PROJECT A-SURE

User Training Manual

Financial Accounting
PROFIT CENTER ACCOUNTING
CHANGE IN PROFIT CENTER HIERARCHY

CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007

Author(s): Siemens Pakistan Engineering Company Limited

Document Number
Document Number

Document Date

CO-PC-002.02/001

17 November, 2007

Version History
Version Number

17 November
2007

01 / 001

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Version Date

Summary of Changes
NA

Ref: Minutes of Review

NA

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TABLE OF CONTENTS
1. SAP EASY ACCESS ................................................................................................. 6
1.1. REQUIRED USER INPUT ......................................................................................................... 6
1.2. SAP SCREEN SNAP .............................................................................................................. 6
1.3. DESCRIPTION ........................................................................................................................ 6

2. CREATE NEW PROFIT CENTER GROUP ............................................................... 7

2.1. REQUIRED USER INPUT ......................................................................................................... 7
2.2. SAP SCREEN SNAP .............................................................................................................. 7
2.3. DESCRIPTION ........................................................................................................................ 7

3. INSERT LOWER LEVEL GROUP ............................................................................. 8

3.1. REQUIRED USER INPUT ......................................................................................................... 8
3.2. SAP SCREEN SNAP .............................................................................................................. 8
3.3. DESCRIPTION ........................................................................................................................ 8

4. PROFIT CENTER GROUP ......................................................................................... 9

4.1. REQUIRED USER INPUT ......................................................................................................... 9
4.2. SAP SCREEN SNAP .............................................................................................................. 9
4.3. DESCRIPTION ........................................................................................................................ 9

5. GROUP NAME ......................................................................................................... 10

5.1. REQUIRED USER INPUT ....................................................................................................... 10
5.2. SAP SCREEN SNAP ............................................................................................................ 10
5.3. DESCRIPTION ...................................................................................................................... 10

6. CREATE NEW PROFIT CENTER............................................................................ 11

6.1. REQUIRED USER INPUT ....................................................................................................... 11
6.2. SAP SCREEN SNAP ............................................................................................................ 11
6.3. DESCRIPTION ...................................................................................................................... 11

7. INSERT NEW "PROFIT CENTER" .......................................................................... 12

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7.1. REQUIRED USER INPUT ....................................................................................................... 12

7.2. SAP SCREEN SNAP ............................................................................................................ 12
7.3. DESCRIPTION ...................................................................................................................... 12

8. PROFIT CENTER ..................................................................................................... 13

8.1. REQUIRED USER INPUT ....................................................................................................... 13
8.2. SAP SCREEN SNAP ............................................................................................................ 13
8.3. DESCRIPTION ...................................................................................................................... 13

9. VALID-FROM DATE................................................................................................. 14
9.1. REQUIRED USER INPUT ....................................................................................................... 14
9.2. SAP SCREEN SNAP ............................................................................................................ 14
9.3. DESCRIPTION ...................................................................................................................... 14

10. VALID TO DATE .................................................................................................... 15

10.1. REQUIRED USER INPUT ..................................................................................................... 15
10.2. SAP SCREEN SNAP .......................................................................................................... 15
10.3. DESCRIPTION .................................................................................................................... 15

11. NAME...................................................................................................................... 16
11.1. REQUIRED USER INPUT ..................................................................................................... 16
11.2. SAP SCREEN SNAP .......................................................................................................... 16
11.3. DESCRIPTION .................................................................................................................... 16

12. LONG TEXT ........................................................................................................... 17

12.1. REQUIRED USER INPUT ..................................................................................................... 17
12.2. SAP SCREEN SNAP .......................................................................................................... 17
12.3. DESCRIPTION .................................................................................................................... 17

13. PERSON RESPONSIBLE ...................................................................................... 18

13.1. REQUIRED USER INPUT ..................................................................................................... 18
13.2. SAP SCREEN SNAP .......................................................................................................... 18
13.3. DESCRIPTION .................................................................................................................... 18

14. DEPARTMENT ....................................................................................................... 19

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14.1. REQUIRED USER INPUT ..................................................................................................... 19

14.2. SAP SCREEN SNAP .......................................................................................................... 19
14.3. DESCRIPTION .................................................................................................................... 19

15. SAVE ...................................................................................................................... 20

15.1. REQUIRED USER INPUT ..................................................................................................... 20
15.2. SAP SCREEN SNAP .......................................................................................................... 20
15.3. DESCRIPTION .................................................................................................................... 20

16. MESSAGE .............................................................................................................. 21

16.1. REQUIRED USER INPUT ..................................................................................................... 21
16.2. SAP SCREEN SNAP .......................................................................................................... 21
16.3. DESCRIPTION .................................................................................................................... 21

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1. SAP Easy Access

1.1. Required User Input
Enter "KCH5N" then press Enter.

1.2. SAP Screen Snap

1.3. Description

Follow the menu path as shown in the screen snap and double click on "KCH5N - Change" OR Enter
transaction code "KCH5N" in the command line and press enter.

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2. Create New Profit Center Group

2.1. Required User Input
Click on "Create New" icon.

2.2. SAP Screen Snap

2.3. Description

Select the relevant node in standard hierarchy by clicking on it.

To insert "profit center group" or "profit center", click on "Create New" icon.

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3. Insert Lower Level Group

3.1. Required User Input
Choose "Lower-Level Group" from the menu.

3.2. SAP Screen Snap

3.3. Description

To insert lower level group, choose "Lower-Level Group" from the menu.

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4. Profit Center Group

4.1. Required User Input
Enter "1200" then press Tab.

4.2. SAP Screen Snap

4.3. Description

Profit center group summarizes objects created with master data maintenance. This term is also the name
of a node in hierarchically structured groups. The group name must be unique in a class and contains a
specified Maximum_length. The groups are used to make work easier. Group names let you edit togeth er
objects of the same type within Controlling.

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5. Group Name
5.1. Required User Input
Enter "Pakistan Telecom Mobile Limited" then press Enter.

5.2. SAP Screen Snap

5.3. Description

The text describes the contents and meaning of the profit center group and helps in profit center selection
at several points in the SAP System.

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6. Create New Profit Center

6.1. Required User Input
Click on "Create New" icon.

6.2. SAP Screen Snap

6.3. Description

Select the relevant node in standard hierarchy by clicking on it.

To insert "profit center group" or "profit center", click on "Create New" icon.

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7. Insert new "Profit Center"

7.1. Required User Input
Choose "Profit Center" from the menu.

7.2. SAP Screen Snap

7.3. Description

To insert profit center, choose "Profit Center" from the menu.

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8. Profit Center
8.1. Required User Input
Enter "7000" then press Tab.

8.2. SAP Screen Snap

8.3. Description

A profit center is a management-oriented organizational unit used for internal controlling purposes.
Dividing your company up into profit centers allows you to analyze areas of responsibility and to delegate
responsibility to decentralized units, thus treating them as "companies within the company". Press F4 to
see and select possible values. Always use controlling "1100" to search for profit center.

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9. Valid-From Date
9.1. Required User Input
Enter "01012007" then press Tab.

9.2. SAP Screen Snap

9.3. Description

Date indicating as of when an entry is valid.

Enter profit center validity start date.

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10.

Valid To Date

10.1.

Required User Input

Enter "31129999" then press Tab.

10.2.

SAP Screen Snap

10.3.

Description

Date indicating up to when an entry is valid.

Enter profit center validity end date.

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11.

Name

11.1.

Required User Input

Enter name of the profit center, then press Tab.

11.2.

SAP Screen Snap

11.3.

Description

General description of the profit center.

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12.

Long Text

12.1.

Required User Input

Enter "Long text" of profit center, then press tab.

12.2.

SAP Screen Snap

12.3.

Description

A text that describes the profit center in greater detail.

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13.

Person Responsible

13.1.

Required User Input

Enter name of the responsible person, then press Tab.

13.2.

SAP Screen Snap

13.3.

Description

Name of the person in charge of the profit center.

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14.

Department

14.1.

Required User Input

Enter "Finance" then press Tab.

14.2.

SAP Screen Snap

14.3.

Description

This field contains the name of the department to which the profit center belongs.

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15.

Save

15.1.

Required User Input

Click on "Save" icon.

15.2.

SAP Screen Snap

15.3.

Description

Click on "Save" icon to save profit center.

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16.

Message

16.1.

Required User Input

Read the message to ensure that profit center has been created.

16.2.

SAP Screen Snap

16.3.

Description

Read the message to ensure that profit center has been created.

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