E-FILING WITH THE SUPREME COURT (A.M. No. 11-9-4-SC, Sec. 5.a.

and the SUPREME COURTS GUIDELINES ON SUBMISSION AND

PROCESSIONG OF SOFT COPIES OF SUPREME COURT-BOUND PAPERS
PURSUANT TO THE EFFICIENT USE OF PAPER RULE dated 10 September
2013) (PROTOCOL as of 26 SEPTEMBER 2013)


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A. POINTS TO REMEMBER

1. The Firm Policy is to comply with the E-Filing Requirement by submitting the
PDF copies burned on a CD and not by e-mailing the PDF copies in order to save
on our bandwidth. Also, this is in consideration of our current e-mail capacity to
send 30MB data (attachment).

2. By 2 October 2013, compliance is MANDATORY.

3. There should be no discrepancy between the ORIGINAL COURT PLEADING
WITH AFFIDAVIT OF SERVICE, ANNEXES and VERIFIED DECLARATION
(i.e., hard copy) and the individually saved SOFT COPY/IES (i.e., pdf/scanned
files).

4. PDF copies may be viewed and printed. Always remember to restrict access to
the PDF copies by setting a password to prevent alterations.

B. VERIFIED DECLARATION

1. Prepare a VERIFIED DECLARATION. Follow the template below.

DECLARATION

I, [FULL NAME OF LAWYER], hereby declare that the [Title of
Pleading Date of Pleading] [and the Annexes thereof] submitted
electronically in accordance with the Efficient Use of Paper Rule
is/are complete and true copy/ies of the [Title of Pleading Date of
Pleading] [and the Annexes thereof].

Signature
FULL NAME OF LAWYER
[Position e.g. Associate]
[Date]

SUBSCRIBED AND SWORN to before me this [Date], affiant
exhibiting to me the following:
E-FILING WITH THE SUPREME COURT (A.M. No. 11-9-4-SC, Sec. 5.a.
and the SUPREME COURTS GUIDELINES ON SUBMISSION AND
PROCESSIONG OF SOFT COPIES OF SUPREME COURT-BOUND PAPERS
PURSUANT TO THE EFFICIENT USE OF PAPER RULE dated 10 September
2013) (PROTOCOL as of 26 SEPTEMBER 2013)


2





Affiant
Competent Evidence of Identity Community Tax Certificate
Type of ID ID Number and
Expiry Date (if
applicable)
Number Date/Place
Issued

1

2

Doc. No. _____;
Page No. _____;
Book No. _____;
Series of ______.


2. The VERIFIED DECLARATION should be NOTARIZED.

3. Attach the ORIGINAL of the VERIFIED DECLARATION to the CD later on.

4. The VERIFIED DECLARATION should also be scanned and saved in the CD.

C. SCAN, SAVE, BURN, REVIEW, LABEL, ATTACH THE ORIGINAL
VERIFIED DECLARATION, FASTEN, AND SEAL

1. Scan SEPARATELY in PDF FORMAT the following:

a. The ORIGINAL COURT PLEADING WITH AFFIDAVIT OF SERVICE
(with attached Registry Receipt/s if served by registered mail and/or
Receiving Stamp/Signatures if served by personal service; AND
b. Each ANNEX should be scanned SEPARATELY

E-FILING WITH THE SUPREME COURT (A.M. No. 11-9-4-SC, Sec. 5.a.
and the SUPREME COURTS GUIDELINES ON SUBMISSION AND
PROCESSIONG OF SOFT COPIES OF SUPREME COURT-BOUND PAPERS
PURSUANT TO THE EFFICIENT USE OF PAPER RULE dated 10 September
2013) (PROTOCOL as of 26 SEPTEMBER 2013)


3

2. Save as SEPARATE PDF FILES (and save in a folder in the hard drive of the PC)
and use the appropriate FILE NAMES:
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a. The ORIGINAL COURT PLEADING WITH AFFIDAVIT OF SERVICE
AND VERIFIED DECLARATION - TITLE OF THE PLEADING AND
DATE OF THE PLEADING (e.g., PETITION FOR REVIEW 1 JULY 2013)
b. ANNEX ANNEX LABEL (e.g., ANNEX A)

3. Secure DOCUMENT PROPERTIES of the PDF FILES and SAVE changes. Go to
FILE Tab, click on PROPERTIES, go to:

a. DESCRIPTION
(1) TITLE Type TITLE of the PDF FILE
(2) AUTHOR Type ACCRALAW
(3) Click OK

b. SECURITY
(1) SECURITY METHOD Click on PASSWORD SECURITY from
drop-down list, Click OK
(2) PASSWORD SECURITY SETTINGS
(a) Click on/Enable RESTRICT EDITING AND PRINTING OF
THE DOCUMENT. (Note: Box must have )
PRINTING ALLOWED Click on HIGH
RESOLUTION from the drop-down list.
CHANGES ALLOWED Click NONE from the drop-
down list.
(b) Disable ENABLE COPYING OF TEXT, IMAGES AND
OTHER CONTENT. (Note: Box must be empty )
(c) Disable ENABLE TEXT ACCESS FOR SCREEN READER
DEVICES FOR THE VISUALLY IMPAIRED. (Note: Box must be
empty )
(3) CHANGE PERMISSIONS PASSWORD Type ACCRALAW2272*
(4) Click OK
(5) CONFIRM PERMISSION PASSWORD Type ACCRALAW2272*

c. SAVE Always remember to SAVE after making the changes to
DOCUMENT PROPERTIES.

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Folders and sub-folders in the hard drive may be organized by FILE NUMBER.
E-FILING WITH THE SUPREME COURT (A.M. No. 11-9-4-SC, Sec. 5.a.
and the SUPREME COURTS GUIDELINES ON SUBMISSION AND
PROCESSIONG OF SOFT COPIES OF SUPREME COURT-BOUND PAPERS
PURSUANT TO THE EFFICIENT USE OF PAPER RULE dated 10 September
2013) (PROTOCOL as of 26 SEPTEMBER 2013)


4


4. Burn/copy the SEPARATE PDF FILES on to a CD/CDs. REVIEW/DOUBLE
CHECK that the PDF copies saved on to the CD/CDs are complete and correct.

For example, a CD with PDF FILES of a Petition for Review and Annexes A
C, should contain the following separate PDF FILES with the following file
names: Petition for Review 1 July 2013, Annex A, Annex B, Annex C, Annex D,
Annex E.

5. Label the CD/CDs.

a. For the LABEL, indicate CASE TITLE, CASE NUMBER, COURT, TITLE
AND DATE OF PLEADING (Use CD Marker/Pen and write legibly and
use of non-CD specific sticker paper for labeling the CD is discouraged)
(e.g. Bautista v. Bautista, G.R. No. 12345, Supreme Court, First Division,
Petition for Review 1 July 2013)

b. If more than one CD is used, label the CDs as 1 of 2, 2 of 2, and so on.

6. Place CD in a plastic CD sleeve then place inside a brown envelope.

7. Label the brown envelope and use the template below.

Case Number: G.R. No. __________
Case Title: ________ vs. __________
Name of Filing Party: ANGARA ABELLO CONCEPCION REGALA & CRUZ
Counsel for [Petitioner/Respondent] [Name of Client]
Contact Number: (632) 830-8000
E-mail address: accra@accralaw.com
Title/s of Attached Documents:
1. TITLE OF PLEADING, DATE OF PLEADING (e.g. Petition for Review 1 July
2013)
2. Annex A - [name of document] (e.g. CA Decision 30 Dec 2012)
3. Annex B - [name of document] (e.g. CA Resolution 14 Feb 2013)

8. Attach/staple the ORIGINAL VERIFIED DECLARATION to the brown envelope
containing the CD.

E-FILING WITH THE SUPREME COURT (A.M. No. 11-9-4-SC, Sec. 5.a.
and the SUPREME COURTS GUIDELINES ON SUBMISSION AND
PROCESSIONG OF SOFT COPIES OF SUPREME COURT-BOUND PAPERS
PURSUANT TO THE EFFICIENT USE OF PAPER RULE dated 10 September
2013) (PROTOCOL as of 26 SEPTEMBER 2013)


5

9. Fasten the brown envelope (containing the CD) and place on top of first page of
the pleading.

If the pleading is not thick enough to be fastened, and pleading could be stapled
together, then staple the brown envelope to the pleading.

10. Seal the brown envelope. Ensure that the CD will not fall off during handling.

D. REVISIONS TO TEMPLATE EXPLANATION FOR FILING/SERVING BY
REGISTERED MAIL

The fact that a CD is being filed together with the hard copy should be indicated
in the Explanation (if filed by registered mail).

1. If served on the other parties/lower courts by personal service and filed
by registered mail

In compliance with Section 11, Rule 13 of the Rules of Court, this
[TITLE OF PLEADING] with the scanned copy stored in a compact disc
will be filed with this Honorable Court by registered mail due to
[REASONS].

2. If served on the other parties/lower courts and filed by registered mail

In compliance with Section 11, Rule 13 of the Rules of Court, this
[TITLE OF PLEADING] will be served on the other party/parties by
registered mail and filed with this Honorable Court, with the scanned
copy stored in a compact disc, by registered mail due to [REASONS].