Application for Management Board 2014/2015 AIESEC LC UPNVY
Dear candidate, Thank you for taking the step to apply for position on the Management Board of AIESEC UPNVY and thus deciding to take an active role in bringing AIESEC UPNVY forward. Please complete this questionnaire using a font size 11, Georgia. You can create your own design (graphic style and color usage) for your application booklet. Before create your application, please read these following guideline :
1. Manager application booklet consist of Personal Information, General Question and Specific Question.
2. The Applicant MUST answer all the question, Specific Question answered based on applied position, and if there are one or more question left unanswered, the application will be INVALID.
3. For Applied position, applicant can fill 2 position in one department and 1 position for other department or 3 different position in 3 different department.
4. After you filled the application booklet, you have to save it in format PDF.
5. Other Requirement for Management Board Application Booklet is : Parent Permission Letter and Organization Letter (if applicant have other organization outside AIESEC).
6. After all requirement finish, you have to compiled it in format (.zip) or (.rar) in name AIESEC UPNVY_MB1415_Name and send it to puteri.kalya@aiesec.net , and VP applied position. Mustika Jati (OGCDP) : mustika.jati@aiesec.net Sherona Junika (OGIP) : sherona.junika@aiesec.net Suzana Warkey (IGCDP Adhoc) : suzana.warkey@aiesec.net Berliyan R (MarComm) : berliyan.ramadhaniyanto@aiesec.net
Management Board Application Booklet 2014/2015 Looking for Extraordinary Leaders Dora Valeria Purba (FGS) : dora.purba@aiesec.net Puteri Kalya (TM) : puteri.kalya@aiesec.net
7. Applicant have to send the file on time based on deadline and theres no reason for send it late, the booklet status is INVALID.
8. For further information/advice, you can ask to Puteri Kalya (085 743 557 113) or each Vice President.
The Application Process 1. After applicant send the booklet, Vice President have to ask schedule for interview to applicant maximal 3 days after submission deadline 2. For interview, you can do it by online (skype, line, etc) or offline (interview face to face with VP applied position) 3. After the interview, Vice President have to report the result to LCP and VP Talent Management. 4. For the Final Announcement, the deadline is 7 days after submission deadline
Management Board Application Booklet 2014/2015 Looking for Extraordinary Leaders A. Personal Information
1. Name : 2. Date of birth : 3. Address : 4. Email : 5. Major/University : 6. Current Position : 7. Phone : 8. Year of joining AIESEC :
B. Applied Position
Position Department 1. 2. 3.
C. General Questionnaire
1. What is driving you to continue in AIESEC? Why have you decided to stand as Manager/Coordinator/Supervisor? And what do you want to take out of this experience? 2. Please define your goals for: a) next year; b) 3 5 years; c) 15 years. 3. What are your strength and weakness? 4. What is your greatest achievement in life by far? 5. What is leadership to you? 6. What is your biggest achievement in AIESEC by far? 7. What is the biggest frustration/failure you have experienced in AIESEC? What did you learn from it?
Please put a nice picture of you here
Management Board Application Booklet 2014/2015 Looking for Extraordinary Leaders 8. What is AIESEC for you? 9. How do you see AIESEC UPN Veteran Yogyakarta? 10. Please explain AIESEC with no more than 50 (fifty) words to: a. 17-year-old high school student b. New member of AIESEC c. Governor of Yogyakarta
D. Specific Questions
*please fill based on applied position 1. Spesific Question for Talent Management
1. In your own opinion, what is differences between Talent Management, Human Capital Model and Human Resource ? And what is the purpose of Talent Management ? 2. Please explain briefly about 12 Talent Process ! 3. Please make a synergy chart between Talent Management and other department ! 4. What is your strategy for Talent Management 14/15 based on your applied position ? a. Learning and Development Supervisor : How to make sure all Learning and Development member can delivered and develoved well ? b. Global Ambassador Development Coordinator : What will you do to make sure EP get development from Exchange Program ? c. Global Interns Development Coordinator : What will you do to make sure Interns get development from Exchange Program ? d. Capacity Coordinator : Please make a basic planning for recruitment consist of target number, market, allocation and induction !
2. Outgoing Exchange GCDP *Please answer based on your applied position
Manager of Internal System :
1. Please mention EPs Flow from beginning after Exchange ? and please explain!
Management Board Application Booklet 2014/2015 Looking for Extraordinary Leaders 2. Please mention all of AIESEC UPNVYs market and giving the analysis of the growing path from each market ?
3. What are the documents that EPs should prepared for : a. Apply for GCDP b. Raising c. Matching d. Realize 4. Please make SWOT on apply raising process on 1314 for OGX GCDP ! 5. Please write your strategy to increase the rate of people from Apply to Raised ?
Manager of International Relations
1. Please mention EPs Flow from beginning after Exchange ? and please explain! 2. Please mention all of AIESEC region and analyze what are the Region and Countries that suitable on each market ! 3. What are the documents that EPs should prepared for : a. Apply for GCDP b. Raising c. Matching d. Realize 4. Please make SWOT about 1314 on matching rate for OGX GCDP ! 5. Please write your strategy to increase the matching rate of the EPs!
EP Development and Quality Coordinator
1. What is NPS and why NPS is important for the Quality ? 2. Please explain what is inner and outter journey ? 3. Please analyze the quality of Matching process in AIESEC UPNVY term 1314 ! 4. Please analyze what are major issues of Realization in AIESEC UPNVY for OGCD ? 5. Please explain what are : a. Induction b. EP LEAD c. OPS
3. Outgoing Exchange GIP
1. Please explain why ogx gip department exist and why its still relevant until now?
Management Board Application Booklet 2014/2015 Looking for Extraordinary Leaders 2. Please mention what is the role of OGX GIP in AIESEC system and why is it relevant to Yogyakata 3. Explain What kind of activity that OGX GIP can held to support AIESEC 2015 ? 4. Please mention and explain 3 things that convinced and makes you confidence to apply as Staff of oGIP in AIESEC UPNVY ? And what are the 3 most important competencies or skills for Ogip person need especially for 14/15 term? 5. Please mention the flow of OGX GIP and the EP Flow with brief explanations 6. Elaborate the value of oGIP in: a. EP (Personal) b. TN
4. Finance and General Secretary
General question manager applicant 1. Please explain swot of FGS department in 12-13 and 13-14! 2. How important SOP is for all department? 3. Please review our policy, constitution, and compendium! 4. What do you know about internal audit? Why do we need internal audit in AIESEC? Is Internal Audit important? 5. Please answer based on your applied position
For Accounting and Administration Manager applicant 1. What is your understanding about tracking budget and financial management? And in your opinion, what is investment and what kind of investment you want to implement?
For Project Control Manager applicant 1. What do you know about project policy? And how important budget planning, proposal, and report in a project or event?
For Legality and Governance Manager applicant 1. What do you know about Governance and legality in an Organization? And how do you ensure the governance, accountability, and transparency in AIESEC UPNVY?
Management Board Application Booklet 2014/2015 Looking for Extraordinary Leaders
5. Marketing Communication 1. Please mention what are role and responsible of Marketing Communication department in AIESEC UPNVY on term 14/15? 2. Please analyze the synergy between Marketing Communication and other Departments in current times! What will you do to make the synergy become better, especially to support OGX function? 3. What the channel will you use to spread internal and external information about AIESEC and why you choose that channel? 4. Do you know about Costumer Journey Maps? Please explain! 5. What are you initiative or strategy to boost marketing activities be more effective to spread the programme message and attrach more customer? What are the key steps from that?
6. Incoming Exchange GCDP AdHoc *Please answer based on applied position Question for Raising and Intern Development Manager :
1. Why do the iGCDP Ad Hoc department exist in AIESEC? 2. What is Exchange? What are its corelation with our BHAG and AIESEC 2015? 3. What is XPP? Explain the importance of XPP for exhangers. 4. How you maintain the quality of the experience for the Interns and TN takers? 5. Please analyze the condition of iGCDP ad hoc in 1314 what are the thing that should be stop, increase, and created? (This question requires the datas)
Question for Matching Manager :
1. Why do iGCDP ad hoc department exist in AIESEC ? 2. What is exchange? What are the corelation with our BHAG and AIESEC 2015? 3. What is XPP ? Explain the importance of XPP for exchangers.
Management Board Application Booklet 2014/2015 Looking for Extraordinary Leaders 4. Mention the three innovation that you are going to do to increase the matching rate. 5. Please analyze the IR management system in term 1314 and what is the key action that you are going to do to inrease it . (This question requires the datas)
Management Board Application Booklet 2014/2015 Looking for Extraordinary Leaders In its young age, AIESEC UPNVY demands an extraordinary leader to lead the evolution and growth of this entity. This is the only chance for you to LEAD LIKE NEVER BEFORE.