DW Group Project Management Plan

Outline
1. Stage 1 - Project Identification
An Infrastructure Development Project may be
expected to arise by any of the folloing routes!
Instruction from "hief
#xecutive
Instruction from "hief
$echnical %fficer
&e'uest from (usiness
Development Director
&e'uest from Individual
(usiness )nit *D supported by
"#% Approval
+ote
Informal #n'uiries are not
included in this Plan.
,. Stage , - Strategy and Producing the Project
(rief
$he "#% or Individual (usiness )nit *D ill
direct the strategy for development of a project.
$he "lient ill normally be any one of D.
(usiness )nits.
$he "lient ill define the Project (rief in outline
form. $he "lient/s (rief ill form part of the
"lient/s &e'uirements for the project.
$he "lient/s outline program for expected
delivery ill be supplied to the Infrastructure
Development Director 0IDD1 ith the re'uest to
proceed ith development of the project.
Possible project procurement methods ill be
discussed ith the "lient and agreement secured
as to the "lient/s preferred approach.
Infrastructure Project Development Phases may
be anticipated as listed belo!
a1 &econnaissance 2 Scouting Studies 0+ote!
*ay be included ith any (usiness
Development Studies1
b1 #ngineering 3easibility
c1 (asic 2 Detail Design
d1 $ender
e1 "onstruction
f1 %peration and *aintenance
$he IDD ill give an indication at
this time regarding the li4ely
extent of input re'uired to the
various Phases.
5. Stage 5 - Appointment of D. 6roup Project
*anager and D. 6roup Project Delivery $eam
It is fundamental to the process that!
%ne Project ill be assigned to
one Project *anager and one
Project Delivery $eam 0PD$1
during the entire life of the
project.
#ach project ill be managed
ith a Project *anagement
Plan prepared specifically for
the particular project.
$he PD$ is responsible for
successful completion of the
project.
$he Project *anager may be procured by any of
the folloing means!
A suitably 'ualified individual
recruited specifically for the
Project
A suitably 'ualified individual
from ithin D. existing
personnel
A suitably 'ualified external
Project *anagement "onsultant
Practice
$he 6roup Project Delivery $eam 0PD$1 ill be
established and led by the Project *anager to
suit the procurement method determined for the
project. $he P* is responsible for ensuring that
the necessary disciplines are represented in the
PD$. +ormally the 6roup Project *anager ill
be located at the site of the Project but may in
certain circumstances be located in D. 7ead
%ffice. $he 6roup PD$ ill be located at D.
7ead %ffice and 2 or at site as deemed necessary.
$he PD$ may be expected to include the
folloing!
Project *anager
$he IDD ill be responsible for
identifying availability of suitably
'ualified in-house personnel and
ill ta4e the initiative in
commencement of external
recruitment.
"ivil 2 Structural #ngineer 2 0s1
"ontract Specialist 2 0s1
Administrative Assistant 2 0s1
Pre-'ualified Specialists8
"onsultants8 "ontractors
procured externally
Input by P* 2 PD$
Attend meetings ith "lient to
develop and improve project
brief
Prepare design brief
Prepare design program
Prepare outline construction
program
Implement Design 9uality
Assurance Scheme
Prepare preliminary ris4
assessment
Prepare pre-'ualification
documents for "onsultant and
"ontractor services
Invite #xpressions of Interest
from "onsultants and
"ontractors
Arrange for pre-'ualification
intervies
Invite Proposals for "onsultant
Services
Prepare #stimate of "ost of
Design support services for
presentation to "lient
:. Stage : - Project Planning and Design
I. #ngineering 3easibility Study
$his ould be prepared by the P* 2 PD$ and
the principle components that may be
anticipated include!
Development of data for
environmental study
%btain Surveys and mapping
information
Identify and locate any existing
utilities
Identify electrical and
mechanical design re'uirements
%btain geotechnical information
Perform 7ydrological and
7ydraulic Studies
"onsider project structural
options
Develop concept design of
structures
"onsider possible construction
processes
Identify suitable sources of
construction materials including
borro areas and disposal areas
Identify relevant local and
6overnmental Authorities
Develop realistic schedule for
completion of project
Prepare estimate of overall cost
ith accuracy ; 2 - ,<=
+ote! Detailed engineering design is not re'uired at
feasibility stage. $he PD$ shall assess hether
options are practical based upon their 4noledge of
analysis8 their experience and sound engineering
judgment. Appropriate external specialists shall be
appointed and consulted as considered necessary by
the PD$.
II. II. >ayout and (asic Design of Structures
#ngineering objectives are! Provide sufficient
engineering input and analysis to enable
progress to the $ender Stage of $he Project.
$he input necessary is dependant upon the
procurement strategy adopted for the project
and the level of certainty re'uired on project
price.
$o main options for procurement should be
considered!
%ption 1 - Design and "onstruct by *ain
"ontractor
%ption , - Detail Design by "lient 0i.e. (y
"onsultant appointed by "lient18 "onstruct-
only by *ain "ontractor
%ption 1
In this situation the *ain "ontractor appointed
for the project is responsible for design and
construction of the project.
It is therefore essential that the "lient provide
sufficiently detailed documentation to define
fully the "lient/s &e'uirements prior to
inviting tenders.
It should be noted that changes in "lient/s
&e'uirements after acceptance of the *ain
"ontractor/s $ender shall li4ely result in
additional cost from that tendered.
Dependent upon the scale and nature of the
project the pac4age entitled "lient/s
&e'uirements may include the folloing!
3orm of "ontract Agreement
"onditions of "ontract
Preliminary >ayout and "ross
Section Draings indicating the
main elements of the project
$ypical #levations of (uildings
$opographical and
7ydrographic survey data
(asic Design &eport
Performance Specifications for
main construction materials
Performance Specifications for
*echanical ? #lectrical
Services
Performance Specifications for
*ain Items of e'uipment
Performance Specification for
9uality Assurance and
"ompliance
6eotechnical Investigation
&eport
*etocean Study &eport
#nvironmental Study &eport
+avigation Study &eport
Details of >ocal and
6overnmental Authorities
Details of &estrictions to
"ontractors %perations
+ote! Detailed engineering design
is not re'uired at this stage.
Sufficient engineering input shall
be performed by the P* 2 PD$ 2
#xternal "onsultants to ensure that
a practical design solution can be
obtained at the site8 ta4ing account
of existing ground conditions and
that the "lient/s &e'uirements have
been suitably represented by the
information contained in the tender
documentation.
)nder the terms of the "ontract the
*ain "ontractor is re'uired to
chec4 and ta4e responsibility for
the basic design. 7e is also re'uired
to perform any further tests that he
considers necessary to underta4e
the design and construction of the
or4s.
%ption ,
In this situation the "onsultant 2 "onsultant/s
appointed by the "lient ta4e responsibility for
the design of the project on behalf of the
"lient.
$he "ontractor/s responsibility is to construct
the or4s in accordance ith the Draings and
Specifications provided to him by the "lient/s
"onsultant.
In this type of contract8 the appointed
"onsultants ould prepare detail design of the
or4s. $he tender pac4age ould include!
3orm of tender
"onditions of "ontract
Detail Draings
Specifications
9uality Assurance and
"ompliance "riteria
+ote! the P* 2 PD$ is responsible
for!
preparing design briefs
inviting proposals from
"onsultants
revieing proposals and
recommending contract aard
@. Stage @ - $ender invitation8 evaluation and
contract aard
$he P* and PD$ ill assist in the preparation of
$enders and &e'uests for Proposals in relation to
the .or4s/ "ontractors contract and Service
"ontracts for appointment of "onsultants. $he
nature of input ill be related to the procurement
option as described above.
D. legal team shall provide assistance to P* 2
PD$ by provision of the 3orm of $ender and
"onditions of "ontract. In many cases these ill
be "lient standard documents re'uiring little
amendment. 7oever the situation may be
anticipated that the other party to the contract
may refuse to accept terms or may suggest
amendments to terms. D. >egal team must be
consulted in such situations.
In all cases P* 2 PD$ ill underta4e the
folloing!
Arrange and coordinate access for tenderers
to inspect the site and carry out their on
investigations
#valuate tenders and ma4e recommendations
relating to technical 'uality of submission
and financial proposal.
#nsure that bidders have submitted all
re'uired documentation including 7ealth8
Safety and #nvironment Plan8 9A Plan and
$ender (ond.
Arrange for consultation ith "lient to
secure "lient/s Approval to proceed
Prepare formal Agreement for "onsultant 2
"ontractor services
Provide Progress &eports to "lient
A. Stage A - "onstruction
$he P* and PD$ ill assist "lient ith
arranging supervision of .or4s/ "ontractors
contract by appointed %ner/s Supervising
#ngineer and ill monitor performance of
#xternal "onsultants. $he nature of input ill be
related to the procurement option as described
above.
In all cases P* 2 PD$ ill underta4e the
folloing!
"ertify completion of *ilestones under!
"onsultant/s "ontract
.or4s "ontractor/s "ontract
Participate in "hange "ontrol Procedure under
either contract as re'uired by "lient
"ertify Payment Due under either contract as
re'uired by "lient
Provide Progress &eports
B. Stage B - %peration and maintenance
$his stage should be considered as the period of
maintenance under the .or4s "ontractor/s
"ontract. Such period ould commence on
acceptance that the or4s have been completed.
"onstruction "ompletion
$he P* 2 PD$ ould issue certificate that
completed .or4s comply as follos!
%ner/s &e'uirements
Performance Specifications
>ocal and 6overnmental Authority
&egulations
All tests specified upon completion have
been performed and are satisfactory
*aintenance Period
$hereafter the P* 2 PD$ ould monitor the
performance of the or4s by means of regular
inspection as prescribed in the "onditions of
"ontract and as re'uested by "lient.
$he P* 2 PD$ ould issue "ertificate that any
defects discovered have been rectified.
3inancial "ompletion
$he P* 2 PD$ ould prepare and issue draft
calculations in relation to final payments and
ould issue for approval to the .or4s "ontractor
and to the "lient.
$he P* 2 PD$ ould prepare and issue the
"ompletion &eport and "ompletion Documents.
C.