MISRAK TVET College

Training, Teaching and Learning Materials Development (TTLM)

Learning Guide Date: 05-2011 Page 1 of 13
Author: MIKE, ICT MISRAK TVET College

















ICT SUPPORT SERVICE
Level I




Unit of Competence: Protect Software or System Application
Module Title : Protecting Software or System Application
LG Code : ICT ITS1 L01 10
TTLM Code : ICT ITS1 TTLM 0511

LO 1: Ensure user accounts are controlled







































MISRAK TVET COLLEGE
MISRAK TVET College
Training, Teaching and Learning Materials Development (TTLM)
Learning Guide Date: 05-2011 Page 2 of 13
Author: MIKE, ICT MISRAK TVET College


INTRODUCTION Learning Guide # 10


This learning guide is developed to provide you the necessary information regarding the following content
coverage and topics

User Account Control and Security

This guide will also assist you to attain the learning outcome stated in the cover page.
Specifically, upon completion of this Learning Guide, you will be able to

Modify default user settings to ensure that they conform to security policy
Modify previously created user settings to ensure they conform to updated security policy
Ensure legal notices displayed at logon are appropriate
Use appropriate utilities to check strength of passwords and consider tightening rules for password
complexity
Monitor emails to uncover breaches in compliance with legislation
Access information services to identify security gaps and take appropriate action using hardware and
software or patches


Learning Activities

1. Read the specific objectives of this Learning Guide.
2. Read the information written in the Information Sheets 1 in pages 3-5.
3. Accomplish the Self-check in page 6.
4. If you earned a satisfactory evaluation proceed to Operation Sheet on pages 7-11. However, if your rating is
unsatisfactory, see your teacher for further instructions or go back to Learning Activity # 1.
5. Do the LAP test in page 12 (if you are ready) and show your output to your teacher. Your teacher will
evaluate your output either satisfactory or unsatisfactory. If unsatisfactory, your teacher shall advice you on
additional work. But if satisfactory you can proceed to Learning Guide 11.





Your teacher will evaluate your output either satisfactory or unsatisfactory. If unsatisfactory, your
teacher shall advice you on additional work. But if satisfactory you can proceed to the next topic.




Information Sheet 1 User Account Control and Security

What is a User Accounts?
MISRAK TVET College
Training, Teaching and Learning Materials Development (TTLM)
Learning Guide Date: 05-2011 Page 3 of 13
Author: MIKE, ICT MISRAK TVET College

User accounts are the primary means of access for real people to the system, and these accounts
insulate the user and the environment, preventing the users from damaging the system or other users, and
allowing users to customize their environment without affecting others.
If you have only one computer in the house, but more than one person who uses it, you can set up a
separate user account for each person. That way, they can have their own settings, and customization. For
example, they can have their own desktop wallpaper that you won't see when you login to your account. Here's
how to set up a new user account.
Every person accessing your system should have a unique user account. This allows
you to find out who is doing what, prevent people from clobbering each others' settings or
reading each others' mail, and so forth.
Each user can set up their own environment to accommodate their use of the system, by using alternate
shells, editors, key bindings, and language.

Using Windows XP User Accounts

A user account in Windows XP is a profile that defines user rights, customizations
and settings. By utilizing user accounts on computers with more than one user, each user is able to specify
and retain their personal Windows XP environments.

A user account defines the following properties:
Access rights.
Desktop layout.
Individual user favorites and history.
Use of a private My Documents folder.


There are three levels of user accounts in Windows XP which are administrator, limited and guest.
Each account has a different set of account rights. Listed below are the types of accounts and what rights are
assigned to each account type.




1. Administrative Account Rights

Only administrative level users have full system access including access to other user accounts. Windows
XP requires at least one administrative account which was created during the Windows XP installation. This
account is responsible for maintaining all other user accounts and system resources. Account rights are:
Install software and hardware
Create, modify and delete user accounts
Access all files
Create or change passwords for all user accounts
MISRAK TVET College
Training, Teaching and Learning Materials Development (TTLM)
Learning Guide Date: 05-2011 Page 4 of 13
Author: MIKE, ICT MISRAK TVET College

Modify names, pictures and account types

2. Limited User Account Rights

A limited user account is an account created for regular users of the computer. It is suggested that the
administrator also created a user account and only uses the administrative account for system maintenance.
Account rights are:
Do not have rights to install software or hardware.
Allowed access to already installed software.
Can modify own user account with exception of account name or type.

3. Guest User Account Rights

A guest user account is an account that used when someone needs to access the computer for a short
period of time such as a temporary employee. No actual account is defined but the guest account needs to be
activated by the administrator before it can be used. Account rights are:
Do not have rights to install software or hardware.
Cannot modify guest account or profile.

To get at the settings for the User Accounts, click Start and then Control Panel. From the Control Panel,
double click User Accounts. This will bring up the following dialogue box:





MISRAK TVET College
Training, Teaching and Learning Materials Development (TTLM)
Learning Guide Date: 05-2011 Page 5 of 13
Author: MIKE, ICT MISRAK TVET College


In the image, we have two accounts already set up. We have an account called kc, and one called
limited. Each has its own icon. But notice that one account has "administrator" next to it, and the other has
"limited account". It's important to know the difference between the two.
Windows XP - User Profiles
Windows XP lets you the ability to create user profiles, which allows each user on your computer to
have a separate login.
It has benefits, such as allowing each user to have their own document folders and personal settings
such as desktop icons, start menu items, favorites, etc.
You must have a computer administrator account on the computer and be logged in
as an administrator to add a new user to the computer.

Benefits of having Multiple Users

There are many situations that setting up multiple users can be beneficial. Some examples include:
A home computer that several family members use.
A work computer that is used by different employees.
A work computer that is used by a temporary employee.
By implementing user accounts in these situations each user has a personalized computing environment and
their data is protected from access by other users.




Self-Check 1 Written Test
MISRAK TVET College
Training, Teaching and Learning Materials Development (TTLM)
Learning Guide Date: 05-2011 Page 6 of 13
Author: MIKE, ICT MISRAK TVET College


Name:____________________ Date:_________________

Instruction: Answer all the questions listed below, if you have some difficulty doing this self check, feel
free to ask your teacher for clarifications.

1. It is the primary means of access for real people to the system.

2. A user account defines the following properties (4).




3. Give the three levels of user accounts.



4. It is an account that used when someone needs to access the computer for a short period of
time.

5. It is an account created for regular users of the computer.


6. Using this account, you can install software and hardware. What account is it?

7. What account you must have so you can add new user to the computer?

8. Give the 3 Benefits of having multiple user accounts in your computer.



9. What user accounts have full system access?

10. What are the rights of the guest user account?



You must able to get 15 points to be competent otherwise youll take another test



Operation Sheet 1 Creating & Modifying User Accounts
To Create a New User Account
MISRAK TVET College
Training, Teaching and Learning Materials Development (TTLM)
Learning Guide Date: 05-2011 Page 7 of 13
Author: MIKE, ICT MISRAK TVET College

1. To open the User Accounts tool, open Control Panel from the Start menu, and then double click User
Accounts.
2. Click Create a new account in the Pick a task list box.


3. Type the name that you want to use for the account, and then click Next.






4. Click Computer administrator or Limited, depending on the type of account you
want to assign to the new user, and then click Create Account.
MISRAK TVET College
Training, Teaching and Learning Materials Development (TTLM)
Learning Guide Date: 05-2011 Page 8 of 13
Author: MIKE, ICT MISRAK TVET College




To Make Changes To An Account
1. To open the User Accounts tool, open Control Panel from the Start menu, and then double click
User Accounts.
2. Click Change an account in the Pick a task list box.

3. Click the account that you want to change.


4. Select the item that you would like to change:
MISRAK TVET College
Training, Teaching and Learning Materials Development (TTLM)
Learning Guide Date: 05-2011 Page 9 of 13
Author: MIKE, ICT MISRAK TVET College


a. Click Change the name to change the name that appears on the Welcome screen for the
account.
b. Click Change the picture to change the picture that is used to represent the user
account. You can use any image file on the computer for the user's picture.
c. Click Change the account type to change the account type to increase or decrease the
user's rights on the computer.
d. Click Create/change the password to create or change the password for the user
and create or change the password hints.
e. Click Delete the account to delete the user account from the computer. When you
delete the account, you are given the option to save the user's files on the computer.
Note: You cannot delete the account for a user that is currently logged on to the computer.







5. Now, whenever you start windows, you will come to a login screen. Just click on the icon for the user
account that you will be using, and enter a password, if you have specified one.
MISRAK TVET College
Training, Teaching and Learning Materials Development (TTLM)
Learning Guide Date: 05-2011 Page 10 of 13
Author: MIKE, ICT MISRAK TVET College




















MISRAK TVET College
Training, Teaching and Learning Materials Development (TTLM)
Learning Guide Date: 05-2011 Page 11 of 13
Author: MIKE, ICT MISRAK TVET College

To change users without logging off
1. Click Start, click Log off, and then click Switch User.
2. On the Welcome screen, click another user account icon.
Note: Windows displays the new user's desktop and settings.

To logoff
1. Click Start, click Log off, and then click Log off.
2. On the Welcome screen, either click another user account icon, or click on Turn off computer to
shutdown.
Note: You can identify the current user account by clicking Start and then reading the account name
located on the Start menu.













MISRAK TVET College
Training, Teaching and Learning Materials Development (TTLM)
Learning Guide Date: 05-2011 Page 12 of 13
Author: MIKE, ICT MISRAK TVET College

Lap Test Practical Demonstration

Name: _________________________ Date: ____________

Time started: _____________________ Time finished: __________


Instructions: You are required to perform the following individually with the presence of your teacher.

1. Create an Administrator Account
a. Make the Username as your Name
b. Create a password ICT
c. Change the Icon of any picture
2. Create an Limited Account
a. Make the Username as your Limited Account
b. Create a password MISRAK
c. Change the Icon of any picture
3. Turn on a Guest Account
4. Toggle between accounts using log-off operation








Your teacher will evaluate your output either satisfactory or unsatisfactory. If
Unsatisfactory, your teacher shall advice you on additional work. But if satisfactory, you can proceed to
the next topic.








MISRAK TVET College
Training, Teaching and Learning Materials Development (TTLM)
Learning Guide Date: 05-2011 Page 13 of 13
Author: MIKE, ICT MISRAK TVET College