Room 205-207, 2/F Student Center Building, Xavier University-Ateneo de Cagayan, Corrales St.
, Cagayan de Oro City 9000
Email: csgxu@yahoo.com | Facebook: http://www.facebook.com/CSG.XU | Contact Number: (08822) 72-3116 or (088) 858-3116 local 3305 OFFICE OF THE CABINET SECRETARY MINUTES OF MEETING 1 2 FOURTH CABINET MEETING 3 Date : 11 June 2014 4 Venue : CSG-1, Room 205, 2 nd Floor, STC building 5 Time Started : 1:20 PM 6 Time Ended : 4:24 PM 7 Presiding Officer : Harold John M Laborte 8 9 ATTENDANCE 10 Present: 11 Harold John M Laborte (President) 12 Mario Alejandro Jacinto M Neri (Executive Secretary) 13 Annalotta C Tecson (Cabinet Secretary) 14 Alton Melvar M Dapanas (Secretary, Department of Academic Affairs) 15 Camilo Jan G Banuag (Secretary, Department of Budget and Finance) 16 Katherine Mae O Tacubao (Secretary, Department of External Affairs and Corporate Relations) 17 Ruffy A Mapano (Secretary, Department of Internal Administration) 18 Dawn C Acebedo (Secretary, Department of Organizational Support and Services) 19 Albert Ralph Vincent T Abapo (Secretary, Department of Research and Statistics) 20 Ron Bryan G Balarias (Secretary, Department of Sector Representation) 21 Cyril Vince S Opada (Secretary, Department of Sports and Recreation) 22 Niel Diamond E Naga (Secretary, Department of Student Services and Campus Development) 23 Absent: 24 Sharmaine Mae P Lobido (Vice President) 25 Arsenio F Meneses III (Secretary, Department of Communications Management) 26 Maria Theresa Augusta M Alolor (Secretary, Department of Event Management) 27 o represented by John Paul V Sale (Associate Secretary, Department of Event Management) 28 o represented by Danielle Alexandra Villano (Staff, Department of Event Management) 29 Carlo Angelo M Hollanes (Secretary, Department of Social Involvement) 30 Pauline Giani B Montellano (Secretary, Department of Student Leadership and Development) 31 32 33 ORDER OF BUSINESS 34 I. Call to Order 35 II. Review of the Previous Minutes 36 III. New Business 37 - CSG Mission-Vision Summary 38 - CSG Website and Gmail Account 39 - 31 st Buklod Atenista Resolutions 40 - General Evaluation Form 2014 41 - Le Maste Congress 42 - May 24 Output: Special Cabinet Session 43 - 1 st Semester CSG Budget Allocation Presentation 44 - CSG Latest Expenditure Report 45
Room 205-207, 2/F Student Center Building, Xavier University-Ateneo de Cagayan, Corrales St., Cagayan de Oro City 9000 Email: csgxu@yahoo.com | Facebook: http://www.facebook.com/CSG.XU | Contact Number: (08822) 72-3116 or (088) 858-3116 local 3305 OFFICE OF THE CABINET SECRETARY - CSG Financial Process 46 - Office Management 47 - Cabinet Meeting Regular Schedule 48 IV. Announcements 49 V. Adjournment 50 TEXT 51 Call to Order 52 Mr Laborte declared the meeting as quorum and started the meeting with a prayer led by the 53 Secretary for Sector Representation, Mr Ron Bryan G Balarias. 54 Review of the Previous Minutes 55 The Cabinet Secretary presented the minutes of the previous meeting held last May 10, 2014. 56 New Business 57 CSG Mission-Vision Summary 58 Mr Neri facilitated the summarizing of the CSG Mission and Vision. Mr Neri discussed firsthand 59 the CSG Vision and presented that it would be better if we get ideas from the CSG UTOPIA 2014 60 created by the CSG BOLTS participants. During this agendum, the body considered the ideas 61 from the constitution, the Vision statements of other colleges and the universitys vision as well. 62 Mr Neri encouraged the body to come up with a Vision that is deep but is easy to understand by 63 the readers. Furthermore, he also clarified that the Vision needs not to be complicated but simple; 64 it has to be ambitious but attainable. Mr Neri stated to the body: When we create a mission and 65 vision, we can actually make it to something simple. Kanang masabtan nato in one shot. From 66 this, Mr Dapanas suggested that a specific year may be added in the Vision. After a few 67 suggestions and ideas from the body, the first draft of the CSG Vision states: In 2034, XU-CSG is 68 the premier student government organization in Southeast Asia, grounded on the principles of 69 Ignatian Leadership. After further discussions about the first final drafted Vision, Mr. Dapanas 70 suggested to omit organization from the Vision. Hence, the approved final Vision of XU-CSG 71 is: In 2034, XU-CSG is the premier student government in Southeast Asia, grounded on the 72 principles of Ignatian Leadership. Mission statements are retained. 73 CSG Website and Gmail Account 74 Since no one from DCM was present during the meeting, Mr Neri updated the body that CISO 75 hasnt responded yet about the concern. With regards to the CSG website, Mr Neri stated that it 76 cant be updated without the website. 77 31 st Buklod Atenista Approved Resolutions 78 Ms Tacubao presented to the body the approved resolutions from the 31 st Buklod Atenista 79 Summit that happened last May 27-31, 2014 at Ateneo de Naga University, Naga City. The 80 approved resolutions are the following: 81 Ateneo De Davao University 82 A Resolution Calling the Student Governments of the Five Ateneo Universities to Initiate 83 Information Drives Relative to Climate Change Adaptation and Sustainable 84 Environmental Protection 85
Room 205-207, 2/F Student Center Building, Xavier University-Ateneo de Cagayan, Corrales St., Cagayan de Oro City 9000 Email: csgxu@yahoo.com | Facebook: http://www.facebook.com/CSG.XU | Contact Number: (08822) 72-3116 or (088) 858-3116 local 3305 OFFICE OF THE CABINET SECRETARY A Resolution Calling the Student Governments of the Five Ateneo Universities to 86 Disseminate Information, As Well As, to Create A Program That Will Promote 87 Mindanao Strategic Development Framework 88 A Resolution for the Student Governments of the Five Ateneo Universities to Conduct a 89 Satellite Voters Registration Booth Through their Local Commission on Election 90 (COMELEC) in their Respective Universities 91 A Resolution on the Mandatory Endorsement of All Organizational Files, Technical 92 Trainings, and Workshops of the Outgoing Officers To The New Set Of Officers Of The 93 Central Student Government, Student Councils, And Other Organizations Of Xavier 94 University And Samahan Ng mga MagAaral Ng Ateneo De Davao University 95 Resolution Encouraging All Ateneo Publications to Launch Ateneo Beat 96 Ateneo De Naga University 97 Resolution for reconstructing and standardizing the faith formation clusters of all 98 umbrella organizations in all Ateneo Schools 99 Xavier University- Ateneo de Cagayan 100 A Resolution Requesting Ateneo de Naga, Ateneo de Zamboanga and Xavier University 101 Ateneo de Cagayan to Conduct Social Outreach Initiatives for the Loyola College of 102 Culion 103 A Resolution Mandating Buklod Atenista Member Schools to Raise Further Awareness of 104 the HIV/AIDS Cases in the Philippines for 2014 105 A Resolution Mandating Buklod Atenista Member Schools to Raise Awareness 106 Regarding the Current Power Supply Crisis in Mindanao 107 A Resolution Adopting Buklod Atenista Resolution No. 2013-011, A Resolution Calling 108 on the Buklod Atenista Member Schools to Externalize the Efforts of Buklod Atenista 109 Ateneo De Zamboanga University 110 A Resolution Establishing an Ateneo Historical Research Center on all Ateneo 111 Universities in the Philippines 112 113 These resolutions are to be assigned to the departments that are appropriate for the 114 action to be done. Below are the departments/units assigned: 115 116 Resolutions from Ateneo De Manila: 117 Departments in charge: Department of Social Involvement, Office of the Vice President 118 and Department of Research and Statistics 119 Resolutions from Ateneo de Davao: 120 Departments in charge: Department of Social Involvement, Office of the Vice President, 121 Department of Research and Statistics and Department of External Affairs and Corporate 122 Relations 123 Resolution from Ateneo de Naga: 124 This resolution is not applicable to Xavier University Ateneo de Cagayan given that the 125 university already has a faith formation cluster. 126
Room 205-207, 2/F Student Center Building, Xavier University-Ateneo de Cagayan, Corrales St., Cagayan de Oro City 9000 Email: csgxu@yahoo.com | Facebook: http://www.facebook.com/CSG.XU | Contact Number: (08822) 72-3116 or (088) 858-3116 local 3305 OFFICE OF THE CABINET SECRETARY Resolution from Xavier University Ateneo de Cagayan: 127 The 1 st Resolution is automatically assigned to the Department of Social Involvement; 128 specifically the ELECTION 2014. 129 The 2 nd Resolution will be given to CONUS (Nursing) 130 The 3 rd Resolution will be given to ACES (Engineering) 131 A concern was raised by Mr Dapanas (Academic Affairs Secretary) about the resolution from 132 Ateneo de Davao regarding the promotion of Mindanao Strategic Development Framework. Mr 133 Dapanas stated that there should be a uniform assessment or research tool used for the 134 conducting of research for this promotion. He also added that if the assessment tools used by 135 every Ateneo school are different from each other, it already debunks the reliability of the data 136 and it would be difficult to consolidate all the results. This concern was yet to be presented 137 during the next Buklod Atenista Summit. Moreover, the main Department tasked to monitor all 138 the assigned departments will be the Department of External Affairs and Corporate Relations. 139 General Evaluation Form 2014 140 Mr Abapo presented the revised format of the new General Evaluation form. This form is highly 141 recommended to be used in every project implemented by any department. Mr Abapo explained 142 that this is for the reason that these forms are to be consolidated at the end of the semester. He 143 also added that it would be easier to consolidate uniform evaluation forms for archiving. 144 Furthermore, Mr Abapo discussed that the participants of certain projects will be using the 145 SACDEV evaluation forms, these forms are then consolidated for archiving as well. During the 146 discussion, Mr Neri announced that there are changes regarding the documentation entries and 147 the updated files are on Google drive. Mr Abapo then ended the discussion with a reminder that 148 these evaluation forms are highly recommended to be used for any project. 149 Le Maste Congress 150 Mr Laborte presented the details regarding the Le Maste Congress that will happen on August 151 2014 here in Cagayan de Oro City. He also added that since it is hosted by CDO, the congress 152 needs manpower from all the student/youth organizations in the city. In this congress, he 153 explained that 3,000 youth delegates are to be gathered from all over the country. He further 154 explained that Le Maste is a new national concept for training in socio-civic, arts and corporate 155 leadership. Mr Laborte added that the congresss main venue is at LimKetKai Atrium, August 156 16-17, 2014. 157 May 24 Output: Special Cabinet Session 158 During the special Cabinet session conducted last May 24, a final GPOA (General Plan of Action) 159 per department was discussed. The departments prepared their GPOA with each activity and a 160 corresponding date of implementation and estimated budget. 161 1 st Semester CSG Budget Allocation Presentation 162 Mr Banuag presented the Final 1 st Semester CSG budget allocation. A concern regarding the 163 Students Insurance Fee commissioned to CSG was raised. Mr Laborte tasked DBF to investigate 164 the matter. 165 CSG Latest Expenditure Report (June 6) 166
Room 205-207, 2/F Student Center Building, Xavier University-Ateneo de Cagayan, Corrales St., Cagayan de Oro City 9000 Email: csgxu@yahoo.com | Facebook: http://www.facebook.com/CSG.XU | Contact Number: (08822) 72-3116 or (088) 858-3116 local 3305 OFFICE OF THE CABINET SECRETARY Mr Banuag presented the expenditures incurred by CSG as of June 6, 2014; that is, P268,550. Some 167 concerns regarding the intramurals budget were raised and discussed. The body also agreed that 168 if there are any extra money from the budget of implemented projects, it will automatically go to 169 contingency. Furthermore, the XUCPFA concern is again raised to be investigated for extra 170 budget for other important events. 171 CSG Financial Process 172 Mr Banuag presented additional liquidation procedures and proposed a new rule for liquidation 173 results which is a certain fine to be paid for late finances returned. Further financial concerns 174 were discussed and terms were agreed upon. 175 Office Management 176 Mr Mapano reported the first phase of their project: Office Refurbishment. He also reminded the 177 body to maintain the cleanliness and order of supplies and important things inside the offices. He 178 discussed the weekly cleaners and asked for cooperation from all the department heads and their 179 respective teams. Concerns about the new tables for the offices were also discussed and decided 180 upon. Mr Mapano also reminded the body about the payment of the t-shirts and IDs. 181 Cabinet Meeting Regular Schedule 182 Mr Laborte proposed a schedule for regular meetings of the cabinet. It was agreed upon that the 183 Cabinet Regular meeting will happen every Friday, 7:30pm onwards. 184 Announcements 185 CSG Rooms 205-207 will be renamed in honor of Jesuit Saints or personalities 186 Courtesy Calls to the different XU Administrators 187 AFARM Chalk Art Activity 188 Adjournment 189 Having covered all items for discussion, Mr Laborte formally adjourned the Fourth Cabinet 190 Meeting at 4:24 in the afternoon. The whole duration of the meeting was 3 hours and 4 minutes. 191 Mr Opada, Secretary for Sports and Recreation, led the closing prayer. 192 193 194 Prepared by Noted by 195 196 197 ANNALOTTA C TECSON HAROLD JOHN M LABORTE 198 Cabinet Secretary President 199 200