality (S+F+P) is more than 6, then the task is critical. Higher the number,
higher is the priority of the task.
CRITICAL TASK INVENTORY SHEET
Occupation: Vehicle Driver
S.No Task/Activity Major Loss/ Exposure S F P C Remarks
1. Forward driving and
parking
Injury to self or public /
vehicle overturning
4 2 -1 5
2. Reversing Vehicle running over /
crushing others
4 2 +1 7 CT
3. Maintenance and
running repairs
Minor injury
2 2 -1 3
Occupation: Crane Operator
S.No Task/Activity Major Loss/ Exposure S F P C Remarks
1. Moving crane Crane overturning/
crush injury
0 2 -1 1
2. Lifting load Failure of sling / Injury
to personnel
4 2 0 6
3. Moving with lifted load Failure of sling / Injury 4 2 1 7 CT
4. Maintenance and
repairs
Minor injury
2 1 0 3
5. Operating RT-3 Damage to equipment
/ Injury to personnel
4 2 -1 5
6. Operating grab Failure of wire rope
due to extra load /
Injury to personnel
4 2 +1 7 CT
7. Operating vibro Damage to equipment 4 2 -1 5
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 22
Version 1.0 Page 8 of 15
ITD Cementation India Ltd
Occupation: Electrician
Sr.
No
Task/Activity Major Loss/ Exposure S F P C Remarks
1. Earthing connection Minor injury 2 1 -1 2
2. Laying electrical circuit Minor injury 2 1 -1 2
3. Working on live circuit/
checking circuit
Electrocution
6 1 0 7 CT
Occupation: Unskilled Worker
Sr.
No
Task/Activity Major Loss/ Exposure S F P C Remarks
1. Manual handling Injury to self & others 4 3 -1 6 CT
2. Handling hazardous
substance
Diseases
4 3 0 7 CT
3. Guiding vehicles or
performing flagmen
duties
Injury to self
4 2 -1 5
Occupation: Pump/Generator/Winch Operator
Sr.
No
Task/Activity Major Loss/ Exposure S F P C Remarks
1. Starting and stopping Injury to personnel 4 1 +1 6 CT
2. Maintenance and
repairs
Injury or damage to
equipment
2 1 -1 2
Occupation: Driller
Sr.
No
Task/Activity Major Loss/ Exposure S F P C Remarks
1. Assembly of drilling
machine
Injury to self and
others
4 1 -1 4
2. Drilling Fall from height
Injury by compressed
air
4
4
2
2
0
0
6
6
CT
CT
3. Fishing for drilling bit Hit by spanner 4 1 0 6 CT
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 22
Version 1.0 Page 9 of 15
ITD Cementation India Ltd
DATA SHEET DS-2/22:CRITICAL TASK ANALYSIS WORKSHEET
Department Mechanical
Occupation Vehicle Driver
Task Reversing of vehicle
No Task Steps Specific Loss
Exposure
Improvement
s/Suggestion
s
Recommended
Controls
1 Reversing from a
parked position
1a Driver starting to
reverse by getting
into the vehicle
Injury to personnel
sleeping/resting/stan
ding behind the
vehicle
Driver to check
underneath
and behind
before getting
into the vehicle
Driver to go
around the
vehicle
Helper to guide as
per norms
2 Vehicle being
reversed in
continuous
movement
2a Helper to
dismount from the
vehicle to go to
rear of vehicle
Injury to helper Helper to
move to the
rear of the
vehicle from
the front side
of the vehicle
Driver not to start
reversing till helper
reaches the spot and
signals
2b Start reversing Person/animal run
over
Reverse horn Vehicle to be
periodically checked
Helper to give
signals
Vehicle fall over from
height or on slope
Stopper to be
provided
Stoppers to be
periodically checked
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 22
Version 1.0 Page 10 of 15
ITD Cementation India Ltd
Department Mechanical
Occupation Crane operator
Task Operating Grab
No Task
Steps
Specific Loss
Exposure
Improvements/Suggestions Recommended
Controls
1 Positioning
of crane
Damage to
load
Crane to be positioned on
level and firm ground and as
near to the load as possible
Lift supervisor to
check the position
2 Lifting the
grab
Injury to
personnel
Area to be barricaded and no
person allowed inside
Crane helper to
check
3 Grabing Failure of wire
rope due to
excessive
load
Wire ropes to be periodically
inspected
Excessive pressure not to be
applied, incase hard
rock/obstruction encountered
grab to be withdrawn and
chiseling to be done
Mechanical engineer
to regularly inspect
the condition of ropes
Site supervisor to
ensure action on
encountering rock/
obstruction
Department Mechanical
Occupation Crane operator
Task Moving with lifted load
No Task Steps Specific Loss
Exposure
Improvements/Suggestions Recommended
Controls
1 Positioning
of crane
Damage to
load
Crane to be positioned on level
and firm ground and as near to
the load as possible
Lift supervisor to check
the position
2 Slinging of
load
Damage to
crane
Proper slings to be attached as
per the configuration of load
Lift supervisor to check
the position that the load
is within limit/capability
of the crane and the
slings are also of
adequate capacity and
are attached properly
3 Lifting of
load
Damage to
crane
Operator to lift the load slightly
off the ground and check the
"Load angle Indicator" to
ensure that the load is within
the safe working load at that
radius otherwise put the load
down and take corrective
action
Authorised
slinger/banksman to
give signal to the crane
operator
4 Lifting of
load
Damage to
crane and load
Injury to person
Load to be lifted gradually
No person to stay under the
load
Lift supervisor to check
Swing area of the crane
to be barricaded
5 Moving with
lifted load
Toppling of
crane
Injury to person
Path that the crane has to take
should be firm and level
No person in the path of the
moving crane
Lift supervisor to check
Helper to check
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 22
Version 1.0 Page 11 of 15
ITD Cementation India Ltd
Department
Mechanical
Occupation
Electrician
Task Work on live electrical circuit
No
Task
Steps
Specific Loss
Exposure
Improvements/Suggestions
Recommended
Controls
1 Identify
task
2 Working
on live
circuit
Loss of life Ensure the weather is dry
Ensure that the electrician is
not wet or is not perspiring
Work on live electric
circuit to be
permitted only on dry
days and during cool
hours
3 Touching
the live
wire
Loss of life Use rubber hand gloves and
insulated tools
All electricians to be
issued with rubber
hand gloves and
insulated tools
4 Touching
the live
wire
Loss of life Work on only one conductor,
ensure the other conductor is
visibly seperated
DEPARTMENT Mechanical
OCCUPATION Pump/ Generator/ Winch Operator
TASK Starting and stopping
No Task
Steps
Specific Loss
Exposure
Improvements/Suggestions Recommended
Controls
1 Starting
with
starting
handle
Injury to self Only trained operator/ helper
to start
Site supervisor to
nominate person(s) by
name who only will
start the machine
Adequate training to
be imparted
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 22
Version 1.0 Page 12 of 15
ITD Cementation India Ltd
Department
Operations
Occupation
Driller
Task
Drilling Holes
Sr.
No
Task
Steps
Specific Loss
Exposure
Improvements/Suggestions Recommended Controls
1
2
3
Working
from a
platform at
height /on
a hill slope
Drilling &
Cleaning
of the
drilled
hole using
compress
ed air
Fishing for
drilling bit
Injury to self due
to fall
Injury because of
flying particles
Injury by
compressed air
Hose or heavy
equipment
Injury to self due
to hit by spanner
Platform to be firmly
secured, have barricading all
around and toe boards
Worker to wear full body
harness firmly secured to
independent anchor
Net to be placed below the
platform protruding at least
1m on each side of the
platform
Minimum number of
personnel to be present.
Compressed air to be
gradually let in so that the
worker has full control over
the hose when the air comes
with full pressure
While operating the spanner
all personnel shall operate
from one side only
Platform to be thoroughly
checked for stability and
barricading before start of
work each day
Supervisor to ensure that
the worker wears the safety
harness and secures it
Supervisor to ensure net in
position
Equipment to be held firmly.
Use of goggles by all in that
area
Supervisor to check hoses
daily before start of work
Worker at the compressor
to be experienced and
trained
Only trained workers shall
be put on this operation
after being refreshed with
toolbox talk.
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 22
Version 1.0 Page 13 of 15
ITD Cementation India Ltd
Department
Execution
Occupation
Unskilled worker
Task
Manual Handling
No Task
Steps
Specific Loss /
Exposure
Improvements/Suggestions Recommended
Controls
1 Preparing
to lift items
Injury to persons
lifting
Line up persons involved in
lifting as per their height,
persons to be made to stand
alternately on either side of
load
Supervisor in control to
check
1a Preparing
to lift items
to lift items only when the
leader gives a command to
lift
Supervisor to give the
command "Uthao"
2 Putting
load on
left/right
shoulder
Hold the load firmly on the
shoulders
Supervisor in control to
check
3 Moving the
lifted load
from one
place to the
other
Every one should start
moving in the same direction
at the same speed
Supervisor in control to
move alongside
4 Lowering
the load on
reaching
the
destination
Every one should stop and
move their feet away from
under the load and be
prepared to keep the load
down
Supervisor to clearly
indicate the place
where the load is to be
kept, check that the
ground is alright and in
case load is to be kept
on dunnage the same
is in correct position
and then give the
command "Rakho"
5 Resting the
load on the
ground
Every one should lower the
load together and hold it till is
has firmly rested on the
ground
Supervisor to check
that the load is firmly
kept and then only give
the command to
release the hands
6 Straighting
up
Everyone should stand erect
without giving jerk to the
back
Supervisor to take the
team for next task
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 22
Version 1.0 Page 14 of 15
ITD Cementation India Ltd
Department
Execution
Occupation
Unskilled Worker
Task
Handling hazardous substances
No Task Steps Specific Loss /
Exposure
Improvements/Suggestions Recommended Controls
1 Coming in
contact with
Cement,
Bentonite,
Acids,
Batteries,
Additives
Injury to body
parts coming in
contact
Use of PPE Supervisor to ensure
regular use
Periodic medical
examination
2 Working in
areas where
hazardous
fumes/
particles etc
prevalent all
the time
Diseases due to
inhaling
hazardous
material
Use of PPE Supervisor to ensure
regular use
Periodic medical
examination
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 22
Version 1.0 Page 15 of 15
ITD Cementation India Ltd
RECORD R-1/22 :RISK ASSESSMENT FORM
Site: System/Activity: Assessment Date:
Revision No. :
Reviewed By :
Group of
Assessors
______________
______________
______________
Reviewed On :
RISK RATING
SCORE
RESIDUAL RISK
RATING SCORE
SR
NO
TASK R/
NR
HAZARD HAZARD
EFFECT
N S L RRS
CONTROL
MEASURES
N S L RRS
REMARKS
(OCP/
IP/
CT)
R : Routine NR :Non-Routine RRS : Risk Rating Score N : Number S : Severity L : Likelihood
OCP : Operational Control Procedure IP : Improvement Programme CT : Critical Task
RECORD R-2/22 : CRITICAL TASK ANALYSIS WORKSHEET
Department
Date:
Occupation
Reviewed By:
Task
Approved By:
Sr.
No
Task Steps Specific Loss Exposure Improvements/Suggestions Recommended Controls
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 23
Version 1.0 Page 1 of 4
ITD Cementation India Ltd
PROCEDURE P-23 : LEGAL COMPLIANCE EVALUATION
VERSION NO. 1.0
ISSUE DATE 1 J ULY 2005
APPROVED BY
DIRECTOR & GENERAL MANAGER OPERATIONS
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 23
Version 1.0 Page 2 of 4
ITD Cementation India Ltd
1.0 PURPOSE
This procedure shall be followed for ensuring compliance with legal and other
non-regulatory requirements related to environmental aspects and occupational
safety and health risks.
2.0 SCOPE
The procedure shall be applicable to all activities of ITDCEM at :
Project Sites;
Depots; and
Offices.
3.0 RESPONSIBILITY
Project In Charges at Sites, Depots Head, and BU Head Administration shall be
responsible for ensuring compliance with legal and non-regulatory requirements
in areas under their control.
Information on compliance with legal and non-regulatory requirements shall be
compiled and submitted to Top Management through MR as follows:
Corporate Head Environmental : Environment;
Corporate Head Safety : Occupational Safety and Health Risks; and.
4.0 DEFINITIONS
Nil
5.0 PROCEDURE
Project In Charge at Sites, Depots Head, and BU HOD HR shall:
Obtain relevant permissions from regulatory authorities;
Ensure that the conditions stipulated in the permissions are strictly
adhered to;
Ensure that mandatory inspections are carried out and records are
maintained;
Ensure that mandatory measurement and monitoring is carried out and
records are maintained;
Ensure that mandatory information is displayed;
Ensure that PPEs as also infrastructure for hazard prevention and control
are provided; and
Ensure that relevant reports are sent and returns are filed on time.
Project Incharge shall maintain record of compliance in form R-1/23.
6.0 CROSS REFERENCES
ISO 14001, Clause No. 4.5.2
IMS-Manual : Section 5.2
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 23
Version 1.0 Page 3 of 4
ITD Cementation India Ltd
7.0 RECORDS
R-1/23: Legal Compliance Register
8.0 RECORDS AVAILABILITY
R-1/23 - for Site/Depot / Office Project In Charge / Head Depot / Head
Administration
R-1/23 for BU - AMR BU
R-1/23 for Corporate Corporate Head Environment and Corporate Head
Safety
9.0 RECORD RETENTION
As per Procedure P-2.
INTEGRATED MANAGEMENT SYSTEM PROCEDURES
PROCEDURE P- 23
Version 1.0 Page 4 of 4
ITD Cementation India Ltd
RECORD R-1/23 : LEGISLATIVE COMPLIANCE REGISTER
Project No /Depot : Date :
Sr.
No.
Identified Acts
& Rules
Regulatory
Agency
Obligation Compliance
Review