MINUTES OF MEETING

EIGHTH CABINET MEETING

Date : 1 August 2014
Venue : Schol Richie Fernando Ofce (CSG-1), Rm 205, 2/F Student Center
Bldg.
Time Started : 7:45 PM
Time Ended : 9:10 PM
Presiding Ofcer : Pres Harold John M Laborte
ATTENDANCE
Present:
Harold John M Laborte
(President)
Sharmaine Mae P Lobido
(Vice President)
Mario Alejandro Jacinto M Neri
(Executive Secretary)
Annalotta C Tecson
(Cabinet Secretary)
Alton Melvar M Dapanas
(Secretary, Department of Academic Afairs)
Camilo Jan G Banuag
(Secretary, Department of Budget and Finance)
Arsenio F Meneses III
(Secretary, Department of Communications Management)
Maria Theresa Augusta M Alolor
(Secretary, Department of Event Management)
Katherine Mae O Tacubao
(Secretary, Department of External Afairs and Corporate Relations)
Rufy A Mapano
(Secretary, Department of Internal Administration)
Albert Ralph Vincent T Abapo
(Secretary, Department of Research and Statistics)
o with Karl Joseph A Noriga
(Staf, Department of Research and Statistics)
Ron Bryan G Balarias
(Secretary, Department of Sector Representation)
o with Rodyard A Camarin
(Associate Secretary,

Department of Sector Representation)
Cyril Vince S Opada
(Secretary, Department of Sports and Recreation)
Pauline Giani B Montellano
(Secretary, Department of Student Leadership and Development)
Yves Yancy Detablan
(Representative, Xavier Center for Culture and the Arts)
Absent:
Rufy A Mapano
(Secretary, Department of Internal Administration)
o represented by Mael Jashyn G Alvarez
(Secretary, Department of Internal Administration)
Carlo Angelo M Hollanes
(Secretary, Department of Social Involvement)
o represented by Jefrey P Guzman
(Staf, Department of Social Involvement)
Dawn C Acebedo
(Secretary, Department of Organizational Support and Services)
o represented by Kee Arr M Badong
(Staf, Department of Organizational Support and Services)
Niel Diamond E Naga
(Secretary, Department of Student Services and Campus Development)
ORDER OF BUSINESS
I. Call to Order
Room 205-207, 2/F Student Center Building, Xavier University-Ateneo de Cagayan, Corrales St., Cagayan de Oro City 9000
Facebook: http://www.facebook.com/CSG.XU | Contact Number: (08822) 72-3116 or (088) 858-3116 local 3305
OFFICE OF THE CABINET SECRETARY
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II. Approval of Previous Minutes
III. Introduction of XU-URO Representative
IV. CSG Expenditure Report for the month of July
V. University Intramurals Update
VI. XCCA Performing Arts Companies Overview
VII. XU-URO Overview
VIII.Advance Inventory and Archiving Program System
IX. Announcements
X. Adjournment
_____________________________________________________________________________________________
TEXT
Call to Order
Pres Laborte declared the meeting as quorum. The meeting started with a prayer led by Sec
Abapo.
Review and Approval of the Previous Minutes
Sec Tecson presented the minutes of the previous meeting held last 11 July. She noted some
corrections and grammatical errors. The Cabinet, then, unanimously approved the previous
minutes.
Introduction of XU-URO Representative
The XU-URO Representative was not available for the meeting but Pres Laborte announced that
Ms Kristine B Jamito was elected for that position by the XU-URO Community. Further, Ms
Jamito will already be available for the next cabinet meeting.
CSG Expenditure Report for the Month of July
Sec Banuag presented the info graphics of the July Expenditure Report and distributed
information letters to each department. These information letters state each departments
remaining budget for this semester. He also discussed to the body the total expenses for the
month of July as well as the total expenses for each department for the month of July.
Furthermore, Sec Banuag updated each departments projects which were implemented and
those incoming. He also added that the info graphics for this Expenditure Report will be ready
after a week. The XUCPFA investigation is still ongoing but, according to Sec Banuag, XUCPFA
will be handing CSG the percentage of the insurance fund.
University Intramurals Update
Sec Neri presented the updates of the Intramurals according to what were agreed from their last
Committee meeting. He explained that the theme The Xavier Cup: All in one Ateneo Spirit was
unanimously agreed on. He also said that this theme was inspired from the 2014 FIFA World
Cup. Moreover, Sec Neri asked for more volunteers during the Intramurals because there is a
need for more people to document the simultaneous events. This task was given to the secretary
Room 205-207, 2/F Student Center Building, Xavier University-Ateneo de Cagayan, Corrales St., Cagayan de Oro City 9000
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OFFICE OF THE CABINET SECRETARY
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of DSecRep. The body, then, gave comments and suggestions regarding the theme. There are still
some motions to change the tagline but the theme will remain. Sec Neri also announced that the
Intramurals will start on 13 September and will end on 20 September. He also added that the
advance games will take place on the holidays of August. Furthermore, suggestions for the
Intramurals tagline will be accepted until 3 August.
XCCA Performing Arts Companies Overview
Prior to Ms Detablans presentation, Pres Laborte informed the body that this overview is for CSG
to identify which activities can be partnered with XCCA PAC. Ms Detablan presented the
overview of the nature of each company and their respective activities. It was decided that CSG
will take part on the marketing of some activities of XCCA. Moreover, Ms Detablan presented to
the body some concerns of the XU Glee Club regarding the equipment they need during
performances in the university.
XU-URO Overview
This agendum was skipped and will be discussed during the next cabinet meeting.
Advance Inventory and Archiving Program System
Mr Noriga of DRS presented an overview of a more efcient inventory and archiving system. He
discussed to the body that this is a database to be used with LAN. Moreover, he explained the
information and the system of this database to the body, including the registration of all
organizations inside the university. After answering the FAQs about the database, it was
suggested by the body that this proposal should be presented to CISO as well. Some queries and
concerns from the body were also addressed by Mr Noriga but will be further discussed if a
sample database will be tested frst hand by the members of the cabinet. If this may push
through, CSG will then present it to SACDEV-OSA.
Other Matters/ Announcements
Sec Neri presented some audited and unaudited Liquidation Reports from the Commission on
Audit (COA). Some notes and instructions were attached to each report and were distributed to
the departments in charge of these LRs. Moreover, it was explained that LRs should be put inside
a brown envelope before submission.
Pres Laborte presented a letter from the Kuya Fish Campaign. KFC is asking for help from CSG
regarding the need of volunteers. Some Japanese students will be visiting the city and they are
asking for 3-5 volunteers to serve as translators to mediate conversations between the locals and
the Japanese.
The 1
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Le Maste Congress will happen on 16 to 17 August at the LimKetKai Atrium. A special
meeting will be called for this.
Room 205-207, 2/F Student Center Building, Xavier University-Ateneo de Cagayan, Corrales St., Cagayan de Oro City 9000
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Pres Laborte presented to the body that starting the next cabinet meeting, at least one national
issue should be discussed. He also pointed out that it is a good medium of hearing the stand of
the students.
Adjournment
Having covered all items for discussion, Sec Meneses led the closing prayer. Pres Laborte formally
adjourned the Eighth Cabinet Meeting at 9:10 PM. The whole duration of the meeting was 1 hour
and 25 minutes only.
Prepared by Noted by
ANNALOTTA C TECSON HAROLD JOHN M LABORTE
Cabinet Secretary President
Room 205-207, 2/F Student Center Building, Xavier University-Ateneo de Cagayan, Corrales St., Cagayan de Oro City 9000
Facebook: http://www.facebook.com/CSG.XU | Contact Number: (08822) 72-3116 or (088) 858-3116 local 3305
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