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5/22/2014

Configure Outlook.com (Hotmail), Gmail, Yahoo or AOL | HowTo-Outlook

Configure Outlook.com (Hotmail), Gmail, Yahoo or AOL

Do you have a mail account at Outlook.com (Hotmail), Gmail, Yahoo! or AOL? This guide contains the settings and instructions how to configure Outlook with those email providers.

  • Outlook.com (Hotmail)

Outlook Hotmail Connector

Outlook Hotmail Connector

Exchange ActiveSync (EAS)

Exchange ActiveSync (EAS)

IMAP

IMAP

POP3

POP3

  • Gmail

IMAP

IMAP

POP3

POP3

  • Yahoo!

IMAP

IMAP

POP3

POP3

  • AOL

IMAP

IMAP

POP3

POP3

Account setting dialogs

Most of the information can be set in the main “Add New E-mail Account” dialog but for either account you’ll also need to modify more advanced settings by pressing the “More Settings…” button.

The settings below are sorted by the dialogs that you need to access. If you are having problems finding out where to put in which information, look at the numbers in front of the settings and you can find them back in the screenshots section at the bottom of this document.

Outlook.com (Hotmail)

When using Outlook 2003, Outlook 2007 or Outlook 2010, Outlook.com (Hotmail) offers access via special Outlook Hotmail Connector software, which provides a two-way sync for mail, calendar and contacts.

When you se Outlook 2013, you can connect to your Outlook.com (Hotmail) account via Exchange Active Sync (EAS) to sync your mail, calendar, contacts and tasks.

In addition to the above, Outlook.com also offers access via IMAP and POP3 for paid accounts and free accounts in most countries.

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Configure Outlook.com (Hotmail), Gmail, Yahoo or AOL | HowTo-Outlook

Outlook.com (Hotmail): Outlook Connector

These instructions are only for Outlook 2003, Outlook 2007 and Outlook 2010. If you are using Outlook 2013, use the settings from the Exchange ActiveSync section.

Download and install the Outlook Connector from the location below; Download: Outlook Hotmail Connector 32-bit Download: Outlook Hotmail Connector 64-bit

Note: You will only need to install the 64-bit version when you are using the 64-bit version of Outlook

2010.

Start Outlook. If you are not automatically prompted to add a new account choose;

  • Outlook 2003 and Outlook 2007 Tools-> Account Settings…Outlook Connector-> Add a New Account…

  • Outlook 2010 File-> Info-> Add Account-> Manually configure server settings or additional server types-> Other-> Microsoft Outlook Hotmail Connector

In the dialog (screenshot) that pops-up you’ll have to provide your:

  • 1 Name:

  • 2 E-mail address:

  • 3 Password:

Advanced (optional)

The display name you’d like others to see.

Your main address of the Microsoft Account in full (yourname@hotmail.com, yourname@live.com or

yourname@outlook.com)

Your Microsoft Account password

  • 4 Account name

The display name for your account. This name is used in your folder list, in your account settings and when selecting your

sending account when composing a message.

  • 5 Reply E-mail

You can specify an alternative address here to which replies

will be sent when people reply to your messages.

Outlook.com (Hotmail): Exchange ActiveSync (EAS)

Add New E-mail Account dialog

  • 1 Your Name:

The display name you’d like others to see.

  • 2 E-mail Address:

Your main address of the Microsoft Account in full (yourname@hotmail.com, yourname@live.com or

yourname@outlook.com)

  • 3 Mail server:

m.hotmail.com m.outlook.com

  • 4 User Name:

Your main address of the Microsoft Account in full

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Configure Outlook.com (Hotmail), Gmail, Yahoo or AOL | HowTo-Outlook

(yourname@hotmail.com, yourname@live.com or yourname@outlook.com)

  • 5 Password:

Your Microsoft Account password

Outlook.com (Hotmail): IMAP

Add New E-mail Account dialog (screenshot)

  • 1 Your Name:

  • 2 E-mail Address:

  • 3 Account Type:

  • 4 Incoming mail server:

  • 5 Outgoing mail server:

The display name you’d like others to see.

Your main address of the Microsoft Account in full (yourname@hotmail.com, yourname@live.com or

yourname@outlook.com)

IMAP

imap-mail.outlook.com

smtp-mail.outlook.com

  • 6 User Name:

Your main address of the Microsoft Account in full (yourname@hotmail.com, yourname@live.com or

yourname@outlook.com)

  • 7 Password:

Your Microsoft Account password

  • 8 Remember password

optional

  • 9 Require logon using Secure disabled Password Authentication

(SPA)

More Settings: Outgoing Server tab (screenshot)

  • 10 My outgoing server (SMTP) requires authentication:

enabled

  • 11 Use same settings as my incoming mail server:

enabled

More Settings: Advanced tab (screenshot)

  • 12 Incoming server (IMAP):

993

  • 13 Use the following type of encrypted connection:

SSL

  • 14 Outgoing server (SMTP):

  • 15 Use the following type of encrypted connection:

587 (if using SSL: 465) TLS (if not available: SSL)

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Configure Outlook.com (Hotmail), Gmail, Yahoo or AOL | HowTo-Outlook

Outlook.com (Hotmail): POP3

Add New E-mail Account dialog (screenshot)

  • 1 Your Name:

  • 2 E-mail Address:

The display name you’d like others to see.

Your main address of the Microsoft Account in full (yourname@hotmail.com, yourname@live.com or

yourname@outlook.com)

  • 3 Account Type:

POP3

  • 4 Incoming mail server:

pop3.live.com

  • 5 Outgoing mail server:

smtp.live.com

  • 6 User Name:

Your main address of the Microsoft Account in full (yourname@hotmail.com, yourname@live.com or

yourname@outlook.com)

  • 7 Password:

Your Microsoft Account password

  • 8 Remember password

optional

  • 9 Require logon using Secure disabled Password Authentication

(SPA)

More Settings: Outgoing Server tab (screenshot)

  • 10 My outgoing server (SMTP) requires authentication:

enabled

  • 11 Use same settings as my incoming mail server:

enabled

More Settings: Advanced tab (screenshot)

  • 12 Incoming server (POP3):

995

  • 13 This server requires an encrypted

enabled

connection (SSL):

  • 14 Outgoing server (SMTP):

  • 15 Use the following type of encrypted connection:

  • 16 Leave a copy of messages on the server

587 (for some it will be port 25 or 995) TLS (if not available: SSL)

optional

Gmail

GMail offers access via IMAP and POP3 but you must first enable this. To do this, logon to your Gmail account and press Settings at the top of your screen. In the new page that load click “Forwarding and POP/IMAP”.

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Configure Outlook.com (Hotmail), Gmail, Yahoo or AOL | HowTo-Outlook

Gmail: IMAP

Add New E-mail Account dialog (screenshot)

  • 1 Your Name:

  • 2 E-mail Address:

The display name you’d like others to see.

your Gmail address in full (yourname@gmail.com or

yourname@yourdomain.com when using Gmail Apps)

  • 3 Account Type:

  • 4 Incoming mail server:

  • 5 Outgoing mail server:

IMAP

imap.gmail.com

smtp.gmail.com

  • 6 User Name:

your Gmail address in full (yourname@gmail.com or

yourname@yourdomain.com when using Gmail Apps)

  • 7 Password:

Your Gmail password

  • 8 Remember password

optional

  • 9 Require logon using Secure disabled Password Authentication

(SPA)

More Settings: Outgoing Server tab (screenshot)

  • 10 My outgoing server (SMTP) requires authentication:

enabled

  • 11 Use same settings as my incoming mail server:

enabled

More Settings: Advanced tab (screenshot)

  • 12 Incoming server (IMAP):

993

  • 13 Use the following type of encrypted connection:

SSL

  • 14 Outgoing server (SMTP):

  • 15 Use the following type of encrypted connection:

465 (SSL) or 587 (TLS) SSL or TLS

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Configure Outlook.com (Hotmail), Gmail, Yahoo or AOL | HowTo-Outlook

Tips!

Don’t set Outlook to save the sent items in the Sent Items folder of the IMAP account or

you’ll end up with duplicates. When you send via the SMTP server of Gmail, then your Sent Items are automatically placed there. If you are restricted to using another SMTP server (from your ISP for example), then you would still need to configure your account to save to the Sent Items folder.

Additionally, don’t subscribe to the All Mail folder as this will double your pst- or ost- file from your Gmail account in size. For more information and workarounds see:

Gmail: POP3

Add New E-mail Account dialog (screenshot)

  • 1 Your Name:

  • 2 E-mail Address:

The display name you’d like others to see.

your Gmail address in full (yourname@gmail.com or

yourname@yourdomain.com when using Google Apps)

  • 3 Account Type:

POP3

  • 4 Incoming mail server:

pop.gmail.com

  • 5 Outgoing mail server:

smtp.gmail.com

  • 6 User Name:

your Gmail address in full (yourname@gmail.com or

yourname@yourdomain.com when using Google Apps)

  • 7 Password:

Your Gmail password

  • 8 Remember password

optional

  • 9 Require logon using Secure disabled Password Authentication

(SPA)

More Settings: Outgoing Server tab (screenshot)

  • 10 My outgoing server (SMTP) requires authentication:

enabled

  • 11 Use same settings as my incoming mail server:

enabled

More Settings: Advanced tab (screenshot)

  • 12 Incoming server (POP3):

995

  • 13 Use the following type of encrypted

SSL

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Configure Outlook.com (Hotmail), Gmail, Yahoo or AOL | HowTo-Outlook

connection:

  • 14 Outgoing server (SMTP):

  • 15 Use the following type of encrypted connection:

  • 16 Leave a copy of messages on the server

465 (SSL) or 587 (TLS) SSL or TLS

disabled (Gmail holds a copy already by default)

Yahoo!

Yahoo! offers POP3 access but only if you have a paid subscription to Yahoo! Mail Plus.

Yahoo!: IMAP

Add New E-mail Account dialog (screenshot)

  • 1 Your Name:

The display name you’d like others to see.

  • 2 E-mail Address:

your Yahoo! address in full (yourname@yahoo.com)

  • 3 Account Type:

IMAP

  • 4 Incoming mail server:

  • 5 Outgoing mail server:

imap.mail.yahoo.com

smtp.mail.yahoo.com

  • 6 User Name:

your Yahoo! address in full (yourname@yahoo.com)

  • 7 Password:

Your Yahoo! password

  • 8 Remember password

optional

  • 9 Require logon using Secure disabled Password Authentication

(SPA)

More Settings: Outgoing Server tab (screenshot)

  • 10 My outgoing server (SMTP) requires authentication:

enabled

  • 11 Use same settings as my incoming mail server:

enabled

More Settings: Advanced tab (screenshot)

  • 12 Incoming server (IMAP):

993

  • 13 Use the following type of encrypted connection:

SSL

  • 14 Outgoing server (SMTP):

587 or 25 (if using SSL: 465)

5/22/2014 Configure Outlook.com (Hotmail), Gmail, Yahoo or AOL | HowTo-Outlook connection: 14 Outgoing server (SMTP): 15Yahoo! offers POP3 access but only if you have a paid subscription to Yahoo! Mail Plus . Yahoo!: IMAP Add New E-mail Account dialog ( screenshot ) 1 Your Name: The display name you’d like others to see. 2 E-mail Address: your Yahoo! address in full (yourname@yahoo.com) 3 Account Type: IMAP 4 Incoming mail server: 5 Outgoing mail server: imap.mail.yahoo.com smtp.mail.yahoo.com 6 User Name: your Yahoo! address in full (yourname@yahoo.com) 7 Password: Your Yahoo! password 8 Remember password optional 9 Require logon using Secure disabled Password Authentication (SPA) More Settings: Outgoing Server tab ( screenshot ) 10 My outgoing server (SMTP) requires authentication: enabled 11 Use same settings as my incoming mail server: enabled More Settings: Advanced tab ( screenshot ) 12 Incoming server (IMAP): 993 13 Use the following type of encrypted connection: SSL 14 Outgoing server (SMTP): 587 or 25 (if using SSL: 465) http://www.howto-outlook.com/howto/accountsettings.htm 7/15 " id="pdf-obj-6-141" src="pdf-obj-6-141.jpg">

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Configure Outlook.com (Hotmail), Gmail, Yahoo or AOL | HowTo-Outlook

  • 15 Use the following type of encrypted connection:

Yahoo!: POP3

TLS (if not available: SSL)

Add New E-mail Account dialog (screenshot)

  • 1 Your Name:

The display name you’d like others to see.

  • 2 E-mail Address:

your Yahoo! address in full (yourname@yahoo.com)

  • 3 Account Type:

POP3

  • 4 Incoming mail server:

  • 5 Outgoing mail server:

pop.mail.yahoo.com

smtp.mail.yahoo.com

  • 6 User Name:

your Yahoo! address in full (yourname@yahoo.com)

  • 7 Password:

Your Yahoo! password

  • 8 Remember password

optional

  • 9 Require logon using Secure disabled Password Authentication

(SPA)

More Settings: Outgoing Server tab (screenshot)

  • 10 My outgoing server (SMTP) requires authentication:

enabled

  • 11 Use same settings as my incoming mail server:

enabled

More Settings: Advanced tab (screenshot)

  • 12 Incoming server (POP3):

995

  • 13 Use the following type of encrypted connection:

SSL

  • 14 Outgoing server (SMTP):

  • 15 Use the following type of encrypted connection:

  • 16 Leave a copy of messages on the server

587 or 25 (if using SSL: 465) TLS (if not available: SSL)

optional

AOL

AOL offers both POP3 and IMAP access. It makes a difference whether you have an AOL address or an AIM address.

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Configure Outlook.com (Hotmail), Gmail, Yahoo or AOL | HowTo-Outlook

AOL: IMAP

Add New E-mail Account dialog (screenshot)

  • 1 Your Name:

  • 2 E-mail Address:

The display name you’d like others to see.

your AOL or AIM address in full

(yourname@aol.com or yourname@aim.com)

  • 3 Account Type:

  • 4 Incoming mail server:

  • 5 Outgoing mail server:

IMAP

imap.aol.com or imap.aim.com

smtp.aol.com or smtp.aim.com

  • 6 User Name:

your AOL or AIM screen name

(so without @aol.com or @aim.com behind it)

  • 7 Password:

Your AOL or AIM password

  • 8 Remember password

optional

  • 9 Require logon using Secure disabled Password Authentication

(SPA)

More Settings: Outgoing Server tab (screenshot)

  • 10 My outgoing server (SMTP) requires authentication:

enabled

  • 11 Use same settings as my incoming mail server:

enabled

More Settings: Advanced tab (screenshot)

  • 12 Incoming server (IMAP):

143

  • 13 Use the following type of encrypted connection:

none

  • 14 Outgoing server (SMTP):

587

  • 15 Use the following type of encrypted connection:

none

AOL: POP3

Add New E-mail Account dialog (screenshot)

  • 1 Your Name:

  • 2 E-mail Address:

The display name you’d like others to see.

your AOL or AIM address in full

(yourname@aol.com or yourname@aim.com)

  • 3 Account Type:

POP3

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Configure Outlook.com (Hotmail), Gmail, Yahoo or AOL | HowTo-Outlook

  • 4 Incoming mail server:

  • 5 Outgoing mail server:

pop.aol.com or pop.aim.com

smtp.aol.com or smtp.aim.com

  • 6 User Name:

your AOL or AIM screen name

(so without @aol.com or @aim.com behind it)

  • 7 Password:

Your AOL or AIM password

  • 8 Remember password

optional

  • 9 Require logon using Secure disabled Password Authentication

(SPA)

More Settings: Outgoing Server tab (screenshot)

  • 10 My outgoing server (SMTP) requires authentication:

enabled

  • 11 Use same settings as my incoming mail server:

enabled

More Settings: Advanced tab (screenshot)

  • 12 Incoming server (POP3):

110

  • 13 Use the following type of encrypted connection:

none

  • 14 Outgoing server (SMTP):

587

  • 15 Use the following type of encrypted connection:

none

  • 16 Leave a copy of messages on the server

optional

Screenshots

Below you’ll find screenshots of the account configuration screens. The numbers in the screenshots correspond with the numbers in the tables with the settings above.

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Configure Outlook.com (Hotmail), Gmail, Yahoo or AOL | HowTo-Outlook

5/22/2014 Configure Outlook.com (Hotmail), Gmail, Yahoo or AOL | HowTo-Outlook After setting the main account settings,

After setting the main account settings, press the More Settings… button

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Configure Outlook.com (Hotmail), Gmail, Yahoo or AOL | HowTo-Outlook

5/22/2014 Configure Outlook.com (Hotmail), Gmail, Yahoo or AOL | HowTo-Outlook Configure Authentication http://www.howto-outlook.com/howto/accountsettings.htm 12/15

Configure Authentication

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Configure Outlook.com (Hotmail), Gmail, Yahoo or AOL | HowTo-Outlook

5/22/2014 Configure Outlook.com (Hotmail), Gmail, Yahoo or AOL | HowTo-Outlook Advanced IMAP settings http://www.howto-outlook.com/howto/accountsettings.htm 13/15

Advanced IMAP settings

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Configure Outlook.com (Hotmail), Gmail, Yahoo or AOL | HowTo-Outlook

5/22/2014 Configure Outlook.com (Hotmail), Gmail, Yahoo or AOL | HowTo-Outlook Advanced POP3 settings Single screen configuration

Advanced POP3 settings

5/22/2014 Configure Outlook.com (Hotmail), Gmail, Yahoo or AOL | HowTo-Outlook Advanced POP3 settings Single screen configuration

Single screen configuration for the Outlook Connector

Last modified: September 19, 2013

5/22/2014

Configure Outlook.com (Hotmail), Gmail, Yahoo or AOL | HowTo-Outlook

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