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This guide belongs to

_____________________________
Bureau of Local Government Supervision
Department of the Interior Local Government
April 2014
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GOOD FINANCIAL HOUSEKEEPING:
FDP Compliance in Three Conspicuous Places
Note: BLGS will get the data on COA Opinion and FDP compliance in the Portal.
RAT is primarily responsible in getting FDP compliance in three conspicuous places.
Ask the Provincial/City Director or C/MLGOO to
advise the LGU of the visit. Part of the visit is the
validation of FDP compliance in three conspicu-
ous places. Fourteen documents for 1
st
quarter
posting period will be checked using the re-
quired Templates.
Preparation
DURING THE RAT VISIT
Methodology: Site inspection and document review
1
Ask the Provincial/City Director or C/MLGOO location(s) where the LGU
posted the documents.
2
Inspect posted documents in each location. Browse documents and
make sure that posted documents are consistent with the templates
contained in DILG MC No. 2013-40 and are duly signed by authorized signa-
tories. Reports e.g., Unliquidated Cash Advances and Manpower Comple-
ment, may be presented in a different format, provided that essential en-
tries of reports are reflected.
3
If a certain document is posted in one or two location(s) only, ask the
LGU to post the same in other location(s), then re-check, before de-
claring compliance with FDP.
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Answer FORM 2.1
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DISASTER PREPAREDNESS
Preparation
Ask the Provincial/City Director or C/MLGOO to:

Gather the:
EO or equivalent issuance creating the LDRRMC
EO or equivalent issuance designating the LDRRMO
Updated Provincial Development and Physical Framework Plan in
the case of a province, and Comprehensive Land Use Plan in the
case of a city/municipality
DRRM Plan
Contingency Plan (whether a separate plan or contained in the
DRRM Plan)
Local Climate Change Action Plan
Standard Operating Procedures (whether a separate document or
contained in the DRRM Plan)

Set a schedule with LDRRMO and/or Governor/Mayor for RAT interview.
DURING THE RAT VISIT
Methodology: document review, interview and site inspection to verify efforts and ac-
tions of the LGU in preparing for a disaster
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Review the documents to acquire knowledge in advanced, prior to in-
terview. Verify the following during the interview:
Conduct of risk & vulnerability assessment and Linking
information to plans, e.g., CLUP or Contingency Plans
Number of families to be afected are estimated, number and location of vulnerable
or marginalized individuals that includes elderly, poor, women, children, diferently-
able persons, and ethnic minorities are identifed.
Awareness of hazards in the locality The LDRRMO
or Governor/Mayor must be able to explain the types of
hazards the LGU is exposed to. Information must be based
on scientifc and/or historical evidence
Note: BLGS will get the list of 2013 Gawad KALASAG Hall of Famer and National
Awardee for Best LDRRMCs from DND-OCD.
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Check whether danger zones or no-build zones are included in the CLUP, and whether
information is linked to resource identifcation in the Contingency Plan.
Early warning system Has installed rain or water level
gauges of visual markers in strategic areas, and has an audi-
ble early-wide warning and alarm system, whether stationary
or portable
Evacuation Center(s) identified Refers to school buildings or other
existing facilities, permanent evacuation centers, or acquired possible
location for temporary shelter.
System for registration and information guide for
evacuees is in place Includes head counting and profl-
ing, e.g., no. of women, children, elderly, etc., and setting-up
of signages and information desks to guide the evacuees on
what to do and where to go in case they need help while in the
evacuation centers
Search and Rescue or Emergency Response Teams
organized, equipped and trained - Organized teams completed, within the last
three years, a comprehensive training program, are provided with necessary equipment,
and has conducted regular simulation exercises or hazard drills e.g., food, typhoon,
storm surge, or tsunami) down to household level.
System for relief operations is in place
Includes mobilization and management of
volunteer groups and relief assistance, as
well as systematic distribution of relief
goods.
System for providing medical and
psycho-social support is in place -
Identifed and partnered with medical
groups and/or psycho-social profession-
als from the government, NGOs, aca-
deme, private organizations to facilitate
medical services, as well as life coaching,
stress debriefng, comforting and pro-
cessing after the disaster.
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System for ensuring peace and se-
curity during a disaster is in place
Remember the incident in
Tacloban City during the Typhoon
Yolanda devastation? Looting is
everywhere - from food, water, oil
or even appliances from a super-
market. Check whether the LGU
has a system to avoid this situation.
Budget for disaster preparedness
and/or climate change adaptation
activities is provided - 70% of
LDRRM Fund is allocated for disas-
ter preparedness and climate
change adaptation activities, as
contained in the local AIP CY 2014.
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Visit and observe the early warning gauges, evacuation center and/or
operations center, etc., if any.
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Answer FORM 2.2
SOCIAL PROTECTION
Preparation
Ask the Provincial/City Director or C/MLGOO to:

Schedule a visit to the:
Local Social Welfare and Development Office
Office of the Vice-Governor or Vice Mayor, as presiding officer of
the Sanggunian
Local Planning and Development Coordination Office
DepEd Office, where the DepEd Superintendent or DepEd repre-
sentative in the Local School Board holds an office

Provide Local Health Officer with Form 2.3A in advanced. Ask the P/C/
MHO to accomplish and return the Form to DILG Provincial, City or Mu-
nicipal Officer before the RAT visit.
Provide the DepEd Superintendent or representative in the Local School
Board with Form 2.3 B. Ask him or her to accomplish the Form before the
RAT visit. RAT will visit the DepEd Representative to LSB to verify and clari-
fy the responses, if necessary.
Note: BLGS will get the data on LGU-managed Youth Home, Bahay Pag-asa, or simi-
lar care facilities for vulnerable sectors from DSWD.
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DURING THE RAT VISIT
Methodology: document review, site inspection, and interview
1
(For Cities and Municipalities only) Secure a copy of Executive Order,
equivalent issuance or any document that specifies the LGU mecha-
nism e.g., reporting and referral, in handling Violence Against Women and
their Children (VAWC) cases filed in Barangay VAWC desks and/or similar
entities. Any reference period will do. Let the SWDO explain how they han-
dle these cases.
On Access to Justice Data Source: SWDO
2
Ask if any of the LSWDOs is a PRC-licensed social worker. Secure a
copy of Appointment, then countercheck with the PRC issued license.
Take note of the registration number and validity period. License must be
valid upon inspection.
On Access to Public Health Data Source: P/C/MHO
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Secure a certified copy of FORM 2.3A from the
Local Health Officer or with DILG Field Officer, if
transmitted earlier. Note: BLGS will get the data on
Philhealth accredited provincial, district and city
hospitals, and RHUs from PhilHealth Central Office.
On Support to Education Data Source: DepEd
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Secure a certified copy of FORM 2.3B from
the DepEd Superintendent or designated
representative in the Local School Board. Verify
the response if necessary, e.g., some data are
not provided, figure is not clear, or data appears
to be erroneous if it exceeds 100% or reflects
0%.
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On Privilege Access for PWDs, Senior Citizen and Pregnant Women
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(For Cities and Municipalities only) With the help of the City Director, or
C/MLGOO, confirm if there is an express lane (with signage and at-
tending staff) in any frontline services for PWDs, senior citizens and pregnant
women.
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Check if the following are present in the:
(a) provincial capitol or city/municipal hall; and
(b) main provincial/city hospital or RHU:
Ramps w/ handrail at the main entrance and
exit
Toilet with handrail dedicated for PWD
Special lifts, elevator or any form of special
support e.g., frontline services like permits and
licensing services are located at the ground
floor or there is an officer in-charge in assisting
the PWDs).
On Representation of the Sectors in the Local Decision-making Bodies
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Interview the Vice Governor or Vice-Mayor. Find out if there are Indige-
nous Peoples (IPs) residing in the LGU.
If there is, ask if an IP member is represented in the Sanggunian.
If IP is represented, check the ethnic minority group he/she repre-
sents, if he/she has been issued with a Certificate of Affirmation by
the NCIP Regional Office, and check compensation (payroll), desk,
and notice of meeting addressed to the IP representative or any
proof that he/she sits in the Sanggunianwhether in regular or spe-
cial sessions or Committee hearing(s). Obtain any proof of IP repre-
sentatives attendance in the session(s) or hearing(s).
If there is no IP representative despite the presence of IPs in the area,
obtain the reason.
Note: Elected member(s) of the Sanggunian who is part of an ethnic
group is NOT considered as the Indigenous Peoples Mandatory Rep-
resentative (IPMR).
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Interview the Local Planning and Development Coordination Officer.
Check if: (a) any CSO recognized or accredited by the Sanggunian, is
represented in the Local Development Council; (b) CSOs representation is
contained in the EO or Resolution creating the LDC; (c) the CSO has attended
any LDC meeting as contained in the Minutes. Reference period between
2013 and 1
st
quarter of 2014.
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Answer FORM 2.3
BUSINESS-FRIENDLINESS &
COMPETITIVENESS
Ask the DILG Field Officer to set a meeting with
LEIPO and BPLO.
Preparation
DURING THE RAT VISIT
Methodology: interview, site inspection and document review
1
Local Economic and Investment Promotion (LEIP) Office or Officer -
Secure the Executive Order, Sanggunian Resolution, Ordinance creat-
ing an office or designating an officer, for LEIP with listed functions, duties
and responsibilities. Interview the LEIPO on its actual work and accomplish-
ments in promoting economic activities in the locality. Actual work and ac-
complishments must match the functions, duties and responsibilities.
Note: BLGS will get the list of 2013 top 50 Cities and Municipalities in the NCCs
Competitiveness Index and 2013 Finalist of the PCCIs Most Business-friendly LGU
Award.
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2
Steps in processing a business permit or Mayors permit - Check the
LGUs Citizens Charter, updated within the last two years, for securing
business or mayors permit for new business and business renewal. If no citi-
zens charter, reflect it as well.
(Items #2 to #5 are for cities and municipalities ONLY)
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Processing time in issuing business or mayors permit
Ask BPLO: (a) For the month and day of the current year with the
highest volume of transaction for business permits (If no transaction is
made in current year, refer to previous year); and (b) To present da-
tabase, record book, or copy of application forms (whatever is avail-
able or easiest to review).
Get sample transactions, at least 50%, for business renewal, and at
sample transactions, at least 50%, for new business. Check pro-
cessing time of each transaction (from the time of application to the
time of release), record each sample, using FORM CM 2.4A. All rec-
orded samples must comply with the standard processing time under
a streamlined BPLS.
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One-stop-shop - Ask BPLO if the LGU has a one-stop-shop. Visit the area
to confirm, or ask for a copy Memorandum of Agreement or any docu-
ment that says a one-stop-shop is established seasonal or all year round.
5
Tracking of business/investment-related data (culled from the business
application forms) - Ask BPLO if data from business application forms
are being tracked and summarized. If data are tracked, request the BPLO
to present the database or record book to supply required data in the
form. If no record, reflect it in the form, as well.
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ANSWER FORM 2.4

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PEACE AND ORDER
Ask the DILG Field Officer to provide the Local
PNP Chief with Form 2.5 in advanced. Ask him
or her to accomplish the Form before the RAT
visit.
Preparation
DURING THE RAT VISIT
Methodology: interview and document review
1
Secure a certified copy of FORM 2.5 from the Chief, Local PNP Office/
Station. Interview the Police Chief to verify responses.
ENVIRONMENTAL MANAGEMENT
Ask the DILG Field Officer to:

Ready the following documents: (a) 10-Year Solid
Waste Management Plan adopted by the Sanggu-
nian; (b) Ordinance on Solid Waste Management
Set schedule of RAT interview with P/C/MENRO (or
any officer-in-charge of SWM)
Preparation
Note: BLGS will get the data on LGUs with NSWMC-approved Ten Year SWM Plan.
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DURING THE RAT VISIT
Methodology: document review, site inspection and interview
1
Secure a copy of the 10-Year Solid Waste Management Plan adopted
by the Sanggunian .
2
System for Waste Collection - Secure a copy of the ordinance on sol-
id waste management. Check if there is a provision about segrega-
tion at source and system for waste collection from households and busi-
ness establishments. Interview the C/MENRO (or any officer-in-charge in
SWM). Let him/her explain the system for waste collection. You can verify
response from a household or stall owner in the market if there is a regular
collection of wastes, and system of collection
(Items #2 to #4 are for cities and municipalities ONLY)
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Material Recovery - Ask C/MENRO (or any officer-in-charge of SWM)
details how wastes are recycled. If a place for storage of recyclable
materials is presentwhether run by the LGU or in partnership with a private
entity. Visit the area to confirm and ask for a copy of the Memorandum of
Agreement (MOA) or any proof of document if partnership with private en-
tity is made.
4
Final waste disposal - Ask C/MENRO (or any officer in-charge of SWM)
details on what is done to wastes that are for disposal.
If access to sanitary landfill is mentioned, visit the area to
confirm or ask for a copy of the Memorandum of Agree-
ment or any proof of document.
If an alternative technology is mentioned, visit the site where
the process is conducted and ask details, e.g. process, ma-
chine used or secure a test result of the output.
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Notes: The National Solid Waste Management Commission specifies
alternative technology as:
Biomass Technology includes the use of: bagasse as boiler fuel
for cogeneration; rice/coconut husks dryers for crop drying;
biomass gasifiers for mechanical and electrical applications;
and fuelwood and agri-wastes for oven, kiln, furnace, and
cookstoves for cooking and heating purposes.
Co-processing refers to the reuse or recovery of mineral or en-
ergy content of waste materials while simultaneously manufac-
turing cement in a single, combined operation. (DENR, 2010)
Mechanical Biological Treatment (MBT) refers to means of pre-
paring waste material for disposal and integration of several pro-
cesses commonly found in other waste management technolo-
gies, such MRFs, sorting and composting, or anaerobic digestion.
Poly-Green technology is an industrial process that converts non-
biodegradable and mostly non-recyclable plastic waste into liq-
uid hydrocarbon, similar to diesel and gasoline.
END OF ASSESSMENT
If the LGU has other type/manner of final disposal, indicate and briefly de-
scribe the process.
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Annexes
ROR
Role of RAT

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Guide to Documentation
Document your visit to further solidify assessment re-
sults and capture local governance in action.

During documentation, take photos for the following
areas: Good Financial Housekeeping- Three Con-
spicuous Places, Disaster Preparedness, Social
Protection, Business-friendliness & Competitive-
ness, Peace and Order and Environmental Man-
agement, and make the necessary caption for each.

Write down your observations, findings or highlights,
per performance area, during your visit. Short
statements in bullet form will do.

E-copy of this template will be made available
through LGPMS RFPs and PFPs, LGPMS Face-
book page and LGPMS-SGLG Google Drive.


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Consolidate and Submit
these forms:
2.1 Good Financial Housekeeping
FDP Compliance
1 page
2.2 Disaster Preparedness 1 page
2.3 Social Protection (main form) 4 pages
2.3A Social Protection: Access to Public Health
2.3B Social Protection: Support to Education
2.4 Business-friendliness & Competitiveness 3 pages
2.4A (For CMs only) Business Transaction Samples
2.5 Peace and Order 1 page
2.6 Environmental Management 1 page
3 Documentation Report At least 5
pages
CFLGA
Form 1
Child-friendly Local Governance Audit, if available
Forms of Provinces and HUCs, submit these to the Regional Office; while
forms of Cities and Municipalities, submit these to the Provincial Office.
Submissions will be monitored with reference to the Regions Deployment
Plan.
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The SGLG National Working Team
Bureau of Local Government Supervision
DILG-NAPOLCOM Center, EDSA cor. Quezon Avenue, Quezon City

Tel. No. : (+632) 928-9181
Mobile No. : 0917-580-2661
E-mail Add : lgpms.team@yahoo.com
Facebook page : LGPMS Team