Q1) Make a list of major deliverables for the project and use them to develop a draft of the work breakdown structure for the tournament that contains at least three levels of detail. What are the major deliverables associated with hosting an event such as a soccer tournament? A) WORK BREAKDOWN STRUCTURE
Major Deliverables a. List of sponsors with the amount sponsored b. List of local college fields that can be used for the tournaments c. List of teams playing in the event along with schedule of matches d. Finalized rewards for the teams e. Design of T-shirts and accessories to be manufactured for the event
Q2) How would developing a WBS alleviate some of the problems that occurred during first meeting and help Nicolette organize and plan the project? Manchester United Soccer Club The Soccer Tournament
Tournament Rules
Playground Arrangement
Finding Sponsors
Referees & Artists
Final Ceremony
Selecting Players
Playground Rules
Selecting Sponsors
Collecting Fund Television Coverage
Rewards Qualified Referees
Hiring an artist Playing Equipment Contacting Local College Field Design Basic Soccer Rules
Game Schedule
Entry Fees & Registration &
Examining the Field
Hiring the Field
Goal-Posts
Soccer Balls for Playing
Field Dimension
Viewers Gallery
Players Shade
Main Referee
Sideline Referees
Designing T-Shirts
Designing Sweatshirt s
Winners Trophy
Man of the Tournament
Best Goal
PJM-B_Group 9
A) Work Breakdown Structure (WBS) helps to develop all of the work structure and responsibility structures of a project. There were different kinds of problems and opinions at the first meeting by the members-They were discussing about hiring the qualified referees in the playground to minimize the odd decision. They were also discussing about contacting the local colleges to find an appropriate field and the entry fees of the players. There was confusion about rewards of the players, they have decided to contact with local corporate sponsors and collect fund. They have decided hiring an artist who will design the unique T-Shirts & Sweatshirts for the players.
The benefits of WBS in alleviating the above problems: a. WBS will provide the holistic picture of the event and provide a structure to the activities that needs to be planned and managed. b. Being the first event, WBS will help them in scheduling of the soccer matches, handling the registration, cost estimations and defining logistics. c. WBS will reduce, to some extent eliminate, the possibility of forgetting a task completely. All the tasks will be listed in a map, with their defined priority and sequence. d. There were important issues raised regarding injustice in the soccer field etc. These can be tracked through WBS and the manager can plan mitigation activities for the same like identifying good referees.
Q3) Where can Nicolette find additional information to help her develop WBS structure for the tournament? A) To develop a good work breakdown structure, Nicolette can collect the information from the following sources: a. She can search for the other soccer events that are planned by other clubs. She can get access to their schedules, awards, events sequencing, invitees, referees list etc. from the websites or contact persons of those soccer clubs. This will help her to identify the best practices i.e. what to do and what not to do while organizing such events. b. She can have a brainstorming session with the colleagues and identify the tasks that need to be planned. PJM-B_Group 9
c. She can also take inputs from the soccer club members who have participated in other such events. d. World-wide media can also be used to collect information
Q4) How could Nicolette and her Task force use the WBS to generate the cost estimates for the tournament? Why would this be useful information? A) WBS will provide a holistic picture of the event to Nicolette and her task force and will be helpful in generating the cost estimates for the tournament. It will break the complete event into many small tasks/activities which can be more accurately estimated with appropriate buffers if required. Later these costs for individual tasks can be added to arrive at the complete cost of the event. This information is very useful and will help in the following way a. WBS will help them to identify the cost drivers of the event. This will allow them to reduce the costs of the event if the budget does not permit. b. WBS will help them arrive at numbers for size of the event, number of teams to play, number of referees, number of fields to book etc. c. WBS will help them arrive at the registration fees for the event, which is one of the major financing for the event.