Project Charter

A. General Information

“Facilitating Culiat High School students in learning MS Word, Adobe

Project Title: Photoshop and Windows Movie Maker”

Special computer laboratory sessions with Culiat High School

Brief Project
Description:
Junior students for their basic learning of MS Word, Adobe
Photoshop, and Windows Movie Maker
Prepared By: Izrael Zenar C. Bautista/Gerald Allan T. Perez
Date: October 19, 2009 Version: 4.0

B. Project Objective:
Explain the specific objectives of the project. For example: What value does this project add to the
organization? How does this project align with the strategic priorities of the organization? What results
are expected? What are the deliverables? What benefits will be realized? What problems will be
resolved?

The project aims:

1. To establish in every participant a basic knowledge of how, when and

why to use such programs as MS Word, Adobe Photoshop , and Movie
Maker, that will be practicable in their studies and future endeavors as
students or as participants of related fields(e.g. contests, etc.)
2. To make the lessons more effective by having advance lessons in MS
Word(a major part of their curriculum) be covered in a hands-on
manner, by assisting the teacher
3. To introduce to the students and to familiarize them with the basic
Adobe photoshop usage and features that will serve as their
foundations for future trainings should the school need
representatives in Photoshop-related contests

C. Assumptions
List and describe the assumptions made in the decision to charter this project. Please note that all
assumptions must be validated to ensure that the project stays on schedule and on budget.

1. The number of students and facilities (computers with MS word/Adobe Photoshop/Movie maker)
is in the ratio 1:1.

2. The lesson plan to be used is the one approved by the sponsor.

3. It is assumed that the students already know the basic operations in computer(i.e. turning it on
/off)

4. The topics will strictly be in accordance to the approved lesson plan

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5. In case of computer breakdown, the computer teacher assigned will fix it (The other computer
teacher

D. Project Scope
Describe the scope of the project. The project scope establishes the boundaries of the project. It
identifies the limits of the project and defines the deliverables.

- The duration of the project is from November to March

- It is expected that every week, at least once, the group will be there to facilitate

- Evaluating measures like the practical exams in Adobe Photoshop(APS) and Movie
Maker(MM) will be prepared and executed by the group

- The team will handle the 4 classes with the following schedule:

>12:30 – 1:10 – III Garnet

>1:10- 1:50 – III Carnelian

>4:30 – 5:10 – III Sapphire

>5:10 – 5:50 - III Ruby

- Computers without Photoshop and Movie Maker will be installed with Trial Version only
of Adobe Photoshop

- Documentation of effort (pictures and videos of sessions)

List any requirements that are specifically excluded from the scope.

- There will be no extension in the duration

E. Project Milestones
List the major milestones and deliverables of the project.
.
Milestones Deliverables Date
Finalize schedule, duration,sponsor Charter and sponsor interview August 20
and venue
Checking, repairing, installing trial Adobe photoshop installers October
software at the computers 19-23
Start of project November
16

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Exam 1(practical and written) Exam papers January

11, 2010
Exam 2(practical and written) Exam papers February
22, 2010

F. Impact Statement
List the impact this project may have on existing systems or units.
.
Potential Impact Systems / Units Impacted
Computer class may be affected - Class (computer class)

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G. Roles and Responsibilities

Describe the roles and responsibilities of project team members followed by the names and contact
information for those filling the roles. The table below gives some generic descriptions. Modify, overwrite,
and add to these examples to accurately describe the roles and responsibilities for this project.

Sponsor: Provides overall direction on the project. Responsibilities include: approve the project
charter and plan; secure resources for the project; confirm the project’s goals and objectives; keep
abreast of major project activities; make decisions on escalated issues; and assist in the resolution of
roadblocks.
Name Email / Phone
Victoria B. Mangosong 453-7812

Project Manager: Leads in the planning and development of the project; manages the project to
scope. Responsibilities include: develop the project plan; identify project deliverables; identify risks and
develop risk management plan; direct the project resources (team members); scope control and change
management; oversee quality assurance of the project management process; maintain all
documentation including the project plan; report and forecast project status; resolve conflicts within the
project or between cross-functional teams; ensure that the project’s product meets the business
objectives; and communicate project status to stakeholders.
Name Email / Phone
Izrael Zenar C. Bautista allanpineda_17@yahoo.com/09064225681
Gerald Perez 09162164030/Dred_Handed@yahoo.com.ph
Team Member: Works toward the deliverables of the project. Responsibilities include: understand the
work to be completed; complete research, data gathering, analysis, and documentation as outlined in
the project plan; inform the project manager of issues, scope changes, and risk and quality concerns;
proactively communicate status; and manage expectations.
Name Email / Phone

Customer: The person or department requesting the deliverable. Responsibilities include: partner
with the sponsor or project manager to create the Project Charter; partner with the project manager to
manage the project including the timeline, work plan, testing, resources, training, and documentation of
procedures; work with the project team to identify the technical approach to be used and the
deliverables to be furnished at the completion of the project; provide a clear definition of the business
objective; sign-off on project deliverables; take ownership of the developed process and software.
Name Email / Phone
Rowena A. Arcega rararcega39@yahoo.com

Subject Matter Expert: Provides expertise on a specific subject. Responsibilities include: maintain up-
to-date experience and knowledge on the subject matter; and provide advice on what is critical to the
performance of a project task and what is nice-to-know.
Name Email / Phone
James Wyson jameswyson@yahoo.com

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H. Resources
Identify the initial funding, personnel, and other resources committed to this project by the project
sponsor.

Resource Constraints
Project Budget 1000.00Php
20 Computers Some are not working (2 units)
Lecture/course materials
Videocamera & Digital Camera

I. Project Risks
Identify the high-level project risks and the strategies to mitigate them.

Risk Mitigation Strategy

Students might not come Make the class ‘alive’ and exciting
Lack of computers Group students
Schedule conflicts Change schedule / make up classes

J. Success Measurements
Identify metric and target you are trying to achieve as a result of this project. For example, overall cost
savings of $50K or reduce processing time by 25 percent.

- To increase the speed of learning (contains 5 main topics) by at least 25%

- Increased knowledge and mastery of MS word by increasing Exam score from
70 – 80 % to 90 – 100%.
- Score of at least 80% in practical and written exams in Adobe Photoshop and
Movie maker

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K. Signatures
The signatures of the people below document approval of the formal Project Charter. The project
manager is empowered by this charter to proceed with the project as outlined in the charter.

Customer:
Name Signature Date

Project Sponsors:
Name Signature Date

Project Manager:
Name Signature Date

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