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FOREIGN AND COMMONWEALTH OFFICE
JOB SPECIFICATION

FORWARD JOB DESCRIPTION (FJD)/JOB SPECIFICATION
Main purpose of job
Responsible for managing the Regional Procurement activity, supporting the regional
procurement head as well as working with customers and other procurement teams across
the network developing and co-ordinating delivery of procurement solutions which meet
customer requirements and achieve Value for Money for the FCO and HM Government.
To work with customers to identify, specify and deliver against Post and Regional
requirements for the full range of Goods and Services in all Category Areas.
Type of work Duties & responsibilities % of
time
Regional
Procurement
Delivery (above
25,000)
Working with customers at post in accessing regional
requirements; identifying cross regional requirements and
utilising regional frameworks including the procurement of
new ones; To conduct procurement of Goods and
Services for:
- Requirements valued 25-80k
- Requirements valued 80k and above with support
from CPG UK
50%

Managing Team To support the regional head by day-to-day management
of the rest of the Regional Procurement Team
10%
Post Support
below 25,000
Working with customers at post within the region on a day
to day basis to support staff at Post in low value
procurement activity including optimisation of suppliers.
This includes challenging assumptions, quantifying the
need and providing advice and guidance

15%
Job Title (including
Post/Dept):
Regional Procurement Manager-South Asia (Based at New Delhi)
Directorate:







Corporate Procurement Group
Hardship Post N/A Home/Overseas Overseas Grade of
Job:
C4
(L)
Successor Start
Date
ASAP Tour length: Permanent
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CSC liaison on P2P
activities
Co-ordination with the Transactional Procurement Team as
support /cover for the regional representative of
procurement process owner. Approval of regional POs
over 25k.

15%
Procurement
Performance
Producing reports for the regional head, managing KPIs
and SLA delivery and ensuring regional savings are
captured and reported to London.

10%
The Procurement Group in the FCO takes responsibility for the acquisition of all goods
and services required by the organisation whether bought at home in the UK or at one of
our 260 office locations around the world. We do this by directly managing high value
procurement activities and creating and implementing the policies and procedures for
everything else.

In order to provide an effective and efficient service, the Procurement Group is undergoing
a global transformation. The FCO Board has approved the roll out of a new regional
structure for Finance, Procurement and HR across the whole office network by 2015 and
a programme of work is in progress which will realise real cost reductions and global
spend savings, whilst keeping quality high by reforming the way we manage procurement
across the network. This is an important and ambitious agenda that will make a significant
contribution to Diplomatic Excellence, the over-arching change initiative to ensure that the
UK has the best Diplomatic service in the world.

The new Procurement Operating Model is introducing procurement expertise into a
regional organisation structure. This will provide expert service to our global network of
locations whilst retaining the ability to deliver efficiently on behalf of several locations and
maintain links with the central procurement function in the UK. Procurement will become a
delivery partner to the FCO business, providing advice and expertise to the business
across the procurement lifecycle though to a shared responsibility for the successful
delivery of larger procurement projects.

The Regional Procurement Manager will take a strong role in supporting a regional
network of office locations for all procurement activity within the Region, supported by the
central Procurement staff in London. You will work closely with a wide variety of internal
customers which will give you an excellent overview of the FCO and insight into the work
of different Departments across the network, helping to identify, specify and meet their
requirements.

These roles are a great chance to develop your project management skills as well as to
advance your commercial expertise. There is scope for gaining experience in a number of
areas of the procurement process and there could be the opportunity to obtain relevant
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professional qualifications and skills to as a procurement specialist. Your skills will not only
have currency in the FCO (both in the UK and overseas), but will also enable you to
pursue further a career in a number of areas elsewhere in the public or private sector.
Resources managed - staff (by Band, including LE staff) and expenditure:

1. Key competences required for the job (the four most important):
Essential Useful
Working with Others X
Problem Solving and Judgement X
Delivering Results X
Customer Focus X

2. Specific specialised knowledge, qualifications or experience required for this job.
Please type in the box below those skills from the drop down list that are appropriate,
expanding as necessary. For a sample list.
Essential on arrival in Post: 3+ Years Direct Procurement Experience

3. Other job-related or local special factors not mentioned above, including any
requirement for special security clearances:
Security Clearance Level required: As per policy

4. Language: English
The details in this section must reflect your Posts latest Speaker Slot Return.

Level of language skill essential for the job: on arrival overseas after 6 months (if different)

Confidence:
Operational:
Extensive:

For Operational and Extensive levels, which language skills are essential? Please tick all
boxes that apply. (NB: Confidence Level only tests oral skills.)

Oral Listening Reading Writing Translation





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5:
Hiring Managers will look into how flexible working arrangements might work for the
Department and jobholder(s). Applicants who wish to work flexibly should discuss their
plans with Hiring Managers during the Interviewing process.

6. Starting Salary:

Salary will be Rs.67,228/- per month with an additional 12% provident fund and 6%
Superannuation Fund.

The British High Commission is an equal opportunities employer and does not
discriminate on grounds of ethnic origin, caste, religious belief, age, disability, gender
or sexual orientation.

Additionally the BHC offers good employer benefits package including healthcare,
performance management & appraisal system linked to performance related
remuneration packages, and leave benefits. We also offer significant development
opportunities and a positive work / life balance.

Standard hours are 40 hrs per week, with a Monday Friday 5-day working week.

We treat people with respect and equality and have a policy of zero tolerance for any
form of discrimination, bullying, or harassment.

This is a good opportunity to be part of a strong, diverse team, working in the FCO
South Asian Network.

7. To apply:
Please note applications without (a), (b) and (c) will not be considered.
(a) Complete the Job Application Form
(b) Attach Statement of Suitability (no more than 1 page of A4) setting out why
you are the suitable person for this role. Your statement should include clear
examples of how you meet the key competences.
(c) Attach a detailed CV

We will accept only online applications. Please quote "Regional Procurement
Manager-South Asia C4 (L)" in the subject line and send to
HubRecruitProcurement@fco.gov.uk by 21
st
May 2014 midnight.

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Applicants who do not have the required qualification & experience should kindly
abstain from applying, as their applications will not be considered.
Only shortlisted candidates will be contacted and no telephone enquires will be
dealt with.
The appointment will be subject to Police Verification and other checks including
references, educational and professional.

8. We welcome all applications irrespective of age, race, colour, gender, disability, sexual
orientation, religion, belief or creed. We are also open to applications from people
who want to work flexibly.

Human Resources British High Commission
1
st
May 2014