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110 Nicholoff Way P.O. Box 1388 Cordova, Alaska 99574-1388 Ph (907) 424-7738 * Fax (907) 424-7739

Alaska 99574-1388 Ph (907) 424-7738 * Fax (907) 424-7739 10,000 years in our Traditional Homeland, Prince
Alaska 99574-1388 Ph (907) 424-7738 * Fax (907) 424-7739 10,000 years in our Traditional Homeland, Prince
Alaska 99574-1388 Ph (907) 424-7738 * Fax (907) 424-7739 10,000 years in our Traditional Homeland, Prince

10,000 years in our Traditional Homeland, Prince William Sound, the Copper River Delta, & the Gulf of Alaska

Ilanka Community Health Center Administrative Assistant

Team: Health and Wellness Team Reports to: Clinic Manager FLSA Status: Non Exempt from Overtime

Salary range: $15.00-$20.16 per hour Schedule: Regular, FT (40 hours per week) Last Revised: November, 2013

This position establishes methods and procedures for attaining specific goals and objectives, and receives guidance in terms of broad goals. Only the final results of work are typically reviewed.

Responsibilities/Duties:

Takes minutes for Staff Meeting and Quality Improvement committee meeting and distribute

Prepares meeting space for meetings as directed

Prepares locum/provider travel with travel coordinator

Prepare PO’s and check requests as needed

Maintains Staff request for Personal Time Off

Maintains Provider Schedules and Personal Time Off

Prepares packets for meetings

Inventory Control/Purchasing Agent

Prepares letters and correspondence as directed

Provides backup for front desk staff

Maintains Accurate filing system for Clinic Staff

Prepares and distributes patient satisfaction surveys

Prepares flyers, scanner ads and posts as directed

Coordinates web updates and sends them to webmaster

General Administrative Support in scheduling, and various typical office support activities for Clinic staff.

Competencies (Knowledge, Skills and Abilities) Excellent communication and organizational skills. Attention to detail is of utmost importance. Must have excellent ability to prioritize tasks and meet deadlines. Must be able to effectively work with a variety of people and multi task while keeping focused. Ability to communicate well with employees and management. Good attendance and work habits is mandatory. Good skills in word and exel software programs necessary. Ability to keep strict confidentiality laws required.

Experience Requirement:

Two years office/secretarial experience preferred.

Education Requirements:

Highschool diploma or equivalent, training or experience in administrative/clerical preferred. Current Alaska Driver’s license.

Performance standard

Regularly sit for long periods of time to complete tasks. Regularly bend, crouch, stand, move about to complete work. Typically lifts 15 lbs to coordinate work. Regularly manipulate electronic data to gather, input and otherwise coordinate work.

Regularly use mental, oral and written methods to complete work. Regularly use mathematical and linear thinking skills to provide accurate, literate work.

Environmental Factors Majority of work will be completed in an office within a medical primary care clinic. Exposure to Hazards: Housekeeping Products. Blood/Fluid Exposure Risk:

Category II: Usual tasks do not involve exposure to blood, body fluid, or tissues but job has potential for mucous membrane or skin contact exposure to blood, fluids or tissue. Use of personal protective equipment (PPE), when appropriate, is required

Disclaimer Nothing in this job description restricts NVE’s right to assign or reassign duties and responsibilities to this job at any time. By signing below I acknowledge receipt of this job description and that my supervisor has discussed it with me.

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