Using Web Services to Raise Your Environmental

Profle, Increase Collaboration, and Reduce Costs

ARCHIBUS

Version 19 (V.19) represents a signifcant evolution of the worlds #1 real estate, infrastructure
and facilities management software solution. V.19 introduces a new Run Anywhere architecture that enables
all ARCHIBUS users to effectively communicate and collaborate using Web Services.
The Run Anywhere architecture of ARCHIBUS V.19 lets multiple work sites and service providers interact
directly with enterprise workfows -- eliminating the need to extract, duplicate, or e-mail data and fles. The
new architecture supports the working
requirements of both workgroup-level
and enterprise-wide users, improving
collaboration and operational
effciency.
Taking advantage of this Run Anywhere
architecture, the V.19 release offers
access to new or enhanced Smart
Client software applications that give
organizations the tools to help improve
their environmental stewardship as
well as their bottom lines.
These include the new Web-based
Energy Management, Environmental
Sustainability Assessment, Hoteling,
and Asset Portal applications, as well as new Smart Client Extensions for AutoCAD

and Revit

to improve
workfows and increase effciency. The new applications and extensions will help organizations reduce
their carbon footprint and space needs, improve asset utilization, and ultimately, lower the overall cost of
occupancy.
The Case for Adopting a Run Anywhere Web Services Environment
The reason for adopting a Run Anywhere Web Services environment is rooted in how users needs and
expectations have changed. And one important change resides at the single-user and the workgroup level.
Even small workgroups now use the Web to eliminate e-mail and phone calls by having their internal
The #1 Solution for Real Estate, Infrastructure, and Facilities Management in the World

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The #1 Solution for Real Estate, Infrastructure, and Facilities Management in the World
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ARCHIBUS Version 19
Over 4 million users prove it dailysaving their organizations over $100 billion annually
customers get it themselves submit requests, check status, download reports, and interact with foor plans.
By becoming Web-enabled workgroups, Real Estate, Infrastructure, and Facilities (RE/IM/FM) departments
can grow their deployments bottom-upreaching out to internal customers and enabling their service
providers to become active business-process participants. These departments have a large and important
need for additional Web-facing features.
Another change is at the enterprise level. Within larger organizations, RE/IM/FM departments are not just
running their own applications but, are operating mission-essential segments of their ERP (enterprise resource
planning) systems. These departments need collaborative software applications, high-end scalability, and
centralized security.
Moreover, the demographics of
the workforce are changing. The
workforce is much less a set of people
sitting together in a centralized offce
and much more a network of providers
and enablers linked by service
agreements. These users all require
broad access to a solution. And they
need all features to runeverywhere.
They need it accessiblewhether they
work on a single-user workstation,
in a department workgroup, at an
outsourced vendors offce, or on a thin
client throughout a global enterprise.
They need to work on mobile devices
or PDAs. And they need to work in every place where there is a cable, a Wi-Fi connection, or a 3G signal.
Additionally, the connection may not be to a person but to a systemsuch as the HR, RE, or Finance ERP
Systems, Building Automation Systems, or self-service kiosks in building lobbies. All of these systems need to be
networked with the same personalized, secure, real-time information that the RE/IM/FM department accesses.
This Web Services connection allows remote invocation, so even work tasks that require intensive data
aggregation and calculations can happen entirely on the servers. They send back only the results with
the outcome that all business rules can be centralized and network traffc can be dramatically reduced.
The Web Services infrastructure dovetails consistently with the infrastructure needed to network Building
Automation Systems (BAS), Building Information Modeling (BIM), Enterprise Information Modeling (EIM) and
other Enterprise Resource Planning (ERP) systems.
So now even power users performing CAD and BIM tasks or parsing through massive amounts of data on
a grid can be connected with other users, offces, vendors, and systems through a simple thin pipe Web
connection anywhere.
ARCHIBUS V.19, with its Run Anywhere architecture, opens up an entire range of new opportunities. With
V.19 you can:
Reduce duplication and errors by connecting remote offces, work sites, and outsourced providers to
centralized servers even for high-end functions like Building Information Modeling (BIM)
The #1 Solution for Real Estate, Infrastructure, and Facilities Management in the World Over 4 million users prove it dailysaving their organizations over $100 billion annually
ARCHIBUS Version 19
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Improve visualization and interaction capabilities for all users by using the built-in enterprise graphics
and Flash-based charts and dashboards, without the need for extra plug-ins or protocols
Use Cloud-based servers for ARCHIBUS Web deployments and still use workstation products such as
AutoCAD and Revit
Centralize security, user management, and software updates for all users power users on workstations,
users at remote offces, off-site contractors, and outsourced vendors
Reduce training costs by using Web-based interfaces for applications and Microsoft fuent-style interfaces
for high-performance, back-offce tools
Speed commissioning by allowing architects to interact directly with the rich lifecycle data needed to
operate buildings effciently
Highlight rooms by availability and type, overlay space data on AutoCAD drawings, so planners can assign
and reallocate space effciently and accurately
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ARCHIBUS Version 19
Over 4 million users prove it dailysaving their organizations over $100 billion annually
The Run Anywhere Application Suite Provides Power and Flexibility
The Run Anywhere suite has the full range of applications that most organizations need to successfully
manage their real estate, infrastructure, and facility management functions and workfows.
Within the Run Anywhere suite, users can access and run ARCHIBUS applications either within a Web
browser or within the new Smart Client interface using Microsoft Windows. The Smart Client provides
everything needed to run Web-based applications in one convenient package. This is true even on single-
user and small workgroup workstations. The Smart Client also has a wide variety of bulk data editing,
visualization, CAD and BIM features as well.
The distinguishing beneft of the Run
Anywhere suite of business applications
is that all products within the suite use the
ARCHIBUS Web Services to connect, in
real-time, different business applications,
work teams, and remote offces. The Web
Services enable coordination of their efforts
and speed their collaboration.
In addition to using the Run Anywhere
applications from within a Web browser
and ARCHIBUS Smart Client applications
in Windows, it can also be used from within
the Revit building information modeling
environment. As a result, ARCHIBUS
and Revit users never have to re-enter
information, extract it, cut-and-paste it,
or e-mail it because the information is
captured as a by-product of your normal
workfows.
Best of all with ARCHIBUS, individuals
and work teams are always working from
each others most recent changes, because
the Run Anywhere technology delivers the
updates within all environments seamlessly
and simultaneously.
Run Anywhere Application Suite
Functional Domain
ARCHIBUS Run Anywhere
Applications
Real Estate Portfolio
Management
Portfolio Management
Lease Administration
Cost Administration
Cost Chargeback & Invoicing
Portfolio Forecasting
U.S. Federal Property Registry
Capital Project
Management
Capital Budgeting
Project Management
Condition Assessment
Space Planning &
Management
Space Inventory & Performance
Personnel & Occupancy
Space Chargeback
Move Management Enterprise Move Management
Asset Management Asset Portal
Environmental & Risk
Management
Emergency Preparedness
Energy Management
Environmental Sustainability
Assessment
Building Operations On Demand Work
Preventive Maintenance
Condition Assessment
Workplace Services Reservations
Service Desk
Hoteling
The #1 Solution for Real Estate, Infrastructure, and Facilities Management in the World Over 4 million users prove it dailysaving their organizations over $100 billion annually
ARCHIBUS Version 19
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Going GreenRhetoric Versus Reality
Most professionals engaged in real estate, infrastructure, and facility management are concerned about
environmental stewardship, and want to make a real difference in their own organizations. And they know
that any initiative they undertake must not only drive results to the bottom line, but must also be:
Substantive There tends to always be a long list of projects that require both time and money. Addressing
only those priority items that will truly make a difference can help generate success and the subsequent
support to undertake additional projects.
Measureable If an organization
cannot measure the results of its actions,
senior management has no way of
knowing whether the actions taken
produced the desired results. This in turn
will make it more diffcult to justify and
fund future initiatives.
Funded Organizations are facing too
many vague green standards, checklists,
and initiatives that give no direction as
to the likelihood of remediation success,
and no structure for funding them. If there
is not a realistic budget or identifcation
of funding source, it is unlikely the project
will be implemented.
New ARCHIBUS ApplicationsMaking a Real Difference in Going Green
In moving from the ideal of going green to actually achieving results that make a real difference, ARCHIBUS
has introduced four new applications that substantively reduce the 30% of carbon that is produced by
buildings. They include the following Web-based applications:
Energy Management can help lower costs by at least 5% through reduced overall energy consumption
and decreased peak-time usage.
Environmental Sustainability Assessment helps prioritize environmental remediation actions to the
most substantive projects with the greatest potential for management attention and funding.
Hoteling drills to the root of the problem: using too much space. Reducing space reduces energy costs as
well as the carbon footprint of the building, and decreases the emissions associated with commuting.
Asset Portal answers the need to increase asset utilization, and optimize acquisition and/or disposition
practices. Improvement in these practices helps reduce unnecessary consumption of resources, which is both
harmful to the environment and to an organizations fnancial results.
All together, these applications are focused on reaping real results for the forward-looking organization
hoping to improve its environmental profle and competitive advantage.
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ARCHIBUS Version 19
Over 4 million users prove it dailysaving their organizations over $100 billion annually
Energy Management
With energy costs and carbon output an executive-level concern, many businesses and government agencies
have issued top-priority directives to reduce energy consumption. With typically 15% of their budget spent on
energy, the facility management function often undertakes this mission-essential challenge. Yet the facilities
team often fnds they do not have the information at-hand to make informed choices concerning remediation
programs, or the tools to objectively measure the results.
New ARCHIBUS Energy Management is a Web-based application that flls this void. It provides the means
to easily aggregate, evaluate, and optimize energy and utility spending decisions to reduce unnecessary
consumption and costs. It correlates portfolio information, such as space and leases, with energy, weather,
billing, and building operations data in a unique way. And it can map current usage, project what-ifs
on different remediation scenarios, and measure the year-to-year effectiveness of changes according to
objective benchmarks.
Organizations who have implemented a pre-release edition of Energy Management have achieved savings
of $0.10 to $0.20 per square foot each year, as well as meeting aggressive carbon reduction objectives.
Graphical dashboard views, such as Utility Cost with Consumption (by building and billing period) shown above, simplifes
visualization and analysis while improving decision support for energy management strategies
The #1 Solution for Real Estate, Infrastructure, and Facilities Management in the World Over 4 million users prove it dailysaving their organizations over $100 billion annually
ARCHIBUS Version 19
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Environmental Sustainability Assessment
An increasing number of organizations are recognizing the strategic value of reducing their carbon footprint
to protect the environment and enhance their bottom line. Web-based ARCHIBUS Environmental Sustainability
Assessment helps make the concept of environmental sustainability a reality by tracking, ranking, and
documenting details on the condition and use of physical assets so remedial action can be taken.
Unlike spreadsheets and other manual processes, the application provides a truly objective and systematic
method of identifying and prioritizing facility replacements, upgrades, and renovations, based on
environmental sustainability criteria while leveraging other ARCHIBUS facilities data from its central repository.
ARCHIBUS Environmental Sustainability Assessment delivers an objective methodology for creating a
balance among people, infrastructure, facilities and their effect on the environment. Organizations can now
establish proactive processes that are both environmentally and economically defensible.
The Assessment Scoreboard provides users with a graphical approach to evaluate high-priority environmental sustainablity
items objectively and then drill down for more detailed information on individual items
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ARCHIBUS Version 19
Over 4 million users prove it dailysaving their organizations over $100 billion annually
Hoteling
At many organizations, offce space is frequently underutilized by 50% or more, resulting in a larger
than necessary real estate and carbon footprint, along with their associated costs. Web-based ARCHIBUS
Hoteling enables organizations to more fully utilize existing space, potentially reduce leased/owned
space in their portfolios, as well as decrease carbon emissions and workspace operating costs. It supports
temporary allocation of on-site workspace to dynamic, project-based teams and makes implementation of
increasingly popular telework initiatives possible. Additionally, Hoteling simplifes implementation of shared
space chargebacks, which further encourages space effciency and a mutual responsibility for reducing
space costs among both department and facility managers.
The ARCHIBUS Hoteling application enables an increasingly mobile workforce to easily fnd and schedule
available space on an as-needed basis. Its self-service Web forms reduce data entry to almost zero, while
producing utilization reports that allow managers to identify and release under-utilized space and drive
down their total cost of occupancy.
ARCHIBUS Hoteling lets organizations book rooms, and display their locations, to support visiting teleworkers
and dynamic, project-based teams
The #1 Solution for Real Estate, Infrastructure, and Facilities Management in the World Over 4 million users prove it dailysaving their organizations over $100 billion annually
ARCHIBUS Version 19
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Asset Portal
Tracking and optimizing physical assets are both a managerial challenge as well as an opportunity to
increase organizational accountability. Similarly, the reduction of excess procurement and unnecessary
consumption helps both the environment and the bottom line.
ARCHIBUS Asset Portal provides the means to improve data accuracy of the asset registry, increase asset
utilization, and optimize asset acquisition and disposal decisions within an overall capital plan. The
applications ability to trace assets to the entity that is responsible for the asset, its physical location, and
the cost center or department that depends on the proper function of the asset helps increase accountability
and assists in asset redeployment, when appropriate. Ultimately, this accountability will drive improved asset
optimization that supports the organizational mission at the lowest cost.
Asset Portal establishes such important metrics as cost-versus-use analyses to aid in justifying asset investments
The #1 Solution for Real Estate, Infrastructure, and Facilities Management in the World
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ARCHIBUS Version 19
Over 4 million users prove it dailysaving their organizations over $100 billion annually
Supporting BIM Models
One mantra of Building Information Modeling (BIM) proponents is that by creating a model of a building,
you create a detailed information source that the building owner can leverage for other purposes and for
other phases of the lifecycle.
While a valuable goal, BIM models alone sometimes have trouble following through, because the BIM
model is an island of automation on its own high-end workstation. These models often do not participate in
the rich set of communication between enterprise systems, nor plug into existing backbone standards like
building codes, account codes, employee standards, and more. These connections are critical for building
owners to take advantage of BIM information. These connections are also important to ensure that data
entered across multiple BIM models, in a portfolio, roll up and relate to the business requirements that drive
the need for space in the frst place.
Seamlessly integrate facilities data with industry-standard AutoCAD drawings to support BIM models
The #1 Solution for Real Estate, Infrastructure, and Facilities Management in the World Over 4 million users prove it dailysaving their organizations over $100 billion annually
ARCHIBUS Version 19
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ARCHIBUS V.19 flls the gap. The Smart Client Extension for AutoCAD and Revit plugs directly into Revit to
give it Web Services connectivity for the larger real estate and facilities model in ARCHIBUS. ARCHIBUS
also lets authorized users publish enterprise graphics from the Revit model to distribute graphics indexes from
the model to the enterprise at large. And ARCHIBUS makes backbone data and validation available, right
within Revit, to make sure the data is consistent and relevant.
And by using just one integrated solution across your Real Estate, Infrastructure, and Facilities Management
operations, you can reuse existing data, reduce inconsistent information, and ease the burden of supporting
multiple information technology systems. Whether you lease, own, or outsource your facility operations, you
can boost productivity and proftability with one integrated, end-to-end solutionARCHIBUS.
Users can access personalized, intelligent dashboards to drill-down through critical information
and 10,000+ reports out-of-the-box
In summary, the new ARCHIBUS V.19 Run Anywhere architecture and its associated applications, which
take advantage of Web Services, helps organizations raise operational effciency, improve environmental
stewardship, while reducing the total cost of ownership. Contact us to fnd out more about how ARCHIBUS
V.19 can beneft your organization.
The #1 Solution for Real Estate, Infrastructure, and Facilities Management in the World
18 Tremont St. Boston, MA 02108 USA Tel: +1 617.227.2508 archibus.com
About ARCHIBUS, Inc.
ARCHIBUS is the #1 global provider of real estate, infrastructure, and facilities management solutions
and services with the total annual expenditures for ARCHIBUS-related products and services exceeding
$1.9 Billion (USD). Through effective innovation and business transformation, ARCHIBUS users save their
organizations over $100 billion annually. With ARCHIBUS, organizations can use a single, comprehensive,
integrated solution to make informed strategic decisions that optimize return-on-investment, lower asset
lifecycle costs, and increase enterprise-wide productivity and proftability. ARCHIBUS is the world-wide
proponent for the creation of ubiquitous environmental sustainability.
More than 4,000,000 ARCHIBUS enterprise and Web users collectively manage over 5,000,000 properties,
with organizations reporting facilities-related cost savings as high as 34%. With over 1,600 ARCHIBUS
Business Partners, local and regional support worldwide is available in over 130 countries and in over two
dozen languages. Headquartered in Boston, Massachusetts, ARCHIBUS, Inc. has pioneered computer-aided
infrastructure and facilities management technologies since 1982. For more information, visit archibus.com.
The #1 Solution for Real Estate, Infrastructure, and Facilities Management in the World
Over 4 million users prove it dailysaving their organizations over $100 billion annually