2) When check received from Customers Check deposit account To Customer account
3) When deposit check is clear Bank Account To Check deposit account
Check issue entries
1) When goods purchased from Vendor Purchase account To Vendor account
2) When check issued to vendors Vendor account To check issue account
3) When issued check is cleared Check issue Account To Bank Account
Go to FS00 Create the following GL accounts
1) HDFC Bank Account Under Assets 2) HDFC Check deposit account Under Assets 3) HDFC Check issue Account - Under Liabilities
Note: When you create the Check deposit and Check issue account Activate the opening item Management check box in control data tab
Create HDFC Bank as House bank (FI01) Note: Refer the House bank creation procedures
Check Deposit Setting
Path: Spro Img Financial Accounting new Bank Accounting Business Transaction Check deposit
Define Posting keys and Posting rules for Check Deposit
Chart of Account CHAC Click on new entries Create Account Symbol Account Text T1CD Check Deposit Press enter key and Save Double click on Assign account to Account symbol Click on new entries
Account symbol Account mode Currency GL Account T1CD + (for all bank) INR Check deposit account Press enter key and Save
Double click on create key for posting rules Click on new entries Posting rules Text T1CD Check deposit Press enter key and Save
Double click on define Posting rules Click on new entries Posting rule T1CD Posting area 1 (Bank account) Debit Credit Posting key 40 Posting key - 15 Acct Symbol T1CD
Documents type - DZ Posting type 3 (Post subledger) Press enter key and Save Come back four times
Create and Assign Business transaction (OT53)
Path: Same
Click on New entries Transaction + - Post rule Text T1CD + T1CD Check Deposit Press enter key and Save
Go to FD01 Create a Customer account Go to F-22 Post Customer invoice with 100000 on 15-08-09 (Note the invoice Number)
Check Depositing Procedures (FF68)
Now a check received from customer 100000 on 20-08-09 and Deposited in HDFC Bank
Company code - TAST House bank HDFC Account ID CURR Group 00001 Transaction T1CD Post date 20-08-09 Value date 20-08-09 Currency INR Activate Bank posting only Bank posting Session Ubaid Sub-ledger Session Ubaid Press enter key Amount Check no Issuer Banking key Document No Invoice No 100000 123 Customer Num 888 Give Docu No Give Invoi Press enter key two times and Save
Printing
Go to check deposit transaction in menu bar Print Individual list Output devise LP01 Number of Copies 1 Click print preview tab Come back for posting
For posting
Now go to System in menu bar Services Batch input Session Select your Session Select Process/for ground Click on process tab Press enter key again Press enter key Business area TAMU (Tick mark) Press enter Search term - Customer Customer reference number (tick mark) (tick mark) Business area TAMU Press enter key Come back wise
Now go to FB03 for documents display check the latest documents in DZ Documents type
Display of check deposit balances
Go to FS10N for display of GL balances GL Check Deposit Account Company code - TAST Fiscal year 2009 Business area TAMU Press F8 for execute
Display of Check Deposit status
Go to FBL3N for display changed line items GL Check deposit account Company code TAST Select all item radio botton Note: Now it will be shown as an open item. When deposited check clear at that time it will be shown as Cleared item
Check issue Procedures
Go to F-43 Post vendor invoice 50000 on 20-08-09
Issue the 50000 check against the above invoice on 20-08-09
Go to F-53
Documents date 20-08-09 Type KZ Company code TAST Posting Date 20-08-09 Period 04 Currency INR Document header text Vendor Std Payments Clearing text Vendor std payments Bank data Account - HDFC Check issue Account Business area TAMU Amount - 50000 Text Vendor std payments Open item selection Account - Vendor Account Click on process open item tab Activate the clearing invoice line item Simulate and Save
Note: Now the amount in check issue account shown as an Open item. It will clear only after receiving Bank reconciliation Statements (BRS) from the Bank
BANK RECONCILIATION STATEMENTS (BRS)
Settings in Img
Path: Spro Img Financial Accounting new Bank Accounting Business Transaction Payment transaction Manual bank statements
Define Posting keys and Posting rules for Manual bank statements
Click on new entries Chart of Accounts - CHAC Click on new entries Create Symbol Text T1DC Deposit Clearing T1IC Issued Clearing T1BC Bank Charges T1MB Main Bank Press enter key and Save Double click on Assign Accounts to Account symbol Click on new entries Account Symbol Account Mode Currency GL Accounts T1DC + INR Check Deposit Account T1IC + INR Check Issue Account T1BC + INR Bank Charges Account T1MB + INR HDFC Bank Account Press enter key and Save Double click on create keys for posting rules Click on new entries Posting rules Text T1CD Deposit clearing T1IC Issued Clearing T1BC Bank charges T1MB Main Bank Press enter key and Save Double click on Define posting rules Click on new entries
1) Posting rule T1CD Posting area 1 Debit Posting key 40 Account symbol T1MB Credit No need for posting key Account symbol T1CD Document type SA Posting type 5 (credit clear GL account) Press enter key and Save Press F8 for next entry
2) Posting rule T1IC Posting area 1 Debit No need for Posting key Account symbol T1IC Credit Posting key - 50 Account symbol T1MB Document type SA Posting type 4 (clear debit GL account) Press enter key and Save Press F8 for next entry
3) Posting rule T1BC Posting area 1 Debit Posting key 40 Account symbol T1BC Credit Posting key - 50 Account symbol T1MB Document type SA Posting type 1 Press enter key and Save Come back five times
Create and Assign Business transaction (OT52)
Path: Same
Click on new entries Trans +- Post rule Text T1CD + T1CD Deposit Check Clearing T1IC - T1IC Issued Check Clearing T1BC - T1BC Bank Charges Press enter key and Save Come back wise
Bank Reconciliation (For deposit check clearing) (FF67)
Path: Sap easy access Accounting Financial Accounting Banks Incomings Bank statements Manual entry
Company code - TAST House bank HDFC bank Account ID - CURR Statements Number 00001 Statements Date 15-09-09 Closing balance 100000 Activate Bank posting only Bank posting session - Ubaid Sub-ledger session Ubaid Press enter key Trans Value date Amount T1CD 15-09-09 100000 (Total deposit check amount) Press enter key and Save Go to Bank statements in Menu bar Post Individual statements Run the Session
Now Go to FB03 for documents display. Check the latest documents in SA documents type
Now Go to FBL3N Check the Check deposit account status. Now it will be shown as Cleared items Now Go to FS10N Check the HDFC Bank balance it will be 100000
Bank Reconciliation ( Check issue clearing) (FF67)
Path: Sap easy access Accounting Financial Accounting Banks Incomings Bank statements Manual entry
Company code - TAST House bank HDFC bank Account ID - CURR Statements Number 00002 Statements Date 20-09-09 Opening balance - 100000 Closing balance 49500 (49500 = 100000-50000 (Check issue)-500 (Bank Charge)) Posting date 20-09-09 Activate Bank posting only Bank posting session - Ubaid Sub-ledger session - Ubaid Press enter Trans Value date Amount T1IC 20-09-09 -50000 T1BC 20-09-09 -500 Press enter key and Save Go to Bank statements in Menu bar Post Individual statements Run the Session
Now Go to FS10N Check the HDFC Bank balance it will be 49500
Now Go to FB03 for documents display. Check the latest documents in SA documents type
Now Go to FBL3N Check the Check deposit account status. Now it will be shown as Cleared items
Check Bouncing (Check rejected without Sufficient balance)
Go to F-22 Post Customer invoice with 80000 on the 15-08-09
Now Go to FBL5N Check the Customer status Now it will be shown as an open item
Check received from Customer 80000 on 15-08-09 and this check was deposited in HDFC Bank account
Go to F-28 Post the following documents
Documents date 15-08-09 Type DZ Company code TAST Posting date 15-08-09 Period - 04 Currency - INR Document header text Check deposit Clearing text Check deposit Bank Data Account - HDFC Check Deposit Account Business area TAMU Amount 80000 Text Check Deposit Open item selection Account Customer Account Click on Process open item tab Activate the clearing line item. Simulate and Save (Note on the Payment documents Number 1400015) Go to FBL5N Check the Customer Status now it will shown as Cleared item On 16-08-08 we got a message from bank the deposit check was bounce Now we are canceling the deposit check with Reset Cleared item