Risk Register

School: Golden State Primary School

Supervising teachers/staff: Mr Curry and Mr Bogut, Mr McGhie (pre-service teacher).

Program/Excursion: Grade 5/6 Surf Camp

Year Level: Grade 5/6

Dates: 26
th
-28
th
Feb 2014

Location(s): Torquay


Risk Description
Existing Controls

Rating


Treatment
Priority
1


Treatment
Describe the risk event, cause/s and
consequence/s. For example,
Something occurs caused by
leading to
Describe any existing policy, procedure,
practice or device that acts to minimise a
particular risk
Effectiveness
of existing
controls
Risk
Consequences
Risk
Likelihood
If control
effectiveness is
poor or
unknown
provide further
treatment
For those risks requiring treatment in
addition to the existing controls. List:
What will be done?
Who is accountable?
When will it happen?
Surfing Specific
Carrying surfboard down to
the surf.
Falls, Contusions, abrasions,
head injuries


Instructions of how to hold
surfboards and walk
supervised down to the beach
to avoid traffic.
Warm up exercises before
carrying.
Satisfactory
Poor
Unknown
Major
Moderate
Minor
Insignificant
Almost certain
Likely
Unlikely
Rare
High
Medium
Low
First Aid applied by a member
of the staff with first aid
qualifications.
If severity of injury is great,
medical treatment will be
required and called upon.

1
Use the Risk Treatment Priority Table at the end of this document to determine the treatment priority.



Risk Description
Existing Controls

Rating


Treatment
Priority
1


Treatment
Describe the risk event, cause/s and
consequence/s. For example,
Something occurs caused by
leading to
Describe any existing policy, procedure,
practice or device that acts to minimise a
particular risk
Effectiveness
of existing
controls
Risk
Consequences
Risk
Likelihood
If control
effectiveness is
poor or
unknown
provide further
treatment
For those risks requiring treatment in
addition to the existing controls. List:
What will be done?
Who is accountable?
When will it happen?

Rip currents, waves cause
drowning or near drowning


Supervision by qualified
lifeguards and surf instructors
with local knowledge of the
area.
Pre trip knowledge will be
generated concerning beach
environments and strategies
to avoid and react to dangers.
Satisfactory
Poor
Unknown
Major
Moderate
Minor
Insignificant
Almost certain
Likely
Unlikely
Rare
High
Medium
Low
Surf rescue by qualified
lifeguards present within the
group.
Surf rescue lifeguard will be
present to monitor beach
conditions.
Rescue will be immediate.

Collisions with others or hard
environmental objects


Ensure that the surf venue is
suitable for the students
ability, fundamentals learnt.
Before entering water.
Soft boards & leg ropes will
be used. Briefing to students
about keeping a safe distance
from each other.
Satisfactory
Poor
Unknown
Major
Moderate
Minor
Insignificant
Almost certain
Likely
Unlikely
Rare
Treat

Monitor
All fundamentals and
requirements to be delivered by
surf instructors and teachers.

Interactions with marine
animals resulting in bites or
stings. Sharks, jellyfish etc.


Water conditions will be
assessed by lifesavers and
determined safe or unsafe.
Constant monitoring of surf
by staff and life savers will
minimise contact.
Satisfactory
Poor
Unknown
Major
Moderate
Minor
Insignificant
Almost certain
Likely
Unlikely
Rare
Treat

Monitor
First aid will be applied by first
aid officer immediately. Severity
will determine further medical
treatment.
000 will be called if required.



Risk Description
Existing Controls

Rating


Treatment
Priority
1


Treatment
Describe the risk event, cause/s and
consequence/s. For example,
Something occurs caused by
leading to
Describe any existing policy, procedure,
practice or device that acts to minimise a
particular risk
Effectiveness
of existing
controls
Risk
Consequences
Risk
Likelihood
If control
effectiveness is
poor or
unknown
provide further
treatment
For those risks requiring treatment in
addition to the existing controls. List:
What will be done?
Who is accountable?
When will it happen?
In-effective communication
resulting in group drifting
apart.



Students will be instructed to
stay within a particular
region.
Whistles will be taken into the
water. Students will be
instructed to use and
understand hand signals.
Satisfactory
Poor
Unknown
Major
Moderate
Minor
Insignificant
Almost certain
Likely
Unlikely
Rare
Treat

Monitor
Again surf instructors and
teachers are to enforce these
requirements and force the
seriousness of this situation.
Snorkelling Specific

Students or staff put in
danger due to rip currents


Pre-trip knowledge of
localized dangers such as, rips
and tidal currents.
Define boundaries for the
students.
Constant monitoring of beach
water conditions.
Satisfactory
Poor
Unknown
Major
Moderate
Minor
Insignificant
Almost certain
Likely
Unlikely
Rare
Treat

Monitor
Rescue by qualified lifeguards
present within the group.
Surf rescue lifeguard will be
present to monitor beach
conditions.
Rescue will be immediate.
Student or staff members
suffers a diving related
illness

Review medical history and
conduct a dive skills check of
participants. Knowledge and
instruction will be expressed
that concern diving injuries.
Satisfactory
Poor
Unknown
Major
Moderate
Minor
Insignificant
Almost certain
Likely
Unlikely
Rare
Treat

Monitor
First aid will be applied by a
staff member. Ceasing of
activity will occur and the
severity of the illness/injury will
be determined. 000 will be
called if required.



Risk Description
Existing Controls

Rating


Treatment
Priority
1


Treatment
Describe the risk event, cause/s and
consequence/s. For example,
Something occurs caused by
leading to
Describe any existing policy, procedure,
practice or device that acts to minimise a
particular risk
Effectiveness
of existing
controls
Risk
Consequences
Risk
Likelihood
If control
effectiveness is
poor or
unknown
provide further
treatment
For those risks requiring treatment in
addition to the existing controls. List:
What will be done?
Who is accountable?
When will it happen?
Equipment failure that
causes either injury or
drowning/ near drowning.

Equipment supplied by the
company is checked regularly
and staff will ensure
equipment is fitted properly.
Satisfactory
Poor
Unknown
Major
Moderate
Minor
Insignificant
Almost certain
Likely
Unlikely
Rare
Treat

Monitor
Severity of problem will be
indicated, the changing of gear
will occur. If incident is severe
students will be removed from
the water and checked for
injury.

Interactions with marine
animals resulting in bites or
stings. Sharks, jellyfish etc.


Water conditions will be
assessed by lifesavers and
determined safe or unsafe.
Constant monitoring of surf
by staff and life savers will
minimise contact.
Satisfactory
Poor
Unknown
Major
Moderate
Minor
Insignificant
Almost certain
Likely
Unlikely
Rare
Treat

Monitor
First aid will be applied by first
aid officer immediately. Severity
will determine further medical
treatment. 000 will be called if
required.
Cuts and abrasions caused by
underwater material, either
environmental or manmade.

Students will be briefed on
submerged material that can
cause harm such as Shipwreck
material and coral.
Satisfactory
Poor
Unknown
Major
Moderate
Minor
Insignificant
Almost certain
Likely
Unlikely
Rare
Treat

Monitor
First aid will be applied by staff.
Severity of incident will be
identified and further medical
help will be sought if necessary.
000 will be called if required.
Group separation resulting in
student being lost.
A clearly defined area will be
allocated at the beginning of
the session. Safety barriers
will be utilised also.
Satisfactory
Poor
Unknown
Major
Moderate
Minor
Insignificant
Almost certain
Likely
Unlikely
Rare
Treat

Monitor
If students begin to drift away
from group staff will direct
them back. If lost students will
be instructed to head to
shoreline.



Risk Description
Existing Controls

Rating


Treatment
Priority
1


Treatment
Describe the risk event, cause/s and
consequence/s. For example,
Something occurs caused by
leading to
Describe any existing policy, procedure,
practice or device that acts to minimise a
particular risk
Effectiveness
of existing
controls
Risk
Consequences
Risk
Likelihood
If control
effectiveness is
poor or
unknown
provide further
treatment
For those risks requiring treatment in
addition to the existing controls. List:
What will be done?
Who is accountable?
When will it happen?
Cold water emersion
resulting in a student
suffering from Hypothermia
Wet suits will be worn by all
students and staff. Constant
monitoring of students
warmth and conditioning will
occur. Students will be
instructed to address a staff
member if they are extremely
cold or tired before, during
and after activity.
Satisfactory
Poor
Unknown
Major
Moderate
Minor
Insignificant
Almost certain
Likely
Unlikely
Rare
Treat

Monitor
First aid will be applied by staff
member specific to the needs of
a patient suffering from
hypothermia. Student will be
removed from the water and
treated in a dry environment. If
condition does not improve 000
will be called.
General Risks

A pre-existing medical
condition results in an injury
or illness during the
excursion.
Review all students medical
records prior to the trip, and
also have a copy on the trip.
Talk to each student
individually to determine
whether they are carrying any
illness/injuries coming into
the trip.
At least one staff member will
be trained in level two first
aid or above. A first aid kit will
also be carried.
Satisfactory
Poor
Unknown
Major
Moderate
Minor
Insignificant
Almost certain
Likely
Unlikely
Rare
Treat

Monitor
First aid will be applied to that
student by a qualified staff
member.
The severity of the injury or
illness will be determined.
Further medical assistance will
be sought and 000 will be called
if necessary to do so as
determined by the first aid
member.



Risk Description
Existing Controls

Rating


Treatment
Priority
1


Treatment
Describe the risk event, cause/s and
consequence/s. For example,
Something occurs caused by
leading to
Describe any existing policy, procedure,
practice or device that acts to minimise a
particular risk
Effectiveness
of existing
controls
Risk
Consequences
Risk
Likelihood
If control
effectiveness is
poor or
unknown
provide further
treatment
For those risks requiring treatment in
addition to the existing controls. List:
What will be done?
Who is accountable?
When will it happen?
Staff or student fatigue
results in incident and/or
injury
Student energy levels will be
monitored throughout the
day.
The class will address the
need for adequate and high in
energy snacks throughout the
day.
There will be opportunities
throughout the day for
students & staff to relax and
recovery.
Adequate sleep time during
the night will be assured.
Satisfactory
Poor
Unknown
Major
Moderate
Minor
Insignificant
Almost certain
Likely
Unlikely
Rare
Treat

Monitor
Student or staff will be allowed
to cease activity if fatigue is
overbearing.
First aid will be applied to that
student by a qualified staff
member if an incident occurs.
Further medical help will be
sought if the severity calls for it.
000 may be called in this case.

A transport accident occurs
while travelling to or from
the venue.
The hiring of the bus will be
through a trusted and
accredited transport
company.
The driver will have the
appropriate drivers license for
the vehicle and will make
numerous and frequent stops
to lessen the onset of fatigue.
There will be sufficient time
Satisfactory
Poor
Unknown
Major
Moderate
Minor
Insignificant
Almost certain
Likely
Unlikely
Rare
Treat

Monitor
If an incident was to occur 000
would be called immediately.
Staff would aim to minimise
further danger through moving
students away for the scene and
turn off running engines.
First aid would be applied by a
qualified staff member.



Risk Description
Existing Controls

Rating


Treatment
Priority
1


Treatment
Describe the risk event, cause/s and
consequence/s. For example,
Something occurs caused by
leading to
Describe any existing policy, procedure,
practice or device that acts to minimise a
particular risk
Effectiveness
of existing
controls
Risk
Consequences
Risk
Likelihood
If control
effectiveness is
poor or
unknown
provide further
treatment
For those risks requiring treatment in
addition to the existing controls. List:
What will be done?
Who is accountable?
When will it happen?
for the journey to minimise
speed.
Weather conditions cause
either a hot or cold
temperature related illness.
Weather conditions will be
identified before leaving and
will be checked frequently
whilst on the trip through the
B.O.M website. Clothing
options will be covered by the
class before the trip as well as
fluid and energy intake
required each day.
Satisfactory
Poor
Unknown
Major
Moderate
Minor
Insignificant
Almost certain
Likely
Unlikely
Rare
Treat

Monitor

Students or staff are involved
in a traffic accident as a
pedestrian.
Students will be given
boundaries of where they can
walk to at times during lunch
and shopping. Students will
be asked to obey all road
rules and only cross roads at
designated pedestrian
crossings. Students will be
required to be in groups of 3
or 4 at all times.
Satisfactory
Poor
Unknown
Major
Moderate
Minor
Insignificant
Almost certain
Likely
Unlikely
Rare
Treat

Monitor
000 will be called immediately.
First aid will be applied by
qualified staff member until
further medical help arrives.



Risk Description
Existing Controls

Rating


Treatment
Priority
1


Treatment
Describe the risk event, cause/s and
consequence/s. For example,
Something occurs caused by
leading to
Describe any existing policy, procedure,
practice or device that acts to minimise a
particular risk
Effectiveness
of existing
controls
Risk
Consequences
Risk
Likelihood
If control
effectiveness is
poor or
unknown
provide further
treatment
For those risks requiring treatment in
addition to the existing controls. List:
What will be done?
Who is accountable?
When will it happen?
Separation from the group Clear instructions to the
group on management and
safety will be covered.
Specific boundaries will be
established. Students will
stick in groups of 3 or 4 and
always carry a mobile phone.
Satisfactory
Poor
Unknown
Major
Moderate
Minor
Insignificant
Almost certain
Likely
Unlikely
Rare
Treat

Monitor

Slips, trips, falls during camp Students will be instructed to
stick to designated and
existing tracks and paths.
Students will also be required
to wear adequate footwear
for walking on rough terrain.
Satisfactory
Poor
Unknown
Major
Moderate
Minor
Insignificant
Almost certain
Likely
Unlikely
Rare
Treat

Monitor

A student or staff member
falls ill due to unsafe food
practices or poor hygiene
practices.
Staff will carry current and
confidential medical details of
all students. Safe food
storages will be followed.
Student food allergies will
also be noted.
Satisfactory
Poor
Unknown
Major
Moderate
Minor
Insignificant
Almost certain
Likely
Unlikely
Rare
Treat

Monitor

A student of staff member
suffers a bite or sting causing
illness or death.
Students and staff will have
clear and relevant clothing
lists which reflect the
possibility of bites or stings
Satisfactory
Poor
Unknown
Major
Moderate
Minor
Insignificant
Almost certain
Likely
Unlikely
Rare
Treat

Monitor




Risk Description
Existing Controls

Rating


Treatment
Priority
1


Treatment
Describe the risk event, cause/s and
consequence/s. For example,
Something occurs caused by
leading to
Describe any existing policy, procedure,
practice or device that acts to minimise a
particular risk
Effectiveness
of existing
controls
Risk
Consequences
Risk
Likelihood
If control
effectiveness is
poor or
unknown
provide further
treatment
For those risks requiring treatment in
addition to the existing controls. List:
What will be done?
Who is accountable?
When will it happen?
which includes footwear.
Staff will also carry the
appropriate first aid
equipment as well as access
to the poisons hotline: 31126
Exposure to hot
temperatures whilst cooking.
Pre-activity briefing on
kitchen duties including safety
around hot surfaces will be
addressed. Students will assist
in the cooking but not be in
direct contact with hot
surfaces.

Satisfactory
Poor
Unknown
Major
Moderate
Minor
Insignificant
Almost certain
Likely
Unlikely
Rare
Treat

Monitor
















And more rows as required. This is one way of documenting the risk management process and does not preclude other approaches.
Risk Treatment Priority Table
Use the table below to decide the overall risk rating and represent the priority of the each risk for treatment.

C
o
n
s
e
q
u
e
n
c
e
s

Major
Moderate
Minor
Insignificant
Rare Unlikely Likely Almost certain
Likelihood

Treat Monitor