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EXCEL GUIDE FOR

DAILY USE














Excel Guide For Daily Use
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TABLE OF CONTENTS
1. Overall description ................................................................... 4
2. Keyboard shortcuts.. 5
3. Common Data Manipulations.. 9
4. Functions.. 16
5. Tables and Charts.. 26
6. Summary 28
















Excel Guide For Daily Use
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EXCEL GUIDE FOR DAILY USE
Abstract: This document gives a brief introduction to Excel major operations,
keyboard shortcuts, functions, macros recording and Tables with charts being
generated.





















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1. Overall description
MS Excel is an indispensable tool used in many facets of Telecommunications
analysis and reporting. A good understanding of its information processing
capabilities and database abilities is therefore highly desirable. A good
understanding of it will enable you to optimize your daily, weekly and monthly
report processes thereby saving time and energy.

















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2. Keyboard Shortcuts
For Keyboard shortcuts press ALT
Open a Workbook <Ctrl> + <O>
Create New <Ctrl> + <N>
Save a Workbook <Ctrl> + <S>
Print a Workbook <Ctrl> + <P>
Close a Workbook <Ctrl> + <W>
Help <F1> Run Spelling Check <F7>
Sum up values <Alt & the equal sign = >
CTRL+SHIFT_ Removes the outline border from the selected cells.
CTRL+SHIFT+ Unhide any hidden rows within the selection
CTRL + Alternates between displaying cell values and formulas in
the worksheet


CTRL +1 Displays the format cells dialog box
CTRL+2 Removes bold formatting
CTRL+3 Removes italic formatting
CTRL+4 Removes underlining
CTRL +9 Hides the selected rows
CTRL +0 Hides the selected columns
CTRL + D Uses the fill down command to copy the contents and
format of the topmost cell of a selected range into the cells below.
CTRL + F Displays the find and replace dialog box (SHIFT+F4 repeats
the last find action


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CTRL + SHIFT + F opens the format cells dialog box.
Function Keys:
F1 displays the Excel Help task pane
ALT + F1 creates an embedded chart of the data in the current range.
ALT + SHIFT+ F1 Inserts a new worksheet
F2 SHIFT + F2 adds or edits a cell comment
F3 Displays the insert function dialogue box
F4 Repeats the last command or action
CTRL + F4 closes the selected workbook window
ATL + F4 closes Excel
F5 CTRL + F5 restores the window size of the selected workbook
F6 SHIFT + F6 switches between the worksheet, ribbon, task pane
and zoom controls
CTRL + F6 switches to the next workbook window when more than
one workbook window is open.
F7 CTRL + F7 performs the move command on the work book
window when it is minimized (using the arrow keys to move the
window and select ENTER or ECS to cancel).
F8 CTRL + F8 performs the size command(when a workbook is
minimized)
ALT + F8 displays the Macro dialog box to create, run, edit or delete
a macro.
F9 Calculates all worksheets in all open workbooks.
SHIFT + F9 calculates the active worksheet.

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CTRL + ALT + F9 calculates all worksheets in all open workbooks,
regardless of whether they have changed since the last calculation
F10 SHIFT + F10 displays the shortcut menu for a selected item.
F11 Creates a chart of the data in the current range in a separate
Chart sheet.
SHIFT+F11 inserts a new worksheet.
ALT+F11 opens the Microsoft Visual Basic For Applications Editor, in
which you can create a macro by using Visual Basic for
Applications (VBA).
F12 Displays the Save As dialog box.
ARROW KEYS:
CTRL + ARROW KEY moves to the edge of the current data region
in a worksheet. Calculates all worksheets in all open workbooks,
regardless of whether they have changed since the last calculation.
SHIFT + ARROW KEY extends the selection of cells by one.
BACKSPACE: Clears the content of the active cell.
DELETE: Removes the cell contents (data and formulas) from
selected cells without affecting cell formats or comments.
END: Selects the last command on the menu when a menu is visible.
CTRL + END moves to the last cell of a worksheet or the lowest used.
CTRL + SHIFT + END extends the selection of cells to the last used
cell on the worksheet ( right lowest corner of the worksheet).
HOME: Moves to the beginning of a row in a worksheet
CTRL + HOME moves to the beginning of a worksheet.
ENTER: Performs the action of a selected command.
ALT + ENTER starts a new line in the same cell.


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CTRL + ENTER fills the selected range with the current entry.
SHIFT + ENTER completes a cell entry and selects the cell above.
PAGE DOWN: Moves one screen down in a worksheet
ALT + PAGE DOWN moves one screen to the right in a worksheet
CT RL+ PAGE DOWN moves to the next sheet in a workbook.
PAGE UP: Moves one screen up in a worksheet
ALT + PAGE UP moves one screen to the left in a worksheet
CT RL+ PAGE UP moves to the previous sheet in a workbook.
SPACEBAR: Selects or clears a check box.
CT RL+ SPACEBAR selects an entire column in a worksheet.
SHIFT+ SPACEBAR selects an entire row in a worksheet.
CT RL+ SHIFT + SPACEBAR selects the entire worksheet.
TAB: Moves one cell to the right in a worksheet
SHIFT + TAB moves to the previous cell in a worksheet

Editing:
Cut <Ctrl> + <X>
Copy <Ctrl> + <C>
Paste <Ctrl> + <V>
Undo <Ctrl> + <Z>
Find <Ctrl> + <F>
Replace <Ctrl> + <H>
Select All <Ctrl> + <

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3. COMMON DATA MANIPULATIONS
To Copy Using Auto Fill: Point to the fill handle at the bottom-right corner of
the selected cell(s), then drag to the destination cell(s).
To Move or Copy Cells Using Drag and Drop: Select the cell(s) you want to
move or copy, position the pointer over any border of the selected cell(s),
then drag to the destination cells. To copy, hold down <Ctrl> key while
dragging.
To Delete a Column or Row: Select the row or column heading(s) and either
right-click them and select Delete from the contextual menu, or click the
Delete button in the Cells group on the Home tab.
To Insert a Comment: Select the cell where you want to insert a comment and
click the Review tab on the Ribbon. Click the New Comment button in the
Comments group. Type a comment, then click outside the comment text box.
Point to the cell to view the comment.
Merge and center.
Used to merge across several cells and joins the selected cells into one new
cell. Used to create labels which span multiple columns.






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Format painter.
Copy formatting from one place to another.

Wrap text.
Make all content visible by displaying it on multiple lines.


Find and replace.
Find and replace text in selected rows
CTRL + F brings up this dialogue box


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Text to columns.
Separate the content of a cell into separate columns

Control-shift up/down/left/right.
Moves you through the columns and rows of an entire worksheet. The key
combination CTRL + SHIFT + direction key just helps to select numerous data
conveniently.
Hide/unhide column/row/sheet.
Conceals the rows or columns in a worksheet. Click on the column or row and
right click for options.
Inserting an object.
Insert an embedded object in a document. It could be excel sheets or power
point slides.


Microsoft Excel
Chart


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Go to the insert tab and use the drop down arrow for paste using paste
special options and select the format with the display icon box checked. Helps
to conceal objects in a document just like the icon above.
STATUS BAR
There is a status bar at the lower left of the Excel window indicating current
operations such as SUM/AVERAGE/MAX/MIN/COUNT and others. When you
right click on it you can select all operations you need.
CONDITIONAL FORMAT:
Helps group certain values in a selected category based on values required.

For example, select values within the range less than 99.00% and fill cells with
red

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For more categories within a given column use the More rules option

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To Create a Macro: Macros help to maximize time for routine tasks that usually take
time to compute. It works with VBA and thus records a particular task as you
work and then it is saved afterwards so when you want to execute same, you
run.
Go the the Menu bar



Then Click on the drop down list and record macro
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Enter the name of the macro you want to save.
Note: For personal workbook, it is used to run many macros but for New
workbook of this work book, it is specific to a particular raw data extract and
stop when finished.
Click ok and its recording. Run though the report procedure and stop when
finished. For personal workbook, save as macro enabled sheet and delete
data. But for New workbook, delete sheet used for the data and save the blank
worksheet opened as macro enabled workbook.





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4. FUNCTIONS
In MS Excel, data is placed into the cell array on each sheet, the rows are
denoted by 1 1048576 (MS Office 2007), while the columns are denoted by A
infinity (as much as your system memory can carry), it comes with 3 sheets
by default but more sheets can be added if required (again as much as your
system memory can carry).


Data placed in the blue cell is said to be in cell B2.
To insert a formula into a cell, type "=" into the cell, this tells Excel you are
about to start a formula, you can click on the ( ) button if you need more
clarification on the formula. The below window will pop up, you can then type
a description of what you want to do and it will give you the closest formulas
that can do it.


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We are going to discuss the use of a couple of important functions namely;
IF
COUNT
COUNTIF
SUM
AVERAGE
MAX
VLOOKUP
LEFT/RIGHT
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CONCANTENATE
LEN

NOTE: when ever you use a formula in a cell and that formula sources its data
form another cell, the removal or change of the source data will affect the
formula in that cell, to prevent this, copy the data in that cell and paste special
as values back into that cell to remove the underlying formula.
IF FUNCTION:

















BSC6900UCell
IRATHO.
AttOutPS
UTRAN
(none)
IF(Bn>0,1,0) IF(Bn>25,1,0) IF(Bn<250,1,0)
Label=KD0090J, CellID=30943 0 0 0 1
Label=KD0090H, CellID=30942 0 0 0 1
Label=KD0090G, CellID=30941 0 0 0 1
Label=KD0019J, CellID=30803 0 0 0 1
Label=KD0019H, CellID=30802 21 1 0 1
Label=KD0019G, CellID=30801 5 1 0 1
Label=SK0076J, CellID=32123 39 1 1 1
Label=SK0076H, CellID=321221582 1 1 0
Label=SK0076G, CellID=32121 14 1 0 1
Label=ZM0041J, CellID=34083 251 1 1 0
Label=ZM0041H, CellID=34082 23 1 0 1
Label=ZM0041G, CellID=34081 46 1 1 1
Label=ZM0013J, CellID=34053 80 1 1 1
Label=ZM0013H, CellID=34052 962 1 1 0
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COUNT/LEFT/RIGHT FUNCTION:










BSC6900UCell
IRATHO.
AttOutPS
UTRAN
(none) RIGHT LEFT LEN LEN-1
COMBINE
D
KD0090J 0 0090J KD0090J 5 4 KD0090
KD090H 0 D090H KD090H 5 4 KD090
KD0090G 0 0090G KD0090G 5 4 KD0090
KD0019J 0 0019J KD0019J 5 4 KD0019
KD0019H 21 0019H KD0019H 5 4 KD0019
KD0019G 5 0019G KD0019G 5 4 KD0019
SK076J 39 K076J SK076J 5 4 SK076
SK0076H 1582 0076H SK0076H 5 4 SK0076
ZM041G 46 M041G ZM041G 5 4 ZM041
ZM0013J 80 0013J ZM0013J 5 4 ZM0013
ZM13H 962 ZM13H ZM13H 5 4 ZM13
COUNT(B2:B12) 11 :B12) COUNT(B2 5 4 COUNT(B2:B12
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LEN:



COUNT IF / MAX:











BSC6900UCell
IRATHO.
AttOutPS
UTRAN
(none)
Label=KD0090J, CellID=30943 0
Label=KD0090H, CellID=30942 0
Label=KD0090G, CellID=30941 0
Label=KD0019J, CellID=30803 0
Label=KD0019H, CellID=30802 0
Label=KD0019G, CellID=30801 5
Label=SK0076H, CellID=32122 1582
Label=SK0076G, CellID=32121 14
Label=ZM0041J, CellID=34083 251
Label=ZM0013J, CellID=34053 80
Label=ZM0013H, CellID=34052 962
COUNTIF(B2:B12,0) 5
MAX(B2:B12) 1582
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SUM / AVERAGE:


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VLOOKUP:


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CONCATENATE / &



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5. TABLES AND CHARTS
Sometimes it might be required that the Engineer represent network data in
form of charts in order to facilitate quick understanding of network trends as
pictures are easier to understand, interpret and remember than raw data.
PIVOT TABLES
Pivot tables are used to segment data fields into tables whose rows and
column content can be varied according to the specific wants of the user.
They are an excellent way of summarizing huge data bases.
You can still process the data further after it has been pivoted, you may copy
and paste special (values) the table to another sheet in order to work on it or
create a chart out of it.
Table



Measure
ment of
RNC
performan
ce
Time
Service
RRC
Setup
Success
Rate(%)
RRC
Connectio
n Setup
Success
Rate
(other)(%)
RRC
Connectio
n Setup
Success
Rate
(CS)(%)
RRC
Connectio
n Setup
Success
Rate (PS)
RAB
Setup
Success
Rate for
Voice(%)
HBURN01 2012-07-01 99.82 99.57 99.84 99.82 99.81
HBURN01 2012-07-02 99.86 99.69 99.93 99.86 99.85
HBURN01 2012-07-03 99.81 99.68 99.89 99.81 99.82
HBURN01 2012-07-04 99.83 99.74 99.91 99.82 99.81
HBURN01 2012-07-05 98.69 98.85 97.93 98.92 99.67
HBURN01 2012-07-06 99.66 99.62 99.91 99.64 99.84
HBURN01 2012-07-07 99.21 99.19 98.6 99.3 99.75
HBURN01 2012-07-08 99.83 99.78 99.91 99.84 99.88
HBURN01 2012-07-09 98.75 99.36 98.51 98.93 99.64
HBURN01 2012-07-10 99.75 99.54 99.85 99.76 99.64
HBURN01 2012-07-11 99.1 99.27 99.1 99.14 99.79
HBURN01 2012-07-12 99.88 99.71 99.91 99.88 99.81
HBURN01 2012-07-13 99.88 99.78 99.9 99.89 99.77
HBURN01 2012-07-14 99.85 99.59 99.86 99.86 99.81
HBURN01 2012-07-15 99.89 99.81 99.9 99.9 99.84
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Pivot Sheet


Charts:



Microsoft Excel
Worksheet


Average of RRC Connection Setup Success Rate (CS)(%) Measurement of RNC performance
Time HBURN01
2012-07-01 99.84
2012-07-02 99.93
2012-07-03 99.89
2012-07-04 99.91
2012-07-05 97.93
2012-07-06 99.91
2012-07-07 98.6
2012-07-08 99.91
2012-07-09 98.51
2012-07-10 99.85
2012-07-11 99.1
2012-07-12 99.91
2012-07-13 99.9
2012-07-14 99.86
2012-07-15 99.9
Grand Total 99.53
96.50
97.00
97.50
98.00
98.50
99.00
99.50
100.00
100.50
HBURN01
HBURN01
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6. SUMMARY
This document is a brief summary of some major excel shortcuts and functions for
mastering excel. Daily practice would speed up the learning process.




















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THANK YOU

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