MIS REPORTING

MIS or Management Information System is a computer based system used by most organizations worldwide for
transforming data into useful information for better decision making. It helps management make better plans and
carefully organize business operations. Management information system is used for generating reports including
inventory status reports, financial statements, performance reports etc. These reports are essential for analyzing
different aspects of business.
MIS Reports means management information system. Which helps to analysis the monthly inflow and out flow of
money, stock, staff performance. Not only monthly through MIS reporting we can compare yearly performance.
MIS reports also support decision making and it helps to integrate the decision maker and the quantitative model
being used. These automated systems allow managers to make decisions for smooth & successful operation of
businesses. The systems includes computer resources, people, and procedures used in the modern business
enterprise.
Example:
1. For finance it could be balance sheet.
2. For HR it tells about the attrition rate, headcounts.
MIS in human resource function deals with routine activities like attendance recording and payroll calculations. The
operational level activities also include maintaining the employee records which is used as a basis for strategic layers.
With the growing importance of human resource management and increasing size of the organizations, maintenance
of employee related data and generating appropriate reports are the crucial aspects of any organization. Therefore
more and more organizations are adopting computer based human resource management systems (HRMS).
As per requirement, the following modules has been incorporated in the system
1. User Login
2. Employee Entry/Update/View/Edit/Delete
3. Renewal Entry/Update
4. Performance Entry/Update
5. Leave Entry/Update
6. Reports
Employee Summary
Employee Details
Employee Renewal Details
Vacancy Report
Salary Report
Pay-Slips
Performance Report
Some of the common HR MIS reports could be as follows:
1) Attendance summary for full monthly
2) Absentee report
3) Late attendance report
4) Overtime report
6) Leave balance report
7) Unpaid leave report









MIS Report formats in excel
First Sheet-
Details of employee
a. E.Code
b. Name of employee
c. Date of birth
d. Designation
e. CTC
f. Address for communication
g.Permanent address
h. Contact number
i. Blood group
j. Maximum qualification
k. Extra qualification
l.Total Experience

Details Of Employees


E.
Co
de
Name Of
Employee
D
o
B
Design
ation
C
T
C
Adress of
communic
ation
Preman
ent
Adress
Contact
Numbe
r
Blood
group
Maximum
Qualificati
on
Extra
Qualific
ation
Total
Experi
ence

Second Sheet-
Salary structure
In this sheet write down the complete salary structure.. and make a column what is salary after any revision
SALARY BREAKUP


Description
Amount
Monthly Annual
Basic 30% of CTC 7,500 90,000
H.R.A. 50% of the Basic 3,750 45,000
Convey.Allow.
Fixed for the Grade
1,600 19,200
Prof. Devlp. 1,000 12,000
Edu all / Food
Allow
5,000 60,000
Educ all 1,000 12,000
Medical 1,250 15,000
Uniform allowance 1,000 12,000
Other Allowance 1,015 12,180
L.T.A. (one month basic) 625 7,500
P.F. (12% of Basic - Employer's Contribution) 900 10,800
Gratuity (As per law) (4.88% of Basic) 360 4,320
TOTAL CTC 25000.00 300000.00
SUBTOTAL 23,115 277,380
LESS PF EMPLOYEE'S CONTRIBUTION 823 9,876

Take Home Pay 22,292 267,504

Third Sheet -
New Joinees
In this sheet write down the name of New joinees of that month with detail like CTC, Designation, DOB n etc.

New Jonnie



E.
Co
de
Name
Of
Employ
ee
D
o
B
Desi
gnati
on
Dep
artm
ent
C
T
C
Adress of
communic
ation
Preman
ent
Adress
Conta
ct
Numb
er
Bloo
d
grou
p
Maximum
Qualificat
ion
Extra
Qualific
ation
Total
Experi
ence

Forth Sheet -
Resigned employees
In this sheet write the name of employees who resigned during that particular month with details like
name, designation, date of joining, Date of resignation, last working day.

Resigned Employees


E.
Co
de
Name
Of
Employ
ee
D
o
B
Desi
gnati
on
Dep
artm
ent
C
T
C
Adress of
communic
ation
Preman
ent
Adress
Conta
ct
Numb
er
Bloo
d
grou
p
Maximum
Qualificat
ion
Date of
resigna
tion
Date
of
Relivi
ng

Fifth sheet -
Attrition rate
Based on this MIS report, you may find out the attrition report, Qualification analysis reports, team management
reports and so on can prepare a number of reports..
Attrition Rate = No. of resigned of that month/ Available manpower * 100
For example, if in any of the starting day of previous month the manpower was 80 and during that month 5 resigned
and 10 joined.. then on the last day of the month Manpower would be 80-5+10 = 85
So Attrition rate = 5/85*100
So now coming to the point how it will help to calculate various attrition rate..
see in your resignation sheet it is been mentioned the education details and other more details.. so like wise we can
get data of resigned employees on various aspects.. And based on those facts may prepare a number of attrition
reports.. which required further in decision making and other analysis..