REPORT ON COMPANY SECRETARIALSHIP DAY

COMPANY SECRETARIAL PRACTICE

(CRG 530)
PREPARED FOR:
MISS NOOR FAIZA BINTI M. JAAFAR
PREPARED BY:
ANITH ADIBA BINTI MAHABIB 2012!5"
NOR SYAHIRAH BINTI JAMIASMARA 2012202#""
N$R$L NADIA BINTI SAM$RI 2012%52!#"
GRO$P: BACC220 "G
1.0 COMPANIES COMMISSION OF MALAYSIA (SSM)
The first slot of the seminar is a talk from the representative from the Companies
Commission of Malaysia (SSM), Puan Suhana Binti Razali. The obe!tive of this pro"ram is to
provi#e stu#ent a better un#erstan#in" of the up#ates on the amen#ments to Companies $!t
%&'(. Moreover, to !reate a)areness on ho) the !han"es in le"islation affe!t their business
#e!ision is vital besi#e to provi#e a )ealth of useful information. *urthermore, it e+pose stu#ent
in the real situation by share e+perien!es an# to hear the latest pra!ti!es an# re,uirements from
re"ulation.
The Companies Commission of Malaysia (SSM) is a statutory bo#y responsible for the
re"ulation of !ompanies an# businesses in Malaysia an# is an a"en!y un#er the Ministry of
-omesti! Tra#e, Co.operatives an# Consumerism. SSM )as establishe# on %' $pril /00/
un#er the Companies Commission $!t /00% 1$!t '%23 as a result of a mer"er bet)een the
offi!es of the Re"istrar of Companies (R4C) an# the Re"istrar of Businesses (R4B).
The basi! of settin" up a business entity in Malaysia isn5t so #iffi!ult to un#erstan#.
There are three (6) #ifferent types of business entities to !hoose. *irstly, business in!lu#es Sole
Proprietorship (also kno)n as Sole Tra#er) an# Partnership business. Se!on#ly, !ompanies
7imite# Company (S-8. B9-) or Sen#irian Berha# or B9- (Berha#) )hi!h are 7imite# by
Shares, 7imite# by :uarantee as )ell as ;nlimite# Company )ith or )ithout share !apital.
Besi#es that, there are #ifferent types of business entities available in Malaysia su!h *orei"n
Companies, 7imite# 7iability Partnership (77P).
<n "eneral, #ire!tor is an appointe# or ele!te# member of the boar# of #ire!tors of a
!ompany )ho, )ith other #ire!tors, has the responsibility for #eterminin" an# implementin" the
!ompany5s poli!y as )ell mana"e the business of the !ompany. 9o)ever, there has several
se!tions that )as up#ate# su!h as se!tion %6/ %( $), (B) an# so on. =e also learn about the
responsibilities, #uties, !riteria that !an be a #ire!tor, types of #ire!tors an# se!tion that provi#e
by $rti!les of $sso!iates as )ell Statutory Provisions in the $!t.
7astly, )e ha# learne# about ne) type of business )hi!h is 7imite# 7iability Partnership
(77P). =hat !an )e !on!lu#e is 7imite# 7iability Partnership (77P) is an alternative business
vehi!le re"ulate# un#er the 7imite# 7iability Partnerships $!t /0%/ )hi!h !ombines the
!hara!teristi!s of a !ompany an# a !onventional of partnership.The 77P !on!ept )ill support
start.ups, small an# me#ium enterprises (SM>s) to "ro) their businesses )ithout havin" to
)orry too mu!h on their personal liabilities, personal assets an# stri!t !omplian!e
re,uirements.$n 77P is easy set up as !ompare# to a !ompany. There are mu!h fe)er
formalities an# pro!e#ures to !omply )ith than a !ompany. Re"istration !ost is minimal an#
very fe) re"ulatory #uties to a#here# to.
2.0 MALAYSIAN INSTIT$TE OF CHARTERED SECRETARIES AND ADMINISTRATORS
The se!on# slot for the seminar is a talk from the representative of Malaysian <nstitute of
Chartere# Se!retaries an# $#ministrators (M$<CS$). They are Cik $zlin an# Puan $zlina. They
e+plaine# about )hat are <nstitute of Chartere# Se!retaries an# $#ministrators (<CS$) an#
Malaysian <nstitute of Chartere# Se!retaries an# $#ministrators (M$<CS$). *rom their #etaile#
e+planations, )e "et a lot of information that !an benefit us for our future. Therefore, here )e
)ant to summarize the information that )e "et from the t)o hours slot to share )ith others.
*irstly, at the be"innin" of the slot, the speaker e+plaine# about the <nstitute of
Chartere# Se!retaries an# $#ministrators (<CS$). =e )ere ea"er to kno) )hat the <CS$ all
about as )e #i# not kno) before. <CS$ is the !hartere# membership an# ,ualifyin" bo#y for
people )orkin" in "overnan!e, risk an# !omplian!e, in!lu#in" !ompany se!retaries. =ith over
%/0 years? e+perien!e, they #evelop the skills, kno)le#"e an# e+perien!e of "overnan!e
professionals throu"h our ,ualifi!ations, trainin", hi"h.,uality "ui#an!e an# te!hni!al kno).ho).
The Chartere# Se!retaries @ualifyin" S!heme (CS@S) is the main ,ualifi!ation nee#e# to
a!hieve !hartere# status an# be!ome a full member of <CS$. Aou !an also be!ome !hartere#
by !ompletin" an <CS$ vali#ate# university pro"ramme that a)ar#s the :ra#<CS$ status, as
)ell as a post"ra#uate ,ualifi!ation. They also offer a number of other ,ualifi!ations to suit a
variety of professional re,uirements at #ifferent levels.
8e+t, the speaker share# about the Malaysian <nstitute of Chartere# Se!retaries an#
$#ministrators (M$<CS$). Besi#es, they )ere sharin" their e+perien!e bein" a part of the
members of the M$<CS$. Therefore, )e )ere inspire# from their brief e+planations about the
M$<CS$ an# )oul# love to be a part of the members of M$<CS$ in a future. The Malaysian
<nstitute of Chartere# Se!retaries an# $#ministrators (M$<CS$) )as foun#e# in %&(& as an
affiliate# bo#y to <CS$. Membership of the <nstitute is limite# only to members an# stu#ents of
the <nstitute resi#in" in Malaysia. There are t)o !lasses of membership of the <nstitute, *ello)s
an# $sso!iates. $ll ,ualifie# members of the <nstitute are entitle# to #es!ribe themselves as
Chartere# Se!retaries an# use the #esi"natory letters, *C<S or $C<S as appropriate. Besi#es,
they also provi#e several pro"ramme su!h as the pro"ramme for the Professional -iploma in
Corporate $#ministration (P-C$) )hi!h serves as a fee#er route to the <CS$ <nternational
@ualifyin" S!heme an# the pro"ramme for the <nternational @ualifyin" S!heme (<@S), an
e+press route for hol#ers of <nstitute re!o"nize# Ba!helor an# Masters #e"rees to !omplete the
<CS$ pro"ramme.
*inally, a speaker e+plaine# about the !areer prospe!ts of a Chartere# Se!retary for
instan!e Corporate Mana"er, Ta+ $"ent, Mana"ement Consultant, 9uman Resour!e Mana"er,
an# others. To be!ome a member of M$<CS$, the ele!tion to membership !an only be applie#
by those )ho have passe# the <nstitute5s e+amination an# bein" a#mitte# to :ra#uateship.
Besi#es, there have subs!riptions fees )hi!h are for *ello)ship is RM 2B0, for $sso!iateship is
RM 6B( an# for :ra#uateship is RM 6/(. The benefits that )e !an "et if be!ome a member are
#es!riptions as Chartere# Se!retary, a!!ess to te!hni!al >.,uery servi!es, a!!ess to M$<CS$
Cournal, intera!tive )ebsite, free a!!ess of M$<CS$5s te!hni!al bulletins, votin" ri"hts, members
rate of publi!ations an# seminars, an# a!!ess to M$<CS$ library.
3.0
%.0 O$TCOME
2.% >nhan!e the kno)le#"e re"ar#in" the Companies Commission of Malaysia
(SSM)
2./ ;n#erstan#in" more #etaile# for the se!tion that is relate# )ith the in!orporation
2.6 -istin"uish the type of the business in Malaysia
2.2 -es!ribe the appointment of the #ire!tor an# their responsibility to the
or"anizations
2.( <#entify an# un#erstan# about the Malaysian <nstitute of Chartere# Se!retaries
an# $#ministrators (M$<CS$) an# the <nstitute of Chartere# Se!retaries an#
$#ministrators (<CS$)
2.' <#entify the benefits of the members of M$<CS$ an# the !areer prospe!ts of the
Chartere# Se!retary
2.D ;n#erstan# the re!o"nition for the M$<CS$ an# <CS$
5.0 RECOMMENDATIONS
(.% $part from !alle# the speakers from the or"anizations SSM or M$<CS$, the
or"anizations shoul# open the booth to "ive the stu#ents more interest in oinin"
the or"anizations in a future
(./ The or"anizer shoul# !on#u!t the a!tivities that relate# )ith the seminar so that
the stu#ents )ill enoy the session
(.6 The or"anizations (SSM) shoul# sho) to the stu#ents the e+ample of the forms
that is relate# )ith the in!orporation of the !ompany