Sample Letter #1

Thank you for extending me the ofer of employment as the Director of Human Resources for the
Doe Company. The opportunity to talk to you and the other executives has been enlightening and
enjoyable. The company's growth plans are exciting and challenging.
After considerable thought, I am concerned about the salary you ofered. It is lower than I
anticipated. Since I have had extensive experience in all aspects of the Human Resource functions
(technical recruiting, compensation, employee relations, benefts administration, employment and
organizational development), I feel I will be a great asset to you. My thorough knowledge of the
numerous federal and state laws and regulations which afect the company will also aid you.
I do want to accept this position but feel that we need to discuss the salary further. I will call in a few
days to set up an appointment with you.
Thank you again for the ofer. I am sure we can reach an agreement.
Sample Letter #2
I appreciate your ofering me the position of Section Head of Shipping at Doe. I look forward to
working with you.
Unfortunately the salary you ofered me is lower than I feel I can accept. I have had eight years of
experience in Shipping during which I completely redesigned my current employer's shipping
process. This saved over $200,000 in the past two years. I am confdent that I can achieve
signifcant savings for Doe with no loss of efciency. Under these circumstances I feel that your
salary ofer should be increased by 10%.
I am sure that we can come to a mutually satisfactory arrangement. I will be in Springfeld next
Wednesday and would like to meet with you to discuss this. I will call to arrange a time for us to
meet.
Sample Letter #3
I was delighted to receive your ofer of a position as ofce manager at Doe. I was very impressed by
the friendly yet professional attitude of all the staf and I look forward to joining your team.
I regret to say that I was disappointed by the salary you ofered. Although I have been out of the
work force for some years, I feel I am worth more than an entry-level salary. I have worked
extensively on a volunteer basis on the school and community level and have held several
responsible positions during this time. These include City PTA President, School Carnival Chair for
two years, and Fund-raising Chair for the new library. I feel that this experience should qualify me for
a salary of $30,000 per year.
I work well with people and am able to motivate those who work under my direction. I am sure that
these skills will be very valuable to Doe. I would like to discuss this with you further and will call to
set up an appointment.
Sample Letter #4
Thank you for extending me the position of sales representative. I am eager to become a part of
your sales team and have the opportunity to work toward making a real contribution in this company.
Armed with an array of qualifcations, I am sure that I will be able to fulfll all required duties and
obligations. Please know that I am ready to give my best eforts to this position.
As I stated in my application and in our interview, I am fexible in considering ofers regarding the
terms of my employment. I have evaluated your current ofer, however, and feel that further
negotiations are necessary. I propose that we take another look at the salary you ofered me in order
for you to better take into account my skills, education, and experience.
I am greatly interested in working for your company, as I believe this position will help me develop
my current strengths and capabilities, as well as develop new ones. I look forward to developing a
long-term relationship with your organization, but I require a salary that is in harmony with my
credentials and sufcient to meet my personal needs. Let us get together and reconsider your ofer. I
am confdent that we can reach a fgure that is satisfactory to both of us.
Thank you for extending me the position of sales representative. I look forward to working with you.
As I stated in my application and in our interview, I am fexible in considering ofers regarding the
terms of my employment. I have evaluated your current ofer, however, and feel that further
negotiations are necessary. I propose that we take another look at the salary you ofered me in order
for you to better take into account my skills, education, and experience.
I am greatly interested in working for your company, as I believe this position will help me develop
my current strengths and capabilities, as well as develop new ones. I look forward to developing a
long-term relationship with your organization, but I require a salary that is in harmony with my
credentials and sufcient to meet my personal needs. Let us get together and reconsider your ofer. I
am confdent that we can reach a fgure that is satisfactory to both of us.
Hello Sir
Good Afternoon .
Thank you for extending me the position of Mechanical Engineer (Mfg. Engg.) and
appreciate your response. I look forward to working with you.
As I stated in my application and in our interview, I am fexible in considering ofers
regarding the terms of my employment. I request you to put best ofer to me to evaluate
however, we will feel free for negotiations if necessary. I propose that we take another look
at the salary you ofered me in order for you to better take into account my skills,
education, and experience.
I am greatly interested in working for your company, as I believe this position will help me
develop my current strengths and capabilities, as well as develop new ones. I look forward
to developing a long-term relationship with your organization, but I require a salary that is
in harmony with my credentials and sufcient to meet my personal needs. Let us get
together and reconsider your ofer. I am confdent that we can reach a fgure that is
satisfactory to both of us.