All about Automatic Payment Run

Introduction
The Payment Process includes the Following Steps
1. Invoices are Entered
2. Pending Invoices are analyzed for due date
. Invoices due for payment are prepared for review
!. Payments are approved or modi"ed
#. Invoices are paid
$ consistently high volume of invoices have to %e processed. $ccounts Paya%le
Invoices have to %e paid on time to receive possi%le discounts. The accounting
department wishes to perform this processing of invoices automatically. The
$utomatic Payment Program is tools that will help users manage paya%le. S$P gives
users the options to automatically&
1. Select 'pen(Pending) Invoices to %e paid or collected
2. Payment *ocuments to %e posted
. Print Payment +edia or generate E*I
The $utomatic Payment Program has %een developed for %oth national and
international payment transactions with vendors and customers, and handles %oth
outgoing and incoming payments.
Confguration
-e can con"gure the Payment Program %y selecting the Payment Program (Tcode .
F11/) $pplication menu Environment 01 +aintain 2on"g
The Settings for $utomatic Payment program are divided into following 2ategories&
1. $ll 2ompany 2odes
2. Paying 2ompany 2odes
. Payment +ethods 3 2ountry
!. Payment +ethods 3 2ompany 2odes
#. 4an5 Selection
6. 7ouse 4an5s
All Company Codes: In this section we perform the following settings
1. Inter 2ompany Payment 8elationship
2. The 2ompany codes that process payments
. 2ash *iscounts
!. Tolerance days for Payments
#. The 2ustomer and 9endor Transactions to %e Processed
Paying Company codes: In this section we perform the following settings
1. +inimum $mounts for Incoming and 'utgoing Payments
2. 4ill of E:change Parameters
. Forms for Payment $dvice and E*I
Payment Method / Country: In this section we perform the following settings
1. +ethods of Payments . 2he;ues , %an5 transfers etc
2. Settings for individual Payment +ethods 0
1. +aster record re;uirements
2. *ocument Types for Posting
. Permitted currencies
!. Print Programs

Payment Method / Company Code: In this section we perform the following
settings
1. +inimum and ma:imum payment amounts
2. -hether payments a%road and foreign currencies are allowed
. <rouping 'ptions
!. 4an5 'ptimization
#. Forms for payment media
Bank Selection:
1. 8an5ing 'rder
2. $mounts
. $ccounts
!. 2harges
#. 9alue *ates
8an5ing 'rder
4an5 $ccounts
$vaila%le $mounts
9alue *ates
E:penses 3 2harges

!ecution:
$fter 2on"guration of the Payment Process we will enter parameters to e:ecute the
program.
Enter the Transaction code F11/ in the S$P 2ommand Field
Every Payment Program run is identi"ed %y two "elds
1. 8un date
2. Identi"cation
In the Parameters Ta%, -e have to de"ne the following
1. -hat is to %e paid . *ocs. Entered =p to
2. -hat payment methods will %e used . Payment +ethods
. -hen will the payments %e made . Posting *ate
!. -hich company codes will %e considered . 2ompany 2odes
#. 7ow are they going to %e paid . Payment +ethod Se;uence decides the
Priority of the Payment +ethod
Save the Parameters Entered
$fter the Parameters are entered we e:ecute the Program %y pressing the proposal
%utton in $pplication Tool%ar
In the ne:t dialog %o:, 2hec5 the >Start Immediately? and press 2ontinue
$ payment proposal is generated %ased on the parameters.

-e can view the Proposal @og for possi%le errors %y pressing the Proposal @og
4utton
-e can edit the proposal to %loc5 the some payments if we want, Press the Edit
Proposal 4utton

In the ne:t screen , the Proposal @ist of 9endors is generated who are to receive the
Payments
$fter edit the Proposal , and then run the payment run to release the payments. -e
can schedule the payment run %y coming %ac5 to main screen pressing the
Payment 8un %utton

In the ne:t *ialog %o: , 2hec5 >Start Immediately? to start the payment run
instantly and Press continue

-e can chec5 the status of the Payment run on the Status Ta%
How To Perform Dunning
Dunning
It is the process of Correspondence with the Customer/Vendor about pending bills ( in sap as we
call it open items). In SAP we can schedule the Dunning Process and maintain different Dunning
e!els for Dunning run."he Dunning process in!ol!es the following steps#
$. %ntering Parameters in the dunning program."he parameters of old dunning run can be
copied and dates can be ad&usted.
'. "he Dunning run selects the accounts( e)amines them for o!erdue items( chec*s if the+
ha!e to be dunned( and assigns dunning le!els to them.All dunning data is stored in a
dunning proposal.
,. "he Dunning Proposal can be edited (deleted and recreated as often as necessar+ until the
dunning cler* is satisfied with the result.
-. If desired (this step can be s*ipped and the dunning run can be followed directl+ b+ the
printout of dunning notices.
.. In /ne Clic*(Dunning notices are printed and dunning data is updated in the master
records and associated documents.
0e will perform a Complete Dunning run as a bac*ground scheduled &ob1
%nter the "ransaction 2$.3 in the SAP Command 2ield
In the ne)t screen (%nter the 2ollowing
$. %nter the Dunning run date
'. %nter the Dunning run Identification
In the Parameters "ab
$. %nter the Dunning Date
'. %nter the Date upto which the documents for dunning are to be considered
,. %nter the Compan+ Code for dunning
-. %nter customers and !endors to be dunned
Sa!e the Dunning Parameters
Schedule the Dunning run b+ pressing the Schedule button
In the ne)t screen select the printer to print the dunning notices generated
In the ne)t screen schedule the time of dunning run
Chec* the Status of the Dunning run
0e can chec* the Dunning 4otice in Spool 5e6uests