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ERP9 Training Sheets Page-1

If you have any query, please feel free to contact us at any time

shamim_stm@yahoo.com Mob.: 01710934407
BD Jobs Training Sheets
Ten Days
Software Open:
>Educational Mode: Desk Top Tally.ERP9 Click >Work In Educational Mode>Silver/Gold>.
>License Mode: Desk Top Tally.ERP9 Click>.
How to Create Company:
>Software Open> Create Company:
>Directory: Data Store Location (Auto).
>Name: TSS BD Ltd.
>Mailing Name: TSS BD Ltd.
>Address: Dhaka-1000.
>Statutory Compliance for: Bangladesh.
>Telephone No: 01710934407
>Mobile No: 01710934407
>E-mail: shamim_stm@yahoo.com
>Enable Auto Backup: Yes/No.
>Currency Symbol: Tk.
>Maintain: Accounts Only / Accounts With Inventory.
>Financial Year From: 01.01.2014 / 01.07.2014.
>Books Beginning From: 01.01.2014 / 01.02.2014 (01.01.2014 to 31.12.2014)
>Tally Vault Password: No.
>Use Security Control: Yes.
>Name of Administrator: TSS
>Password: 123
>Repeat Password: 123
>Use Tally Audit Features: Yes
>Save.
Tally.ERP9 Training Sheets Page-2


How to alter a Company:
>Software Open>Select Company>F: 3 : Cmp Info.>Alter>Company Select>Change Any
Information>Save.
How to Delete a Company:
>Software Open>Select Company>F: 3 : Cmp Info.>Alter>Company
Select>Alter+D+Enter>Yes.
How to open a Company:
>Software Open>Select Company>Company Select>User Name: TSS>Password: 123
Charts of Accounts Design:
Capital Account: This records the Capital and Reserves of the company. The ledgers that
belong to Capital Accounts are Share Capital, Partners' Capital A/c, and Proprietors Capital
Account and so on.
Retained Earnings: This contains ledgers like Capital Reserve, General Reserve,
and Reserve for Depreciation and so on.
Current Assets: Current Assets record the assets that do not belong either to Bank
Accounts or to Cash-in-Hand sub-groups.
Bank Accounts: Current account, savings account, short term deposit accounts and
so on.
Cash-in hand: Tally.ERP 9 automatically creates Cash A/c in this group. You can
open more than one cash account, if necessary.
Note: An account under Cash-in-hand group or Bank Accounts/Bank OCC A/c group is
printed as a separate Cash Book in the traditional Cash Book format and does not form part
of the Ledger.
Deposits (Asset): Deposits contain Fixed Deposits, Security Deposits or any deposit made
by the company (not received by the company, which is a liability).
Loans & Advances (Asset): This records all loans given by the company and advances of
a non-trading nature (example: advance against salaries) or even for purchase of Fixed
Assets. We do not recommend you to open Advances to Suppliers account under this
Group. For further details, please refer to the section on Common Errors.
Stock-in-hand: This group contains accounts like Raw Materials, Work-in-Progress and
Finished Goods. The balance control depends on whether you have selected Integrated
Account-cum-Inventory option while creating the company. (Refer to Company creation
section for more details) Let us consider these options:
Sundry Debtors: For customer accounts refer to common and possible errors in grouping
of accounts section.


Current Liabilities: Accounts like Outstanding Liabilities, Statutory Liabilities and
other minor liabilities can be created directly under this group. Sub-groups under
Current Liabilities are Duties and Taxes, Provisions and Sundry Creditors
Duties and Taxes: Duties and Taxes contain all tax accounts like VAT, CENVAT,
Excise, Sales and other trade taxes and the total liability (or asset in case of advances
paid) and the break-up of individual items.
Provisions: Accounts like Provision for Taxation, Provision for Depreciation and so on
are recorded under Provisions.
Sundry Creditors: For trade creditors, refer to common and possible errors in
grouping of accounts section.
Investments: Group your investment accounts like Investment in Shares, Bonds, Govt.
securities, long term Bank deposit accounts and so on. This allows you to view the total
investments made by the company.
Loans (Liability): Loans that a company has borrowed, typically long-terms loans.
Bank OD Accounts (Bank OCC Accounts): Provides you with distinct types of Bank
Accounts.
Bank OCC A/c: To record the company's overdraft accounts with banks. For
example, Bill Discounted A/cs and Hypothecation A/cs etc.
Note: An account under Bank OCC A/c group is printed as a separate Cash
Book in the traditional Cash Book format and does not form part of the
Ledger.
Secured Loans: Term loans or other long/medium term loans, which are obtained
against security of some asset. does not verify the existence of the security. Typical
accounts are Debentures, Term Loans, and so on.
Unsecured Loans: Loans obtained without any security. Example: Loans from
Directors/partners or outside parties.
Suspense Account: In modern accounting, many large corporations use a Suspense
Ledger to track the money paid or recovered, the nature of which is not yet known. The
most common example is money paid for Traveling Advance whose details will be known
only upon submission of the TA bill. Some companies may prefer to open such accounts
under Suspense Account.
Loans and Advances (Asset) group: The Suspense Account is a Balance Sheet
item. Any expense account even if it has 'suspense' in its name, it should be opened
under Revenue group like Indirect Expenses and not under Suspense Account group.
Miscellaneous Expenses (Asset): This group is typically used for legal disclosure
requirements such as Schedule VI of the Indian Companies Act. It should hold incorporation
and pre-operative expenses. Companies would write off a permissible portion of the account
every year. A balance remains to an extent that cannot be written off in Profit & Loss


Account. Tally.ERP 9 does not show loss, carried forward in the Profit & Loss Account, under
this group. The Profit & Loss Account balance is displayed separately in the Balance Sheet.
Branch/Divisions: This maintains ledger accounts of all your company's branches,
divisions, affiliates, sister concerns, subsidiaries and so on. Tally.ERP 9 permits Sales and
Purchase transactions to take place with accounts opened here. Remember, these are their
accounts in your books and not their books of accounts. Just treat them as any other party
account. If you wish to maintain the books of a branch/division on your computer, you must
open a separate company. (Tally.ERP 9 allows maintenance of multiple company accounts).
Revenue Primary Groups:
Sales Account: You can classify your sales accounts based on Tax slabs or type of sales.
This also becomes a simple mechanism for preparation of Tax returns.
Examples:
o Domestic Sales
o Export Sales
Now under Domestic Sales open the following ledgers:
o Sales (10%)
o Sales (5%)
o Sales (exempt)
You can even open an account as Sales Returns under the group Domestic Sales to
view your net sales after returns (or the returns may be directly passed through
Journal against the specific Sales account).
Note: Do not create customer accounts under this group. For more details, refer to
common and possible errors in grouping of accounts section.
Purchase Account: This is similar to sales accounts, except for the type of transactions.
Direct Income: These are Non-trade income accounts that affect Gross Profit. All trade
income accounts fall under Sales Accounts. You may also use this group for accounts like
Servicing, Contract Charges that follow sales of equipment.
For a professional services company, you may not use Sales Account group at all.
Instead, open accounts like Professional Fees under this group.
Indirect Income: These are miscellaneous non-sale income accounts. Example: Rent
Received and Interest Received.
Direct Expenses: These are manufacturing or direct trading expenses. These
accounts determine the Gross Profit of the company.



Indirect Expenses: All administrative, selling or non-direct expenses.
Profit & Loss Account is a reserved primary account in Tally.ERP 9. You can use this
account to pass adjustment entries through journal vouchers. For example, transfer of
profit or loss account to Capital or Reserve account.
Integrated Accounts-cum-Inventory: This option has a significant effect on the Balance
Sheet and Profit & Loss Account. If set to Yes, it brings the stock/inventory balance figures
from the inventory records and provides a drill down to the Stock registers from the Balance
Sheet.
You are not allowed to directly change the closing balance of an account under this
group. You are allowed to pass transactions in Inventory records and the account
balances are automatically reflected in the Balance Sheet as Closing Stock.
Non-integrated Accounts-cum-Inventory: If Integrated Account-cum-Inventory option
is set to No; it ignores the inventory books figures and picks up manually entered closing
stock balances from the ledger account created. This provides the facility to maintain
accounts separately and inventory separately.
You are not allowed to pass transactions if your accounts that come under this Group.
It allows you to hold opening and closing balances only. Since no vouchers can be
passed for these accounts, they are the only accounts for which the closing balances
can be directly altered (by an authorized user only).
Accounts Information:
Accounts Info. Menu: Lists the masters like Groups, Ledgers and Voucher Types through
which you can provide the details of your company's accounts.
Go to Gateway of Tally > Accounts Info.
Accounts Info. Menu Options:
Accounts Information: Contains the masters. Each master has Create, Alter and
Display functions.
Group: Are collections of Ledgers of the same nature. Account Groups are maintained to
determine the hierarchy of Ledger Accounts which is helpful in determining and presenting
meaningful and compliant reports. Option is useful when you wish to work on one Group at
a time. Multiple Group option is very useful when you are working on many sub-groups at a
time and saves a lot of time. Once a sub-group is created, it behaves exactly like a Group.
Create: The Create option is used to create new masters.
Display: The Display option is used to view the Master information. Master information
cannot be modified in Display mode.


Alter: The Alter option allows you to view and make the necessary changes to the master
information. This does not allow the creation of masters.

Groups: Are collections of Ledgers of the same nature. Account Groups are maintained to
determine the hierarchy of Ledger Accounts which is helpful in determining and presenting
meaningful and compliant reports.
How to Create Main Group:
>G.T.>Accounts Info.>Groups>Create:
>Name: Assets
>Alias: Assets Code
>Under: Primary
>Nature of Group: Assets
>Save.
How to Alter a Main Group:
>G.T.>Accounts Info.>Groups>Alter>Group Select>Any Change:
>Name: Assets
>Alias: Assets Code
>Under: Primary
>Nature of Group: Assets
>Save.
How to Delete a Main Group:
>G.T.>Accounts Info.>Groups>Alter>Group Select>Alt+D+Enter.
How to Create Sub-Group:
>G.T.>Accounts Info.>Groups>Create:
>Name: Non-Current Assets
>Alias: Assets Code
>Under: Assets
>Save.
How to Alter a Sub-Group:


>G.T.>Accounts Info.>Groups>Alter>Group Select>Any Change:
>Name: Non-Current Assets
>Alias: Assets Code
>Under: Assets
>Save.
How to Delete a Sub-Group:
>G.T.>Accounts Info.>Groups>Alter>Group Select>Alter+D+Enter.
How to Create Ledger:
>G.T.>Accounts Info.>Ledgers>Create:
>Name: Salary
>Alias: Salary Code
>Under: Administration Expenses
>Inventory Values are affected: No
>Opening Balance: No / Yes
>Save.
How to Alter a Ledger:
>G.T.>Accounts Info.>Ledgers>Alter>Ledgers Select>Any Change:
>Name: Salary
>Alias: Salary Code
>Under: Administration Expenses
>Inventory Values are affected: No
>Opening Balance: No / Yes
>Save.
How to Delete a Ledger:
>G.T.>Accounts Info.>Ledgers>Alter>Ledgers Select>Alter+D+Enter.



Inventory Info :
How to Create Main Stock Group:
>G.T.>Inventory Info.>Stock Groups>Create:
>Name:Finished Goods
>Alias: Finished Goods Code
>Under: Primary
>Can Quantities of Items be Added: Yes
>Save.
How to Alter a Main Stock Group:
>G.T.>Inventory Info.>Stock Groups>Alter>Stock Group Select>Any Change:
>Name:Finished Goods
>Alias: Finished Goods Code
>Under: Primary
>Save.
How to Delete a Main Stock Group:
>G.T.>Inventory Info.>Stock Groups>Alter>Stock Group Select>Alt+D+Enter.
How to Create Sub-Stock Group:
>G.T.>Inventory Info.>Stock Groups>Create:
>Name:Soap
>Alias: Soap Code
>Under: Finished Goods
>Save.
How to Alter a Sub-Stock Group:
>G.T.>Inventory Info.>Stock Groups>Alter>Stock Group Select>Any Change:
>Name:Soap


>Alias: Soap Code
>Under: Finished Goods
>Save.
How to Delete a Sub-Stock Group:
>G.T.>Inventory Info.>Stock Groups>Alter>Stock Group Select>Alt+D+Enter.
How to Create Unit of Measures:
>G.T.>Inventory Info.>Unit of Measures>Create:
>Type: Simple
>Symbol: Pcs
>Formal Name: Pieces
>No. of Decimal Places: 0
>Save.
How to Alter Unit of Measures:
>G.T.>Inventory Info.>Unit of Measures>Alter>Unit of Measure Select>Any Change:
>Type: Simple
>Symbol: Pcs
>Formal Name: Pieces
>No. of Decimal Places: 0
>Save.
How to Delete Unit of Measures:
>G.T.>Inventory Info.>Unit of Measures>Alter>Unit of Measure Select>Alt+D+Enter.
How to Create Stock Item:
>G.T.>Inventory Info.>Stock Item>Create:
>Name:Lux
>Alias: Lux Code
>Under: Soap


>Unit of Measures: Pcs
>Opening Balance: Yes / No.
>Save.
How to Alter a Stock Item:
>G.T.>Inventory Info.>Stock Item>Alter>Stock Item Select>Any Change:
>Name:Lux
>Alias: Lux Code
>Under: Soap
>Unit of Measures: Pcs
>Opening Balance: Yes / No.
>Save.
How to Delete a Stock Item:
>G.T.>Inventory Info.>Stock Item>Alter>Stock Item Select>Alt+D+Enter.

Tally.ERP9 & Accounts Related Any Query Please Feel Free to Contact Us at any Time.

Thanks & Regards

Shamim Hossain
Manager
Tally.ERP9 Sales & Implementation
Mobile: 01710 93 44 07
E-mail: shamim_stm@yahoo.com

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