110 Nicholoff Way

P.O. Box 1388

Cordova, Alaska 99574-1388
Ph (907) 424-7738 * Fax (907) 424-7739
Ilanka Community Health Center Administrative Assistant

Team: Health and Wellness Team Salary range: $15.00-$20.16 per hour
Reports to: Clinic Manager Schedule: Regular, FT (40 hours per week)
FLSA Status: Non Exempt from Overtime Last Revised: November, 2013


This position establishes methods and procedures for attaining specific goals and objectives, and receives
guidance in terms of broad goals. Only the final results of work are typically reviewed.
Responsibilities/Duties:

Takes minutes for Staff Meeting and Quality Improvement committee meeting and distribute
Prepares meeting space for meetings as directed
Prepares locum/provider travel with travel coordinator
Prepare POs and check requests as needed
Maintains Staff request for Personal Time Off
Maintains Provider Schedules and Personal Time Off
Prepares packets for meetings
Inventory Control/Purchasing Agent
Prepares letters and correspondence as directed
Provides backup for front desk staff
Maintains Accurate filing system for Clinic Staff
Prepares and distributes patient satisfaction surveys
Prepares flyers, scanner ads and posts as directed
Coordinates web updates and sends them to webmaster
General Administrative Support in scheduling, and various typical office support activities for
Clinic staff.

Competencies (Knowledge, Skills and Abilities)
Excellent communication and organizational skills. Attention to detail is of utmost importance. Must have
excellent ability to prioritize tasks and meet deadlines. Must be able to effectively work with a variety of
people and multi task while keeping focused. Ability to communicate well with employees and
management. Good attendance and work habits is mandatory. Good skills in word and exel software
programs necessary. Ability to keep strict confidentiality laws required.

Experience Requirement:
Two years office/secretarial experience preferred.

Education Requirements:
Highschool diploma or equivalent, training or experience in administrative/clerical preferred. Current
Alaska Drivers license.

Performance standard
10,000 years in our Traditional Homeland, Prince William Sound, the Copper River Delta, & the Gulf of Alaska
Regularly sit for long periods of time to complete tasks.
Regularly bend, crouch, stand, move about to complete work.
Typically lifts 15 lbs to coordinate work.
Regularly manipulate electronic data to gather, input and otherwise coordinate work.
Regularly use mental, oral and written methods to complete work.
Regularly use mathematical and linear thinking skills to provide accurate, literate work.

Environmental Factors
Majority of work will be completed in an office within a medical primary care clinic.
Exposure to Hazards: Housekeeping Products.
Blood/Fluid Exposure Risk:
Category II: Usual tasks do not involve exposure to blood, body fluid, or tissues but job has potential
for mucous membrane or skin contact exposure to blood, fluids or tissue. Use of personal protective
equipment (PPE), when appropriate, is required


Disclaimer
Nothing in this job description restricts NVEs right to assign or reassign duties and responsibilities to this
job at any time. By signing below I acknowledge receipt of this job description and that my supervisor has
discussed it with me.


___________________________________ _________________________________
Employee Signature Date Supervisor Signature Date


___________________________________
Team Leader Signature Date