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OPERATIONAL PROCEDURE

Equipment Type Desktop Computer


Equipment Code Comp001
Location Practical Work Area / Computer Laboratory
Operation Procedure:

1. Inspect the setup of the computer. Check if the area is dry and no split
liquid nearby.
2. Check the stability of the computer peripherals.
3. Check power cords and cables. Check the connections.
4. Wipe dust and remove unnecessary objects that will obstruct the use of
the computer.
5. Turn on AVR/UPS and then turn on the computer.
6. Use the computer properly. Avoid downloading from unrecognized/unsafe
sites.
7. Before using external hard or flash discs, scan and clean. After using, be
sure to close the document/program and eject it.
8. Properly shut down the computer when not in use.
9. Turn off the AVR/UPS after shutting down the computer.
10. Return the mouse and keyboard to their proper place after use.
11. To protect the desktop computer, cover it (if available).













HOUSEKEEPING SCHEDULE
Qualification CHS NCII Station/Bldg Computer Room
Area/Section
Practical Work Area /Computer
Laboratory

In-Charge Raymond P. Guillermo
ACTIVITIES
Responsible
Person
Schedule for the 2nd Semester, 2014
Daily
Every
other
Day
Weekly
Every
15
th

Day
Monthly Remarks
1. Clean and check
computer set-
monitor, CPU,
keyboards, mouse-
free, unnecessary
makings, dust;
cables and plugs are
in order; well-
arranged and all
items are functional
Trainee/
Utility
Personnel
X
2. Clean and arrange
computer tables and
chairs according to
floor plan/layout
Trainee/
Utility
Personnel
X
3. Clean and check
the floor, ceilings,
walls and windows
Trainee/
Utility
Personnel
X
4. Clean and inspect
air conditioning
equipment
Trainee/
Utility
Personnel
X
5. Clean and check
the laboratory
ventilation and
illumination by
dusting lamps/
bulbs, replacing
non-functional
lamps and keeping
exhaust clean
Trainee/
Utility
Personnel
X
6. Check the internet
connection, inspect
the UTP cables and
check the Ethernet
ports of the
computers
Trainee X


7. Disposal of waste
materials (follow
waster segregation
system)
Trainee/
Utility
Personnel
X
COMPUTER LABORATORY HOUSEKEEPING SCHEDULE
DAILY TASK YES NO
Dispose segregated waste; clean garbage cans
X
Sweep floors; if wet, wipe dry
X
Wipe and clean whiteboards
X
Clean and arrange working tables
X
WEEKLY TASK YES NO
Clean posters, visual aids and update accomplishment/Progress Charts
X
Clean bulbs/lamps/ceilings/walls
X
Clean/Wash of windows/glasses/mirrors
X
Clean and check tools, machines, supplies, materials
X
Sanitize garbage receptacles
X
MONTHLY TASK YES NO
Conduct inventory
X
Clean and arrange tool cabinets
X
Inspect electrical system; clean cables, wires
X
Clean instructional materials & modules; arrange and put in order
X
Inspect and clean air-conditioning equipment filter; clean body
X



EQUIPMENT MAINTENANCE SCHEDULE
EQUIPMENT TYPE Desktop Computer
EQUIPMENT CODE Comp001
LOCATION Practical Work Area / Computer Laboratory

ACTIVITIES

MANPOWER
Schedule for the Month of ___________
Daily Every
Other
Day
Weekly Every
15th Day
Monthly Remarks

1. Clean
computers, fax
machine and
printers

IT Personnel



X



2.Scan and
Clean
computers for
malwares and
viruses


IT Personnel



X


Activity is done
when external
storage devices
are plug-in into
the computer.
3. Check for
software
updates

IT Personnel X
Activity is done
when there are
available
updates of the
software used.

3. Clean
computer
peripherals


IT Personnel


X






4. Check electric
and computer
connections

IT Personnel

X


COMPUTER EQUIPMENT MAINTENANCE SCHEDULE*
12 HOURS
Inspect computer
temperature
Check computer peripherals

24 hours
Clean monitor screens
Check computer condition
Run anti-virus software
1 WEEK
Perform system update
and disk defragmenter
Clean and inspect
computers
Check computer
condition

5. Turn off unit
when not in
use or at the
end of the
day.

IT Personnel


X








WORKSHOP INSPECTION CHECKLIST

Qualification CHS NC II
Area/Section Computer Laboratory In-Charge Mr. Raymond P. Guillermo

YES

NO

INSPECTION ITEMS
X
1. Is the computer set clean and dry? Cables, plugs, mouse, properly
laid out and functional? No cuts or splices in flexible wires?
X
2. Is the computer table and chairs arranged according to floor plan
or layout?
X
3. Are floor, walls, ceilings, windows and doors clean, neat, without
obstructions or unnecessary odor? All hinges and locks functional?
With exit plans?
X
4. Is the air conditioning equipment clean and functional?
X
5. Is the workshop well-ventilated and with enough illumination?
X
6. Are there available receptacles for waste? Are the waste materials
properly segregated and disposed?

Remarks:


Inspected by: Jomar C. Llevado Date:






EQUIPMENT MAINTENANCE INSPECTION CHECKLIST
Equipment Type : Desktop computer
Property Code/Number : Comp001
Location : Computer Laboratory
YES NO INSPECTION ITEMS
X 1. Are the computers, fax machines, and computers well clean?
X 2. Are the computers free from malware and other viruses?
X 3. Do the computers have updated software?
X
4. Are the computer wires/cables properly plugged-in?
X 5. Are the computers turned-off when not in use?
Remarks:

Inspected by: Jomar C. Llevado Date:




















DANGER/CAUTION TAG-OUT INDEX AND RECORD AUDITS

LOG
SERIAL
DATE
ISSUED
TYPE
(DAGER/CAUTION)
DESCRIPTION
(System Components,
Test Reference, etc.
DATE
COMPLETED
01 7/12/14 Danger Power switch under
repair
7/21/14
02 7/24/14 Warning Transformer perimeter
fence warning signs
installation
7/30/14
03 8/10/14 Caution On-going grinding
activity
8/20/14





















WASTE SEGREGATION LIST
Qualification CHS NC II
Area/Section Practical Work Area / Computer Laboratory
In-charge Mr. Raymond P. Guillermo
GENERAL/ACCUMULATED WASTE WASTE SEGREGATION METHOD
Recycle Compose Dispose
1. Broken LCD monitor x
2. Used wires/cables x
3. Diskette/Disk x
4. Damaged Hard disk drive x
5. Used Bond papers x
6. Damaged motherboard x
7. Used RJ 45 x
8. Burnt power supply x
9. Excess screws x
10. Leftover UTP cables x
11. Used rags/cleaning materials x x
12 Leftover PCB board x x
















WORK REQUEST
UNIT

Description:
Power Supply
Observation/s:
No power on System Unit.

Date Reported:
July 28, 2014

Reported by:
Jomar Llevado
Activity:
Replace Power Supply
Date Completed:
July 30, 2014


Signature:
Raymond Guillermo

Spare Parts Used: Salvaged Power Supply




















BREAKDOWN/ REPAIR REPORT
Property ID Number PS001
Property Name Power Supply
Location Computer Laboratory
Findings:
No power on System Unit.
Recommendation:
Replacement of Power Supply
Inspected by:
Jomar C. Llevado
Reported to:
Raymond P. Guillermo
Date:
July 28, 2014
Date:
July 28, 2014
Subsequent Action Taken:
Inspection of the equipment
Recommendations:
Replacement of Power Supply
By:
Trainee
Reported to:
Ms. Maricris T. Palasan
Date:
July 29, 2014
Date:
July 29, 2014

















SALVAGE REPORT
AREA/SECTION Computer Laboratory
IN-CHARGE Mr. Raymond P. Guillermo
FACILITY TYPE PART ID RECOMMENDATION
Floor Model High Speed
Color Printer
Ink Cartridge Store as back-up cartridge for
other floor model printer



























EQUIPMENT RECORDS W/ CODES AND DRAWINGS

No. Location Eqpt. # Qty Title Description PO No. Drawing
Ref.





























INSPECTION REPORT
Property ID Number
Property Name
Location
Findings:

Recommendation
Inspected by:

Reported to:
Date:

Date:





















INSPECTION REPORT
AREA/SECTION
IN-Charge

FACILITY TYPE

INCIDENT

ACTION TAKEN
PROGRESS/
REMARKS





DATE:

DATE: