Keyboard shortcuts for Microsoft Office Word

Microsoft Office basics

Display and use windows
To do this Press
Switch to the next window. ALT+TAB
Switch to the previous window. ALT+SHIFT+TAB
Close the active window. CTRL+ or CTRL+F!
Restore the si"e o# the active window a#ter $ou %axi%i"e it. ALT+F&
'ove to a tas( pane #ro% another pane in the pro)ra% window
*cloc(wise direction+. ,ou %a$ need to press F- %ore than once.
F-
'ove to a tas( pane #ro% another pane in the pro)ra% window
*countercloc(wise direction+.
SHIFT+F-
hen %ore than one window is open. switch to the next window. CTRL+F-
Switch to the previous window. CTRL+SHIFT+F-
'axi%i"e or restore a selected window. CTRL+F/0
Cop$ a picture o# the screen to the Clip1oard. PRI2T SCR332
Cop$ a picture o# the selected window to the Clip1oard. ALT+PRI2T SCR332
Use the Open and Save As dialog boxes
To do this Press
4ispla$ the 5pen dialo) 1ox. CTRL+F/6 or
CTRL+5
4ispla$ the Save As dialo) 1ox. F/6
7o to the previous #older.
ALT+/
8p 5ne Level 1utton9 5pen the #older one level a1ove the open
#older.
ALT+6
4elete 1utton9 4elete the selected #older or #ile.
43L3T3
Create 2ew Folder 1utton9 Create a new #older.
ALT+!
:iews 1utton9 Switch a%on) availa1le #older views.
ALT+&
4ispla$ a shortcut %enu #or a selected ite% such as a #older or #ile. SHIFT+F/0
'ove 1etween options or areas in the dialo) 1ox. TAB
5pen the Loo( in list. F! or ALT+I
8pdate the #ile list. F&
Undo and redo actions
To do this Press
Cancel an action. 3SC
8ndo an action. CTRL+;
Redo or repeat an action. CTRL+,
Access and use task panes and galleries
To do this Press
'ove to a tas( pane #ro% another pane in the pro)ra% window.
*,ou %a$ need to press F- %ore than once.+
F-
hen a %enu is active. %ove to a tas( pane. *,ou %a$ need to
press CTRL+TAB %ore than once.+
CTRL+TAB
hen a tas( pane is active. select the next or previous option in
the tas( pane.
TAB or SHIFT+TAB
4ispla$ the #ull set o# co%%ands on the tas( pane %enu. CTRL+SPAC3BAR
Per#or% the action assi)ned to the selected 1utton. SPAC3BAR or 32T3R
5pen a drop<down %enu #or the selected )aller$ ite%. SHIFT+F/0
Select the #irst or last ite% in a )aller$. H5'3 or 324
Scroll up or down in the selected )aller$ list. PA73 8P or PA73
452
lose a task pane
Press F- to %ove to the tas( pane. i# necessar$.
Press CTRL+SPAC3BAR.
8se the arrow (e$s to select Close. and then press 32T3R.
Access and use s!art tags
"o do this #ress
4ispla$ the shortcut %enu #or the selected ite%. SHIFT+F/0
4ispla$ the %enu or %essa)e #or a s%art ta) or #or the AutoCorrect
5ptions 1utton or the Paste options 1utton . I# %ore than one
s%art ta) is present. switch to the next s%art ta) and displa$ its %enu or
%essa)e.
ALT+SHIFT+F/0
Select the next ite% on a s%art ta) %enu. 452 ARR5
Select the previous ite% on a s%art ta) %enu. 8P ARR5
Per#or% the action #or the selected ite% on a s%art ta) %enu. 32T3R
Close the s%art ta) %enu or %essa)e. 3SC
"ips
,ou can as( to 1e noti#ied 1$ a sound whenever a s%art ta) appears. To hear audio cues.
$ou %ust have a sound card. ,ou %ust also have 'icroso#t 5##ice Sounds installed on
$our co%puter.
I# $ou have access to the orld ide e1. $ou can download 'icroso#t 5##ice Sounds
#ro% the 'icroso#t 5##ice 5nline e1 site. A#ter $ou install the sound #iles. do the
#ollowin) in 'icroso#t 5##ice Access 600=. 'icroso#t 5##ice 3xcel 600=. 'icroso#t
5##ice PowerPoint 600=. or 'icroso#t 5##ice ord 600=9
/. Press ALT+F to open the %enu under the Microsoft Office $utton . and then
press I to open Program Options.
6. Press A to select Advanced. and then press TAB to %ove to the Advanced
Options for working with Program.
>. Press ALT+S twice to %ove to the #rovide feedback with soundchec( 1ox.
which is under %eneral. and then press SPAC3BAR.
!. Press TAB repeatedl$ to select OK. and then press 32T3R.
&ote hen $ou select or clear this chec( 1ox. the settin) a##ects all 5##ice pro)ra%s that
support sound.
&avigating the 'ibbon user interface
Access any co!!and with a few keystrokes
Access (e$s provide a wa$ to ?uic(l$ use a co%%and 1$ pressin) a #ew (e$s. no %atter
where $ou are in the pro)ra%. 3ver$ co%%and in 5##ice ord 600= can 1e accessed 1$
usin) an access (e$. ,ou can )et to %ost co%%ands 1$ usin) two to #ive (e$stro(es. To use
an access (e$9
Press ALT.
The @e$Tips are displa$ed over each #eature that is availa1le in the current view.
The a1ove i%a)e was excerpted #ro% Trainin) on 'icroso#t 5##ice 5nline.
Press the letter shown in the @e$Tip over the #eature that $ou want to use.
4ependin) on which letter $ou press. $ou %a$ 1e shown additional @e$Tips. For exa%ple. i#
the Ho%e ta1 is active and $ou press I. the Insert ta1 is displa$ed. alon) with the @e$Tips #or
the )roups on that ta1.
Continue pressin) letters until $ou press the letter o# the co%%and or control that $ou want to
use. In so%e cases. $ou %ust #irst press the letter o# the )roup that contains the co%%and.
2ote To cancel the action that $ou are ta(in) and hide the @e$Tips. press ALT.
hange the keyboard focus without using the !ouse
Another wa$ to use the (e$1oard to wor( with Ri11on pro)ra%s is to %ove the #ocus a%on)
the ta1s and co%%ands until $ou #ind the #eature that $ou want to use. The #ollowin) ta1le
lists so%e wa$s to %ove the (e$1oard #ocus without usin) the %ouse.
To do this Press
Select the active ta1 o# the Ri11on and activate the
access (e$s.
ALT or F/0. Press either o# these
(e$s a)ain to %ove 1ac( to the
docu%ent and cancel the access
(e$s.
'ove to another ta1 o# the Ri11on. F/0 to select the active ta1. and then
L3FT ARR5 or RI7HT ARR5
Hide or show the Ri11on. CTRL+F/
4ispla$ the shortcut %enu #or the selected co%%and. SHIFT+F/0
'ove the #ocus to select each o# the #ollowin) areas o#
the window9
Active ta1 o# the Ri11on
An$ open tas( panes
Tool1ar at the 1otto% o# the window
,our docu%ent
F-
'ove the #ocus to each co%%and on the Ri11on.
#orward or 1ac(ward. respectivel$.
TAB or SHIFT+TAB
'ove down. up. le#t. or ri)ht. respectivel$. a%on) the
ite%s on the Ri11on.
452 ARR5. 8P ARR5.
L3FT ARR5. or RI7HT
ARR5
Activate the selected co%%and or control on the
Ri11on.
SPAC3BAR or 32T3R
5pen the selected %enu or )aller$ on the Ri11on. SPAC3BAR or 32T3R
Activate a co%%and or control on the Ri11on so $ou
can %odi#$ a value.
32T3R
Finish %odi#$in) a value in a control on the Ri11on.
and %ove #ocus 1ac( to the docu%ent.
32T3R
7et help on the selected co%%and or control on the F/
Ri11on. *I# no Help topic is associated with the
selected co%%and. a )eneral Help topic a1out the
pro)ra% is shown instead.+

(uick reference for Microsoft Office Word
o!!on tasks in Microsoft Office Word
To do this Press
Create a non1rea(in) space. CTRL+SHIFT+SPAC3BAR
Create a non1rea(in) h$phen. CTRL+H,PH32
'a(e letters 1old. CTRL+B
'a(e letters italic. CTRL+I
'a(e letters underline. CTRL+8
4ecrease #ont si"e one value. CTRL+SHIFT+A
Increase #ont si"e one value. CTRL+SHIFT+B
4ecrease #ont si"e / point. CTRL+C
Increase #ont si"e / point. CTRL+D
Re%ove para)raph or character #or%attin). CTRL+SPAC3BAR
Cop$ the selected text or o1Eect. CTRL+C
Cut the selected text or o1Eect. CTRL+F
Paste text or an o1Eect. CTRL+:
Paste special CTRL+ALT+:
Paste #or%attin) onl$ CTRL+SHIFT+:
8ndo the last action. CTRL+;
Redo the last action. CTRL+,
5pen the ord Count dialo) 1ox. CTRL+SHIFT+7
or(in) with docu%ents and e1 pa)es
reate) view) and save docu!ents
To do this Press
Create a new docu%ent o# the sa%e t$pe as the current or %ost recent
docu%ent.
CTRL+2
5pen a docu%ent. CTRL+5
Close a docu%ent. CTRL+
Split the docu%ent window. ALT+CTRL+S
Re%ove the docu%ent window split. ALT+SHIFT+C
Save a docu%ent. CTRL+S
*ind) replace) and browse through text
To do this Press
Find text. #or%attin). and special ite%s. CTRL+F
Repeat #ind *a#ter closin) Find and Replace window+. ALT+CTRL+,
Replace text. speci#ic #or%attin). and special ite%s. CTRL+H
7o to a pa)e. 1oo(%ar(. #ootnote. ta1le. co%%ent. )raphic. or other
location.
CTRL+7
Switch 1etween the last #our places that $ou have edited. ALT+CTRL+;
5pen a list o# 1rowse options. Press the arrow (e$s to select an
option. and then press 32T3R to 1rowse throu)h a docu%ent 1$
usin) the selected option.
ALT+CTRL+H5'3
'ove to the previous edit location. CTRL+PA73 8P
'ove to the next edit location. CTRL+PA73
452
Switch to another view
To do this Press
Switch to Print La$out view. ALT+CTRL+P
Switch to 5utline view. ALT+CTRL+5
Switch to 4ra#t view. ALT+CTRL+2
Outline view
To do this Press
Pro%ote a para)raph. ALT+SHIFT+L3FT ARR5
4e%ote a para)raph. ALT+SHIFT+RI7HT ARR5
4e%ote to 1od$ text. CTRL+SHIFT+2
'ove selected para)raphs up. ALT+SHIFT+8P ARR5
'ove selected para)raphs down. ALT+SHIFT+452 ARR5
3xpand text under a headin). ALT+SHIFT+PL8S SI72
Collapse text under a headin). ALT+SHIFT+'I28S SI72
3xpand or collapse all text or headin)s. ALT+SHIFT+A
Hide or displa$ character #or%attin). The slash *G+ (e$ on the nu%eric (e$pad
Show the #irst line o# 1od$ text or all 1od$ text. ALT+SHIFT+L
Show all headin)s with the Headin) / st$le. ALT+SHIFT+/
Show all headin)s up to Headin) n. ALT+SHIFT+n
Insert a ta1 character. CTRL+TAB
#rint and preview docu!ents
To do this Press
Print a docu%ent. CTRL+P
Switch in or out o# print preview. ALT+CTRL+I
'ove around the preview pa)e when "oo%ed in. Arrow (e$s
'ove 1$ one preview pa)e when "oo%ed out. PA73 8P or PA73 452
'ove to the #irst preview pa)e when "oo%ed out. CTRL+H5'3
'ove to the last preview pa)e when "oo%ed out. CTRL+324
'eview docu!ents
To do this Press
Insert a co%%ent. ALT+CTRL+'
Turn chan)e trac(in) on or o##. CTRL+SHIFT+3
Close the Reviewin) Pane i# it is open. ALT+SHIFT+C
*ull Screen 'eading view
2ote So%e screen readers %a$ not 1e co%pati1le with Full Screen Readin) view.
To do this Press
7o to 1e)innin) o# docu%ent. H5'3
7o to end o# docu%ent. 324
7o to pa)e n. n. 32T3R
3xit readin) la$out view. 3SC
'eferences) footnotes) and endnotes
To do this Press
'ar( a ta1le o# contents entr$. ALT+SHIFT+5
'ar( a ta1le o# authorities entr$ *citation+. ALT+SHIFT+I
'ar( an index entr$. ALT+SHIFT+F
Insert a #ootnote. ALT+CTRL+F
Insert an endnote. ALT+CTRL+4
Work with Web pages
To do this Press
Insert a h$perlin(. CTRL+@
7o 1ac( one pa)e. ALT+L3FT ARR5
7o #orward one pa)e. ALT+RI7HT ARR5
Re#resh. FH
+dit and !ove text and graphics
Delete text and graphics
To do this Press
4elete one character to the le#t. BAC@SPAC3
4elete one word to the le#t. CTRL+BAC@SPAC3
4elete one character to the ri)ht. 43L3T3
4elete one word to the ri)ht. CTRL+43L3T3
Cut selected text to the 5##ice Clip1oard. CTRL+F
8ndo the last action. CTRL+;
Cut to the Spi(e. CTRL+F>
opy and !ove text and graphics
To do this Press
5pen the 5##ice Clip1oard Press ALT+H to %ove to the
Ho%e ta1. and then press F.5.
Cop$ selected text or )raphics to the 5##ice Clip1oard. CTRL+C
Cut selected text or )raphics to the 5##ice Clip1oard. CTRL+F
Paste the %ost recent addition to the 5##ice Clip1oard. CTRL+:
'ove text or )raphics once. F6 *then %ove the cursor and press
32T3R+
Cop$ text or )raphics once. SHIFT+F6 *then %ove the cursor
and press 32T3R+
hen text or an o1Eect is selected. open the Create 2ew
Buildin) Bloc( dialo) 1ox.
ALT+F>
hen the 1uildin) 1loc( I #or exa%ple. a S%artArt SHIFT+F/0
)raphic I is selected. displa$ the shortcut %enu that is
associated with it.
Cut to the Spi(e. CTRL+F>
Paste the Spi(e contents. CTRL+SHIFT+F>
Cop$ the header or #ooter used in the previous section
o# the docu%ent.
ALT+SHIFT+R
,nsert special characters
To insert this Press
A #ield CTRL+FH
A line 1rea( SHIFT+32T3R
A pa)e 1rea( CTRL+32T3R
A colu%n 1rea( CTRL+SHIFT+32T3R
An e% dash ALT+CTRL+'I28S SI72
An en dash CTRL+'I28S SI72
An optional h$phen CTRL+H,PH32
A non1rea(in)
h$phen
CTRL+SHIFT+H,PH32
A non1rea(in) space CTRL+SHIFT+SPAC3BAR
The cop$ri)ht s$%1ol ALT+CTRL+C
The re)istered
trade%ar( s$%1ol
ALT+CTRL+R
The trade%ar( s$%1ol ALT+CTRL+T
An ellipsis ALT+CTRL+P3RI54
A sin)le openin)
?uotation %ar(
CTRL+J*sin)le ?uotation %ar(+. J*sin)le ?uotation %ar(+
A sin)le closin)
?uotation %ar(
CTRL+K *sin)le ?uotation %ar(+. K *sin)le ?uotation %ar(+
4ou1le openin)
?uotation %ar(s
CTRL+J *sin)le ?uotation %ar(+. SHIFT+K *sin)le ?uotation %ar(+
4ou1le closin)
?uotation %ar(s
CTRL+K *sin)le ?uotation %ar(+. SHIFT+K *sin)le ?uotation %ar(+
An AutoText entr$ 32T3R *a#ter $ou t$pe the #irst #ew characters o# the AutoText entr$
na%e and when the ScreenTip appears+
,nsert characters by using character codes
To do this Press
Insert the 8nicode character #or the speci#ied 8nicode *hexadeci%al+
character code. For exa%ple. to insert the euro currenc$ s$%1ol * +.
t$pe 60AC. and then hold down ALT and press F.
The character code.
ALT+F
Find out the 8nicode character code #or the selected character ALT+F
Insert the A2SI character #or the speci#ied A2SI *deci%al+ character
code. For exa%ple. to insert the euro currenc$ s$%1ol. hold down
ALT and press 0/6L on the nu%eric (e$pad.
ALT+the character
code *on the nu%eric
(e$pad+
Select text and graphics
Select text 1$ holdin) down SHIFT and usin) the arrow (e$s to %ove the cursor.
+xtend a selection
To do this Press
Turn extend %ode on. FL
Select the nearest character. FL. and then press L3FT ARR5 or RI7HT ARR5
Increase the si"e o# a selection. FL *press once to select a word. twice to select a sentence.
and so on+
Reduce the si"e o# a selection. SHIFT+FL
Turn extend %ode o##. 3SC
3xtend a selection one character
to the ri)ht.
SHIFT+RI7HT ARR5
3xtend a selection one character
to the le#t.
SHIFT+L3FT ARR5
3xtend a selection to the end o# a
word.
CTRL+SHIFT+RI7HT ARR5
3xtend a selection to the
1e)innin) o# a word.
CTRL+SHIFT+L3FT ARR5
3xtend a selection to the end o# a
line.
SHIFT+324
3xtend a selection to the
1e)innin) o# a line.
SHIFT+H5'3
3xtend a selection one line down. SHIFT+452 ARR5
3xtend a selection one line up. SHIFT+8P ARR5
3xtend a selection to the end o# a
para)raph.
CTRL+SHIFT+452 ARR5
3xtend a selection to the
1e)innin) o# a para)raph.
CTRL+SHIFT+8P ARR5
3xtend a selection one screen
down.
SHIFT+PA73 452
3xtend a selection one screen up. SHIFT+PA73 8P
3xtend a selection to the
1e)innin) o# a docu%ent.
CTRL+SHIFT+H5'3
3xtend a selection to the end o# a
docu%ent.
CTRL+SHIFT+324
3xtend a selection to the end o# a
window.
ALT+CTRL+SHIFT+PA73 452
3xtend a selection to include the
entire docu%ent.
CTRL+A
Select a vertical 1loc( o# text. CTRL+SHIFT+FL. and then use the arrow (e$sM press
3SC to cancel selection %ode
3xtend a selection to a speci#ic
location in a docu%ent.
FL+arrow (e$sM press 3SC to cancel selection %ode
Select text and graphics in a table
To do this Press
Select the next cellKs
contents.
TAB
Select the precedin)
cellKs contents.
SHIFT+TAB
3xtend a selection to
adEacent cells.
Hold down SHIFT and press an arrow (e$ repeatedl$
Select a colu%n. 8se the arrow (e$s to %ove to the colu%nKs top or 1otto% cell.
and then do one o# the #ollowin)9
Press SHIFT+ALT+PA73 452 to select the colu%n #ro% top
to 1otto%.
Press SHIFT+ALT+PA73 8P to select the colu%n #ro% 1otto%
to top.
3xtend a selection *or
1loc(+.
CTRL+SHIFT+FL. and then use the arrow (e$sM press 3SC to
cancel selection %ode
Select an entire ta1le. ALT+& on the nu%eric (e$pad *with 28' L5C@ o##+
Move through your docu!ent
To %ove Press
5ne character to the le#t L3FT ARR5
5ne character to the ri)ht RI7HT ARR5
5ne word to the le#t CTRL+L3FT ARR5
5ne word to the ri)ht CTRL+RI7HT ARR5
5ne para)raph up CTRL+8P ARR5
5ne para)raph down CTRL+452 ARR5
5ne cell to the le#t *in a ta1le+ SHIFT+TAB
5ne cell to the ri)ht *in a ta1le+ TAB
8p one line 8P ARR5
4own one line 452 ARR5
To the end o# a line 324
To the 1e)innin) o# a line H5'3
To the top o# the window ALT+CTRL+PA73 8P
To the end o# the window ALT+CTRL+PA73
452
8p one screen *scrollin)+ PA73 8P
4own one screen *scrollin)+ PA73 452
To the top o# the next pa)e CTRL+PA73 452
To the top o# the previous pa)e CTRL+PA73 8P
To the end o# a docu%ent CTRL+324
To the 1e)innin) o# a docu%ent CTRL+H5'3
To a previous revision SHIFT+F&
A#ter openin) a docu%ent. to the location $ou were wor(in) in
when the docu%ent was last closed
SHIFT+F&
Move around in a table
To %ove Press
To the next cell in a row TAB
To the previous cell in a row SHIFT+TAB
To the #irst cell in a row ALT+H5'3
To the last cell in a row ALT+324
To the #irst cell in a colu%n ALT+PA73 8P
To the last cell in a colu%n ALT+PA73 452
To the previous row 8P ARR5
To the next row 452 ARR5
5ne row up ALT+SHIFT+8P ARR5
5ne row down ALT+SHIFT+452 ARR5
,nsert paragraphs and tab characters in a table
To insert Press
2ew para)raphs in a cell 32T3R
Ta1 characters in a cell CTRL+TAB
Character and para)raph #or%attin)
opy for!atting
To do this Press
Cop$ #or%attin) #ro% text. CTRL+SHIFT+C
Appl$ copied #or%attin) to text. CTRL+SHIFT+:
hange or resi-e the font
2ote The #ollowin) (e$1oard shortcuts do not wor( in Full Screen Readin) %ode.
To do this Press
5pen the Font dialo) 1ox to chan)e the #ont. CTRL+SHIFT+F
Increase the #ont si"e. CTRL+SHIFT+B
4ecrease the #ont si"e. CTRL+SHIFT+A
Increase the #ont si"e 1$ / point. CTRL+D
4ecrease the #ont si"e 1$ / point. CTRL+C
Apply character for!ats
To do this Press
5pen the Font dialo) 1ox to chan)e the #or%attin) o#
characters.
CTRL+4
Chan)e the case o# letters. SHIFT+F>
For%at all letters as capitals. CTRL+SHIFT+A
Appl$ 1old #or%attin). CTRL+B
Appl$ an underline. CTRL+8
8nderline words 1ut not spaces. CTRL+SHIFT+
4ou1le<underline text. CTRL+SHIFT+4
Appl$ hidden text #or%attin). CTRL+SHIFT+H
Appl$ italic #or%attin). CTRL+I
For%at letters as s%all capitals. CTRL+SHIFT+@
Appl$ su1script #or%attin) *auto%atic spacin)+. CTRL+3N8AL SI72
Appl$ superscript #or%attin) *auto%atic spacin)+. CTRL+SHIFT+PL8S
SI72
Re%ove %anual character #or%attin). CTRL+SPAC3BAR
Chan)e the selection to the S$%1ol #ont. CTRL+SHIFT+N
.iew and copy text for!ats
To do this Press
4ispla$ nonprintin)
characters.
CTRL+SHIFT+O *asteris( on nu%eric (e$pad does not wor(+
Review text #or%attin). SHIFT+F/ *then clic( the text with the #or%attin) $ou want to
review+
Cop$ #or%ats. CTRL+SHIFT+C
Paste #or%ats. CTRL+SHIFT+:
Set the line spacing
To do this Press
Sin)le<space lines. CTRL+/
4ou1le<space lines. CTRL+6
Set /.&<line spacin). CTRL+&
Add or re%ove one line space precedin) a para)raph. CTRL+0 *"ero+
Align paragraphs
To do this Press
Switch a para)raph 1etween centered and le#t<ali)ned. CTRL+3
Switch a para)raph 1etween Eusti#ied and le#t<ali)ned. CTRL+P
Switch a para)raph 1etween ri)ht<ali)ned and le#t<ali)ned. CTRL+R
Le#t ali)n a para)raph. CTRL+L
Indent a para)raph #ro% the le#t. CTRL+'
Re%ove a para)raph indent #ro% the le#t. CTRL+SHIFT+'
Create a han)in) indent. CTRL+T
Reduce a han)in) indent. CTRL+SHIFT+T
Re%ove para)raph #or%attin). CTRL+N
Apply paragraph styles
To do this Press
5pen Appl$ St$les tas( pane. CTRL+SHIFT+S
5pen St$les tas( pane. ALT+CTRL+SHIFT+S
Start AutoFor%at. ALT+CTRL+@
Appl$ the 2or%al st$le. CTRL+SHIFT+2
Appl$ the Headin) / st$le. ALT+CTRL+/
Appl$ the Headin) 6 st$le. ALT+CTRL+6
Appl$ the Headin) > st$le. ALT+CTRL+>
lose the Styles task pane
I# the St$les tas( pane is not selected. press F- to select it.
Press CTRL+SPAC3BAR.
8se the arrow (e$s to select Close. and then press 32T3R.
,nsert and edit ob/ects
,nsert an ob/ect
Press ALT. 2. P. and then P to open the 51Eect dialo) 1ox.
4o one o# the #ollowin).
Press 452 ARR5 to select an o1Eect t$pe. and then press 32T3R to create an o1Eect.
Press CTRL+TAB to switch to the Create #ro% File ta1. and then t$pe the #ile na%e o# the
o1Eect that $ou want to insert or 1rowse to the #ile.
+dit an ob/ect
ith the cursor positioned to the le#t o# the o1Eect in $our docu%ent. select the o1Eect 1$
pressin) SHIFT+RI7HT ARR5.
Press SHIFT+F/0.
Press the TAB (e$ to )et to 51Eect na%e 51Eect. press 32T3R. and then press 32T3R a)ain.
,nsert S!artArt graphics
Press and release ALT. 2. and then ' to select S%artArt.
Press the arrow (e$s to select the t$pe o# )raphic that $ou want.
Press TAB. and then press the arrow (e$s to select the )raphic that $ou want to insert.
Press 32T3R.
,nsert WordArt
Press and release ALT. 2. and then to select ordArt.
Press the arrow (e$s to select the ordArt st$le that $ou want. and then press 32T3R.
T$pe the text that $ou want.
Press TAB. and then press 32T3R.
Mail !erge and fields
#erfor! a !ail !erge
2ote ,ou %ust 1e on the 'ailin)s ta1 to use these (e$1oard shortcuts.
To do this Press
Preview a %ail %er)e. ALT+SHIFT+@
'er)e a docu%ent. ALT+SHIFT+2
Print the %er)ed docu%ent. ALT+SHIFT+'
3dit a %ail<%er)e data docu%ent. ALT+SHIFT+3
Insert a %er)e #ield. ALT+SHIFT+F
Work with fields
To do this Press
Insert a 4AT3 #ield. ALT+SHIFT+4
Insert a LIST28' #ield. ALT+CTRL+L
Insert a PA73 #ield. ALT+SHIFT+P
Insert a TI'3 #ield. ALT+SHIFT+T
Insert an e%pt$ #ield. CTRL+FH
8pdate lin(ed in#or%ation in a 'icroso#t 5##ice ord source
docu%ent.
CTRL+SHIFT+F=
8pdate selected #ields. FH
8nlin( a #ield. CTRL+SHIFT+FH
Switch 1etween a selected #ield code and its result. SHIFT+FH
Switch 1etween all #ield codes and their results. ALT+FH
Run 75T5B8TT52 or 'ACR5B8TT52 #ro% the #ield that
displa$s the #ield results.
ALT+SHIFT+FH
7o to the next #ield. F//
7o to the previous #ield. SHIFT+F//
Loc( a #ield. CTRL+F//
8nloc( a #ield. CTRL+SHIFT+F//
0anguage bar
1andwriting recognition
To do this Press
Switch 1etween lan)ua)es or (e$1oard la$outs. Le#t ALT+SHIFT
4ispla$ a list o# correction alternatives.
+C
Turn handwritin) on or o##.
+H
Turn Papanese Input 'ethod 3ditor *I'3+ on /0/ (e$1oard on or o##. ALT+Q
Turn @orean I'3 on /0/ (e$1oard on or o##. Ri)ht ALT
Turn Chinese I'3 on /0/ (e$1oard on or o##. CTRL+SPAC3BAR
"ips
,ou can choose the (e$ co%1ination #or switchin) 1etween lan)ua)es or (e$1oard la$outs in
the Advanced @e$ Settin) dialo) 1ox. To open the Advanced @e$ Settin) dialo) 1ox. ri)ht<
clic( the Lan)ua)e 1ar. and then clic( Settin)s. 8nder Pre#erences. clic( @e$ Settin)s.
The indows lo)o (e$ is availa1le on the 1otto% row o# (e$s on %ost (e$1oards.
*unction key reference
*unction keys
To do this Press
7et Help or visit 'icroso#t 5##ice 5nline. F/
'ove text or )raphics. F6
Repeat the last action. F!
Choose the 7o To co%%and *Ho%e ta1+. F&
7o to the next pane or #ra%e. F-
Choose the Spellin) co%%and *Review ta1+. F=
3xtend a selection. FL
8pdate the selected #ields. FH
Show @e$Tips. F/0
7o to the next #ield. F//
Choose the Save As co%%and *'icroso#t 5##ice Button +.
F/6
S1,*"2*unction key
To do this Press
Start context<sensitive Help or reveal #or%attin). SHIFT+F/
Cop$ text. SHIFT+F6
Chan)e the case o# letters. SHIFT+F>
Repeat a Find or 7o To action. SHIFT+F!
'ove to the last chan)e. SHIFT+F&
7o to the previous pane or #ra%e *a#ter pressin) F-+. SHIFT+F-
Choose the Thesaurus co%%and *Review ta1. Proo#in) )roup+. SHIFT+F=
Shrin( a selection. SHIFT+FL
Switch 1etween a #ield code and its result. SHIFT+FH
4ispla$ a shortcut %enu. SHIFT+F/0
7o to the previous #ield. SHIFT+F//
Choose the Save co%%and *'icroso#t 5##ice Button +.
SHIFT+F/6
"'02*unction key
To do this Press
Choose the Print Preview co%%and *'icroso#t 5##ice Button +.
CTRL+F6
Cut to the Spi(e. CTRL+F>
Close the window. CTRL+F!
7o to the next window. CTRL+F-
Insert an e%pt$ #ield. CTRL+FH
'axi%i"e the docu%ent window. CTRL+F/0
Loc( a #ield. CTRL+F//
Choose the 5pen co%%and *'icroso#t 5##ice Button +.
CTRL+F/6
"'02S1,*"2*unction key
To do this Press
Insert the contents o# the Spi(e. CTRL+SHIFT+F>
3dit a 1oo(%ar(. CTRL+SHIFT+F&
7o to the previous window. CTRL+SHIFT+F-
8pdate lin(ed in#or%ation in an 5##ice ord 600=
source docu%ent.
CTRL+SHIFT+F=
3xtend a selection or 1loc(. CTRL+SHIFT+FL. and then press an
arrow (e$
8nlin( a #ield. CTRL+SHIFT+FH
8nloc( a #ield. CTRL+SHIFT+F//
Choose the Print co%%and *'icroso#t 5##ice
Button +.
CTRL+SHIFT+F/6
A0"2*unction key
To do this Press
7o to the next #ield. ALT+F/
Create a new Buildin) Bloc(. ALT+F>
3xit 5##ice ord 600=. ALT+F!
Restore the pro)ra% window si"e. ALT+F&
'ove #ro% an open dialo) 1ox 1ac( to the docu%ent. #or dialo) 1oxes such as
Find and Replace that support this 1ehavior.
ALT+F-
Find the next %isspellin) or )ra%%atical error. ALT+F=
Run a %acro. ALT+FL
Switch 1etween all #ield codes and their results. ALT+FH
'axi%i"e the pro)ra% window. ALT+F/0
4ispla$ 'icroso#t :isual Basic code. ALT+F//
A0"2S1,*"2*unction key
To do this Press
7o to the previous #ield. ALT+SHIFT+F/
Choose the Save co%%and *'icroso#t 5##ice Button +.
ALT+SHIFT+F6
4ispla$ the Research tas( pane. ALT+SHIFT+F=
Run 75T5B8TT52 or 'ACR5B8TT52 #ro% the #ield that displa$s
the #ield results.
ALT+SHIFT+FH
4ispla$ a %enu or %essa)e #or a s%art ta). ALT+SHIFT+F/0
"'02A0"2*unction key
To do this Press
4ispla$ 'icroso#t S$ste% In#or%ation. CTRL+ALT+F/
Choose the 5pen co%%and *'icroso#t 5##ice Button +.
CTRL+ALT+F6