Project Documentation

What is "Real Time" Integration?
Real time integration is nothing but the data posting to all the affected areas instantly when an
activity is performed. For E.g. When you do a FI-SD integration when a !"I is posted the
following entry is affected #
$. %ost of "oods Sold Dr $&&
'o Inventory (ccount %r $&&
)ere the %ost of "oods Sold is an FI entry and Inventory (ccount related to ** but both of
them gets affected immediately when you post a !"I in SD.
'he updation of these entries when !"I is done is called Real 'ime Integration. 'he affect is
shown in all FI ** and SD modules once you save the entry.
'he configuration for the below entry is done in +,-%
$. %ost of "oods Sold Dr $&& .'-/ey ",,0
'o Inventory (ccount %r $&& .'-/ey ,S10
'he automatic entries are posted to inventory accounts through '-2eys to which "3 accounts are
assigned. 'hese '-2eys are assigned to movement types in **. !lease refer to '-code +*W4
and +*W, for proper understanding.
Details of General Ledger Account & Its Groups

'he central tas2 of "53 accounting is to provide a comprehensive picture for e6ternal accounting
and accounts. Recording all business transactions .primary postings as well as settlements from
internal accounting0 in a software system that is fully integrated with all the other operational
areas of a company ensures that the accounting data is always complete and accurate.
Chart of Accounts (CA!"
%+( is a list of all "53 accounts used by one or several company codes.
For each "53 account the chart of accounts contains the account number account name and the
information that controls how an account functions and how a "53 account is created in a
company code.
!ath#spro-img-fin.accounting-gen.ledger a5c-gen.ledg.a5c-master data-prep.-edit chartof a5c-ob$7
%hart of a5c discription
St8 %hart of a5c for spente6 te6tile
G#L account goup
Definition"
Account group is used to classif$ g#l accounts of same featuresin the chart of accounts%for
e&ample asets and lia'ilities (on the other hand % proper num'er range can 'e assigned
such that accounts of same nature )ill appear ne&t to each other in the chart of accounts(
*ollo)ing list of account group for spente& te&tile group of industries
Chart of a#c a#c group Descriptions a#c from a#c to
+t, *a *i&ed assets - -..
+t, Ca Current assets -.- /..
+t, Lia' Lia'ilit$ /.- 0..
+t, Cl Current lia'ilit$ 0.- ,..
+t, Inco Incomes ,.- 1..
+t, 2&ps 2&pences 1.- 3..
+t, matr material 3.- 4..
*ield status group
Definition"
+ap pro5ides for definition of control parameters called field status groups% )hich control
maintenance of 5arious fields in the transaction screens during input (
*ield status group determines the status of each field % )hich user can enter the 5alue
during posting the status can 'e either"
ptional
6anadator$
+uppressed
*ollo)ing list of field status group to'e used for spente& te&tile
Document types
type Description From to
(a (sset posting $ $&&&
(b (ccounting document
(e (ccounting document
(f Dep. !osting
(n 4et asset postin
%$ %losing gr5ir accts
%i %ustomer invoice
%p %ustomer payment
Da %ustomer document
Db %ust.recurring entry
De %ustomer invoice
Dg %ustomer credit
memo
Dr %ustomer invoice
D9 %ustomer payment
Eu %onversion diff.euro
E6 E6ternal number
"f Subse:uent
ad;ustment
<e g5l account posting
/a =endor document
/g =endor credit memo
/n 4et vendors
/p (ccount
maintenances
/r =endor invoice
/9 =endor payment
*l *l settlement
4b =endor document
!r !rice charge
Ra Sub.cre.settlemetn
Re "ross inv. Receipt
Rf Invoice
R2 "ross inv. Receipt
Rn 4et invoice receipt
Rv ,illing doc. 'ransfer
Sa g5l account document
S2 g5l account posting
Sb Receipt cash payment
Su Subse:uent debit
docu.
vi =endor invoice
=p =endor payment
Wa "oods issue
We "oods receipt
Wi Inventory document
Wl "oods issu5 delivery
Wn 4et goods receipt
1$ Recurring entry doc.
1> Sample document
?a (sset post. !eriod
?c %lient funds
?f Dep. !osting
?p !ayment posting
9v !ayment clearing
Recurring 2ntr$ & +ample Doc

+ample Document # It is a special type of reference document. It does not update transaction
figures. Data from this document is used to create default entries on the accounting document
entry screen.
Recurring 2ntr$ # ( periodically recurring posting made by the recurring entry program on
the basis of recurring entry original documents
Recurring 2ntr$ Document # ( document containing the fi6ed data for every recurring
posting .for e6ample -@ posting 2ey -@ account -@ amountA. 'hese 7 never change0.
-ou set up recurring entry documents for business transactions that occur on a regular basis
such as rental payments and insurance premiums.
It does not update transaction figures. 'o store system used number range B1$B
%ross %o-%ode transaction cannot be posted with recurring entry program.
Recurring 2ntr$ 7rogram
For postings that recur on a regular basis such as payments for rent interest legal fees property
ta6es you can use the BRecurring Entry !rogramB to have the necessary documents generated
automatically.
(-! Create Recurring 2ntr$ riginal document
It containsAAA'he date of the first C last posting
'he fre:uency at which the posting should be made
'he date of the ne6t planned posting
(/! The Recurring 2ntr$ 7rogram must be run at regular intervals within a specified period.
'he program selects all recurring entry original documents in which the date of the ne6t posting
falls within the specified period and then generates a ,atch Input Session
(0! When the +ession is processed an FI original document is posted. 'he date of the ne6t
posting is changed accordingly in the BRecurring Entry +riginal DocB
'-cods for creating recurring document.

- F,D$ - %reate
- F,D> - %hange
- F,D7 - Display
- F.DE - Deleting Recurring entries
- F.$D - E6ecuting for a period
- F.$8 - !osting doc from recurring doc
- S*7D - E6ecute ur session
8old and 7ar9ing Document
8old Document" It is for short term and is used when tranaction Dr or %r is uncertained and
generally its is used for e6ternal purpose. eg# (dvance from potential customer
7ar9ing Document" Its is for longer period generally used for internal purpose. eg# (dvance
made for employes.
What is the main purpose of this document( Wh$ )e are using this one to in *I? 8o) it is
useful?
!ar2ing documents is used when we need to get any clarification regarding some account.
We can temporarily par2 or store this document till we get it cleared or approved.
'hen we can post it.
Remember.... par2ing does not update the accounts....... it ;ust stores the document..... whereas
posting will update the accounts..... for e6ample.... the reducing5increasing of the account
balances0.
'he '% for !ar2ing Documents is F-&> -@ enter the re:uired details -@go to the menu .at top 0
-@Document-@ !ar2.
'o post a par2ed document # F,=&-@ go to the menu Document-@ !ost.
+ther '%s used pertaining to !ar2ing of Documents are #
F=D& # !ost 5 Delete # Single Screen 'ransaction
F,=> # %hange
F,=7 # Display
F,=8 # %hange )eader
F,=D # Display %hanges
F,=E # Refuse

SAP FI Dunning Process and Configuration
In +A7 *I Dunning plays a vital role in (ccounts receivables. Dunning is similar to reminder
notice to our business partners for their overdue5open items or outstanding balances. Dunning
letter summari9es overdue invoices record and as2s for payment to be made. We configure
dunning program for accounts receivable and accounts payable. Dunning Program
includes following configuration steps:
Dunning procedure,
Dunning level,
Dunning Areas.
Dunning procedure control the path of dunning to the customer and vendor through
system. We can define our own dunning procedure as per our convenience.
Transaction code F!P.
Dunning level defines dunning te"t and ma"imum nine dunning levels are available. As
the dunning level increase, te"t will also change as insistent to ma#e payment.
Dunning area means the client$company$company code in which we are wor#ing on
dunning program. %f we don&t want to run dunning program at company code level then
we can also run dunning program at organi'ational level li#e, sales organi'ation.
(AP provides additional functions in dunning li#e dunning charges to customer or
vendors. %n (AP, we can do changes in dunning program li#e dunning level, dunning
data, and dunning area. (AP also provides dunning bloc# facility for special customers.
Path for SAP Dunning in IMG
Financial Accounting ) Accounts *eceivable and Accounts Payable ) usiness
Transactions ) Dunning.
+ere, we save basic settings for dunning program, dunning procedure and printing data
for dunning notice.
We can assign dunning procedure to customer account with transaction code XD02 in
company code area. We can also define dunning bloc#, dunning recipient, dunning level
and other data related to dunning to customer here only.
After completing all configurations we run dunning program with transaction code F,-.
+ere we have done
with our dunning program after completing this please chec# sample printout of dunning
letter.
+teps of Automatic 7a$ment 7rogram

A:T6ATIC 7A;62<T 7RGRA6

$. %reation of )ouse ,an2#
S!R+-Reference I*"-Financial (ccounting-,an2 (ccounting F ,an2 (ccounts F Define
)ouse ,an2s F FI$>
>. %reation of %he:ues issue account in assets side with sort 2ey &&$ and FS= is "&&D and
assign house ban2 and ban2 account no.
7. %reation of %he:ue lots#
S!R+-Reference I*"- Financial (ccounting F (R5(! F ,usiness 'ransactions F +utgoing
payments F automatic outgoing payments F payment media F che:ue management F Define no
ranges for che:ue management F F%)I
8. "iving mini and ma6 amounts to payment#
S!R+-Reference I*"-Financial (ccounting F (!5(R-,usiness 'ransactions F +utgoing
payments F automatic outgoing payments program F payment methods5ban2 selection for
payments program F set up all company codes for payment transaction F '&8>
D. Set up paying company code for payment transaction#
S!R+-Reference I*" F Financial (ccounting F (!5(R F ,usiness 'ransactions F +utgoing
payments F automatic outgoing payments program F payment method5,an2 Selection for
payment transactions F set up paying company codes for payment transactions F &8>,
E. Set up payment methods per country for payment transactions#
S!R+ F Reference I*" F Financial (ccounting F (!5(R F ,usiness 'ransactions F +utgoing
payments F automatic outgoing payments F payment methods5ban2 selection for payment
program F '+8>?3
G. Set up payment methods per company code for payment transactions#
payments F (utomatic outgoing payments F !ayment method5ban2 selection for payment
program F set up payment methods per company code for payment transactions F '&8>E
H. Set up ban2 determination for payment transactions#
payments F automatic outgoing payments F payment method5ban2 selection for payment
program F set up ban2 determination for payment transactions F ,( 4/DE'
I. (ssign payment method to vendor *aster record#
S(! menu F Financial (ccounting F (! F *aster Records F %hange F F/&>
$&. (utomatic payment program running#
Sap *enu F Financial (ccounting F (ccounts !ayable F !eriodic processing F !ayments F F$$&
$$. Running the app program#
First give the parameters. %ompany code and payment method and ne6t date. It means the ne6t
date the running the program. (nd go to additional log in that we need to select due date chec2
payment selection in all cases line items of the payment documents and save it.
%lic2 on the schedule proposal ne6t payment run in the last it has to display one generated and
one completed. 4e6t go to new session clic2 on systems services and reporting in that give
RFF+JSK%
'hen give the run rate identification methods company code house ban2 ban2 id chec2 lot no
and save it and then e6ecute it. (nd come bac2 f$$& and give that identification in printout and
save it.
Document +plitting

Information on Document +plitting
-ou can use the document splitting procedure to split up line items for selected dimensions .such
as receivable lines by profit center0 or to effect a 9ero balance setting in the document for
selected dimensions .such as segment0. 'his generates additional clearing lines in the document.
Jsing the document splitting procedure ensures that you can draw up complete financial
statements for the selected dimensions at any time.
-ou can choose between displaying the document with the generated clearing lines either in its
original form in the entry view or from the perspective of a ledger in the general ledger view.
For document splitting to be possible the individual document items and the documents must be
classified. Each classification corresponds to a rule in which it is specified how document
splitting is to occur and for which line items.
S(! delivers a set of standard rules that should usually prove sufficient. If not you can define
your own set of rules and adapt these according to your needs.
Activate Document Splitting Configuration Guide
! Purpose
'his configuration guide provides the information you need to set up the configuration of this
building bloc2 manually.
If you do not want to configure manually and prefer an automated installation process using ,%
Sets and other tools refer to the installation guide of this building bloc2.
2 Preparation
2"! Prere#uisites
,efore you start installing this scenario you must install prere:uisite building bloc2s.
$ Configuration
$"! %nterprise Structures
$"!"! Defining Segment
&se
%n this %!/ activity, you define your segments.
Procedure
,. Access the activity using the following navigation options:
Transaction code S!R+
I6G menu Enterprise Structure Definition Financial Accounting
Define Segment
0. 1n the Change View Segments for Segment Reporting: Overview screen, choose New Entries.
2. 1n the Change View Segments for Segment Reporting : Overview screen, ma#e the following
entries:
+egment Te&t
$&&&K( Segment (
$&&&K, Segment ,
$&&&K% Segment %
3. 4hoose Save.
-. 4hoose Back to return to the %!/.
'esult
-ou have now created the segments.
$"2 (edgers
$"2"! Assigning scenarios and customer fields to ledgers
&se
In this activity you assign the following to your ledgers#
Scenarios# this determines what fields in a ledger are updated when it receives posting from
other application components.
%ustom Fields# you can add custom fields .that you have already defined0 to the ledger.
=ersions# this enables you to ma2e general version settings for the ledger that depend on the
fiscal year. In the versions you specify whether actual data is recorded whether manual
planning is allowed and whether planning integration with %ontrolling is activated.
Procedure
,. Access the activity using the following navigation:
I6G menu Financial Accounting (NEW) Financial Accounting
Global Settings (New) Ledgers Ledger Assign
scenarios and customer fields to ledgers
0. 1n the Displa View !e"gers: Overview screen, select the line with the ledger .5. %n the left hand
frame double6clic# Scenarios.
2. 1n the Change View Scenarios: Overview, choose New Entries.
3. 1n the New Entries: Overview of #""e" Entries view, enter the following scenario:
Scenario for General (edger Accounting (ong )e*t
FI4K!%( !rofit %enter Jpdate
FI4KSE"* Segmentation
-. 4hoose Save.
7. 4hoose Back to return to the %!/.
$"$ General (edger Accounting +,e-.
$"$"! Classif/ing G0( Accounts for Document Splitting
&se
In this step you specify for each business transaction that is entered is analy9ed during the
document splitting procedure. In this analysis the system determines for each line item whether
it is an item that remains unchanged or an item that should be split.
Procedure
I6G menu Financial Accounting (NEW) General Ledger
Accounting (New) Business ransactions Document
Splitting !lassif" G#L Accounts for Document Splitting
0. 8nter st1 the chart of account for (AP est Practices aseline. 4hoose Contin$e.
2. %n the following screen table, ma#e the following entries:
Account from Account to Categor/ Description
$$&$&$&& $$&$I&&D &8&&& %ash (ccount
$$&$I&&E $$&7&$&& &$&&& ,alance Sheet (ccount
$$&8&$&& $$&8&8D& &>&&& %ustomer
$$&8&D&& $$$D&$&& &$&&& ,alance Sheet (ccount
$$>&$&$& $$>&GII& &E&&& *aterial
$$7&$&$& $$8&$&&& &$&&& ,alance Sheet (ccount
$>&>&>&& $>&G&$&& &E&&& *aterial
$>$&$&&& $D$7&$&& &$&&& ,alance Sheet (ccount
$E&$&$&& $G$&>&$& &G&&& Fi6ed (ssets
$I&&&$&& $I$&$&>& &$&&& ,alance Sheet (ccount
>&&>&$&& >&&>&D&& &7&&& =endor
>&&7&$&& 7I&&&&&& &$&&& ,alance Sheet (ccount
8$>&$&$& 8$>&$&8& 8&$&& %ash Discount .E6pense5Revenue53oss0
87$&>&$& 8II&$&&& &E&&& *aterial
D&&$&$&& D&&8&$>& 7&&&& Revenue
D&&8&$7& D&&8&$7& >&&&& E6pense
D&&8&>&& D&&8I&&& 7&&&& Revenue
D&&8IIII D&&G8$&& &$&&& ,alance Sheet (ccount
D&&H&$&& D&&H&G&& >&&&& E6pense
D&&H&H&& D&&I&I&& >&&&& E6pense
D$&&&$&& D$&&&HG& &E&&& *aterial
D$&&&I&& D$&&$H&& >&&&& E6pense
D$&&>&&& D$&&>H&& 7&&&& Revenue
D$&&7$&& D$&&I&&& &$&&& ,alance Sheet (ccount
D$$&&&$& D8&&7&&& >&&&& E6pense
D8HD&&&& D8HD&&&& &$&&& ,alance Sheet (ccount
DD&&&$&& DD&&$8&& 7&&&& Revenue
DE&&&$&& DE&&$H&& >&&&& E6pense
DG&&&$&& DGD8G7&& 7&&&& Revenue
DH&&&$&& EIIII$&& >&&&& E6pense
G$$&$&&& G$I&$&E& 7&&&& Revenue
G>$&$&&& G>I&$&&& >&&&& E6pense
G7$&$&&& G7$&I&&& 7&&&& Revenue
G8$&$&&& GI$&&&I& >&&&& E6pense
H$&&$&$& I8&&&&&& &$&&& ,alance Sheet (ccount
$"$"2 Defining 2ero34alance Clearing Account
&se
For account assignment ob;ects for which you want to have a 9ero balance setting the system
chec2s whether the balance of account assignment ob;ect is 9ero after document splitting.
If this is not the case the system generates additional clearing items. In this activity you have to
create a clearing account for these additional clearing items.
Procedure
I6G menu Financial Accounting (NEW) General ledger
accounting (NEW) Business transactions Document
splitting Define $ero%Balance !learing Account
0. (elect the entry with account #ey .... Double6clic# #cco$nts on the left hand side.
2. 8nter the chart of account YAKR. 4hoose Contin$e.
3. !a#e the following entry:
G( Account 'emar5s
I$$&&&&& E6ample
-. (ave your entry.
7. 4hoose Back to leave the %!/ activity.
$"$"$ Classif/ing Document )/pes for Document Splitting
&se
Every business transaction that is entered is analy9ed during the document splitting process. In
this process the system determines which splitting rule is applied to the document. In order that
the system can determine the splitting rule you have to assign a business transaction variant to
each document type.
'o ensure that a splitting rule is used appropriately the relevant documents have to meet certain
re:uirements. 'hese re:uirements relate in particular to certain item categories that either must
or must not be available. 'his information is specified for each business transaction variant and
is chec2ed against the current document during posting. If the document does not meet these
re:uirements the system re;ects the posting.
Procedure
I6G menu Financial Accounting (NEW) General Ledger
Accounting (New) Business ransactions Document
Splitting !lassif" Document "pes for Document
Splitting
0. !a#e the following entries:
Document )/pe )ransaction )/pe 6ariant
D= &>&& &&&$
/? &&&& &&&$
%*ample
The accounting transaction .0.. 9customer invoice:, variant ..., 9standard:, is delivered. %n this
accounting transaction, the following item categories are allowed: customer, value added ta", withholding
ta", e"pense, revenue, e"change rate differences, and company code clearing.
$"$"1 Defining Document Splitting Characteristics for General
(edgers
&se
In this step you specify an input ta6 indicator per company code. 'hen the system uses this
indicator when you post ac:uisitions that are not sub;ect to ta6.
Procedure
splitting Define Document Splitting !&aracteristics for
General Ledger Accounting
0. 1n the screen, ma#e the following entries:
Field 2ero 4alance Partner Field Mandator/
SE"*E4' Segment L !SE"*E4' !artner
Segment
=
$"$"7 ,e*t Procedure Define Document Splitting Characteristics for
Controlling
&se
In this I*" activity you specify which additional characteristics you intend to apply for
document splitting. 'he additional characteristics are not relevant for "eneral 3edger
(ccounting. Instead they are relevant for other application components .such as subcomponents
in %ontrolling0 that use documents transferred from "eneral 3edger (ccounting.
Procedure
,. Access the activity as follows:
splitting Define Document Splitting !&aracteristics for
!ontrolling
0. 1n the screen, ma#e the following entries:
Field
(JF4R +rder
/+S'3 %ost %enter
$"$"8 Defining Field Status 6ariants +part 9Field Status Groups9.
&se
-ou can combine several field status groups in a field status variant. 'he field status group
specifies which fields are active when you enter documents which are mandatory and which are
suppressed .field status0.
-ou can assign the field status variant to a company code. 'his enables you to wor2 with the
same field status groups in as many company codes as you re:uire.
During installation the field status variant &&&$ has been copied to field status variant $&&&.
If you perform this step because of a failed installation the field status variant has to be deleted
before you e6ecute this configuration step manually. +therwise you have to create all of the field
status groups manually instead of using the copy function.
Procedure
I6G menu Financial Accounting (NEW) Financial Accounting
Global Settings (New) Ledger Fields Define Field
Status 'ariants
>. +n the !&ange 'iew (Field status )ariants*+ ,)er)iew screen in the left hand frame double-
clic2 Field status )ariants.
7. In the right hand frame select the line with the field status variant $&&& .Field status for
$&&&0. From the toolbar choose !op" as- (F.).
8. +n the !&ange 'iew (Field status )ariants*+ ,)er)iew of selected set screen enter the
following data#
*+t> *ield status name
..-. Field Status ,!
%f you install est Practices with the %nstallation Assistant and personali'ed values, use the
personali'ed value for the field status variant instead of the values stated above
D. %hoose Enter.
E. In the Specif" ob/ect to be copied dialog bo6 choose cop" all.
G. %onfirm the 0nformation dialog bo6
H. %hoose Sa)e.
I. In the left hand frame double-clic2 Field status groups.
!aintaining Field (tatus /roups:
In all field status groups the field status for the fields !rofit %enter Segment has to be set to
,pt1 Entr"1 'o do so proceed as follows for each field status group#
$&. In the right hand frame double-clic2 the field status group you want to maintain.
$$. +n the 2aintain Field Status Group+ ,)er)iew screen double-clic2 the entry Additional
account assignments.
$>. Set the field status for the fields !rofit %enter Segment to ,pt1 Entr"1
$7. %hoose Sa)e.
$8. %hoose Bac3 twice to return to the !&ange 'iew (Field status )ariants*+ ,)er)iew screen.
*epeat steps ,. to ,3 for each field status group;
$D. In the right hand frame double-clic2 the field status group ;?34.
$E. +n the 2aintain Field Status Group+ ,)er)iew screen double-clic2 the entry 4a"ment
transactions
$G. Set the field status for both of the fields 4a"ment currenc" and 4a"ment currenc" amount to
,pt1 entr"1
$H. %hoose Sa)e.
$I. %hoose Bac3 twice to return to the !&ange 'iew (Field status )ariants*+ ,)er)iew screen.
>&. In the right hand frame double-clic2 the field status group -,$8.
>$. +n the 2aintain Field Status Group+ ,)er)iew screen double-clic2 the entry Additional
account assignments.
>>. Set the field status for both of the field !,#44 order to ,pt1 entr"1
>7. %hoose Sa)e.
>8. %hoose ,ac2 twice to return to the !&ange 'iew (Field status )ariants*+ ,)er)iew screen.
>D. In the right hand frame double-clic2 the field status group ;?1/(
>E. +n the 2aintain Field Status Group+ ,)er)iew screen double-clic2 the entry Asset
Accounting.
>G. Set the field status for the fields Asset retirement and Asset number # subnumber to ,pt1
entr"1
>H. %hoose Sa)e.
>I. %hoose Bac3 three times to leave the I*" activity.
$"$": Activating Document Splitting
&se
In this I*" activity you have to activate document splitting. 'he splitting method used is the
S(! standard one which contains the splitting rules for the different business transactions. If this
splitting method does not meet your re:uirements you can first define and then select your own
method in !ustomi5ing for document splitting. -ou can do this choosing E6tended Document
Splitting Assign Splitting 2et&od.
The activation then applies for the entire client. <ou can e"plicitly e"clude individual company codes
from document splitting. This means, however, that you are then no longer able to create any cross6
company6code transactions containing company codes that have divergent settings for document
splitting.
Procedure
,. Access the activity as follows:
splitting Acti)ate Document Splitting
Constant ,ame 'emar5s
?$&&& Default for ,! no assigned processes
Field name Description &ser action and values ,ote
Document (plitting =
%nheritance ;
(tandard A$4Assgnmnt ;
Constant >,...
2. 4hoose Enter.
3. (ave your entries.
'he field 2et&od is filled automatically with the value $>.
Define the Customer Account Groups +creen La$out
?D/ - Define (ccount "roups Screen 3ayout
%ustomer groups allows you to have separate purposes and field status for different types of
customer.
For e.g. segregate by sold-to party ship-to party and bill-to party.
With the different groups you can ma2e different fields re:uired optional or suppresed for each
of the groups
8o) Do)n 7a$ments Are Configured
'he following %ustomi9ing settings have to be made for down payment processing#
Settings for the billing plan - 'o activate the billing plan function maintain the materials for
which you wish to process down payments with item category group &&&D .milestone billing0.
'his gives the item type '(+ via item type determination. 'he item type '(+ calls up the
billing plan function.
-ou need to implement the following activities in the billing plan for down payments#
*aintain deadline category - 'his determines the billing rule .percentage or value down
payment0 for the down payment re:uest. 'he system assigns billing type F(? .payment re:uest0
defined in the standard system with billing category !. .For the billing type F(? there is the
cancellation billing document type F(S in the standard system0.
*aintain the deadline proposal - Jse the down payments that are due for the proposed
deadlines.
*aintaining a !ricing !rocedure with the %ondition 'ype (?WR#
In the standard system the condition type (?WR is delivered for the down payment value
already provided but which has not yet been calculated. -ou must include this condition type in
the relevant pricing procedure before output ta6.
Enter condition > .item with pricing0 and the calculation formula 8H .down payment clearing
value must not be bigger than the item value0 for the condition type (?WR.
,efore the condition (?WR you can create a subtotal with the base value calculation formula >
.net value0. If the condition (?WR is changed manually you can get information on the original
system proposal from the subtotal.
*aintain the printing indicator - 'he pricing procedure can not be mar2ed as a transaction-
specific pricing procedure .field Spec.proc.0 'he condition type (?WR has the calculation type
, .fi6ed amount0 and the condition category E .down payment re:uest 5 clearing0.

*aintaining the ,illing Document - In the standard system there is the billing type F(? .down
payment re:uest0 and the billing type F(S for canceling . 'he down payment is controlled using
the billing category ! of the billing type. ( billing type becomes a down payment re:uest when
the billing category ! is assigned. -ou have to maintain bloc2ing reason &> .complete
confirmation missing0 for the billing documents and assign it to billing type F(?.
%opying control - %opying re:uirement >& must be entered in copying control at item level for
the down payment re:uest. In the standard system the order type '( for copying control is set up
according to the billing type F(? for the item category '(+.
%opying re:uirement >7 must be entered in copying control at item level for down payment
clearing. In the standard system the order type '( for copying control is set up according to the
billing type F> for the item category '(+.
Financial (ccounting settings - ( prere:uisite for down payment processing is that the account is
assigned to the underlying sales document. 'o do this change the field status settings in
%ustomi9ing as follows#
Set reconciliation accounts .transaction +,1R0 - For the Mreceived down paymentsN and Mdown
payment re:uestsN from
the "53 accounts you have selected you should assign the field status definition "&7$.
*aintain accounting configuration .transaction +,1,0 - For the down payments .posting 2ey
(4? in the standard system0 and the output ta6 clearing .posting 2ey *=( in the standard
system0 you must maintain the posting 2ey.
-ou must also carry out a "53 account number assignment for the ta6 account.
*aintain the posting 2ey .transaction +,8$0 - For posting 2ey $I set the sales order as an
optional field OOO
*aintain the field status definition .transaction +,$80 - For field status variant &&&$ field status
group "&7$ set the
sales order as an optional field OOO
(ssign the company code to the field status variants .transaction +,%D0
The Do)n 7a$ment 7rocess +teps

Do)n 7a$ment recie5ed from a customer(

'code F->I #
-ou post the customer down payment. -ou can see that the indicator for downpayment ( is
assigned.

-ou can also see the report at F,3D4 which is line item display for customers. -ou will have to
tic2 the special ".3 indicator ( for noted items to view down payments recieved from
customers

'code F,G& #
-ou ma2e the customer invoice in F,G& remember that you ma2e the invoice for the total item
and not minus the down payment amount for the customer. For e6ample if you have posted a
down payment forRs.D&& in F->I and the invoice amount is $&&& you will post $&&& and not
D&& as the customer invoice.

'code F->> #
-ou transfer from special ".3 as it is a downpayment to normal item as it is no more a current
liability for the company.

'code F-7I #
-ou give the invoice reference number and process the down payment and double clic2 on
transfer posting. -ou can see the balane ( has been nullified.

'code F->H #
Finally when you recieve the payment from the customer you clear the open items for the
customer.

(ine Item Displa/
&se
<ou can display the line items for one or more accounts.
5ine items are document items that were posted to a specific account. %n contrast to a document item, a
line item only contains the information from the document that is relevant from the account view.
<ou can display the following line items:
1pen items
4leared items
?oted items
Par#ed items
%tems with special /$5 transactions 9in #cco$nts Receiva%le and #cco$nts &aa%le:
%tems with customer or vendor items 9in #cco$nts Receiva%le and #cco$nts &aa%le:
<ou can display the line items for the following account t/pes:
4ustomer accounts
@endor accounts
/$5 accounts
Prere#uisites
%n order to display the line items for an account, the account must be managed with line item display. This
means that you have set the indicator !ine item "ispla in the master data of the account.
This setting is mandatory for customer and vendor accounts.
For G0( accounts, you have to ma#e this setting in the account master data.
Features
%f you have posted a business transaction and want to display the line items, you have the following
options:
Display the document and then the line items..
Display the account and then the line items.
Re5ersal 2ntr$ In Accounting

(t times some incorrect documents might have been entered in the systems.

If you have entered an incorrect document you can reverse it. 4ote that R57 can reverse a
document only if the following conditions are met#

- %ontains no cleared items
- %ontains only vendor customer or "53 line items
- Was posted within the FI system
- %ontains only valid values such as business areas cost centers and ta6 codes

+rdinarily you post a reversing document in the same period you posted the original document.
'he period of the original document must be open to post a reversing document. If the period is
not open you can overwrite the posting date field with a date in an open period such as the
current period.

Reversal can be done individually - F,&H or *ass F.H&.

If the document to be reveresed contain cleared items then cleared item must be reset before the
reversal of document.

Cash <ournal
!" Purpose
If you do not want to configure manually and prefer an automated installation process using the
S(! ,est !ractices Installation (ssistant and other tools refer to the SA4 Best 4ractices 7uic3
Guide1
2" Preparation
$"1 Prere#uisites
4uilding 4loc5s
If you want to use this building bloc2 you must first install the following building bloc2s#
?uilding ?loc9 Description
3evel & ,est !ractices Installation
3evel $ +rgani9ational Structure
=rgani>ational &nits
With building bloc2 <&> all re:uired organi9ational units are maintained. Following
organi9ational units are needed for the E6ternal Financial (ccounting 3ocal .4EW0 building
bloc2#
Field name Description &ser action and values ,ote
,J/RS %ompany %ode
,..., 1010
FI/RS Financial
*anagement (rea
,...
/+/RS %ontrolling (rea
,...
/'+!3 %hart of (ccounts
<AAA
//,ER %redit %ontrol (rea
,...
%hec2 building bloc2 $&$ for further details.
$" Configuration
a" Cash <ournal
i" Defining Correspondence )/pes
&se
( %orrespondence 'ypes is set up for company code $&&&
Procedure
,. Access the activity using the following navigation option:
I6G 6enu Financial Accounting (NEW) Financial Accounting
Global Settings (New) !orrespondence Define
!orrespondence "pes
Transaction Code +,GG
0. 1n the Change View Correspon"ence 'pes: overview (creen, ma#e the following entries:
Corr" )/pe of
Correspondence
Doc"ne
ncess
a/
Indiv")e*t Date ! name Date 2 name
S(!J$ !odat2ova nacladna
for J2raina
6 6 !odat2ova
nacladna f
!odat2ova
nacladna f
S(!J> %ash order
J2raine
6 %ash order
J2raine
%ash order
J2raine
S(!J7 %orrection of the
ta6 invoice
6 6 %orrection of
the ta
%orrection of
the ta
S(!J8 Invoice from FI
J2raine
6 Invoice from
FI J(
Invoice from
FI J(
2. (ave your 8ntries.
$"!"2 Assigning Programs for Correspondence )/pes
&se
In this activity you define the print program and the selection variant corresponding to each
correspondence type. 'he selection variant is used when printing the re:uested correspondence.
Procedure
I6G 6enu Financial Accounting (NEW) Financial Accounting
Global Settings (New) !orrespondence Assign
4rograms for !orrespondence "pes
Transaction Code +,GH
0. 1n The (creen 4hange @iew BAllocate program for automatic correspondienceC: overview, !a#e the
following entries:
Cocd Corr" ,ame of the print
program
,ame of
variant
)e*t"
$&$& S(!J$ <K$JFK!+D('/+
=(K4(%3(D4(
S(!J$ !+D('/+=(
K4(%3(D4(K
'E1'
$&$& S(!J> <K$JF/+RDR> S(!J>
$&$& S(!J7 <K$JFK%+RRE%'I
+4K!+D('/K4(
/3
S(!J7 !+D('/+=(
K4(%3(D4(K
'E1'
$&$& S(!J8 <K$JF!F> S(!J8
$"!"$ Defining Form ,ames for Correspondence Print
&se
In this activity you define the names of the forms which are to be used for printing the
correspondence.
'he system attempts to create the letters for your customers5vendors in the language specified in
the customer5vendor master record. Internal documents are issued in the company code or logon
language. 'o do this the corresponding form must be available in the re:uired language in the
system. -ou should therefore translate the forms into the re:uired languages if they are not
already available in the standard system.
-ou define the form names depending on the company code print program and a form ID. With
the help of the form ID it is possible to store different forms for one print report.
.
Procedure
I6G 6enu Financial Accounting (New) General Ledger Accounting
(New) !orrespondence Define Form Names for
!orrespondence 4rint
Transaction Code S!R+
0. 1n The (creen 4hange @iew BForms for correspondenceC overview, !a#e the following entries:
Program Program )itle Fo"id Form
<K$)/+RD !rint !rogram# Document
E6tract
<K$)KD+%K')K&8
<K$JF!F> !rint programm for FI
invoice
<K$JFI4=+I%E
<K$JFK%+R
RE%'I+4K!
+D('/K4(
/3
'a6 invoice correction
print programm
%4 <K$JF%+RR!+D4
(/3
<K$JFK!+D
('/+=(K4
(%3(D4(
'a6 invoice print
programm
<K$JF!+D('4(/
3K=
<K$JFK!+D
('/+=(K4
(%3(D4(
'a6 invoice print
programm
$ <K$JF!+D('4(/
3K=
$"!"1 Defining ,um?er 'ange Intervals for Cash
<ournal Documents
&se
( number range is set up for company code $&&&.same as S(! standard for company code
&&&$0.
Procedure
I6G 6enu Financial Accounting (NEW) Ban3 Accounting
Business ransactions !as& 8ournal Define Number
9ange 0nter)als for !as& 8ournal Documents
Transaction Code F,%<%$
,r" 'ange
=?@ect
Su?value ,o" )o Fiscal
Aear
From ,o" )o ,o" %*ternal
%(<+KD+%
>
$&&& &$ &&&&&&&&&$ IIIIIIIII
I
$"!"7 Setting up Cash <ournal
&se
"53 account 7&$&&&&& has been assigned to the cash ;ournal
(ssigned document types# (, F for "53 account postings
Procedure
Business ransactions !as& 8ournal Set :p !as&
8ournal
Transaction Code F,%<%&
Co"
Cod
e
Cash
<our"
G0(
Acct"
Cu
rr"
Doc"
)/pe
G0(
Post
3ing
Doc"
)/pe
Pa/m"
to
6endo
r
Doc"
)/pe
Pa/m"
from
6endor
Doc"
)/pe
Pa/m"
from
Custo
mer
Doc"
)/pe
Pa/m" to
Custom
er
Cash
<ournal
name
$&$& &&&$ 7&$&&&
&&
J
(
)
(, /? /? D? D? J/R(
I4I(4
%(S)
<+JR
4(3
$&$& &&&> 7&>IGH
&$
E
J
R
(, /? /? D? D? J/R(
I4I(4
%(S)
<+JR
4(3
$"!"8 CreatingB Changing and Deleting 4usiness
)ransactions
&se
In this activity you can create change and delete business transactions for the cash ;ournal.
Procedure
Business ransactions !as& 8ournal !reate; !&ange;
Delete Business ransactions
Transaction Code FB!8!<
)rans3
action
4usiness
)ransaction )/pe
G0( account )a*
Code
Cash @ournal ?usiness transaction
$
, 7$$&&&&$ !(-*E4' '+ ,(4/
>
% 7$$&&&&$

RE%EI!' FR+* ,(4/
7
D

RE%EI!' FR+* %JS'+*ER
8
/ !(ID '+ =E4D+R
$"!": Setting up Print Parameters for Cash <ournal
&se
'o print the cash ;ournal and the cash ;ournal receipts you have to set up the corresponding print
program parameters per company code. S(! standard is used.
Procedure
Business ransactions !as& 8ournal Set :p 4rint
4arameters for !as& 8ournal
Transaction Code F,%<%7
Compan/
code
Cash <ournal
Print Program
'eport
6ariant
Correspondence Accounting
Document
$&&& RF%(S)&& %(S)J( S(!J>
$"!"C Defining Sender Details for Correspondence
Form
&se
%n this activity, you define which te"ts are to be used in the letter window and the signature line for each
company code. This applies to the following:
letter header
letter footer
sender address
Procedure
I6G 6enu Financial Accounting (NEW) General Ledger Accounting
(New) !orrespondence+ 0nternal Document 2a3e and
!&ec3 Settings for !orrespondence Define Sender Details
for !orrespondence Form
Transaction Code S!R+
Compan/
code
program Deader te*t Footer te*t Signature
te*t
Sender
$&&& <K$JF/+R
DR>
?(DRSK)E(D
ERKJ(
?(DRSKF+
+'ER$KJ(
?(DRSKS
I"KJ(
?(DRS
KSE4D
ER$KJ
(
$&&& RF/+RD&
&
(DRSK)E(DE
R
(DRSKF++
'ER
(DRSKSI
"4('JR
E
(DRSK
SE4DE
R
$&&& RF/+RD$
&
?(DRSK)E(D
ERKJ(
?(DRSKF+
+'ER$KJ(
?(DRSKS
I"KJ(
?(DRS
KSE4D
ER$KJ
(
$&&& RF/+RD8
&
?(DRSK)E(D
ERKJ(
?(DRSKF+
+'ER$KJ(
?(DRSKS
I"KJ(
?(DRS
KSE4D
ER$KJ
(
Compan/
code
program Deader te*t Footer te*t Signature
te*t
Sender
$&&& RF/+RDH
&
?(DRSK)E(D
ERKJ(
?(DRSKF+
+'ER$KJ(
?(DRSKS
I"KJ(
?(DRS
KSE4D
ER$KJ
(
$&&& S(!F$7&D ?(DRSK)E(D
ERKJ(
?(DRSKF+
+'ER$KJ(
?(DRSKS
I"KJ(
?(DRS
KSE4D
ER$KJ
(
$&&& S(!F$7&2 ?(DRSK)E(D
ERKJ(
?(DRSKF+
+'ER$KJ(
?(DRSKS
I"KJ(
?(DRS
KSE4D
ER$KJ
(
$"7 Importing and Assigning 'eporting 6ariants
'eporting 6ariants Cash <ournal +program <E!&FF='D'2.
&se
The purpose of this activity is to create reporting variant for reporting cash Dournal 9program
EF,AFG1*D*0:.
Procedure
,. Access the activity using the following navigation options:
+A7 6enu ools ABA4 Wor3benc& De)elopment ABA4 Editor
Transaction Code
(82H
>. Enter ()*+,-ORDR. in the 4rogram field.
2. 4hoose Variants in the (ub obDects.
3. 4hoose Change/
-. 1n the #B#&: Variants 0 initial (creen,.in Variant Field enter S#&+..
7. 4hoose Create/
I. 1n maintain Variant Report 11111(creen2 @ariant sapu0 input following entries..
Form set =utput to printer Correspondence Fi Document
num?er
,$ 3+%3 S(!J> 6
H. 4hoose Variant #ttri%$tes. 1n 3eaning field enter Variant for +kraine. 4hoose Save. 4hoose Back.
1 'eferenced 4usiness Processes
1"!"!"! Purpose
In this section of the document you find some business processes which are often repeated. So
the business process is described once in the section reference business processes. 3ater we refer
to this reference business process. 'he chapter reference business process provides the
description of the business process. 3ater you find the business process described and the entry
data you need for testing.
Do not test the reference business processes described in this chapter; (tarting with chapter
4eneral B$siness &rocess you find the PP you have to test and the relevant entry data.
1"!"!"2 Prere#uisites
-ou need to install the building bloc2 4G&. %reate manually or by e%(''s some accounts
payable and accounts receivable.
For the business process procedure 4eneral !e"ger no reference business process e"ists.
1"2 Posting a Customer Invoice
1"2"!"! Prere#uisite
'he customer master records have been maintained. +ne of our customers has granted us
automatic debit authori9ation and one pays us by ban2 direct debit.
1"2"!"2 Procedure
'o post an invoice use the PAccounts 9ecei)able Accounting+ 4osting 0n)oicesQ business
process procedure.
-ou will now post an invoice for each of the customers.
,. Access the transaction choosing one of the following navigation options:
SAP menu
#cco$nting J ,inancial #cco$nting J %ustomer J
Doc$ment Entr J 5nvoice
Transaction code
F4:0
0. !a#e the following entries if it is not already been defaulted by the system:
Field name &ser action and values 'emar5s
Compan Co"e BP01 ,J S*, %ompany DE
2. 4hoose Enter.
To change the company code, choose E"it Change Compan Co"e/
3. 1n the Basic Data tab page in the Enter C$stomer 5nvoice: Compan Co"e 6666 screen, ma#e the
following entries:
Field name &ser action and values '0=0C 'emar5s
C$stomer * 8"ample
5nvoice Date * 8"ample
Reference * 8"ample
#mo$nt * 8"ample
C$rrenc *
Calc$late 'a7 *
'a7 Co"e *
-. !a#e the following entries:
Field name &ser action and values '0=0C 'emar5s
48! #cco$nt * (ales revenue domestic
D8C *
#mo$nt in Doc$ment
C$rrenc
* 8nter the gross amount. The
system calculates the output
ta" automatically.
'a7 Co"e * ,7K ta" on sales$purchases
&rofit Center *
7. To chec# the document before it is posted, choose Sim$late 9FL:.
'his enables you to display the document including the ta6 on sales5purchases to be posted
and to correct it if necessary.
I. 4hoose &ost 94trlM(:.
In the lower area of the screen the system generates the message# Document =>??????66
was posted in compan" code B4?= where 66 is the se:uential document number posted by
the system.
H. !a#e a note of the invoice document number.
When you call up the transaction for the first time a dialog bo6 appears for you to enter
the company code. Enter company code BP01 here.
1"2"!"$ 'esult
'he document is posted to the database and the "53 account and customer transaction figures are
updated.
1"$ Manual 4an5 Statement
1"$"!"! &se
'he ban2 credits the automatic debit and the ban2 direct debit to your account.
For a detailed description of this procedure refer to the P2anual Account StatementQ business
process procedure. 'his document describes the procedure for a chec2 credit memo through the
ban2. 'he procedure for the ban2 direct debit 5 automatic debit will now be described here.
1"1 %ntering and Posting a Manual Account Statement
1"1"!"! Procedure
'he following e6ample shows you how to post an incoming chec2.
When you call up the transaction for the first time, the Specifications dialog bo" appears for you
to ma#e the following entries.
5nternal Bank
Determination
(elect indicator %f this indicator is set, you can enter the house
ban# %D and the account %D. %f the indicator is
not set, you have to enter the ban# number
and the ban# account number.
Start Variant BP01
&rocessing
'pe
4
<ou have to choose Processing Type 3. %f you
choose this processing type, you have to use
transaction F8A for further processing.
'ransfer
Val$e Date
(elect indicator
4hoose Contin$e or Enter
-ou can also display this dialog bo6 by choosing Settings J Specifications. !lease chec2 if
the following data is entered.
Menu path #cco$nting J ,inancial #cco$nting J Banks J 5np$t J
Bank Statement J 3an$al Entr
)ransaction code FF67
0. 1n the &rocess 3an$al Bank Statement screen, ma#e the following entries:
Compan
Co"e
BP01
9o$se Bank DB
#cco$nt 5D
GIRO
Statement
N$m%er
4urrent statement number
9you can enter any number
here:
%f you have forgotten the number of your
previous statement, you can choose Overview
to display your old statements. <ou can then
copy the last statement from the overview or
create a new statement. %n this way, the
statement number, statement date, and
beginning balance are set automatically.
Statement
Date
(tatement date 9T1DA<:
Beginning
Balance
eginning balance N ending
balance of the previous
statement
En"ing
Balance
eginning balance M 8A*
OOO
The ban# credits 8A* OOO to your account.
4hoose Enter to confirm
your entries.
2. 1n the &rocess 3an$al Bank Statement screen, ma#e the following entries:
'ransaction 002+
Val$e Date @alue date of the item
e.g. today
#mo$nt
Bank
Reference
Do not enter anything in this field because the
ban# does not provide any references.
&$sh%$tton (ave The account statement is included in the
system when you choose Save, but is not yet
posted. <ou can still change the account
statement or add new items to it.
&$sh%$tton Post The statement is posted online 9in the
bac#ground:.
Transaction 002+ is for P4hec# deposit& and contains the posting logic for the document to be posted.
%n this case, the document is posted:
From the ban# to ban# subaccount 0H...H without clearing.
1"1"!"2 'esult
+nce you have posted the account statement the system displays the posting statistics. 'hese
enable you to see how many F,&$ postings .post without clearing0 have been carried out with
and without errors. 'his also applies to F,&D postings .post with clearing0. In our e6ample one
F,&$ posting has been carried out.
1"7 Postprocessing an Account Statement
1"7"!"! &se
Every time you post a manual account statement you should postprocess it because the system
cannot always clear all the items automatically. 'his is particularly important if the customer has
not paid the total amount or has :uoted the wrong reference. In this particular case no clearing
posting is carried out and conse:uently postprocessing is necessary.
1"7"!"2 Prere#uisites
'he manual account statement has been posted.
1"7"!"$ Procedure
'o postprocess the account statement use the data from the e6amples. 'he data in the table
below is intended as an aid.
Menu path #cco$nting J ,inancial #cco$nting J Banks J 5np$t J Bank
Statement J Reprocess
)ransaction code FEBA
0. 1n the Bank Statement S$%se:$ent &rocessing screen, ma#e the following entries:
#pplication 8lectronic and manual ban#
statement
Compan
Co"e
BP01
9o$se Bank
DB
#cco$nt 5D GIRO
Statement
N$m%er
(tatement number of the
account statement that was
posted last
(ee !anual Account (tatement, point 2.
Statement
Date
(tatement date 9T1DA<: (ee !anual Account (tatement, point 2.
&osting #rea /$5 accounting
2. 4hoose Statement Overview.
3. Double6clic# the ban# details to display the statements from this ban#. Double6clic# the statement
number to display the statement items. A green chec#mar# ne"t to the statement indicates that the
postings have been processed without errors. <ou can see the posted document number in the
individual statement items. Double6clic# an item to display further information, such as the reference,
business partner, ban# details, e"ternal transaction, note to payee, and so on. To display the
document that was created, double6clic# the document number.
-. 4hoose the green arrow 9Back F2: to return to the Bank Statement S$%se:$ent &rocessing screen.
%n this screen, select S$%le"ger acco$nting in the &osting #rea field and choose Statement Overview
9FH:.
7. Double6clic# the ban# details. A red cross ne"t to the statement indicates that the account statement
contains items that could not be posted. <ou have to postprocess these items. Double6clic# the
statement and then the item. 4hoose Specifications J Change 3etho" to change the posting method.
4hoose Displa all screens. The posting method is described in the following note.
There are several options available for selecting the account statements to be displayed. <ou can
display statements that have a particular statement status. There are three different statuses: all
line items, onl line items incompletel poste", and onl line items completel poste".
The posting methods Displa incorrect screens2 Displa all screens2 Do not "ispla screens
specify whether all the screens, only incorrect screens, or no screens are displayed during
postprocessing. The Displa all screens method can be chosen for test and training purposes.
1therwise, you should choose the Displa incorrect screens method.
<ou should always chec# /$5 accounting and subledger accounting, since both types of
accounting might contain postings that have not been carried out.
1"7"!"1 'esult
'he statement status has not changed because it was already green for both "53 accounting and
subledger accounting before you postprocessed it.
7 Cash <ournal Postings
7"!"! Purpose
-ou can use the cash ;ournal to manage cash transactions in your company. -ou can post cash
receipts and cash payments print receipts and print out a cash ;ournal. 'he cash ;ournal in the
R57 System is a subsidiary ledger which contains documents that are transferred from the cash
;ournal to the general ledger in S(! FI. ( cash ;ournal is 2ept in one currency.
Cash <ournal Description Currenc/
000!
!etty %ash EJR
The cash Dournal does not include functions for accepting and depositing chec#s.
Each cash ;ournal is assigned a "53 account to which the documents in the general ledger are
posted.
Cash <ournal G0( account IF'
000!
>HH&$&
When a posting is made to a cash ;ournal transaction the documents with the following
document types are posted#
4usiness )ransaction Document )/pe
G0( account postings
(,
6endor incoming0outgoing pa/ments
/?
Customer incoming0outgoing pa/ments
D?
-ou can create your own business transactions that have to be posted. In the cash ;ournal
transaction F,%< you can create change and delete business transactions .menu path# E6tras
!&ange Business ransaction0. We provide the following business transactions for cash ;ournal
accounting#
7"!"2 Process Flo-
(ccess the transaction choosing one of the following navigation options#
Menu path #cco$nting J ,inancial #cco$nting J Banks J 5np$t J Cash
(o$rnal
)ransaction code FBCJ
'he following business processes are described in the e6amples below#
!osting an incoming payment
( customer pays an open invoice in cash to the amount of EJR $G8&&&. ( receipt is
printed for this. 'he customerRs open item is then cleared.
4us"
transac" no"
4us" transaction t/pe )e*t Account no" in
CC 0!00 +0200.
)a*
code
0!
E S E6pense !ostal costs EH>$&& =&
02
E S E6pense Shipping costs EH>&&& =$
0$
E S E6pense +ffice supplies EH&&&& =$
01
D S %ustomer Receipt from customer
07
/ S =endor posting !ayment to vendor
08
, S !ayment to !ayment to Deutsche >H&&$D
0:
, S !ayment to !ayment to Dresdner >H$&$D
0C
, S !ayment to !ayment to ,W ban2 >H>&$D
0G
% S Receipt from Receipt from Deutsche >H&&$8
!0
% S Receipt from Receipt from Dresdner
%ash trans. from
Dresd.,n2.
>H$&$8
!!
% S Receipt from Receipt from ,W ban2 >H>&$8
!2
R S Revenue Domestic sales in cash D&&I&& ($
!$
, S !ayment to
ban2 account
!ayment to !ostban2 >HD&$D
!1
% S Receipt from Receipt from !ostban2 >HD&$8
!7
E S E6pense Import 'a6 >E>H&& J$
!8
E S E6pense +ffice Supplies GT EH&&&& =>
%learing the customer invoice
!osting for +ne-time %ustomer
Document split postings in the cash ;ournal
Direct postings to ta6 accounts
'ransferring cash from petty cash to a house ban2 account by means of an electronic
account statement
We transfer EJR $$&&& from petty cash to our account at Deutsche ,an2. 'he ban2
subaccount is then cleared by means of an electronic account statement.
!aying cash to a vendor followed by reversal
We pay a vendor EJR DH& in shipping costs including $ET =(' in cash. 'his
document is then reversed because the invoiced amount is to be transferred.
!rinting the cash ;ournal
7"2 Posting =pen Items
'he incoming pa"ment business transaction for customers is only relevant once an open
customer item has been posted.
For detailed description see chapter 4osting an !ustomer 0n)oice at Reference ,usiness
!rocesses. For this process use the following data.
!a#e the following entries:
"eneral data#
Transactio
n
Cust"
7osting #
document
date
Reference Amount Cur( Calculate
ta&
$ Invoice $&H 'odayNs date F,%<&$ $G8&&&.&
&
EJR 1
> Invoice $&I 'odayNs date F,%<&> >GG>8.&& EJR 1
Item data#
G#L
account
De'it #
credit
Amount in document
currenc$
Ta& code 7a$ment ta' page"
$ D&&I&& %redit $G8.&&&&& ($ !ayment term &&&$
> D&&I&& %redit >GG>8.&& ($ !ayment term &&&$
7"$ Posting an Incoming Pa/ment
7"$"! Procedure
(o$rnal
0. 1n the Cash (o$rnal 6666 Compan Co"e 6666 screen, ma#e the following entries:
Field name &ser action and
values
Description
Compan
Co"e: Cash
(o$rnal:
BP01
0001
%f the system does not
reQuest you to ma#e
an entry, chec#
whether you are
already in the correct
cash Dournal.
%f necessary, choose Change Cash (o$rnal to select the correct
cash Dournal.
4hoose the Cash
Receipts tab page if it
is not already
displayed.
Displa
&erio"
TodayRs date
or choose 'o"a.
The entries in these fields are used to restrict the cash
documents.
B$siness
'ransaction
4
or choose the
transaction
&#5D 'O8RECE5&'
,RO3
The entry in this field defines the document type to be posted
and the offsetting account for the cash account.
#mo$nt 174,000.00 %n this field, you enter the amount that is paid in by the customer
in cash. An open item to the amount of 8A* ,I3,... is
outstanding for customer ,.H. The customer pays this open
item in full.
Receipt
Recipient
3r/ Smith %n this field, you enter the name of the person paying in the
amount. This is then printed on the receipt.
'e7t Cash pament for
open invoice
<ou can enter a short te"t for the business transaction
here.
C$stomer
108
8nter the customer number.
Reference
FBCJ01
8nter the invoice document reference number here.
values
Description
Save Sel/ (elect the line that
you have Dust entered
and choose Save Sel/
When you choose this pushbutton, the data you entered and
selected is saved. +owever, your entries have not yet been
posted in the general ledger. The document status changes to
yellow.
Document statuses:
'ed traffic light
The cash Dournal entry has been recorded in the systemS initial
chec#s have been carried out for the data entered.
Aello- traffic light
The entry has been saved in the cash Dournal.
Green traffic light
The entry has been saved in the cash Dournal and posted in the
general ledger.
'ed cross
The document has been reversed.
Save
When you choose this pushbutton, A55 the entries in the cash
Dournal, and not Dust those you selected, are saved.
5nternal
Doc$ment
N$m%er
The cash Dournal document number is assigned when you save
a document. The document number appears in the 5nternal
Doc$ment N$m%er field.
&ost Sel/
(elect the appropriate
line9s: and choose
&ost Sel.
When you choose this pushbutton, the data you have to select
is posted. A document is also created in the general ledger. The
document status changes to green.
&ost When you choose this pushbutton, A55 the entries in the cash
Dournal, and not Dust those you selected, are posted to the
general ledger.
Receipt (elect the appropriate
line9s: and choose
Receipt.
4hoose Receipt to print a receipt for the document selected.
<ou cannot reverse a document once a receipt has been
printed.
,ollow;on
Doc/
line9s: and choose
,ollow;on Doc. The
document posted in
(AP F% is then
displayed.
4hoose ,ollow;on Doc/ to display the F% document for the /$5
account.
<ou cannot reverse a cash document once the receipt for it has been printed.
%f the customer ma#es use of a cash discount, the lost cash discount is not posted until the
customer invoice has been cleared.
7"1 Clearing the Customer Invoice
7"1"!"! &se
1nce the incoming payment has been posted as described above, the customer invoice must be cleared.
The customer invoice is not automatically cleared when incoming payments are posted in the cash
Dournal. For more information on clearing invoices, refer to the #cco$nt 3aintenance: 3an$al Clearing
business process procedure/
7"1"!"2 Procedure
Menu path #cco$nting J ,inancial #cco$nting J C$stomer J #cco$nt J Clear
)ransaction code F-32
0. 1n the selection screen ma#e the following entries:
Field name &ser action and values Description
#cco$nt
108
8nter the account to be cleared.
Compan
Co"e
BP01
Clearing Date TodayRs date 8nter the clearing date here. Today&s date is
defaulted in this field. 4hoose Enter.
#""itional
Selections
*eference 8nter a reference here.
&rocess Open
5tems
4hoose &rocess Open 5tems.
Reference FBCJ01
&rocess Open
5tems
A list of all the open items selected is
displayed. (elect and activate the items that
are to be cleared at the same time and post
them.
2. 4hoose &rocess open items to start the report.
3. !ar# or demar# the items which belong together. alance must be 'ero.
-. (ave your clearing by choosing &ost 94trlM(:.
7"1"!"$ 'esult
The documents are cleared and a clearing document is posted. 4hec# customers account with
transaction F5-? 9Display $ 4hange line items:. <ou can repeat this process for customer ,.L.
7"7 Postings to =ne3time accounts
7"7"!"! &se
'he incoming pa"ment business transaction for customers is only relevant once an open
customer item has been posted. Jse a %!D customer .+ne-time customer0.
For detailed description see chapter &osting a C$stomer 5nvoice at *eference usiness
Processes. For this process use the following data.
!a#e the following entries:
"eneral data#
Transactio
n
Cust"
7osting #
document
date
Reference Amount Cur( Calculate
ta&
$ Invoice %!D 'odayNs date F,%<&7 $D.7&&&& EJR 1
Item data#
G#L
account
De'it #
credit
Amount in document
currenc$
Ta& code 7a$ment ta' page"
$ D&&I&& %redit $D.7&&&& or U ($ !ayment term &&&$
7"8 Posting an Incoming Pa/ment
7"8"!"! Procedure
(o$rnal
)ransaction code
FBCJ
values
Description
Compan
Co"e: Cash
(o$rnal:
BP01
0001
reQuest you to ma#e
an entry, chec#
whether you are
cash Dournal.
cash Dournal.
4hoose the Cash
Receipts tab page if it
is not already
displayed.
Displa
&erio"
TodayRs date
or choose 'o"a.
documents.
B$siness
'ransaction
4
or choose the
transaction
&#5D 'O8RECE5&'
,RO3
#mo$nt 15.300,00 %n this field, you enter the amount that is paid in by the customer
in cash. An open item to the amount of 8A* ,I3,... is
outstanding for customer ,.H. The customer pays this open
item in full.
Receipt 3r/ Smith %n this field, you enter the name of the person paying in the
values
Description
Recipient amount. This is then printed on the receipt.
open invoice
here.
C$stomer
CPD
8nter the customer number. ?ew window opens. Fill it
with 4ustomer data.
Reference
FBCJ03
(ave (el. (elect the line that
yellow.
Document statuses:
'ed traffic light
Green traffic light
general ledger.
'ed cross
(ave
%nternal
Document
?umber
Post (el.
line9s: and choose
&ost Sel.
Post When you choose this pushbutton, A55 the entries in the cash
general ledger.
*eceipt (elect the appropriate
line9s: and choose
Receipt.
printed.
Follow6on
Doc..
line9s: and choose
,ollow;on Doc/. The
document posted in
(AP F% is then
displayed.
4hoose ,ollow;on Doc// to display the F% document for the /$5
account.

%f the customer ma#es use of a cash discount, the lost cash discount is not posted until the
customer invoice has been cleared.
7": Clearing the Customer Invoice
7":"!"! &se
1nce the incoming payment has been posted as described above, the customer invoice must be cleared.
The customer invoice is not automatically cleared when incoming payments are posted in the cash
Dournal. For more information on clearing invoices, refer to the #cco$nt 3aintenance: 3an$al Clearing
business process procedure/
7":"!"2 Procedure
Menu path #cco$nting J ,inancial #cco$nting J C$stomer J #cco$nt J Clear
)ransaction code
F-32
0. 1n the selection screen ma#e the following entries:
#cco$nt CPD 8nter the account to be cleared.
Compan
Co"e
BP01
Clearing Date TodayRs date 8nter the clearing date here. Today&s date is
defaulted in this field. 4hoose P8nter&
#""itional
Selections
*eference 8nter a reference here.
&rocess Open
5tems
4hoose &rocess Open 5tems.
Reference
FBCJ03
&rocess Open
5tems
A list of all the open items selected is
displayed. (elect and activate the items that
are to be cleared at the same time and post
them.
2. 4hoose &rocess open items to start the report.
3. !ar# or demar# the items which belong together. alance must be 'ero.
-. (ave your clearing by choosing &ost 94trlM(:.
7":"!"$ 'esult
The documents are cleared and a clearing document is posted. 4hec# customers account with
transaction F5-? 9Display $ 4hange line items:.
7"C Document Split Postings in the Cash <ournal
7"C"!"! &se
-ou can define different account assignments ta6 codes or business areas for each cash ;ournal
item. 'his differentiation ma2es it easier to enter the cash ;ournal document.
,ased on the split in the cash ;ournal document the system creates offsetting posting items and
cash ;ournal items and a summary ta6 item.
7"C"!"2 Procedure
(o$rnal
)ransaction code
FBCJ
values
Description
Compan
Co"e: Cash
(o$rnal:
BP01
0001
reQuest you to ma#e
an entry, chec#
whether you are
cash Dournal.
cash Dournal.
4hoose the Cash
&aments tab page if
it is not already
displayed.
Displa
&erio"
TodayRs date
or choose 'o"a.
documents.
B$siness
'ransaction
16
or choose the
transaction
O,,5CE S+&&!5ES
<=
Split 4hoose the split
button
A new window opens. 8nter at least one additional business
transaction.
The system proposes the original amount for the first
business transaction. 1nce you have entered additional
business transactions, you have to adDust the original
amount so that with the additional line items, it
values
Description
corresponds in total to the total amount displayed on the
bottom right of the screen.
'e7t 3
1FF%48 (APP5%8(
,7 K
Cost Center Transaction ,7:
cost center ,,.,
Transaction 2:
cost center ,,.0
Cop The system determines the respective ta" amounts and
displays them in the lower area of the dialog bo". 4hoose
the button Cop.
Reference FBCJ04
yellow.
Document statuses:
'ed traffic light
Green traffic light
general ledger.
'ed cross
Save
5nternal
Doc$ment
N$m%er
&ost Sel/
line9s: and choose
&ost Sel.
general ledger.
line9s: and choose
Receipt.
printed.
,ollow;on
Doc//
line9s: and choose
,ollow;on Doc/. The
document posted in
(AP F% is then
account.
values
Description
displayed.
7"C"!"$ 'esult
'he payment is posted.
7"G Direct Postings to )a* Accounts
7"G"!"! &se
In the cash ;ournal you can post to ta6 accounts directly. 'his enables you for e6ample to pay
import sales5purchases ta6 cash.
'he ta6 code must be single-level .the costing sheet for this ta6 code must have only one
active item0.
7"G"!"2 Procedure
(o$rnal
)ransaction code
FBCJ
values
Description
Compan
Co"e: Cash
(o$rnal:
BP01
0001
reQuest you to ma#e
an entry, chec#
whether you are
cash Dournal.
cash Dournal.
4hoose the Cash
&aments tab page if
it is not already
displayed.
Displa
&erio"
TodayRs date
or choose 'o"a.
documents.
B$siness
'ransaction
15
or choose the
transaction
53&OR' '#6
values
Description
5mport 'a7
here.
Reference FBCJ05
yellow.
Document statuses:
'ed traffic light
Green traffic light
general ledger.
'ed cross
Save
5nternal
Doc$ment
N$m%er
&ost Sel/
line9s: and choose
&ost Sel.
general ledger.
line9s: and choose
Receipt.
printed.
,ollow;on
Doc//
line9s: and choose
,ollow;on Doc/. The
document posted in
(AP F% is then
displayed.
account.
7"G"!"$ 'esult
'he payment is posted.
7"!0 )ransferring Cash from Pett/ Cash to a Douse 4an5
Account
Menu path #cco$nting J ,inancial #cco$nting J Banks J O$tgoings J Cash
(o$rnal
Cash (o$rnal 0001 %f necessary, choose Change Cash (o$rnal to select the
correct cash Dournal.
4hoose the Cash &aments
tab page if it is not already
displayed.
Displa
&erio"
TodayRs date
or choose 'o"a.
documents.
B$siness
'ransaction
6
or PA<!8?T T1 DT. A?G
transaction
The entry in this field defines the document type to be
posted and the offsetting account for the cash account.
#mo$nt 8nter the amount
11,000.00.
%n this field, you enter the amount that is paid into the
ban# account.
Save Sel/
(elect the line that you have
Dust entered and choose Save
Sel/
When you choose this pushbutton, the data you entered
and selected is saved. +owever, your entries have not
yet been posted in the general ledger. The document
status changes to yellow.
Document statuses:
'ed traffic light
The cash Dournal entry has been recorded in the systemS
initial chec#s have been carried out for the data entered.
Green traffic light
The entry has been saved in the cash Dournal and posted
in the general ledger.
'ed cross
%f you choose the (ave pushbutton without having
selected any entries, all the entries will be saved.
&ost Sel/
(elect the appropriate line9s:
and choose &ost Sel.
When you choose this pushbutton, the data you selected
is posted. A document is also created in the general
ledger. The document status changes to green.
%f no lines have been selected, A55 the entries in the
cash Dournal are posted to the general ledger.
,ollow;on
Doc//
(elect the appropriate line9s:
and choose ,ollow;on Doc/.
The document posted in (AP
F% is then displayed. %n this
case, the ban# subaccount
0H..,- is posted as the
offsetting account for petty
cash. This was defined
accordingly in the business
4hoose ,ollow;on Doc// to display the F% document for
the /$5 account.
transaction settings.
The ban# subaccount is cleared by means of an electronic account statement.
7"!! Pa/ing Cash to a 6endorB Follo-ed ?/ 'eversal
Menu path #cco$nting J ,inancial #cco$nting J Banks J O$tgoings J
Cash (o$rnal
)ransaction code
FBCJ
Cash
(o$rnal
0001 4hec# that you are already in the
correct cash Dournal. %f necessary,
choose Change Cash (o$rnal to select
the correct cash Dournal.
4hoose the Cash &aments tab page
if it is not already displayed.
Displa
&erio"
TodayRs date
or choose 'o"a.
The entries in these fields are used to
restrict the cash documents.
B$siness
'ransaction
2
or (+%PP%?/ 41(T( transaction
The entry in this field defines the
document type to be posted and the
offsetting account for the cash
account.
#mo$nt 580.00 %n this field, you enter the amount
ta#en from petty cash. The net amount
9-.....: and the ta" rate 9,7K: are
determined automatically on the basis
of the ta" code defined in the business
transaction.
Cost Center
1602
%n this field, you enter the cost center
to which the shipping costs are to be
posted.
Save Sel/ (elect the line you Dust entered and
choose Save Sel/
When you choose this pushbutton, the
data you entered and selected is
saved. +owever, your entries have not
yet been posted in the general ledger.
The document status changes to
yellow.
Document statuses:
'ed traffic light
The cash Dournal entry has been
recorded in the systemS initial chec#s
have been carried out for the data
entered.
The entry has been saved in the cash
Dournal.
Green traffic light
The entry has been saved in the cash
Dournal and posted in the general
ledger.
&ost Sel/
(elect the appropriate line9s: and
choose &ost Sel.
When you choose this pushbutton, the
data you selected is posted. A
document is also created in the
general ledger. The document status
changes to green.
%f no lines have been selected, A55 the
entries are posted to the general
ledger.
,ollow;on
Doc//
(elect the appropriate line9s: and
choose ,ollow;on Doc/. %f necessary,
choose #cco$nting "oc$ment.
The document posted in (AP F% is
then displayed. %n this case, the
e"pense account 7H0... 9shipping
costs: and the account 07.... 9input
ta": are posted as the offsetting
account for petty cash. This was
defined accordingly in the business
transaction settings.
4hoose ,ollow;on Doc// to display the
F% document for the /$5 account.
Reverse
Select the entry and then delete it.
Enter 01 as the reason for reversal
and confirm this.
The source document and the new
reversal document are now mar#ed
with a red O.
(elect the entry you have Dust posted.
4hoose Entr Delete Entr to
reverse the document selected.
-ou cannot reverse the document once you have triggered the function for printing the
receipt.
8 Printing the Cash <ournal
Menu path #cco$nting J ,inancial #cco$nting J Banks J O$tgoings J
Cash (o$rnal
)ransaction code
FBCJ
Cash (o$rnal 0001 4hec# that you are already in the correct cash
Dournal. <ou will need &E''> C#S9 for the ne"t
transaction. %f necessary, choose Change Cash
(o$rnal and then the correct cash Dournal.
Displa
&erio"
Today&s date or choose
'o"a.
The entries in these fields are used to restrict the
cash documents for printing the Dournal.
&rint Cash
(o$rnal
4hoose &rint Cash
(o$rnal.
4hoose this pushbutton to call up the report with
which you can print the cash Dournal. The data
reQuired is already defaulted in the report.
A cash Dournal then appears containing the
incoming and outgoing payments. <ou can now
print this out.
Purpose
If you do not want to configure manually and prefer an automated installation you can use the
,est !ractices Installation (ssistant.
Preparation
Prere#uisites
4uilding 4loc5s
,efore you start installing this building bloc2 the installation of the following building bloc2s
must have been completed#
4uilding 4loc5s Comment
?aseline ?uilding ?loc9s (La$er .!
,7> - ,est !ractices R57 Installation
<&> - +rgani9ational Structure
<&7 - Financial (ccounting
<&H - %ontrolling
4G8 F %ost of Sales (ccounting
4uilding 4loc5s Comment
<&D - *aterials *anagement
<&8 F Sales and Distribution
3&& F E%C+ +rgani9ational Structure Descriptions
Configuration
Maintain )erms of Pa/ment
&se
'his activity will maintain the terms of payment.
Procedure
,. Access the activity using one of the following navigation options:
)ransaction
Code
SM30 (C!"#$%&%'( O)*+," -./0520
IMG Menu
,inancial #cco$nting ? #cco$nts Receiva%le an" #cco$nts &aa%le ?
B$siness 'ransactions ? 5ncoming invoices8Cre"it 3emos ? 3aintain
'erms of &ament
0. 1n the Change View 'erms of &ament: Overview screen, choose the New Entries button.
2. 1n the New Entries :Details of #""e" Entries (creen, ma#e the following entries:
Field name Description
Payment terms *T?,
(ales Te"t Payable in 0 installments
Account type: 4ustomer (elected
Account type: @endor (elected
Default for baseline date: ?o default (elected
Payment terms: %nstallment payment (elected
3. 4hoose Save.
-. 4hoose Back.
7. *epeat steps 0 to - for the following information:
Payment terms *T?0
Account type: 4ustomer
Selected
Account type: @endor
Selected
Default for baseline date: ?o default
Selected
Payment terms: %nstallment payment
Selected
Payment terms *T?2
(ccount type# %ustomer Selected
(ccount type# =endor Selected
Default for baseline date# 4o default Selected
!ayment terms# Installment payment Selected
Payment terms 54G
(ales Te"t alance due in 27- days
(ccount type# %ustomer Selected
(ccount type# =endor Selected
Default for baseline date# 4o default Selected
Payment terms: ?o. of days 27-
'esult
'he terms of payments is set up.
Define )erms of Pa/ment for Installment Pa/ments
&se
'his activity will define the terms of payment for installment payments.
Procedure
,. Access this activity using one of the following navigation options:
)ransaction Code
OBB1
IMG Menu
,inancial #cco$nting ? #cco$nts Receiva%le an" #cco$nts
&aa%le ? B$siness 'ransactions ? 5ncoming invoices8Cre"it
3emos ? Define terms of pament for installment paments
0. 1n the Change View 'erms of &ament for 9ol"%ack8Retainage: Overview screen, choose the New
Entries button
2. 1n the New Entries :Overview of #""e" Entries (creen, ma#e the following entries:
Pa/ment terms Inst Percent Pmnt term
*T?, , L. ...,
*T?, 0 ,. 54G
*T?0 , L. ...,
*T?0 0 - 54G
*T?2 , L- ...,
Pa/ment terms Inst Percent Pmnt term
*T?2 0 - 54G
3. 4hoose Save.
-. 4hoose Back.
'esult
'he terms of payment are defined.
Settings for General (edger Account Creation
&se
'his activity will create general ledger accounts for the balance sheet and profit and loss
statement.
Procedure
,. Access this activity using one of the following navigations:
)ransaction
Code
FS00
IMG Menu
,inancial #cco$nting ?4eneral !e"ger ? 3aster Recor"s ? 48!
acco$nts ? 5n"ivi"$al processing @Centrall
0. 5n the 48! acco$nt no fiel"2 enter the 48! acco$nt 511110/
2. %n the Compan co"e field, enter BP01.
3. From the menu bar, choose 48! acco$nt ? Create.
-. %n the #cco$nt gro$p field, enter P2 3 4,,#'".
7. %n the Description area, in the (hort te"t field, enter C#'!"5,"%#' M4"+5%46
I. %n the 48! acco$nt long te7t field, enter C#'!"5,"%#' M4"+5%46.
H. 4hoose the Control Data tab.
L. !a#e the following entries:
Field name Description &ser action and values Comment
Account currency
A(D
1nly alances in local
crcy
Deselect
Ta" category
U
Posting without ta"
allowed
Select
5ine %tem Display
Select
(ort Gey
&&H
,.. 4hoose the Create8 Bank85nterest tab.
,,. !a#e the following entries:
Field (tatus /roup
<.,.
Post Automatically 1nly
Deselect
,0. 4hoose Save.
,2. 4hoose Back.
,3. *epeat steps , to ,2 for the following /$5 accounts:
G0( account Compan/ Code Short te*t
-,,,0. P., 4oncrete !i"
-,,,2. P., 1ther !aterials
-,,,3. P., Au"iliary !aterials
-,2... P., 1perating (upplies
72..I. P., 5ease
7I,... P., !achine *ental
7I,-.. P., 4onstruction 8Quipment *ental
'esult
"53 (ccounts have been created.
Add )a* Setting for %*ist G( Accounts
&se
'he ta6 settings for some "53 accounts from the S(! ,est !ractices for ,aseline J.S. do not
contain enough ta6 settings for the re:uirements of the E%C+ scenarios. 'his activity will
change the ta6 setting for those general ledger accounts.
Procedure
,. Access this activity using one of the following navigations:
)ransaction
Code
FS00
IMG Menu
,inancial #cco$nting ?4eneral !e"ger ? 3aster Recor"s ? 48!
acco$nts ? 5n"ivi"$al processing @Centrall
0. 5n the 48! acco$nt no fiel"2 enter the 48! acco$nt 510000/
2. %n the Compan co"e field, enter BP01.
3. From the menu bar, choose 48! acco$nt ? Change.
-. 4hoose the Control Data tab.
Ta" category
U
Posting without ta"
allowed
select
I. 4hoose Save.
H. 4hoose Back.
L. *epeat steps , to I for the following /$5 accounts:
G0( account Compan/ Code
-,...- P.,
-,..,. P.,
-,..0. P.,
-,..-. P.,
-,..7. P.,
-,..H. P.,
-,..H- P.,
7-..,. P.,
Define )a* Code
&se
In this activity you specify the ta6 code and allocate it to the country.
Procedure
,. Access this activity using one of the following navigation options:
)ransaction Code
F/7P (C!"#$%&%'( O)*+," /007A0
IMG Menu
,inancial #cco$ntingANewB ? ,inancial #cco$nting Basic
SettingsANewB ? 'a7 On Sales8&$rchases ? Calc$lation
@Define 'a7 Co"es for Sales an" &$rchases
0. 1n the Co$ntr dialog bo", in the Co$ntr field, enter 8S and choose Contin$e.
2. 1n the 3aintain 'a7 Co"e: 5nitial screen, ma#e the following entries, then choose Enter:
)a* Code )a* <urisdiction 6alid from
@. 4A....... 4urrent Date
3. 1n the &roperties dialog bo", ma#e the following entries, then choose Enter:
Field 6alues
Ta" 4ode Description Ta" e"empt
Ta" Type @9%nput Ta":
Target Ta" code %.
-. 1n the 3aintain 'a7 Co"e :'a7 Rates screen, ma#e the following entries, then choose 8nter:
Field &ser Action
Ta" Percent. *ate 9Distributed to /$5: .
Ta" Percent. *ate 98"pensed: .
Ta" Percent. *ate 9(elf6assessment: .
Ta" Percent. *ate 9Accrued: .
7. 4hoose Save/
Configuration of )a* Codes

%n the pre6configuration of the Gorean specific customi'ing, the following ta" codes have been created:

Input 6A) of 0H
@. purchase of non6ta"able goods, a general bill was received
@, purchase of non6ta"able goods, a cash register receipt was received
@0 purchase of non6ta"able goods, a credit card receipt was received
@H purchase of non6ta"able goods, a ta" invoice was received

,on3deducti?le input 6A) of 0H
O. 8ntertainment e"penses

Input 6A) of !0H
@A general ta"able transaction 9including direct import:,a ta" invoice was received
@2 purchase of fi"ed assets, a ta" invoice was received
@- general ta"able transaction, a general bill was received
@7 general ta"able transaction, a credit card receipt was received
@I general ta"able transaction, a cash register receipt was received
>O allocation of common input ta", a ta" invoice was received
>< allocation of common input ta", a cash register receipt was received
>> allocation of common input ta", a credit card receipt was received

,on3deducti?le input 6A) of !0H
@3 general non6deductable transaction
O, AcQuisition and maintenance e"penses for small6si'ed automobiles,a ta" invoice was
received
O0 usiness6unrelated e"penses, a ta" invoice was received
O2 Free business e"penses, a ta" invoice was received
O3 8ntertainment e"penses, a ta" invoice was received
<, AcQuisition and maintenance e"penses for small6si'ed automobiles, a cash register receipt
was received
<0 usiness6unrelated e"penses, a cash register receipt was received
<2 Free business e"penses, a cash register receipt was received
<3 8ntertainment e"penses, a cash register receipt was received
>, AcQuisition and maintenance e"penses for small6si'ed automobiles, a credit card receipt
was received
>0 usiness6unrelated e"penses, a credit card receipt was received
>2 Free business e"penses, a credit card receipt was received
>3 8ntertainment e"penses, a credit card receipt was received

=utput 6A) of 0H
A. (ale of non6ta"able goods or services, a ta" invoice is issued, @AT output ta" is .K
A, (ale of non6ta"able goods or services, a cash register receipt is issued, @AT output ta" is
.K
A0 (ale of non6ta"able goods or services, a credit card receipt is issued, @AT output ta" is .K
AH general .K ta"able transaction for local e"port, a ta" invoice is issued.
AL general .K ta"able transaction for direct e"port

=utput 6A) of !0H
A2 general ta"able transaction, credit card receipt is issued
A3 general ta"able transaction, cash register receipt is issued
A- general ta"able transaction, a receipt is issued
A7 general ta"able transaction, a general bill is issued
AI general ta"able transaction for personal %D transactions, customers can be identified by their
personal %D number, but have no @AT registration number
AA general ta"able transaction with a trader, a ta" invoice is issued
3 Payment by pro"y
- %mputed rental charge

Internal consumption as entertainment e*pense and donations
, This code is applied when a company ma#es a self consumption for business purposes and
posts the transaction to the /$5 account %ntertainment e*pense.
0 This code is applied when a company ma#es a self consumption for personal purposes and
posts the transaction to the /$5 account %ntertainment e*pense.
2 This code is applied when a company ma#es a donation and posts it to the /$5 account
Donation.

Customi>ing of the ta* codes
$. %n %!/, select Financial Accounting Financial Accounting /lobal (ettings Ta" on sales and
purchases 4alculation Define ta" codes.
>. All e"pense accounts of your chart account, where ta"able transactions are posted, should be
mar#ed with V T R in the field ta" category in the company code dependent part of the /$5 account
master record.
2. The ta" codes are not only important for calculating the correct ta" amount, but also for selecting
the correct transactions when creating the ta" reports. For e"ample, when running the output @AT
report, you have to e"plain the report in the selection screen, the ta" code to select, and indicate
which of the selected ta" codes are @AT transactions and which are %D transactions. %n this case,
enter AI as %D transaction. For all of the transactions posted with AI, the report then lists the
social %D of the 4ustomer and not the @AT registration number.

Configure 7ro5ision *or ?ad and Dou'tful De'ts

;ou need to create"

$. +ne alternative recon account for Special "3 indicator BEB.
>. +ne e6penses account for bad debts and 7. one for provision on Doubtful debts account.

Configuration"

S!R+-(RC(!-,usiness transactions-%losing-=aluate-Reserve for ,ad debt.
$.Define *ethods
)ere you need to define methods means after how many months client want to reclassify as bad
debts and at percentage for how many months.
>.Define (ccounts for Reserve for ,ad Debt
)ere you need to assign bad debts e6penses account and provision account.

:ser end transactions"

$. Run F$&7#
It transfers the normal open items to special gl E.
Entry#
%ustomer account S! gl E debited
%ustomer account
>. (fter F$&7 you need to F$&8 for bad debts posting
,ased on the percentages maintained for how many months. System will automatically calculates
the bad debts
Entry# ,ad debts Dr
!rovision %R.
'he above steps are for automatically calculation of ,ad Debts.

If client doesnNt want then tell them to pass manual entries.

<otes"

,oth are maintained or entered manually. 'here is no customisation. -ou need to create three "3
accounts. +ne in ,alance sheet as B!rovision for ,ad DebtsB and other two in !C3.

$st one will be bad debt account wherein you need to actual post the value which is non-
recoverable.

>nd will be the contra for the balance sheet account.

(t the end of the month5 :uarter etc. the company while creating the reserve should pass the
following entry#

Dr. (5c > .!C30
%r. ,alance sheet (5c

,efore creating the fresh the earlier entry should be revered.

When actual bad debt happens then after management approval please pass the following entry#

Dr (5c $ .!C30
%r. %ustomer .%learing the open line item0
The 7rocedure *or *I ?ad De't Configuration

The procedure for ?ad de't configuration"@
Define *ethods# S!R+ 5 Financial (ccounting 5 (ccounts Receivables C !ayables 5 ,usiness
transactions 5 %losing 5 =aluate 5 Reserve for bad debts
- +,&8
- Double clic2 define methods
- Select 4ew entries button
!rov !eriod *onths !ercent$ * !ercent> * !ercent7 * !ercent8
S(I $ $& > >& 7 7& 8 $&&
Save
%reation of ,ad Debts (ccount# FS&&
%o.code# 1111
- Select with template button "53 (5c#111111 %o.%ode # 1111
(ccount group# (dministration
- Select ! C 3 Radio button
Short te6t# ,ad debts 3ong te6t# ,ad debts
- Select control tab button %urrent currency# I4R
- Select only local currency chec2 bo6
- Select line item chec2 bo6 Sort 2ey#&&$ Field status variant# "&&$
- Save
Define (ccounts for Reserve C ,ad Debts#
- +,1D
S!R+ 5 Financial (ccounting 5 (ccounts Receivables C !ayables 5 ,usiness transactions 5
%losing 5 =aluate 5 Define (ccounts for Reserve C ,ad debts
%hart of (ccounts# 1111
!R+=ISI+4 *E')+D DE,I' %REDI'
111 111111 111 111
Select rules tab button (ccounts are determined based on
- Select Debit5%redit chec2 bo6 8&5D&
- Select provision method chec2 bo6
- Save
Special "53 (ccount#
- F,/!
Double clic2 Special "53
(ccount 'ype Special "53 Special "53 Indicator Description
D E Reserve Reserve for ,ad debts
Double clic2 Reserve
- %hart of (ccounts# S(I .Enter0
(ccount (ssignment
Reconciliation (5c#111111 .SD0 Spl."53-111111 Save
Receivable 'ransfer posting ."ross0#
- F$&7
(ccounting 5 Financial (ccounting 5 (ccounts Receivable 5 !eriodic processing 5 %losing 5
=alue 5 Receivable transfer posting ."ross0

%ustomer (5c#111111 !rovision method# 1111
Special "53 Indicator for Debit Rec# E .Reserve for bad debts0
- Select create batch input session chec2 bo6
- ,atch input session name# S(!F$&7
- !osting /ey#&I !osting document# D(
- FH
From the menu Select -@ System -@ ,atch Input -@ Session
- Select batch input session# S(!F$&7 Select process
- Select display errors only =
- Select process button
- E6it ,atch input
Reserve for bad debts ."ross0#
%ustomer (5c#111111 %o.%ode# 1111 "53 (ccount# 111111 %o.code# 1111
(ccounts group# reserves and surplus
- Select balance sheet option button
Short te6t# !rovision for ,ad Debts 3ong te6t# !rovision for bad debts
(5c %urrency# I4R Rec.(ccounts for account type# %ustomer
- Select line item display chec2 bo6
Sort 2ey# &7$ Field status group# "&EG
- Save
De'it note and Credit note
De'it 6emo - It is a sales document used in complaints processing to re:uest a debit memo for a
customer. If the prices calculated for the customer were too low for e6ample calculated with the
wrong scaled prices you can create a debit memo re:uest. 'he debit memo re:uest can be
bloc2ed so that it can be chec2ed. When it has been approved you can remove the bloc2. It is
li2e a standard order. 'he system uses the debit memo re:uest to create a debit memo.
Credit 6emo - ( transaction that reduces (mounts Receivable from a customer is a credit
memo. For eg. 'he customer could return damaged goods. ( debit memo is a transaction that
reduces (mounts !ayable to a vendor because you send damaged goods bac2 to your vendor.
%redit memo re:uest is a sales document used in complaints processing to re:uest a credit memo
for a customer. If the price calculated for the customer is too high for e6ample because the
wrong scale prices were used or a discount was forgotten you can create a credit memo re:uest.
'he credit memo re:uest is bloc2ed for further processing so that it can be chec2ed. If the
re:uest is approved you can remove the bloc2. 'he system uses the credit memo re:uest to
create a credit memo.
(s mentioned above creating a credit or debit memo re:uest enables you to create credit or debit
memos based on a complaint. For this first create a sales document with the order type for a
credit or debit memo re:uest. -ou can create the debit or credit memo re:uests in the following
ways#
F Without reference to an order
F With reference to an e6isting order
)ere you enter which order the complaint refers to.
F With reference to an invoice
)ere you enter which invoice the complaint refers to.
In all cases you specify the value or :uantity that should be in the credit or debit memo
-ou can bloc2 the credit or debit memo re:uest from being billed in %ustomi9ing. "o to Sales -@
Sales Documents -@ Sales document header -@ Define sales document type and select the billing
bloc2 field in the billing section. 'his re:uest can later be reviewed along with similar ones - if
necessary by another department. 'he re:uest for a credit or debit memo can then be approved
or re;ected.
To create Credit # De'it 6emo reAuest"
- Jse the same procedure that you use for %reating Sales +rders i.d ' %ode =(&$
- "ive +rder 'ype as %R for %redit *emo and DR for Debit *emo reuest

While creating the re:uest you have to enter %ustomer 4umber Reason for the re:uest. and
*aterial and its :uantity. +nce the credit or debit memo re:uest is released you can create
credit or debit memo. 'he credit memo re:uest will be automatically bloc2ed for chec2ing with
,illing ,loc2 &H .to chec2 credit memo0 C &I .to chec2 debit memo0 for the sales order type
P%RQ .
If it is not so you can customi9e the bloc2 for credit memo re:uests in %ustomi9ing for SD when
you define the order type Sales and Distribution -@ Sales -@ Sales Documents -@ Sales Document
)eader -@ Define sales document types. 'he release of bloc2 is allowed to be removed only by
the people who are authori9ed for it. If the amount is within acceptable limit the bloc2 is
automatically released otherwise all the people assigned to this ;ob receive a wor2 item in their
integrated inbo6 for release.
If the complaint is not automatically bloc2ed by the settings in %ustomi9ing you can set a
delivery or billing bloc2 manually.
- 3ogistics -@ Sales and distribution -@ Sales.
- %hoose +rder -@ %hange.
- Enter the number of the sales document or use a matchcode to search for it.
- %hoose Enter.
- If all the items have been bloc2ed choose Select all.
- If only some items should be bloc2ed select the corresponding items.
- %hoose Edit -@ Fast change of... -@ Delivery bloc2 or ,illing bloc2.
- Enter the delivery or billing bloc2 for the header or individual items.
- %hoose %opy.
- 'he system copies .or deletes0 the delivery or billing bloc2 in all the selected items.
- Save your document.
What Is Cost Centre
%n business a cost centre is a division that adds to the cost of an organisation, but only indirectly adds to its profit. Typical
e"amples include research and development, mar#eting and customer service.
4ompanies may choose to classify business units as cost centres,profit centres or investment centres. There are some
significant advantages to classifying simple, straightforward divisions as cost centres, since cost is easy to measure.
+owever, cost centres create incentives for managers to underfund their units in order to benefit themselves, and this
underfunding may result in adverse conseQuences for the company as a whole 9for e"ample, reduced sales because of bad
customer service e"periences:.
ecause the cost centre has a negative impact on profit 9at least on the surface: it is a li#ely target for rollbac#s and layoffs
when budgets are cut. 1perational decisions in a contact centre, for e"ample, are typically driven by cost considerations.
%nvestments in new eQuipment, technology and staff are often difficult to Dustify to management because indirect profitability
is hard to translate to bottom6line figures.
usiness metrics are sometimes employed to Quantify the benefits of a cost centre and relate costs and benefits to those of
the organi'ation as a whole. %n a contact centre, for e"ample, metrics such as average handle time, service level and cost
per call are used in conDunction with other calculations to Dustify current or improved funding.
Specific Cost Center Information
4ost 4enter Accounting is used to identify the costs incurred by an organi'ation
4osts are trac#ed by individual areas of the organi'ation called cost centers. 4ost centers have responsibility for
controlling costs
4ost centers can plan future costs to have a basis for comparison with actual costs. This provides a means of
measuring the cost centerRs performance in controlling costs
All cost centers must appear somewhere in the controlling areaRs Ustandard hierarchyU
%f business areas are active in F%, each cost center must be assigned a business area
All wor# centers in PP must be tied to a cost center, for this is where activities and prices are planned
(tatistical #ey figures can be posted to cost centersS these are used in reporting and allocations
4ost centers can be planned and$or budgeted 9plan is pie6in6the6s#yS budget is based on control:
Cost Center Planning
Purpose
The planning application Ucost center planningU enables the planning of the necessary budget of cost
centers in the organi'ational structure of your company. <ou identify and value the relevant cost drivers,
define manuall/ entered prices 9also called Upolitical pricesU: for the internal activity allocation and enter
primar/ and secondar/ costs. The following graphic gives an overview of the methods used in cost
center planning:
(8!6P( supports cost center planning as an iterative process, in which the budget reQuirements of the
cost center manager are balanced with the central figures of 4ontrolling. The process control is reali'ed
with the Status and )rac5ing S/stem, though the system automatically determines the persons who are
involved in the planning process using the assigned cost center hierarchy. %n addition to the cost center
manager and controller roles, the application also plans for some central activities which are carried out
by an administrator. The following graphic shows the distribution of tas#s to the different roles:
4ost center planning in (8!6P( is closely lin#ed with the operational 4ost 4enter Accounting in the
(AP *$2 (ystem 9component 4161!644A:. The connection between the analytical and the operational
system is established using a retractor, which reads the budget planned in the (8! (ystem from the
corresponding %nfo4ube of the (AP usiness %nformation Warehouse 9(AP W: and transfers it bac# into
the data structures of the operational system. There the data is available for further processing.
8ntering plan data is made considerably easier by using Characteristic 'elationships, which are
defined in the planning areas relevant for cost center planning. With the help of these relationships, the
system can determine the respective currency or activity unit on the basis of the values entered by the
cost center manager, for e"ample, cost center or activity type and automatically assign it to the data
record.
Two approaches are distinguished between in cost center planning: fi"ed and fle"ible budgeting. While
the fi"ed budgeting dispenses with an allocation in proportional and fi"ed cost items, this allocation is
intended for the fle"ible budgeting. Fi"ed budgeting is suitable because proportional costs are not
reported separately, only for cost control in companies with low time fluctuations of the operating rate.
+owever, fle"ible budgeting is also suitable for a cost control in an environment with great changes.
At present, cost center planning with (8!6P( supports the approach of fi"ed budgeting.
Prere#uisites
<ou have to activate the delivered planning application. For more information, see Generating Sample
Data.
%n order to use the retractor functions, you must enter in the parameter groups of retractor functions the
*F4 destination which refers to the operational *$2 (ystem that you want to transfer plan data to. For
more information, see Cost Center Planning Data 'etraction.
Process Flo-
The general process flow of cost center planning covers the following steps:
Preparation: Planning cost drivers for e"ternally related activities and the manually entered prices
for internal activity allocation
Planning of primary costs
Planning of secondary costs
Analysis of results in the (AP usiness %nformation Warehouse
1ptional: *eturning the plan data into the operational 4ost 4enter Accounting of the *$2 (ystem
Difference 'et)een Cost Centers and Internal rders
Would an$ one please tell me that
-( What is the 'asic difference 'et)een Cost Centers and Internal orders?
/( I understand that their functionalit$ is same li9e assessments% distri'ution etc( then )h$
there are di5ided into Cost Centers and Internal orders?
0( 8o) the data flo)s from Cost Centers and Internal rders? ie is it first into Internal
orders then to Cost Centers or >ice 5ersa? or else the data is maintained independentl$?
,( Does settlement means running the Assessment c$cle and disti'uting the costs to 5arious
cost centers from an internal order?
1( 8o) $ou determine the cost of an rder or cost for an order? ie ho) an Cost in rder is
determined?
( cost center as you will 2now is for fi6ed reporting for a long time span as part of your
company structure .cost center usually S department or wor2 center0.
(n internal order is used to accumulate cost for a specific pro;ect or tas2 for a specific time
period. (n internal order is therefore used for a short period with a specific deadline.
-our internal order will usually settle to cost centers .and not visa versa0 according to the
settlement rule in the order setup.
(n internal order can therefore be used to group all the e6penses incurred to plan and hold a
conference over a 7 month period. 'he order can be settled on a monthly basis to cost centers.
When the conference is finished the order can be settled finally. 'he cost of the conference will
then be spread over > or more cost centers but can be viewed in total on the internal order when
needed.

It is important to understand the difference between a settlement and an assessment cycle. (n
assessment cycle distributes costs from one cost center to various other cost centers. -ou cannot
assess from a cost center to an internal order nor visa versa. (ssessment cycles are only between
cost centers.
Settlements are used for orders. In the setup of each order is a Bsettlement ruleB. In this
settlement rule you tell the system to which cost centers the cost in the order must be settled.
'ypically you will e6ecute the following procedure at month-ends#
$. Settle all orders - this will settle all costs on orders to cost centers.
>. Run assessment cycles - 4ow that you have al costs against cost centers from your orders you
can start distributing costs between cost centers with assessments.
%osts are posted to an order. When you process a purchase order you post to the internal order
and not to a cost center. 'he same applies to ;ournals in FI. -ou will post the costs to the order
and not to a cost center. -ou will then settle the order on month-ends to post to the relevant cost
centers. It is very important to settle these orders otherwise FI and %+ will not
balance on your system.
Internal orders can also be used as BstatisticalB orders. 'his is also specified in the setup of the
order. -ou do not have to settle statistical orders. When posting costs you will post to the cost
center and the order simultaneously. ,oth have to be specified when posting ;ournals or purchase
orders against statistical orders.
Difference ?et)een 7rimar$ and +econdar$ Cost 2lement
2&plain the difference 'et)een primar$ and secondar$ cost element? With an e&ample(
!rimary cost elements are li2e materail costs personnel costs energy costs... where a
corresponding "3 account e6ists in FI..to allow costs to flow...
Secondary cost elements are li2e production costs material overheads production overheads
they can be created and administered in only %+. 'hese are used in internal cost allocation
overhead calculation settlement transactions. it does not flow to FI...
"eneral - %ost Element
----------------------------------
,asically cost element are carriers of costs.
!rimary %ost Element
--------------------------------
When cost element carriers cost between FI and %+ they are called !rimary the lin2 is
established "3 (5c S %ost element.!rimary0. ( :uestion may arise as to whether all "3
accounts are cost element it again depends upon the business re:uirement where %+!( is
active then revenue account ."30 are also cost elements where %+!( is not active then revenue
account ."30 should not be made as an cost element.
E6ample....
(gain cost of goods sold particularly in =(1 .ma2e to stoc20 is not an cost element where the
same %+"S in =(- .ma2e to order0 is a cost element. !rice Difference account should not be
made as cost element.
Entry while boo2ing e6penses
'ravel E6penses (5c - with %ost %entre Dr. Rs.--
.will be a "3 (5c and cost element0 - entries flows to %+ thru FI
'o %ash (5c %r. Rs.--
Secondary %ost Element
-------------------------------------
When cost element carries cost with in %+ then they are called secondary cost element.
E6ample.... - 'a2e !roduct %osting
---------------------------------------------------
+n manufacture of the goods the cost of the above product .production order0 is arrived at
accumulating material cost W operational cost W overheads .T0 additive cost if any.
'he cost of operation is accumulated in cost centre be it production 5 production service 5 service
cost centres while boo2ing FI entries.
'hose operational cost has to be allocated to production order based on operational activities
carried on and its cost involved in it. 'hose operation activities in %+ are termed as activity
types and has to lin2 the same in /!>E with rates and cost centre .ie. sender cost centre and
receiver production order0.
In order to find the production order cost the allocation of cost from sender cost centre to
production order for the operational activities carried on and its cost associated with it have to
be loaded hence in %+ the cost centre allocate that portion of operational cost to production
order and this cost is carried by a cost element .since there are no FI involvement and entries are
flowing within %+ by crediting sender cost centre and debiting receiver production order a cost
element has to be created.... say B+perational %ost - (ctivityB the entry will be
+perational %ost - (ctivity .!roduction +rder0 Dr Rs.11
'o +perational %ost - (ctivity .%ost %entre0 %r Rs.11
'he entries are with in %+. (nd the cost element created is secondary since it does not has an
lin2 with "3 (ccount in FI correspondingly.
In %+ the production order and cost centre are co ob;ect including but not limited to.
7osting to Cost Center and Internal rder
If you have added the field Internal order in the (sset *aster as a statistical order and you want
your depreciation
posted not only to the cost center but also to this order.
In transaction A;R in the I*" you define how depreciation posts to the depreciation posting
rules - there is a %+ assignment bo6 where you have to tic2 both cost centres and internal orders.
What is internal order? 2&plain )ith e&ample and
ho) it is related to cost center(
(n internal order is used to accumulate cost for a specific pro;ect or tas2 for a specific time
period. (n internal order is therefore used for a short period with a specific deadline.
-our internal order will usually settle to cost centers .and not visa versa0 according to the
settlement rule in the order setup.
(n internal order can therefore be used to group all the e6penses incurred to plan and hold a
conference over a 7 month period. 'he order can be settled on a monthly basis to cost centers.
When the conference is finished the order can be settled finally. 'he cost of the conference will
then be spread over > or more cost centers but can be viewed in total on the internal order when
needed.
Internal +rders - It is an instrument used to monitor costs and in some instances the revenues of
an organi9ation.
Jses of Internal orders
- *onitoring the costs of short-term ;obs
- *onitoring the costs and revenues of a specific service
- +n going cost control
Internal order categories
- +verhead +rders
- Investment +rders
- (ccrual +rders
- +rders with revenue
%ost centers are not for specific ;ob. e.g If you have open 'rade-fair 5 e6hibition .$ month
period0 then to allocate cost you can use Internal +rders .Say I+0 you can post to I+ and from
their to various cost centers. If management were to as2 you the cost of that e6hibition Internal
+rder will help you
%ost center is a responsible center in S(!. It cannot be defined as statistical but in transactions it
may become as per other co ob;ects.-ou will be able to find out the performance of the cost
center using activities and plan values with actual value. 'his is lowest cost ob;ect in S(!. 'his
will become a statistical ob;ect when you allocate the cost to other higher ob;ects. %ost can be
allocated to other cost centers or co ob;ects but not fi ob;ects li2e "3assets inventory etc. can be
defaulted in transactions through cost element. It cannot be a cost ob;ect for a revenue element
revenues are always ta2en for other higher %+ ob;ects. 4o budget functionality is available but
planning functionality is available and is always measured for a year in business.
Internal order is the second %+ ob;ect - which can be defined as statistical or real. -ou will be
able to define ,udget and planning figures - more than one year also. %an control the postings of
FI through budget controls. -ou can have the report of !lan vs actual including commitment.
%ost cannot be allocated but settled through settlement rules and profiles. 'he receiver of the
values can be any ob;ect not li2e %ost center - can be %+ ob;ects and FI ob;ects. Ideal for RCD
e6penses capitalisations etc. Status profile is lin2ed to this which controls many individual
transactions in each status which is a part of this Internal order. It can also receive postings of
activities from %ost center. Settlement profile is an wonderful tool for variety of settlement -
needed for FI and %+ - legal re:uirements also and Revenue re:uirements also for any country.
(ll S(! %+ orders li2e !roduction order !lant maintenance order etc will behave li2e Internal
order with more functinalities.
Difference 'et)een Withholding Ta&es and 2&tended Ta&es
What is the difference 'et)een Withholding Ta&es and 2&tended Withholding Ta&es?
!lease read this for the same. I have mentioned prominant difference between the two.
Withholding 'a6
%lassic Withholding 'a6 .(ll release0
E6tended Withholding 'a6 .from release 80
Difference between the two
S.4o Individual Function %lassic E6tended
$ Withholding 'a6 on +utgoing payment -es -es
> 'DS on Incoming payment -es
7 'DS at the time of Invoice -es
8 'DS on partial payment -es
D 4o. of withholding ta6 from each document *a6 $ Several
E 'DS basis
- 4et amount -es -es
-"ross amount -es -es
-'a6 amount 6 -es
G Rounding rule -es
H %ash discount consideration -es
I (ccumulation -es
$& *inimum5*a6imum amt and e6emption -es
$$ %ertification 4umbering -es
$> %alculation Formula -es -es
Withholding ta6 is calculated and posted to the appropriate withholding ta6 accounts at different
stages depending on the legal re:uirements in each country. (s a rule withholding ta6 is posted
at the same time that the payment is posted in other words the outgoing payment .(ccounts
!ayable0 or incoming payment .(ccounts Receivable0 is reduced by the withholding ta6
amount.
In certain countries such as ,ra9il the !hilippines and Spain withholding ta6 can or must be
posted when the invoice is posted. 'his means that the amount receivable or payable is reduced
by the withholding ta6 amount.
E6tended withholding ta6 supports both concepts.
'he 2ey concept in e6tended withholding ta6 is the distinction between withholding ta6 type and
withholding ta6 code. While withholding ta6 types represent basic calculation rules specific
features of these rules - in particular the percentage rate -
are represented by the withholding ta6 code. -ou can define any number of withholding ta6
codes for a given withholding ta6 type.
If a particular transaction re:uires more than one 2ind of withholding ta6 this is covered in the
S(! System by defining more than one withholding ta6 type.
When entering a line item you can enter withholding ta6 data for each of these withholding ta6
types.

8o) To Configure Withholding Ta&?
Steps for e6tended withholding ta6 #
$. %hec2 withholding ta6 countries
>. Define E6. Withholding ta6 types for invoice postings
7. Define E6. Withholding ta6 codes
8. Formula for E6. Withholding ta6 calculation
D. (ssign E6. Withholding ta6 types to %ompany code
E. (ctivate E6. Withholding ta6
H. %reate a "53 a5% for E6. Withholding ta6
I. Define (5% for E6. Withholding ta6 .D,WW0
$&. *a2e changes in =endor master .1/&>0
$$. *aintain %ompany %ode Settings#
!ath# I*" -@ 3ogistic -@ "eneral -@ 'a6es on goods movement -@ India -@ *aintain company
code settings
$>. (ctivate country version for specific fiscal year position
!ath# I*" -@ F( -@ -@ F("S -@ 'a6es on sales purchases -@ ,asic Setting -@ India -@ (ctivate
country specific for fiscal year position
SAP Countr/ 6ersion India +CI,.
%n (AP, 4ountry @ersion %ndia 94%?: is an added advantage to calculate ta"es in %ndia. We have to activate 4%? with
customi'ing settings of country specific Ta"es for %ndia.
y activating 4%? we can calculate ta"es li#e
4envat
Withholding Ta" V Ta" deducted at source
sales ta", etc.
8"cise Duty plays an important role in manufacturing industry scenarios. 8"cise related settings #nown are
maintained in 4ountry @ersion %ndia configuration. 4ountry version %ndia integrates with FI, MM and (D as well.
The standard system comes with two ta" calculation procedure
4ondition ased V TAO%??
%n this activity we define a new ta" code for the purpose of calculating e"cise duty when we enter purchasing
documents.
Formula ased V TAO%?E
We can also define ?on V Ta"able transaction in 4ountry @ersion %ndia, transaction li#e /oods movement. Automatic
ta" posting is done with 4%? with the help of posting #ey, account number and we have to distinguish ta" account with
ta" codes. %n (ales and Distribution system calculates ta"es using pricing procedure.
We can do provision for ta"es and also reverse the provision. Annual return provision can configure in 4ountry
@ersion %ndia. To calculate ta"es we need ta" certificate of each business partner.
)o activate CI, menu path in SAP
(P*1 I Financial Accounting I Financial Accounting /lobal (ettings I Ta" on (ales$Purchase I asic (ettings I
%ndia I Activate 4ountry @ersion %ndia For specific Fiscal <ear
+ere we have to mention comp. V %?D, To year V 0LLL and Activate the tab.

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