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MI CROSOF T OF F I CE


This is a group of programs that offer a complement of applications that suffice for most office type work. It
was developed by Microsoft Company. MS Office has become a de facto standard for creating and sharing
documents for a large percentage of both business and personal PC users. Basically it is an application suite.
It includes:

WORD is a powerful word processor that contains templates that allows you to quickly create numerous
document types such as letters, faxes and resumes.
EXCEL is a spread sheet program for creating and manipulating numerical data. It contains functions that
allow powerful calculations for general, accounting and engineering type problems.
POWERPOINT enables you to create powerful slide show presentations. Colour, animation and a number
of effects can be used to enhance your slide show.
ACCESS stores in its own format based on Access Jet Database Engine. It can also import or link directly
to data stored in other applications and databases.

MS Word is word processing software, which provides a general set of tools for entering, editing and
formatting text. It focuses on the methods of creating a word document and its various formatting features. It is
a part of the Microsoft Office Suite. Microsoft Word is currently the most common word processor in the
market. Because it is so common, the .doc/.docx format has become the de facto format for text documents.

Features of MS Word
You can create documents fast, using built-in and custom templates.
You can easily manage large documents by using various features like the ability to create table of
contents, index, and cross references.
With the help of mail merge, you can quickly create merge documents like mass mailings or mailing
labels.
You can easily create and format tables using the features like Auto Format.
AutoCorrect and AutoFormat features rectify typographical errors automatically.
The print zoom facility scales a document on different paper sizes.
The picture bullets make it easy to insert tiny pictures before each item in a list.
Collect and paste lets you copy more than one item to the clipboard at a time.
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Parts of word window
The main parts of Word Window are:








Title Bar: It is a horizontal bar at the top of the window. It contains the name of the current document,
and also contains three buttons at its right end to minimize, restore and close the current window.
Menu Bar: It is a horizontal bar below the title bar that contains various menus, i.e. File, Edit, View,
Insert, Format, Tools, Table, Window and Help menus. Each of these menus contains several MS
Word commands and utilities, which are described as follows:

File Menu
New - Opens a new document. If you use the keyboard combination indicated on the right a blank
document opens immediately. Selecting the new menu item with your cursor gives the opportunity to
open a large number of types of documents.
Open- Opens a previously saved document.
Close - Closes the active document but does not quit the application.
Save - Saves the active document with its current file name, location and format.
Save As - Saves by opening a window which gives the opportunity to change the file name, location or
format.
Page Setup - Sets margins, paper size, orientation and other layout options.
Print Preview - Shows how the file will look when you print it.
Print - Prints the active file, also gives the opportunity to change print options
Quit - Closes Microsoft Word.

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Edit menu

Undo - The actual entry of this item will depend on what you did last. In my example I had typed, so
that was displayed. This selection can be repeated several times.
Repeat- After an action has been undone; it can be reinstated in the document.
Cut - Removes the selection from the active document and places it on the clipboard.
Copy - Copies the selection to the clipboard
Paste - Inserts the contents of the clipboard at the insertion point (cursor) or whatever is selected.
Clear - Deletes the selected object or text, but does not place it on the clipboard.
Select All - Selects all text and graphics in the active window.
Find - Searches for specified text in the active document
Replace - Searches for and replaces specified text and formatting.
Undo - The actual entry of this item will depend on what you did last. In my example I had typed, so
that was displayed. This selection can be repeated several times.
Repeat - After an action has been undone, it can be reinstated in the document.
Cut - Removes the selection from the active document and places it on the clipboard.
Copy - Copies the selection to the clipboard
Paste - Inserts the contents of the clipboard at the insertion point (cursor) or whatever is selected.
Clear - Deletes the selected object or text, but does not place it on the clipboard.
Find - Searches for specified text in the active document
Replace - Searches for and replaces specified text and formatting.

View menu

Normal - The default document view for most word processing tasks.
Page Layout - An editing view that displays your document as it will look when printed.
This view takes more system memory and scrolling may be slow.
Toolbars - Displays or hides toolbars. The right pointing arrow indicates a list of toolbars.
To add one slide down to the name of the toolbar and click to select.
Ruler - Displays or hides horizontal and vertical rulers at the top and left side of the
document.

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Header and Footer - Adds or changes the text that is displayed at the top or bottom of
every page of the document
Full Screen - Hides most screen elements so you can see more of your document
Zoom - Controls how large, or small, the current document appears on the screen.

Insert menu

Page Break - Use this command to send your cursor to the top of the next page even
though the text does not extend to the bottom of the previous page
Table - Create a table around selected text. If no text is selected you will be asked to
choose the number of rows and columns needed in your table.
Footnote - Place a footnote at the bottom of the page or the end of the document.
Date and Time - Choose from seventeen formats for displaying date, time, or date and
time.
Symbol - Insert a symbol from each of your symbol fonts, or any standard font which
includes symbols.
Bullet - Place a bullet.
Text Box (Frame) - Use this to place captions near tables or drawings, or to set off text at
the beginning of a page. Click and draw the box after making this selection.
File - Insert a saved document into the active document at the cursor.
Picture - Insert pictures from clip art or a file. You can also insert auto shapes, word art,
or a chart.
Drop Cap - Make the first letter of a paragraph or chapter large enough to span several
lines.
Object - Insert an object such as clip art, word art, an equation or much more.
Hyperlink - An interesting use of hyperlinks is to place a link to any document stored on
your computer. You can later open that document by clicking on the link.

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Format menu

Character - Change font style, size, color and a large number of other features. You can
also change the spacing between letters here.
Paragraph - Indent a paragraph using either margin or place some chosen amount of
space before or after the paragraph.
Document - If you need to change page margins, or the size of the header or footer, do it
from this sub-menu.
Bullets and Numbering - As promised in the Insert menu, if you wish to change the
bullet, it can be done here. Your bullets can be literally any symbol you wish them to be
Border - Create borders around blocks of text, or around the entire document. On the
Page Border tab, under the Art pull down menu you can find a huge selection of graphic
borders; hearts, stars, planets and much more.
Style - If you prefer not to use the Formatting toolbar, document style can be changed
here.
Background - Another task which can be handled in the Formatting toolbar, you can
choose the colour to highlight selected text in your document.
Change Case - DO YOU EVER FORGET THE CAPS LOCK? If so, some to this sub-
menu and change the case of the highlighted text.
Bold, Italic, Underline - Format selected text; Bold, Italic, or Underlined.
Object - Make changes to any selected object; image, word art, auto shape or any other
object inserted into the document.

Tools menu

Speak Selection - That's right, Word will speak whatever text you have selected
Pick Voice The computer can read a selection.
Spelling and Grammar - Choose either sub-menu or the same window opens.
Questioned spelling is in red, grammar in green.
Thesaurus - Have you used the word "like" too many times? Highlight the word, select
Thesaurus and get suggestions like similar and analogous.
Word Count - Need to know how many words are in your document? Select Word Count
and find out how many pages, words, characters, paragraphs, and lines.

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Auto Summarize - Exactly what it sounds like, Word summarizes the document, reducing
the length of the document, keeping the meaning.
Auto Correct - Word will automatically correct some things. If this feature is irritating to
you, come here to change what is corrected.
Preferences - Modify Word settings here. Modify print, editing, spelling and other options
from this sub-menu.
Customize- Opens the same window that you get by going to the View menu and
selecting Toolbar/Customize.

Window menu

New Window - This opens another window with a copy of the active document.
Arrange All - Displays all open files in the window. This makes dragging and dropping
from one document to another much easier.
Show Clipboard - This is a valuable feature. If you do not remember the last item copied
select this sub-menu to see text or images in the clipboard.
Open Document List - There is no need to drag windows to the side so you can see
other documents open in Word. Come to the bottom of this window for a listing of all open
documents. The active document has a check mark beside it.

Help menu

Show Balloons - If you are not sure what a menu does, turn on Balloons, put your cursor
on the menu item and get a short explanation.
Microsoft Word Help - Open Word's Assistant and get a search box to type in. Word
displays possible matches for you to read about.
Contents and Index - See an index of all topics available in Word's Help documentation.
Help on the Web - That's right! It is exactly what it sounds like. Select a link and a
Microsoft help page is opened in your browser. If you are not online, Word will make the
connection and then display the page.
Online Registration - If you have ever installed any software application on your
computer you have seen those reminders to register the product online. Well, Microsoft
keeps the reminder around in case you didn't register when you installed the software.
Isn't that considerate of them!

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Standard and Formatting Tool Bars: They are horizontal bars that appear below the menu bar.
They contain shortcut command buttons to access standard menu commands like: creating new
document, opening document, saving document, printing document, cut-copy-paste text, undo-redo
actions, etc.

Standard Tool Bar

Name Function Menu Location
New Creates a new, blank document FILE | NEW
Open
Displays the Open dialog box so that you can
retrieve an existing document
FILE | OPEN
Save
Saves the active document to a specified
location
FILE | SAVE
Print Prints active document FILE | PRINT
Print Preview
Displays what the document will look like when
you print it
FILE | PRINT PREVIEW
Spell Checker
Checks active document for spelling and
grammatical errors
TOOLS | SPELLING
Cut
Cuts the selected text and places it on the
clipboard
EDIT | CUT
Copy
Copies the selected text and places it on the
clipboard
EDIT | COPY
Paste
Pastes the contents of the clipboard to a new
location
EDIT | PASTE
Format Painter
Copies the formatting of the selected text to a
new text selection

Undo Undoes the last document change EDIT | UNDO
Redo Redoes the last action that was undone EDIT | REDO
Insert Hyperlink Creates a hyperlink from the selected text INSERT | HYPERLINK
Web Toolbar Shows web toolbar VIEW | TOOLBARS | WEB
Tables Toolbar Shows tables toolbar VIEW | TOOLBARS | TABLES
Insert Table Inserts a table TABLE | INSERT TABLE
Insert Excel
Worksheet
Inserts an Excel Worksheet


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Text Columns Changes the number of text columns per page FORMAT | COLUMNS
Drawing Shows drawing toolbar VIEW | TOOLBARS | DRAWING
Document Map Changes the view of the document VIEW | DOCUMENT MAP
Show/Hide Non-Print
Characters
Shows and hides non-print characters (for
example the symbol for new paragraph)

View
Magnifies or reduces the document contents by
the specified zoom percentage
VIEW | ZOOM
Office Assistant Help function HELP
Formatting Tool Bar

Name Function Menu Location
Style Changes the style of the selected text FORMAT | FONT
Font Changes the font for the selected text FORMAT | FONT
Font Size Changes the point size of the selected text FORMAT | FONT
Bold Makes the selected text bold FORMAT | FONT
Italic Makes the selected text italic FORMAT | FONT
Underline Underlines the selected text FORMAT | FONT
Align Left Aligns the selected text/paragraph(s) left FORMAT | PARAGRAPH
Centre Centres the selected text/paragraph(s) FORMAT | PARAGRAPH
Align Right Aligns the selected text/paragraph(s) right FORMAT | PARAGRAPH
Justify Justifies the selected text/paragraph(s) FORMAT | PARAGRAPH
Numbers
Creates a numbered list or numbers the
selected paragraph(s)
FORMAT | BULLETS AND
NUMBERING
Bullets
Creates a bulleted list or adds bullets the
selected paragraph(s)
FORMAT | BULLETS AND
NUMBERING
Decrease Indent
Decreases the indentation of the selected
paragraph(s)
FORMAT | PARAGRAPH
Increase Indent
Increases the indentation of the selected
paragraph(s)
FORMAT | PARAGRAPH
Borders
Creates a border around the selected
text/paragraph(s)
FORMAT | BORDERS AND
SHADING
Highlight Allows you to highlight specified text
Font Colour Allows you to change the colour of the text FORMAT | FONT

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Rulers: Horizontal and vertical rulers appear on the top and the left side of the page.
Page Area: The rectangular white area is the page of the document.
Scroll Bar: Horizontal and vertical scrollbars are used to scroll the document to the left or right and to
up or down.
Drawing tool Bar: A horizontal bar at the bottom is called drawing tool bar. It contains several
drawing tools.
Status Bar: At the bottom of the Word interface is the status bar. This bar displays information about
your document such as the page that is currently displayed on the screen (Page 1), the total number
of pages in the document (1/1, i.e. 1 of 1) and the line in which the cursor is currently positioned (Ln
1). The right side of the status bar shows whether keys such as OVERTYPE are active or unactive.

MS-Excel
Microsoft Excel is an electronic spreadsheet package of MS office software suit. It is a Windows based
application package. It is quite useful in entering, editing, analysis and storing of data. Arithmetic operations
with numerical data such as addition, subtraction, multiplication and division can also be done with Excel. You
can sort the numbers/characters according to some given criteria (like ascending, descending etc.) and solve
simple financial, mathematical and statistical formulas.

Excel Features
There are a number of features that are available in Excel to make your task easier. Some of the main
features are:
AutoFormat - Lets you to choose many preset table formatting options.
1. AutoSum - Helps to add the contents of a cluster of adjacent cells.
2. List AutoFill - Automatically extends cell formatting when a new item is added to the end of a list.
3. AutoFill - Allows you to quickly fill cells with repetitive or sequential data such as chronological dates or
numbers, and repeated text. AutoFill can also be used to copy functions. You can also alter text and
numbers with this feature.
4. AutoShapes - Allows you to draw a number of geometrical shapes, arrows, flowchart elements, stars
and more. With these shapes, you can draw your own graphs.
5. Wizard - Guides you to work effectively by displaying various helpful tips and techniques based on your
work. Drag and Drop feature helps you to reposition the data and text by simply dragging the data with
the help of mouse.
6. Charts - Helps you in presenting a graphical representation of your data in the form of Pie, Bar, Line
charts and more.
7. PivotTable - Flips and sums data in seconds and allows you to perform data analysis and generating
reports like periodic financial statements, statistical reports, etc. You can also analyse complex data
relationships graphically.
8. Shortcut Menus - Commands that are appropriate to the task appears by clicking the right mouse
button.
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Excel Worksheet
Excel allows you to create worksheets much like paper ledgers that can perform automatic calculations. Each
excel file is a workbook that can hold many worksheets. A worksheet is a grid of columns (designated by
letters) and rows (designated by Microsoft Excel MSOB numbers). The letters and numbers of the columns
and rows (called labels) are displayed in gray buttons across the top and left side of the worksheet. The
intersection of a column and a row is called a cell. Each cell on the spreadsheet has a cell address that is the
column letter and the row number. Cells can contain text, number, or mathematical formula.

Parts of Excel Window
The main parts of Excel window are explained below:
Title Bar: It is a horizontal bar at the top of the window. It contains the name of the current book, and
also contains three buttons at its right end to minimize, restore and close the current window.
Menu Bar: It is a horizontal bar below the title bar that contains various menus, i.e. File, Edit, View,
Insert, Format, Tools, Data, Window and Help menus. Each of these menus contains several MS
Excel commands and utilities (earlier discussed in MS word).
Standard Tool Bar: It is a horizontal bar that appears below the menu bar. It contains shortcut
command buttons to access standard menu commands like: creating new work book, opening
existing book, saving work book, printing work book, cut-copy-paste text, undo-redo actions, etc.

New - Creates a new empty workbook with a given number of worksheets. Alternatively (file >
new). (Ctrl + n)
Open - Displays the (file > open) dialog box to open existing workbooks. (Ctrl + o).
Save - Saves the active workbook. Displays the (file > save as) dialog box the first time a
workbook is saved. (Ctrl + s).
Permission - (added in 2003) Used in conjunction with windows rights management services.
E-mail E-mails the active workbook or active worksheet.
Search - (removed in 2003) Finds files, web pages, and outlook items based on the search
criteria you enter.
Print - Prints the active worksheet. There is no prompt. (Ctrl + p).
Print preview - Displays the (file > print preview) dialog box.
Spelling - Displays the (tools > spelling) dialog box. (f7).
Research - (added in 2003) Opens the research task pane allowing you to access online
information.
Cut - Cuts the current selection to the clipboard. (Ctrl + x).
Copy - Copies the current selection to the clipboard. (Ctrl + c).
Paste - Pastes the entry from the clipboard. (Ctrl + v). The paste options smart tag provides quick
access to some of the paste special options.
Format painter - Copies the format from a cell or range allowing it to be pasted elsewhere.

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Undo - Undoes the last 16 actions you performed. (Ctrl + z).
Redo - Redoes the last 16 actions you performed.
Insert hyperlink - Displays the (insert > hyperlink) dialog box. (Ctrl + k).
Auto sum - Inserts the sum () function.
Sort ascending - Sorts data alphabetically from a to z and numerically from the lowest number to
the highest. Holding down shift will toggle to a descending sort
Sort descending - Sorts the data alphabetically from z to a and numerically from the highest
number to the lowest. Holding down shift will toggle to an ascending sort.
Chart wizard - Displays the (insert > chart) dialog box.
Drawing - Toggles the display of the drawing toolbar.
Zoom - Adjusts the size that the worksheet appears on the screen.
Microsoft excel help - Displays the (help > Microsoft excel help) dialog box. (f1).

Formatting Tool Bar: This tool bar is below the standard tool bar. It mainly commands for setting font
name and size, setting font styles, alignment, currency style, percentage, increase or decrease
decimal precision, font colours and fill colours, etc.

Font - Provides a list of all the available fonts (based on your current printer selection).
Font Size - Lets you adjust the character size (based on your current font selection).
Bold - Toggles bold on the current selection.
Italic - Toggles italics on the current selection.
Underline - Toggles underline on the current selection.
Align Left - Aligns data to the left edge of the cell.
Centre - Aligns data in the middle of the cell.
Align Right - Aligns data to the right edge of the cell.
Merge and Centre - Combines 2 or more adjacent cells to create a single cell.
Currency Style - Applies the currency format "#,##0.00".
Percent Style - Displays the number as a percentage by applying the format "0%".
Comma Style - Adds a comma and two decimal places to the number by applying the
format "#,##0.00".
Increase Decimal - Adds one decimal place from the number.
Decrease Decimal - Removes one decimal place from the number.
Decrease Indent - Decreases the indent by 1 or removes the indent completely.
Increase Indent - Increases the indent by 1.
Borders - Applies a border to the current selection.
Fill Colour - Applies a colour to the background of the current selection. This is actually a tear
off toolbar.
Font Colour - Changes the colour of the font of the current selection. This is actually a tear off
toolbar.
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Formula Bar: This horizontal bar is located below the formatting tool bar of MS Excel. It displays the
name of a cell in a name box and the formula applied in the active cell of the current work sheet.
Scroll Bar: Horizontal and vertical scrollbars are used to scroll the worksheet to the left or right and to
up or down.
Drawing tool bar: A horizontal bar at the bottom is called drawing tool bar. It contains several
drawing tools.
Status bar: This bar depicts the status of the Capslock, Numlock or Scroll lock keys. It also displays
information about the currently selected command or current position in progress.
Sheet Tags: It contains the name of different worksheets of current workbook.
Column Name and Row Numbers: The left end of the window contains row numbers (1 to 65536)
and the bar below the formula bar contains row names (A to VI).

MS- PowerPoint
Microsoft Power Point is a presentation software that is used to create on screen slide shows, overhead
projector slides, audience handouts and speaker notes. Using PowerPoint, you can create screens that
effectively incorporate colourful text and photographs, illustrations, drawings, tables, graphs, and movies and
transition from one to another like a slide show. PowerPoint is a part of MS Office suite of products combining
several types of software for creating documents, spreadsheets, and presentations, and for managing e-mail.

Features of Power Point
Power point can create 33 mm slides.
Power point can create slide shows for computer screen or projector.
Power point contains six slide views for various purposes.
Power Point supports pictures for effective slide design.
Power Point has a wide variety of readymade templates
Power Point offers various slide formats for various purposes
Power Point supports various auto shapes through drawing tool mbar.
Power Point supports playing of animated GIF pictures.
Power Point supports importing and exporting of slides.
Power Point supports graphs and organization charts.

Components of a slide
The slide of power point can contain various elements. The mainly used components of a power point slide
are:
a) Title: It describes the topic of the slide.
b) Subtitle: It is the descriptive message of few lines that gives the central idea of the information given
in the slide
c) Drawing objects: Various drawing objects like auto shapes and word arts can be embedded into
slide.
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d) Clipart and pictures: Pictures and clip arts related to the subject of the slide can also be added to the
slide.
e) Charts: Charts are used to describe numerical and statistical data.

Components of Power Point Screen
The components of a PowerPoint screen are:
a) Title Bar: The Title bar generally appears at the top of the screen. The Title bar displays the title of
the current presentation.
b) Menu Bar: The Menu Bar is a common sight in almost all Microsoft Windows programs. It features
text based menus, on which virtually every option available to the user in the entire program is listed.
Each menu expands when clicked (with the left mouse button), offering many options categorized by
specific tasks.
c) Standard Tool Bar: Toolbars provide "shortcuts" to commands also found in the Menu Bar. Toolbars
are usually located just below the Menu Bar and exist to offer another way to perform the same task.
The most commonly used commands in MS PowerPoint are also the most accessible. Some of these
commands are


Creates a new blank document based on
the default template

Opens or finds a file

Saves the active file with its current file
name, location and file format

Prints the active file - for more print
options go to the File menu and select
Print

Print preview - Shows how the document
will look when you print it.

Spelling, grammar and writing style
checker

Cut - Removes the selection from the
document and places it on the clipboard

Copy - Copies the selected item(s) to the
clipboard

Paste - Places the content of the clipboard
at the insertion point

Format painter - Copies the format from a
selected object or text and applies to other
objects or text

Undo - Reverses the last command, use
pull-down menu to undo several steps

Redo - Reverses the action of the Undo
button, use the pull-down menu to redo
several steps

Displays the Tables and Borders toolbar

Insert a table into the document, or make
a table of selected text

Select Colour, Grey scale or Pure Black
and White

Shows, or hides, character formatting

Displays or hides a grid on a slide

Zoom - Enlarge or reduce the display of
the active document

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d) Formatting Tool Bar
The Formatting Toolbar offers options that can change the font, size, colour, alignment, organization,
and style of the text in the presentation slides. For example, (starting from the left side of the Toolbar)
the "Arial" indicates the FONT of your text; the "32" indicates the SIZE of your text; and so on. This
toolbar works the exact same way as the MS Word Formatting Toolbar. The main difference is that the
format changes will only affect the text box in which you are currently working. All other text boxes will
remain in the default setting ("Arial" font, size "32").

Design/New Slide Icons:
Two additional shortcut icons appear on the MS PowerPoint toolbar: the Design icon and the New Slide
icon. Both commands are frequently used, and it is good to be familiar with their location on the
toolbar.
The Design icon is a shortcut to the slide design page. Here you will be able to create and edit the
appearance of your slide(s).
The New Slide icon automatically adds a new, blank slide for you to work on. You can keep track of
the slides you have already worked on in the Slide Outline box on the left-hand side of the screen. You
can access a slide at any time by clicking on it with your mouse through this screen.
e) Status Bar
The Status bar generally appears at the bottom the screen. The Status bar displays the number of the
slide that is currently displayed, the total number of slides, and the name of the design template in use
or the name of the background.
f) Slides Tab
The Slides tab displays a thumbnail of all your slides. You click the thumbnail to view the slide in the
Slide pane.
g) View Buttons
The View buttons appear near the bottom of the screen. You use the view buttons to change
between Normal view, Slider Sorter view, and the Slide Show.
Normal View
Normal view splits you screen into three major sections: the Outline and Slides tabs, the Slide
pane, and the Task pane. The Outline and Slides tabs are on the left side of your screen. They
enable you to shift between two different ways of viewing your slides. The Slides tab shows
thumbnails of your slides. The Outline tab shows the text on your slides. The Slide pane is
located in the centre of your screen. The Slide pane shows a large view of the slide on which you
are currently working. The Task pane is located on the right side of your screen. The Tasks pane
enables you to select the task you want to perform.
Slide Sorter View
Slide Sorter view enables you to view thumbnails of all your slides. In Slide Sorter view you can
easily add, delete, or change the order of your slides. When you are in Slide Sorter view, a
special Formatting toolbar appears. It has options that allow you to make changes to your slides.
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Slide Show
Use the Slide Show view when you want to view your slides, as they will look in your final
presentation. When in Slide Show view:

Esc Returns you to the view you were using previously.
Left-clicking Moves you to the next slide or animation effect. When you reach
the last slide, you automatically return to your last view.
Right-
clicking
Opens a pop-up menu. You can use this menu to navigate the
slides, add speaker notes, select a pointer, and mark your
presentation.

Drawing Toolbar
The Drawing toolbar generally appears near the bottom of the screen. It contains tools for
creating and editing graphics.
Common Tasks Buttons
Using the common tasks buttons, you can select the type of tasks you want to perform.
Task Pane
The Task pane enables you to select the specific task you want to perform.
Vertical Splitter Bar
You can click and drag the vertical splitter bar to change the size of your panes.
Minimize Button
You use the Minimize button to remove a window from view. While a window is minimized, its
title appears on the taskbar.
Maximize/Restore Button
You use the Maximize button to cause a window to fill the screen. After you maximize a
window, if you click the Restore button, the window returns to its former size.
Close Button
You use the Close button to exit the window and close the program.

This program is widely used in business and classrooms and is an effective tool when used for training
purposes. PowerPoint is one of the simplest computer programs to learn. This program is used worldwide for
presentations. Anyone can create stunning presentations that look like they were designed by a professional.
PowerPoint presentations can be made into photo albums, complete with music or narrations, to distribute on
CDs or DVDs.
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MS-Access
Microsoft Access is a relational database management system that comes as a part of Microsoft Office suite.
MS access is a RDBMS, which can be used both as a DBMS and RDBMS. It is Graphical User Interface
(GUI) application software. It generally manages data related to different environments like scientific,
inventory, financial, payroll, education, hospitality.
Components of Access database:
A MS Access database contains following components:
1. Table: It acts as a placeholder for your data. It is the place where all the data is stored. A table is a
collection of records related to single entity.
2. Query: A query is a statement that provides filtered data to the user as per the condition specified by
the user.
3. Forms: It is an interface, which allows you to insert data interactively into the table. It can also be used
to update or delete records.
4. Report: It is a database object used to present data in a format specified by the user. They are
mainly used for taking prints of data stored in tables.
5. Data Access Pages: These pages are used as forms for the internet. They are used to present data
stored in Access tables on the internet.

Parts of MS ACCESS Window:
The window of MS Access has following parts:
a) Title Bar
b) Menu Bar
c) Database Window
d) Object Buttons
e) Status Bar

Microsoft Outlook
Microsoft Outlook is an electronic mail management software package of MS office suite for the users. It is
designed to operate as an independent personal information manager, as an Internet mail client, or in
conjunction with the Microsoft Exchange Server for group scheduling, email and task management. It
manages email, calendars, contacts, tasks, to-do lists, and documents or files on the hard drive. Outlook
helps you to communicate through email, phone support, and group scheduling capabilities. Outlook also
helps to share information by means of public folders, forms, and Internet connectivity.
Outlook lets you to arrange information any way you want to see it. You can apply any of Outlook's standard
five views to information, or you can customize a view using the Field Chooser and Group by Box features.
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Components of Outlook
1. Mailbox: Mail component lets you send, receive and manage email messages. Messages can be sent
to other users on your network or to external contacts with a valid email address, and can include file
attachments, shortcuts and hyperlinks to web pages.
2. Calendar: Calendar is used to keep track of appointments and plan meetings with other Outlook users.
On a personal level, it can be used to record appointments, events and important dates such as
birthdays and anniversaries. On a group level, it can be used to schedule and track meetings with other
users at a time convenient to all involved.
3. Contacts: Contacts area is used to maintain address information for all internal and external contacts.
The contact list can be used to send messages to contacts, view contact web pages, view maps to the
contact's place of work and to record important contact dates such as birthdays.

Features of MS- Outlook
1. Create and manage multiple accounts from the same inbox.
2. Block the unwanted e-mails.
3. Sort replies and messages together.
4. Save time in viewing, creating, and managing e-mails.
5. Connect with people and stay up to date.
6. Access your vital information anywhere, anytime.
7. Get easier access to the right tools.
8. Import addresses books.