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Group Members :
Asad Khan (ME 304)
Naveed Ahmad Khan (ME 015)
Muhammad Asad Umer (ME 047)
Ronald Joseph (ME 068)
Muhammad Saad Ali (ME 066)

Submitted To :
Sir Kashif Noor


REPORT : COMPUTERIZED MAINTENANCE
MANAGEMENT SYSTEM (CMMS)
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TABLE OF CONTENTS

1. Introduction to CMMS .................................................................................... 4
1.1 What is CMMS ?? ...................................................................................... 4
1.2 History of CMMS ...................................................................................... 5
1.3 Uses of CMMS .......................................................................................... 6
1.4 Who uses CMMS systems ?? ..................................................................... 7
1.5 Importance of CMMS ................................................................................ 8
1.6 Advantages of CMMS ............................................................................... 9
1.7 Disadvantages of CMMS ......................................................................... 10
1.8 Future of CMMS ...................................................................................... 11

2. CMMS and softwares ................................................................................... 12
2.1 API Pro..................................................................................................... 12
2.2 Visual Asset Manager .............................................................................. 12
2.3 FAMS ....................................................................................................... 14
2.4 MSTS ....................................................................................................... 14
2.5 PlantLog ................................................................................................... 15
2.6 TMA Systems .......................................................................................... 16

3. CMMS and industries.................................................................................... 17
3.1 Some famous industries using CMMS technology .................................. 17

Conclusion ...20
References 21
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LIST OF FIGURES


Chapter No. 01:
Figure 1.1: Power 10, a powerful and flexible CMMS system ........................................ 4
Figure 1.2: Improvement through CMMS ....................................................................... 8

Chapter No. 02:
Figure 2.1: CMMS software ............................................................................................ 12
Figure 2.2: API Pro management software ..................................................................... 13
Figure 2.3: Visual asset manager software ..................................................................... 13
Figure 2.4: FAMS software ............................................................................................. 14
Figure 2.5: MSTS software .............................................................................................. 15
Figure 2.6: PlantLog management software ................................................................... 15
Figure 2.7: TMA Systems management software ............................................................ 16

Chapter no. 03:
Figure 3.1: Logo of ASC Inc. ........................................................................................... 17
Figure 3.2: Logo of Apex Inc. .......................................................................................... 17
Figure 3.3: Logo of Highland plastics Inc....................................................................... 18
Figure 3.4: Logo of Reliable tool and Machine Inc. ....................................................... 18
Figure 3.5: Logo of US Army Corps of Engineers. ......................................................... 18
Figure 3.6: Logo of USDHS of which USCBP is a sub-department. 19
Figure 3.7: Logo of Enginetics Aerospace. ..................................................................... 19
Figure 3.8: Logo of Electrolux. ....................................................................................... 19



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CHAPTER O1

INTRODUCTION TO CMMS

1.1 What is CMMS ??

CMMS stands for Computerized Maintenance Management System. The main purpose of this system
can be described in one sentence as:
Know What Work Has Been Done on Your Assets and What it Costs !!

Figure 1.1 : Power 10, a powerful and flexible CMMS system
CMMS are utilized by facilities maintenance organizations to record, manage and communicate their
day-to-day operations. The system can provide reports used in managing the organization's resources,
preparing facilities key performance indicators (KPIs)/metrics to use in evaluating the effectiveness of
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the current operations and for making organizational and personnel decisions. In today's maintenance
world the CMMS is an essential tool for the modern facilities maintenance organization. Switching from
reactive to proactive maintenance extends the life of equipment while reducing the overall operating
costs of the maintenance function.
Computerized Maintenance Management System (CMMS) is also known as Enterprise Asset
Management and Computerized Maintenance Management Information System (CMMIS).
A CMMS software package maintains a computer database of information about an organizations
maintenance operations, i.e. CMMIS computerized maintenance management information system.
This information is intended to help maintenance workers do their jobs more effectively (for example,
determining which machines require maintenance and which storerooms contain the spare parts they
need) and to help management make informed decisions (for example, calculating the cost of machine
breakdown repair versus preventive maintenance for each machine, possibly leading to better allocation
of resources). CMMS data may also be used to verify regulatory compliance.
CMMS packages may be used by any organization that must perform maintenance on equipment, assets
and property. Some CMMS products focus on particular industry sectors (e.g. the maintenance of
vehicle fleets or health care facilities). Other products aim to be more general.
CMMS packages can produce status reports and documents giving details or summaries of maintenance
activities. The more sophisticated the package, the more analysis facilities are available. The CMMS may
also generate metrics such as the Facility Condition Index (FCI) to measure effectiveness of asset
management.
Many CMMS packages can be either web-based, meaning they are hosted by the company selling the
product on an outside server, or LAN based, meaning that the company buying the software hosts the
product on their own server.
CMMS packages are closely related to computer-aided facility management packages (also called facility
management software). For the purposes of many organizations, the two are interchangeable.

1.2 History of CMMS :
Prior to the computer age, paper records were maintained to track the work. Reports were simple but
costly to prepare. With the dawn of the computer age it was recognized that computer software could
be used to record work requirements, track the status of the work and analyze the recorded data for
managing the work, produce reports and help control costs.
Computers are powerful, relatively inexpensive, easy to use, and provide tools to support improved
maintenance practices. Tools are available for facility professionals that can manage the planning and
day-to-day operations and maintenance activities required for a single facility or a large complex,
providing all of the information required to manage the work, the work force, and the costs necessary to
generate management reports and historical data.
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Initially this system was used only by large organizations but is now used by almost all organizations and
industries as they have analyzed the importance of this system by comparing their maintenance cost
with and without this system.

1.3 Uses of CMMS :

Tracking Work-Orders
Maintenance managers can select equipment with a problem, describe the problem and assign a specific
technician to do the work. When the machine is fixed, the responsible technician marks the work-order
"complete" and the manager gets notified that the work is done.

Scheduling Tasks
As a team starts to schedule preventive maintenance in advance, they need a reliable work calendar.
CMMS systems are especially good at scheduling recurring work and sending reminders to the right
people. Organized scheduling helps even out the workload for a maintenance team, and makes sure that
tasks don't get forgotten.

Recording Asset History
Many maintenance teams have to care for assets that are 10, 20, even 30 years old. These machines
have a long history of repairs. When a problem comes up, it is always useful to see how this problem
was solved last time. In CMMS systems, when repairs are done, they are recorded in the machine's
history log and can be viewed again by workers. This saves a lot of time - technicians can rely on past
experience to solve problems. CMMS systems can be utilized to keep track of a buildings past struggles,
including repetitive repairs of the same piece of machinery and departments that face consistently rising
expenses. Many times, when companies tighten their budgets, the first things cut are maintenance
activities considered unnecessary.

External Work-Requests
Maintenance teams often have to take a work-request from people outside the team. This can be a
request from an assembly line operator who is hearing a strange noise from a drill, or a tenant at an
apartment building who is requesting shower repairs. The CMMS is a central place for recording these
requests and tracking their completion. CMMS also allows for maintenance tickets to be fulfilled in order
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of importance. A hospital, for example, could program their CMMS to place top priority on pressing
maintenance tickets that involved things like repairing faulty patient monitoring machines or replacing
fire alarms to ascertain that these vital requests were taken care of in a timely manner.

Managing Inventory
You might not think about it at first, but maintenance people have to store and manage a lot of
inventory: spare parts for machines, and supplies like oil and grease. CMMS systems let the team see
how many items are in storage, how many were used in repairs and when new ones need to be ordered.
This inventory management ability saves the organization a lot of money, because purchases can be pre-
planned (shopping around for savings) instead of done last-minute (paying any price just to have the
component now). Storage rooms are haphazardly organized and improperly inventoried, causing havoc
when maintenance managers need to locate a specific item. CMMS systems, however, allow managers
to automatically reorder parts based upon historical use and demand. The software will also maintain a
pre-set budget by comparing the number of parts maintenance work order annually to the number
actually used, and adjusting inventory needs accordingly.

Audit and Certification
Many CMMS systems keep an unchangeable record of every action, so an asset's maintenance history
can be audited. This is useful in case of an accident or insurance claim - an inspector can verify if the
proper maintenance was completed on a machine. CMMS systems also keep data in a centralized
system, which helps keep "one version of the truth" for ISO certification. By helping keep up regular
maintenance of HVAC systems, CMMS systems help with getting LEED certification. At least a few times
a year, businesses generally must face safety and code compliance inspections conducted by
government and private agencies. CMMS systems, though, can make the experience vastly easier by
keeping an automatic repository of all necessary paperwork if the company faces an audit.

1.4 Who uses CMMS ??
Just about every kind of industry needs maintenance - and CMMS systems help record and plan
that maintenance. There are 4 major types of users for these systems:
Production Maintenance - these are companies that make things. They have machines, assembly
lines, forklifts and heavy equipment.
Facility Maintenance - these are companies that take care of buildings. Apartment buildings, theaters
and government buildings all need maintenance, and CMMS systems help them deal with structural,
HVAC and water-supply problems.
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Fleet Maintenance - these are companies that take care of vehicles. Car rental companies, pizza
delivery cars and fleets of towing trucks all need to have repairs scheduled and maintenance done.
CMMS systems help take care of fleets of mobile vehicles. But, transportation doesn't just mean cars -
fleets of ships, city buses and long-haul trucks can all go into a CMMS system.
Linear Asset Maintenance - this is a special category of maintenance for companies that have assets
that are kilometers long. For example, a city's linear assets are roads and water pipes; a telecom
company needs to maintain fiber-optic cabling and energy utility needs to maintain long spans of
electrical wiring.

1.5 Importance of CMMS :
Computerized maintenance management system (CMMS) is easily the most important key to success for
a maintenance systems manager by improving maintenance performance. Once implemented, CMMS
systems are quite useful to a vast spectrum of industries.


Figure 1.2 : Improvement through CMMS
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1.6 Advantages of CMMS :
By the implementation of a Computerized Maintenance Management System (CMMS), we can expect
these real-world benefits:
Less work outages: because it is easy to do preventive maintenance, there are less surprise
breakdowns.
Eliminates paper-work: Using software for maintenance and facilities management eliminates the
need for paperwork and clipboards because the software can be set up to capture information
automatically. Furthermore, maintenance personnel can view all information related to work orders
on their computers. Therefore, maintenance technicians dont have to search through folders and
filing cabinets to find the information they need.
Enhance productivity: Maintenance software also provides maintenance technicians with details
about the procedures, parts, and tools necessary to perform a job, so they can work without delay or
interruption.
Reduce downtime: Downtime is costly both in terms of revenue loss and damage to an
organizations brand and reputation. When you focus on planned, preventative maintenance,
equipment downtime is minimized. Because a CMMS system enables you to regularly maintain
structures and assets, they are less prone to breaking down, which means that repair costs are also
reduced.
Increase safety: Computerized maintenance management software aids organizations in regularly
checking and maintaining equipment and meeting safety standards to prevent malfunction and
critical failures. This minimizes the loss of work time due to accidents and makes your equipment
safer both for operators and the environment.
Keep a finger on the pulse of your organization: Increase your understanding of your assets
and organization by using the business intelligence dashboard feature in your CMMS to monitor key
performance indicators (KPIs), look at the big picture, and create reports for decision makers. By using
a CMMS to analyze historical data and trends, maintenance managers can identify problems areas,
like rising costs, low productivity, or constant repairs.
Better accountability: you can see if a technician did their work on time, and get alerted when a
task is complete.
Less overtime: better scheduling of work means that your team isn't sitting idle or working
overtime, work can be distributed evenly.
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Information capture: technicians can record problems and solutions, so this information is in
writing - not just in their head.
Savings on purchases: inventory planning features give you the time to shop around for spare-
time pricing, instead of having to buy in a hurry.
Certification & analysis: a full record of assets and performance helps managers analyze energy
usage and plan maintenance spend.
Ensure compliance with regulatory standards: Maintenance and facilities management
systems must often comply with national and international regulatory standards. All maintenance
managers face periodic audits or random inspections by regulatory agencies. Maintenance software
allows you to demonstrate regulatory compliance and reduce the amount of preparation and
paperwork thats required for an audit. Maintenance managers can simply generate reports detailing
the maintenance work performed on vital machinery. This makes compliance easily traceable and
reduces the risk of noncompliance penalties.

1.7 Disadvantages of CMMS :

Initial cost :

High quality CMMS software can cost a great deal; however, not all companies need the top-notch,
ultra-expensive CMMS software, and finding the correct fit for a company can be difficult. Workers must
be trained in how the new software works, likewise supervisors must have more training which includes
troubleshooting, fixing malfunctions and understanding CMMS error messaging and data, which can
cost a lot of money. If workers are not trained, CMMS cannot do its job, keeping the machines from
being maintained, resulting in high costs for possible replacements.

Misuse of CMMS
CMMS cannot be fully utilized when procedures and policies are not followed by workers. Employees
and supervisors alike need to know what is expected from their company and the use of CMMS software
and know how to input and retrieve the data needed. Many operators may think that the system
software will do everything; however, time and money will be wasted if work procedures such as
entering data, retrieving data and updating company information are not aligned with the CMMS
software. Untrained workers using the CMMS may end up relying too much on CMMS, hence not
understanding the mechanics and maintenance needed.

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CMMS Vendor Can Go Out of Business
Many CMMS software vendors are swarming the market now, and finding a stable vendor may prove to
be difficult. If your company invests in specific CMMS software and the CMMS vendor goes out of
business, your maintenance investment will cost you money and time for nothing in return. There will
be no preventive maintenance support system for your company. Supervisors, workers and employees
may also not be up to par regarding manual maintenance because of too much reliance on software.

1.8 Future of CMMS :
Modern CMMS companies are focusing on these areas as a direction for future development:

Mobile CMMS Applications
By the nature of the job, maintenance workers spend most of their time outside the office - fixing
machines and taking care of buildings. Making the CMMS available right there on their mobile phone is a
great benefit. With a mobile interface to the CMMS, the technician can record what they are doing as
they are doing it, recording pictures of the work and requesting help onsite.

Easy to Use CMMS
Many established CMMS companies make products that are very difficult to use - the interface hasn't
changed since the late 1990's, and many exotic features have been added to the product. Newer CMMS
companies often try to simplify the maintenance process and to make the software easy to use without
needing a thick manual.

Fast CMMS Data Entry
The majorities of CMMS projects that fail fail because it is too difficult and time consuming to enter data
into the system. The next frontier in CMMS design is in designing fast ways to enter data into the
system. For example, Maintenance Assistant took on this challenge by designing an application called
"Spare Time". This program lets a technician enter CMMS data by walking through the facility and taking
pictures. A full asset hierarchy can be built in a 2 hour walk through the location.

Web-based CMMS systems
Older CMMS systems are all based on a downloadable piece of software, which needs to run on a server
at the client company. New CMMS companies are mostly focused on providing a private CMMS system
for their clients whom runs online. The fact that the CMMS-maker takes care of all the IT, security and
backups appeals to many maintenance teams - this hosting model is becoming more popular.
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CHAPTER 02

CMMS SOFTWARES


Figure 2.1 : CMMS software
2.1 API Pro :
API PRO is enterprise asset management software and is designed with a unique flexibility enabling it to
adapt easily to many industries. Special features have been developed for challenging industries like
utilities, food, pharmaceutical industry, automotive and several others. APIPRO is the most flexible
Maintenance Management System available on the market. Company focus on flexibility, cost
effectiveness and quality requires support from powerful information systems that are based upon
standard components that can be tailored and scaled to specific needs, and that integrate seamlessly
with other company information systems. APIPRO does all of this and more.

2.2 Visual Asset Manager :

The VAM system offers several key novel differentiating capabilities from competitive tools. Firstly, VAM
utilizes a small hand held computer tool to easily enter inspection data, including direct linking of
electronic floor plans to photos taken from the site. This on-site data entry capability simplifies the data
collection step and reduces the chances of data transcription errors associated with conventional paper
based manual practices.

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Figure 2.2 : API Pro management software


Figure 2.3 : Visual asset manager software

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2.3 FAMS :
Fixed Assets Management System (FAMS) is integrated software to keep track of fixed assets. It has
covered practically all the modules that a company looks for in a Fixed Asset Management Software.
FAMS is the complete software that helps you maintain records of fixed assets. Complete details of each
asset including cost, useful life, user, location, department, cost centre etc. can be maintained. Several
other dimensions of an asset can be added by creating User Defined Fields.


Figure 2.4 : FAMS software

2.4 MSTS :
MSTS (Manufacturing Support Tracking System) has not only been designed for the Maintenance
Department to use, but manufacturing personnel as well. Most CMMS systems rely on either one person
on a Help Desk who is solely responsible for inputting the work orders or the work orders are created by
the maintenance personnel who have performed the work. MSTS is so simple to use that anyone from
Operators up to Managers can create the work orders which tends to generate a more detailed request.
Whether you are running a proactive or reactive Maintenance Department, or maybe trying to turn your
reactive Department into a proactive one, MSTS is for you.
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Figure 2.5 : MSTS software

2.5 PlantLog :
This is maintenance management software to track virtually every aspect of your facility from virtually
anywhere. A new breed of maintenance management software which let the user gets out from under
the never ending pile of work orders. PlantLogs intuitive approach lets you customize a workflow to
match your specific operational needs.


Figure 2.6 : PlantLog management software
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2.6 TMA Systems :

For more than twenty years, TMA Systems has been recognized as a world-class provider of advanced
Computerized Maintenance Management Systems (CMMS). These software solutions are for
organizations that want to effectively manage their assets and streamline their maintenance operations.
These leading-edge solutions are a key tool for managers who recognize that maintaining their facility's
assets and providing the highest level of service is imperative to meeting the high standards being
demanded by their organizations. Most importantly, the information generated by these solutions will
provide them with the ability to make better decisions, run operations more efficiently, and achieve the
ultimate goal - improve their organizations' financial performance.


Figure 2.7 : TMA Systems management software



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CHAPTER 03

CMMS AND INDUSTRIES

3.1 Some famous industries using CMMS Technology:

Air System Components Inc. is a leading manufacturer of air distribution products for commercial,
industrial, and residential applications.


Figure 3.1 : Logo of ASC Inc.

Apex Industries, Inc. is a diversified Manufacturer, Distributions and Solutions Company that serves
or supplies customers on 6 of the 7 continents of the world. Headquartered out of Moncton, NB,
Canada, Apex operates in various business sectors including Aerospace and Defense, Oil and Gas,
Mining, Marine and Construction. Capabilities range from the manufacture of aerospace components
and aero structures, to complex heavy fabricated and machined oil and gas equipment, to custom metal
and detention doors/frames.


Figure 3.2 : Logo of Apex Inc.

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Highland Plastics is a customer-focused manufacturer of plastic sheet. HPI works in conjunction with
each customer to ensure that every product is tailored to the unique application the part is intended for.
Highland can evaluate the application, along with any testing or specification requirements, and
recommend a material based on years worth of extrusion experience. We will work with you to develop
the most cost effective product to meet the application requirements.


Figure 3.3 : Logo of Highland plastics Inc.

Reliable Tool and Machine Inc. buys, sells and brokers machines Tooling Electrical parts and is full
service machinery and tooling dealer.


Figure 3.4 : Logo of Reliable tool and Machine
Inc.


US Army Corps of Engineers has approximately 37,000 dedicated Civilians and Soldiers delivering
engineering services to customers in more than 130 countries worldwide. With environmental
sustainability as a guiding principle, our disciplined Corps team is working diligently to strengthen our
Nations security by building and maintaining Americas infrastructure and providing military facilities
where our service members train, work and live.


Figure 3.5 : Logo of US Army Corps of Engineers

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US Customs & Border Protection With more than 60,000 employees, CBP is one of the world's
largest law enforcement organizations and is charged with keeping terrorists and their weapons out of
the U.S. while facilitating lawful international travel and trade. As the world's first full-service border
entity, CBP takes a comprehensive approach to border management and control, combining customs,
immigration, border security, and agricultural protection into one coordinated and supportive activity.


Figure 3.6 : Logo of USDHS of which USCBP is a sub-department

Enginetics Aerospace Founded in 1976 as a manufacturer of prototype parts, Enginetics has grown
from five full-time employees into a leading provider of complex metal formed components and
fabricated assemblies for the global aerospace industry. With expertise in complex metal forming
processes, engineering services, and new product introduction, we have continuously demonstrated our
abilities as a best-in-class manufacturer and sought after partner for our impressive list of OEM, Tier I,
and government customers.


Figure 3.7 : Logo of Enginetics Aerospace

Electrolux is a leading global, appliance manufacturer, commanding strong positions in all regions, and
is the only player that offers complete solutions for both consumers and professional users.

Figure 3.8 : Logo of Electrolux
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CONCLUSION

Through the detailed study of Computerized Maintenance Management Systems (CMMS) we
finally come to the conclusion that CMMS systems are modern technologies which are
improving maintenance systems by reducing the breakdowns and costs related to these
breakdowns.
These systems are very much helpful in reducing accidental breakdowns through perfect
monitoring of machines and assets and by predicting accurately the time for their maintenance.
CMMS systems are also good managers of past records. They manage and store past records of
an organization, analyze them and predict accurately about the cause and time of maintenance.
They also help the maintenance team in maintaining and repairing those assets.
CMMS also provides a communication link between the maintenance team and other members
of the firm so that any breakdown or failure can be immediately reported and repaired.
Thus analyzing these benefits and the reduction in costs, it can be recommended that every
organization must have a CMMS system installed if the owner really wants to gain more profit
and to let his or her organization become one of the best organizations of the world.









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REFERENCES

https://www.facebook.com/UnitedRockProducts
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software/
www.ehow.com/list_6498759_disadvantages-maintenance-management-software-
_cmms_.html
http://www.wbdg.org/om/cmms.php
http://www.fastfacts.co.in/fams.asp
http://en.wikipedia.org/wiki/Computerized_maintenance_management_system
http://www.cbp.gov/about
http://www.maintenanceassistant.com/cmms/
http://power10.co.il/en/
http://www.usace.army.mil/About.aspx
http://www.slideshare.net/ebeser/managing-equipment-with-visual-asset-manager
http://www.sentineluk.co.uk/
http://www.parkworks.com/about.asp
http://www.airsysco.com/
http://www.apexindustries.com/main.php?sec=corp
http://www.highlandplasticsinc.com/
http://www.reliabletoolmachine.com/
http://www.enginetics.com/
http://group.electrolux.com/en/category/about/