DATA ENTRY

Training Manual – GTS DE

Version 1.5.2.6 – Created Nov 2009
 Data Entry BLOG
• This is under construction but will be home
to:
• Links and downloads
• Payroll information
• Work availability
• Any important update with
regard to offsite data entry.
 Data Entry BLOG
Coming Soon….

• Blog link:
http://deremoteworkers.blogspot.com/
 Overview
• Welcome to GradImages™, a division of Event
Photography Group

• Mission
• Tasks
• Off-Site work – 1099 CONTRACT WORK
– Setup
– Logging In
– Actual Address Entry
 Mission
Enter all Student Information into GTS
as quickly, but accurately, as possible.

• At a school ceremony, students fill out

address cards.

• The students email address is the most

important piece of information.

• Must be thorough using the address cards

as well as any verifying sources available.
 Data Entry Employee Schedule
• A season calendar with approximate times
work is available will be posted on blog as
well as emailed to each offsite associate.
• Evenings and weekends are typically
busiest along with holidays, Mothers and
Fathers Day in the Spring.
 Off-Site Work - Setup
• Setting up your Computer
– GTS program will not work with MAC platform
– You should have installed Microsoft .Net Framework
– You should have installed GTS DE
(The information will be on the blog under ‘Links and downloads’)

• Make sure you keep up with the work calendar as it is subject

to change. (The information will be on the blog under Data Entry
calendar)

• Don’t forget to provide a screen name. It is the quickest way

to contact the office but you can always email also.
Logging Into the System
• Click on GTS DE
• Type in your email
• Type in your password
This is your initials and the last 4 of your social
security number.
Example: John Smith Password: JS####
 Actual Address Entry
• Click Get Next Card

The office will

alert everyone
online when
cards are ready
via instant
message.
 Actual Address Entry
This is the screen layout for typing each card
Notes from
Card to the supervisor
be typed VERY
IMPORTANT!

Save & Next

Type name will get you
here to the next
card

These are existing customers. The system will auto populate

the entry area with the students address if found.
 Actual Address Entry
• The information portion
of the screen lets you see
the progress of the school
being typed.

• IMPORTANT!!!!
Be sure to constantly
check the notes portion. It
may be updated with vital
information regarding
your next card.
 Actual Address Entry

• Toggles for cards (F1)

– Ctrl & R = Rotate Right
– Ctrl & L = Rotate Left
– Ctrl & T = Flip
– Ctrl & + = Zooms In
– Ctrl & - = Zooms Out
– Ctrl & N = Save and Next
 Actual Address Entry
#1 Basic Card Information

• Type in ALL CAPS

• You will start by

entering the
salutation and
then typing the
students first and
last name. You
will tab between
fields

• Do not use
Punctuation i.e.
P.O. Box = PO
Box; 171st ST=
171 ST
 Actual Address Entry
#2) Matching Customer (possible)
Email:
If student is an
existing customer
Email will auto-
populate. If students
email address is only
on card: check ‘On
Card?’ box and type
in email address. If
there are multiple
addresses enter them
all tabbing after each
entry. The system
now performs an
email validation
check for typing or
domain errors. You
will not be allowed to
continue if the system
finds a format error.
Correct the error (i.e.
.om (type .com))

TAB to #3 Addresses
 Actual Address Entry
#3) Addresses, con’t
If student is an
existing customer the
address will auto-
populate. If the
address on the
students card is the
same click ‘validate’
then save & next. If
the address on the
card is different add
the address making
sure to click the ‘On
Card?’ box. If the
address is a foreign
address make sure
the country is listed.
You must validate
every address line –
even if you only have
an email address.
 Actual Address Entry
In this new system: #3) Addresses, con’t
• If the address is valid
the entire address line
will turn GREEN and
add the +4. You will
click Save & Next.

• If the format of the

address is good but
‘StrikeIron’ couldn’t find
the address, the
address line will turn
YELLOW. You can run
the address through
USPS and see if you
can fix. If not, click
validate then save &
next.

•If the address line turns

PINK you have typed
something in the wrong
field and the system will
not let you continue. Fix
the address if you can –
if not delete the
information and then
validate. If this has left a
blank row you must
delete that row before
you save & next.
 Actual Address Entry
Once all of
the current
cards have
been typed
you will see
this message.

This screen does not necessarily You will be sent

mean that there will not be any an Instant
Message when
more cards to type. You will just there are no
need to wait for them to be loaded. more cards and
Continue to click “Try Again” you can log out.