FORM NO : SEHQ/SHE-066

No. Question ISPS code Ref

SSP Ref (Ex-
Eurasia only)
Guidelines Y N NA
General
1 Is there a copy of valid DOC on board the vessel
2 Is there a valid SMC on board the vessel
3 Are both issued by same Society - name(s)
4
Are company name and address in SSP same as in SMC and
DOC
5 Is there a bridge letter on board stating company / operator
6 Check CSR / SMC / DOC all information concurrent
Review of the SSP
7 Any amendments to SSP to be reviewed
8 Is the SSP based on SSA A 8.1 Appx 17
9 Who has approved the SSP A 9.1
10 Are all changes to SSP approved by Admininstration A 9.5 Sec 0
Check revision log &
relevant page
11
Does the SSP detail measures to prevent weapons and
dangerous substances from coming on board the vessel
A 9.4.1 10.1.4
Check safety records for
searches
12
Does the SSP identify the Restricted Areas and how to prevent
unauthorised access to them
A 9.4.2 10.2
Make a list of areas and
measures and check in
physical rounds
13
Does the SSP detail measures to prevent unauthorised access
to the ship
A 9.4.3
10.1 & Appx
10 table 3
Make a list of areas and
measures and check in
physical rounds
14
Does the SSP detail procedures for responding to security
threats or breaches of security
A 9.4.4 11.1 & 11.2
15
Does the SSP detail procedures for responding to special
instructions from the Contracting Government at level 3
A 9.4.5 7.3.4
16
Does the SSP have procedures for evacuation in case of
security threat and breach of security
A 9.4.6 11.3
17
Does the SSP have duties of shipboard personnel assigned
security responcibilities
A 9.4.7
4.7, 4.8, 4.9 &
Appx 4
18
Does the SSP have procedures for auditing the security
activities on the ship
A 9.4.8 12
19 Does the SSP have procedures for training, drills and exercises A 9.4.9 5 & Appx 5
20
Does the SSP have procedures for interfacing with port facility
security activities
A 9.4.10 8
21
Does the SSP have procedures for periodic review of the SSP
and undating it as required
A 9.4.11 12.2
22 Does the SSP have procedures for reporting security incidents A 9.4.12 11.4
23 Does the SSP identify who is the SSO A 9.4.13 4.7 & Appx 2
24
Does the SSP identify who is the CSO and 24 hour contact
details
A 9.4.14 4.5 & Appx 1
25 Does the SSP detail procedures for inspection, calibration, and
maintenance of security equipment. Check records of the same
A 9.4.15 9.5 & Appx 6
sec 5
Make a list of Security
equipment on board the
vessel and check its
condition
26 SSAS - Maker
27 SSAS - Type
ISPS SHIP INTERNAL AUDIT CHECKLIST
Page 1 of 6
FORM NO : SEHQ/SHE-066
No. Question ISPS code Ref
SSP Ref (Ex-
Eurasia only)
Guidelines Y N NA
ISPS SHIP INTERNAL AUDIT CHECKLIST
28 SSAS - Serial No.
29 SSAS - Date last tested on board (if applicable) check record
30 SSAS - Date last tested with ashore. check record
31
Does the SSP detail frequency of testing, calibration of security
equipment
A 9.4.16 9.5
Does not detail frequency
but as per makers / PMS
32 Does the SSP detail where SSAS activation points are A 9.4.17 9.6 & Appx 9
33 Does the SSP have procedures, instructions and guidance on
the use of ship security alert system, including testing,
activation, deactivation and resetting and to limit false alerts
A 9.4.18 9.6 & Appx 9
34
Is the SSP properly protected from unauthorised access or
disclosure
A 9.7 1.5, 1.6
35 Does the SSP have organization of the security of the ship B 9.2.1
4 & Appx 4
sec 1
36
Does the SSP detail relations with company, PFSO, other
ships, Contracting Governments
B 9.2.2 4.2
37
Does SSP have details of communications with other ships
and port facilities
B 9.2.3 4.2.2, 4.2.3
38
Does the SSP have details on basic security measures at
Level 1
B 9.2.4 10
39 Does the SSP detail how to raise to Level 2 without delay B 9.2.5 3.6 sec 6
40 Does the SSP detail regular review and audit B 9.2.6 12
41
Does the SSP detail reporting procedures to Contracting
Governments
B 9.2.7
11.4 & Appx 6
sec 2
42
Does the SSP detail any special requirements issued by the
Flag State
??????
Ship Tour
43 Security Duties implemented properly A 7.2.1 Appx 3 Rounds on deck, engine
room. Check security
watches followed
44 Access control implemented properly A 7.2.2 10.1.1 & 10.1.2
Proper locking of areas,
lifts not free access
45 Visitors and belongings control proper A 7.2.3
46 Visitors ID checked B 9.14.1 As per requirements of SSP
47 Body search area designated - body seach done B 9.14.2 Visitors log
48
Already checked persons or items segregated from unchecked
persons or items
B 9.14.3
49 Access to restricted areas controlled A 7.2.4
50 Upper deck and surroundings of the ship monitored A 7.2.5
51 Is the handling of cargo and ship stores supervised A 7.2.6
52 Is security communication readily available A 7.2.7
53
Check the ID card of Shipboard personel, see if all details as
required.
54
Safety requirements not compromised along with maintaining
security
Findings of ship tour
55 Common spaces locked and tell tale markers placed. Can be
done on vent ducts and uptakes also.
Small strips of paper
signed by shipstaff are
stuck on doors etc to serve
as tell tale signs if the
security is breached.
Page 2 of 6
FORM NO : SEHQ/SHE-066
No. Question ISPS code Ref
SSP Ref (Ex-
Eurasia only)
Guidelines Y N NA
ISPS SHIP INTERNAL AUDIT CHECKLIST
Interview with Master
56 How do you contact the CSO? A 6.1
57 Where in the SSP are the CSO contact points? A 6.1 Appx 1
58
Where is it stated in SSP (or any other company manual) that
the master has overriding authority for both safey and security?
A 6.1 4.4
59
Please explain your security duties briefly, where in the SSP
are they given?
A 6.1
4.4 & Appx 4
sec 2(a)
Master is overall incharge
60 Can you request assistance from company or contracting
government? Where in the SSP is it given?
A 6.1 4.4
61 Please explain the duty of the SSO briefly? A 6.1 4.7
62 How did you come to know that the current security level in this
port is - 1 / 2 / 3?
Pre-arrival message to the
agents / PFSO regarding
security level
63 Please show an evidence that company is giving you support
in matters of security
A 6.2 Security Circulars
Interview with Ship Security Officer
64 Name and rank of SSO? A 12.1
65 Where is SSO mentioned in the SSP? A 12.1 4.7
66 View SSO training certificate. Date. Institute? A 12.1 5.1
67 Who is CSO of the company? A 11.1 Appx 1
68 Where is CSO mentioned in SSP? A 11.1 Appx 1
69 How do you contact the CSO of the ship? A 11.1 4.7
70 Where is description for contacting CSO given in SSP? A 12.2.9 4.2.1
71 What is the duty and responcibility of the CSO? A 11.2
72 Where is the duty and responcibility of CSO given in the SSP? A 11.2
73 How do you obtain security information on ports? A 11.2.1
74
How do you correct deficiencies and non compliance found on
board? Check records of same
A 11.2.4 & A
11.2.7
75
How does the CSO enhance the security awareness and
vigilance of the ship? Please show some record.
A 11.2.8
76
How does SSO conduct training of persons assigned security
duties? Please show record
A 11.2.9 & A
12.2.7
77
How does the SSO communicate with the PFSO regarding
implementation of SSP? Any records?
A 11.2.10 & A
12.2.9
78 How does SSO ensure that Safey is not compromised in
complying with security? Any evidence or record?
A 11.2.11
79
Please explain the procedure for exchanging the Declaration of
Security?
A & B 5
80 Please show records of DOSs A 5.7
81 DOSs signed by ship staff and shore/other ship?
A 5.4 & B
5.4.1
82
Language of DOS from own ship or other facility in common
language or English / French / Spanish?
B 5.5
83 Has the flag state ever advised you to exchange DOS with any
port / other ship? Did you do so? Show some records of it.
B 5.2.1
84 When the security level was set to 2 or 3 by flag state or port
state (contracting gov.), was it accepted by the vessel? Show
record of the same.
A 7.5 & A 7. 6
Page 3 of 6
FORM NO : SEHQ/SHE-066
No. Question ISPS code Ref
SSP Ref (Ex-
Eurasia only)
Guidelines Y N NA
ISPS SHIP INTERNAL AUDIT CHECKLIST
85 When the security level of the ship is higher than that of the
port or any other ship with which own ship is interacting, what
do you do?
A 7.7
86 How were actions to be taken decided by both parties. Can you
show me any record of DOSs requested by own ship
A 7.7.1
87 Is there any other procedure the ship may take if there is a
change in security level? If yes, explain.
USCG
88 Is there any procedure to quickly respond to change in security
level
USCG
89 Could you explain with some examples USCG
90 How is security inspection carried out? Show record. A 12.2.1, A
13.2 & B
13.1.6
Appx 4 sec 8 inspection checklist is not
required to be filed on
board, but SSO must be
aware
91 How do you implement, maintain and supervise the SSP? A 12.2.2
92 How do you co-ordinate handling of cargo with ship staff and
shore staff?
A 12.2.3
93 How do you co-ordinate handling of stores and spares with
ship staff and shore staff?
A 12.2.3
94 Have any amendments to the SSP proposed? A 12.2.4
95 How do you report non-compliance, deficiencies and security
incidents? Do you have any records?
A 12.2.5 & A
12.2.8
Report to CSO, audit
findings
96 If you have had a security incident, what action was taken?
Show record.
USCG
97 Please show records of corrective action taken to overcome
the NCs, findings etc for security.
A 12.2.5
98 How do you promote the awareness and vigilance regarding
security on board the vessel?
A 12.2.6
99 What is the meaning of security administration? A 13.2 & B
13.1.1
100 What are the codes, recommendation,that exist regadarding
security?
A 13.2 & B
13.1.2
101 Please explain flag or port regulations regarding security? A 13.2 & B
13.1.3
102 What are the responcibilities and authority of the Recongnised
Security Organisation?
A 13.2 & B
13.1.4
103 How is Ship Security Assessment carried out? A 13.2 & B
13.1.5
13 & Appx 12 Guidelines for carrying out
Ship Security Assessment.
104 What in your opinion is the operational condition of this port
regarding security measures?
A 13.2 & B
13.1.7
Appx 6 sec 8 If there is something
missing check this record
of port security
assessment, check old
records.
105 What security measures have you implemented on board the
vessel? Explain briefly
A 13.2 & B
13.1.8
106 What in your opinion are the security measures of this port?
Ashore?
A 13.2 & B
13.1.8
107 What is the preparation and response for emergency
situations?
A 13.2 & B
13.1.9
108 Is there a procedure for the evacuation of the vessel in case of
a dire security threat?
USCG
109 If there is an evacuation procedure, then how are visitors
accounted for?
USCG
110 How will you interact with port facility or contracting
government during this incident
USCG Port contact list, Contact
point of governments
111 Please explain the techniques for the security training of the
shipboard staff?
A 13.2 & B
13.1.10
112 How would you handle sensitive security related information? A 13.2 & B
13.1.11
Page 4 of 6
FORM NO : SEHQ/SHE-066
No. Question ISPS code Ref
SSP Ref (Ex-
Eurasia only)
Guidelines Y N NA
ISPS SHIP INTERNAL AUDIT CHECKLIST
113 Please explain the recent threats and patterns during this
voyage / last voyage?
A 13.2 & B
13.1.12
Appx 6 sec 3 Check if the threats as
known are recorded.
114 Can you recognise weapons, dangerous substances and
devices?
A 13.2 & B
13.1.13
115 Is there any charecteristic behaviour of the person who is likely
to threaten security? How will you recognise it?
A 13.2 & B
13.1.14
116 Are you aware of the methods of circumventing security? How
have they been addressed in the vessels security measures?
A 13.2 & B
13.1.15
Check deck patrol, patrol
on the free side not only on
cargo operation side
117 How are you operating, testing, calibrating and maintaining the
security equipment?
A 13.2 & B
13.2
118 What are the opertional limitation of the security equipment
that is there on board?
A 13.2 & B
13.1.16
119 How is physical search carried out? A 13.2 & B 13.1.18
120 How are drills scheduled and carried out, and how are they
assessed? See record of drills / assessment
A 13.2 & B
13.1.19/ 20
121 What is a crowd management technique? (Specially for
passenger ships)
A 13.2 & B
13.2.3
122 What support have you received from the company regarding
security?
A 6.2
Gangway watchkeeper
123 What is the company's security policy? A 13.3
124 Who is the SSO? A 13.3
125 Who is the CSO, where are his contact details displayed? A 13.3
126 What is the current security level - where is it displayed?
127 How will you keep the checked persons and their baggage
separate from the unchecked persons and baggage?
USCG
128 How will you identify persons coming on board and make sure
that they have a valid reason to come on the ship?
USCG
129 How do you screen carry on baggage being brought in by
persons coming on board?
USCG
130 How do you intensify the search at a higher risk, or higher
level, who tells you what to do?
USCG
Duty Officer
131 What are the 3 security levels. Please explain? What is the
current security level.
132 What are the access points when she is moored? How do you
prevent unauthorised access from these areas? Unauthorised
access while underway, anchored?
USCG
133
How do you communicate to the SSO without making others
alert, that there is a Security Situation?
A 13.3 Appx 4 sec 3 Duress Code
134 How do you report a breach of security? A 13.3
135
What will you do if someone brings a weapon, dangerous
substance or device on board?
A 13.3
136
What is unaccompanied baggage, and what if it comes on
board? What will you do?
A 13.3
137 What are the restricted areas on this ship? Explain. A 13.3
138 How will you prevent unauthorised access to the restricted
areas?
A 13.3 If lifts have locks for bridge
and engine room decks
then they should be on in
port
139 What do you do if there is a bomb threat? USCG
140
What do you do if there is an unauthorised access to the
restricted area?
USCG
Page 5 of 6
FORM NO : SEHQ/SHE-066
No. Question ISPS code Ref
SSP Ref (Ex-
Eurasia only)
Guidelines Y N NA
ISPS SHIP INTERNAL AUDIT CHECKLIST
141 What do you do if there is a sabotage? USCG
142 What do you do if there is a terrorist activity? USCG
143 How do you increase the control at higher security level? USCG
Crew Member other than Gangway Watch
144 What is the security policy and where is it displayed? A 13.3
145 Who is SSO, CSO, where is it mentioned? A 13.3
146 What will you do if there is a breach of security? A 13.3
147
Have you participated in the stowaway search? What is your
duty? How will you do it?
Security Records
148 Records of training and drills, drill held in last 3 months. Note
the last drill conducted / briefed?
A 10.1.1 & B
13.6
Appx 5 if more than 25% of ships
personal have not
participated in a drill it
should be done within a
week of such a change
149 If any security drill was conducted where CSO, SSO was also
involved in the last one year to 18 months?
B 13.7 Drill may be a full scale,
table top or combined with
safety drill.
150 Record of security incidents A 10.1.2 Appx 6 sec 2
151 Records of breaches of security A 10.1.3 Appx 6 sec 2
152 Records of changes in security level A 10.1.4 Appx 6 sec 4
153 Records of security related communication A 10.1.5 normally these would be
messages from agents,
company, regarding
various matters concerning
security.
154 Records of internal audits and reviews. A 10.1.6 Appx 6 sec 6
155 Key log? 10.2.1
156 Security watches assigned and list available Appx 3
157 Anti piracy watch records Appx 3
158 Inventory of Visitors passes
159 Record of security threats Appx 6 sec 3
maybe done already in
interview with SSO
160
Record of security levels in the last ten ports (or last ten
interactions with other vessels- STS)
Appx 6 sec 9,
10 & 11
with port, other ship, other
ship or port without ISPS
161 Inventory of Dangerous Goods on board Appx 6 sec12
Page 6 of 6