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TDS Setup for suppliers in R12

P O S T E D B Y G O D H A N D S 0 C O M M E N T S
O R A C L E A P F U N C T I O N A L R 1 2 T D S S E T U P

This document explains the basic setup needed to setup TDS for suppliers in
R12.
Setup Steps
1. Pan Number at the Legal Entity level
When Legal Entity is created, enter the Pan Number in the Pan field. This
field is mandatory for India territory.


2. Attach Inventory Organization in Location
Create the inventory organization and attach it with the location. Only those
locations with inventory organization attached will appear in the location field
of organization additional information form.


3. TDS Lookups (Seeded values)
We need to make sure that the following seeded values are available in
Asis/Pacific Localization lookups.
1. JAI_AP_TDS_SECTION_TYPES
2. JAI_TDS_SECTION
3. JAI_TDS_VENDOR_TYPE



TDS Vendor type is used for categorizing vendors from TDS perspective.
TDS Vendor type and TDS section code determines TDS rate and surcharge
based on TDS thresholds defined
4. Create Organization Additional Information and Tax calendar for the
organization
For all inventory organizations, additional localization information needs to be
maintained.
1. We need to define two records here for each organization, one with location and
another without location.
2. Excise details are mandatory for manufacturing organization
3. For trading organization, excise tab details should not be filled and trading
information tab should be entered.
4. Pan No, Tan No, Ward No are currently redundant and not used
5. Only one tax calendar can be active at a time.






5. Create Regime Registration for TDS
Query the recode with Regime code as TDS. All the details except registration
value in the registration tab will be defaulted. Enter appropriate registration
value against the registration name. These details would get defaulted for the
operating units and can be changed, if required.



6. Enter TDS Period
We need to enter the TDS period for calculating the TDS amount for the period.
TAN number will be available in the LOV only if regime registration is
completed for TDS.


7. Create TDS Authority as Supplier
We need to create a supplier with supplier type as India TDS Authority. Enter
all the mandatory fields like payment method, payment terms etc.


Other suppliers are entered as usual.

8. Create a Tax definition
We need to create different tax codes for different section codes and tax rates.
Enter the basic percentage in the Percentage field and enter additional
surcharge details. System will automatically calculate the total percentage. If
any lower TDS is involved for certain forms like Form C, enter the certificate
name and original tax percent.


9. Create Threshold Setup
Threshold is defined for each section by TDS vendor type. Thresholds
applicable to specific vendors are defined as exception setups and vendors are
assigned manually to this setup.
There are two types of Thresholds
1. Single Applicable to a Single transaction
2. Cumulative In this case, TDS is applicable only when the cumulative
purchases made from the supplier in one financial year exceeds specified limit
i.e, Cumulative threshold amount.
Multiple thresholds with different tax rates may exist. For example, tax rate is
12 percent for the cumulative amount below 10L and tax rate of 12.24 percent
for the cumulative amount above 10L.
Before cumulative threshold is reached, single invoice amount greater than the
threshold limit for a single invoice attracts TDS at predefined rate
Threshold Amount = Total Invoice Amount Total Invoice Cancelled Amount
Total Invoice Apply Amount + Total Invoice Unapply Amount



10. Create Supplier Additional Information
We need to add Pan Number, TAN number and TDS Details for each supplier.
We should create two records for each supplier, one without supplier site and
another with supplier site. Pan number should be confirmed at the supplier
level and it can not be modified thereafter.
Enable invoice approval checkbox, if TDS invoice created for the supplier
should be in approved status.
Enter the default TDS Section and/or Tax name, if TDS tax code should be
automatically defaulted in the invoice for this supplier. Tax code defaulting
logic is given below.
If default section and default tax name are not given in the supplier additional
information and if tax name is not manually entered in the invoice, then TDS
will not be calculated and no TDS invoice will be generated.




11. Review and Complete DFF and Profile Settings
TDS tax code is now captured in Global Descriptive Flexfield in the invoice
distribution screen. We need to make sure that the
DFF JG_AP_INVOICE_DISRIBUTIONS is enabled.

Also define the following profile option values at the responsibility level
Profile Options Values
JG: Application Payables
JG: Product Asia Pacific Localization
JG: Territory India
The country used against the Legal entity / Operating unit has to be India
Invoice Transaction
Let us now create an invoice for the Google supplier.
Invoice Amount 90000
TDS Tax rate 12% if the invoice amount is above 50001
Hence the TDS Invoice amount will be 90000 * 0.12 = 10800

Make sure that the taxation country is defaulted as India

As soon as the invoice distribution details are saved, the tax code ID is
defaulted in DFF as shown below. The user can change the tax code, if
required.

When the invoice is validated, system will run a concurrent program which will
create TDS invoice (Credit Memo) for the supplier and another standard invoice
for the TDS authority.


Click on View Output for Import TDS Invoices concurrent program to check
for any errors. The report shows all the imported and error lines.


The invoice number format for the credit memo for the supplier and standard
invoice for the TDS authority is given below
Supplier Credit Memo: (Original Invoice Number)-TDS-CM-(Serial Number)
Invoice for TDS Authority: (Original Invoice Number)-TDS-SI-(Serial Number)



References
1. Oracle Financials for India Implementation Guide
2. Oracle Metalink Docs