BOARD OF SCHOOL DIRECTORS Regular Meeting Minutes Monday, June 17, 2013
I. CALL TO ORDER The Lower Dauphin School Board met this evening at 7:00 p.m. in its regular session at the District Administration Center with President Todd M. Kreiser presiding.
II. OPENING CEREMONY The meeting was opened with the Pledge of Allegiance.
III. ROLL CALL Responding to Roll Call were Board Members, Mr. Todd M. Kreiser, Mrs. Dana A. Barry, Ms. Rebecca D. Kline, Mrs. Marcela D. Myers, Mr. Jeffrey A. Neely, Mrs. Renae M. Paladino, and Mrs. Laurie N. Reichert, as well as Dr. Sherri L. Smith, Superintendent. Mr. Keith E. Oellig was absent.
Staff members present included Dr. Robert Schultz, Assistant to the Superintendent; Mrs. Michelle D. Shuler, Business Manager; Ms. Debra Karlin, Director of Human Resources; Mr. Andrew McCrea, Director of Pupil Services; Mr. James Hazen, Community Relations Coordinator; Mr. David Marshall, Supervisor of Operations & Maintenance; Dr. Kevin White, Director of Information & Technology Services; and Mr. Todd Neuhard, High School Principal.
Also in attendance was a press representative from The Sun.
IV. APPROVAL OF AGENDA It should be noted that public notice was given for this meeting in accordance with Act 84 of 1986. The agenda was submitted for the Board's approval.
Dr. Smith stated there were several additions to the agenda: H.4, Supplemental employments for head coaches with Kemal Pegram being added as wrestling head coach; I.3, Fixed asset inventory; and several items in J. Personnel.
Dr. Smith announced there was an executive session held prior to this meeting to discuss a student and personnel issue.
Motion: Mrs. Reichert and Mrs. Myers moved to approve the agenda with additions, deletions, and corrections made to the preliminary agenda on June 10, 2013.
Vote: All eight (8) members approved the motion. 6/17/13 Regular Meeting Minutes Page 2 of 11 V. RECOGNITION OF GUESTS AND SCHEDULED SPEAKERS There were no guests or scheduled speakers, but Dr. Smith welcomed two special people who will be recognized retiring, Debra Karlin, and Angela Hepner, who is on the agenda to fill her position.
VI. REPORTS
A. DAUPHIN COUNTY TECHNICAL SCHOOL: Mr. Kreiser reported At their last meeting on June 12, it was reported that they sought and received approval for a Jr. and Sr. only trip in September for the building and technology group to help rebuild areas devastated by storms. They are going to have two trips this year with staying closer to home in the fall going to New Jersey. They are approaching maximum occupancy and are talking about placing a freestanding building on site to house and expand some other programs, probably the medical occupations technology program. They are looking into having the students doing a good bit of the work. Dr. Smith questioned how the space from the former Logistics program is being used, since that no longer exists. They are still investigating some HVAC issues, both heating and cooling. The preliminary numbers are too much for one year and are considering breaking it into stages.
B. HARRISBURG AREA COMMUNITY COLLEGE: They have not had any meetings, but she can report that Dr. Ski has added Michael Walsh, who is the former Deputy Secretary to the PA Department of Education, to his cabinet as Chief of Staff. The position will function as both the legislative affairs officer, and the executive assistant. He will be starting on June 24, filling the combined positions in an effort to save money.
C. CAPITAL AREA INTERMEDIATE UNIT: She reported that the Executive Director will be retiring in January 2014.
D. CURRICULUM: Dr. Schultz reported They had about 80% of the staff in last week for summer professional development. Workshops were held for two days with Mel Shaver-Durham; Todd Neuhard, Dan Berra, and he worked with the secondary staff, along with some people from the IU, on the new teacher evaluation tool. They are working with the new hires, getting them set for staff development and new teacher orientation so they can hit the ground running. Hes looking to make some small tweaks to our induction program. He met with the coordinators at the end of the school year to try to some things with technology to enhance that program. Safe and supportive schools committee, which is part of the comprehensive plan, will be meeting the week of July 8. 6/17/13 Regular Meeting Minutes Page 3 of 11 In hybrid training and support, we are moving from one team to a second one at the high school. A fourth grade teacher at Nye is also going to do a pilot for the hybrid. There is a lot of work with the vendors on the software side and training with the teachers taking place to ensure a successful year with the students.
F. LEGISLATIVE: Mrs. Barry reported: Budget talks continue in Harrisburg. The governor has been holding press conferences and discussions continue on all of his priority issues which are transportation funding, pension reform, and privatization of the state liquor store system. She also reported on several bills being voted on in the senate, including, SB31, SB606, and SB57. In the house, bills being vote on include HB34, and HB1342. Other bills under consideration include SB798, SB10, HB1133, and HB1336. The deadline to submit proposals to PSBA Legislative Platform is June 28, 2013. Discussion took place on submitting a statement on Common Core.
G. SUPERINTENDENT: Dr. Smith reported: They are moving some major ground at the high school parking lot and tennis court project. We are hoping they are finished finding sink holes. A rather large second one was found today and was filled.
Dr. Smith gave a presentation of a review of the past year and the start of the new year including: New Comprehensive Plan approval and first year implementation Professional Effectiveness Model Training and Implementation Elementary Staff implemented a new math series this year Restructuring at the High School Course Realignment Transition to PA Common Core Curriculum from Standards Math and English Tutoring during the day for at-risk learners at HS Implementation of new Infosnap Studying bullying concerns LD Cyber School New High School Course Implementation New Custodial Contract for 2013-14, 2014-15, and 2015-16 school year Successful transition to new DAC staff layout In Building and Operations: o Replaced phone system in south Hanover building o South Hanover Roof maintenance coat to West End o Seal Wall North End Gym - Londonderry o Conewago Elementarys punch list items are almost complete o Researched, developed, bid and started new High School Parking lot and Tennis Court
6/17/13 Regular Meeting Minutes Page 4 of 11 In Ancillary Programs o Continued Revamping our School Safety Plans o Balanced Budget for 2013-14 without a tax increase o Designation of funds for two future roofing projects (HS and MS) to keep out of General Fund Budget for 2014-15 o Move of district bank accounts to several new banks. o Successfully moved to new countywide tax collection agency this past year. Next years goals include: Building and Grounds Nye Roof Maintenance coat to 1991 roof Locker Replacement Boys Locker Room East Hanover Repair Basement Wall Carpet Replacement Londonderry, SH Library MS Fire alarm replacement Camera System Upgrade HS Complete High School Parking Lot Project Academics and Technology Hybrid Elementary Classroom 4 th grade at Nye Elementary Expansion of Hybrid classrooms at High School for new team of identified 9 th
grade students: continuation of program for 10 th graders in program last year Expand countywide collaborative work to develop own online courses and to save in costs from district to district Continue use in software to more teachers on flipped classroom concept Implement New Teacher Effectiveness Model with all teachers Study and pilot new Principal Effectiveness Model Continue development of courses to Common Core curriculum Study grading best practices and build district philosophy for future practices Decide on programs to address bullying and socialization concerns and begin in- servicing teachers on program Community Programs Project in conjunction with Lower Dauphin Falcon Foundation Field House Project Communities that Care Both provide great resources and care to our students, families and community.
Dr. Smith asked Debra Karlin to come forward to receive her retirement plate in recognition of her 36 years of service at Lower Dauphin School District. Photos were taken, and Ms. Karlin thanked the district and board for the many opportunities afforded her over the years.
6/17/13 Regular Meeting Minutes Page 5 of 11 VII. ITEMS FOR BOARD ACTION By notice of the President, the following action items suggest a roll call vote. You will be recorded as voting in the affirmative for the motion unless you say "nay" or "I abstain". Board Members are further advised that they must publicly announce and disclose the nature of any conflict of interest before the vote on the matter is taken and file the appropriate form with the Secretary of the Board.
A. CONSENT CALENDAR
1. APPROVAL OF MINUTES Copies of the minutes of the regular meeting held May 20, 2013, and June 10, 2013 were forwarded in advance to all members of the Board of Directors.
2. FISCAL ITEM
a. DISTRICT INSURANCE
It was recommended that consideration be given to Murray Securus to act as our agent for Package, Automobile, School Board Legal, and Excess Liability insurances. The 2013-2014 renewal premium is $146,748. The firms charges are paid by the insurance companies that they represent.
b. BILLS
1.
General Fund Account including two payrolls amounting to $2,125,343.65 and Highmark medical wires totaling $490,306.10 $3,541,000.74
2. Activity Account $27,044.11 3. Athletic Account $2,064.38 4. Cafeteria Account $1,035.65 5. Construction Account $687.55 6. Capital Reserve Account $0.00 7. Capital Contingency Account $0.00
6/17/13 Regular Meeting Minutes Page 6 of 11 3. SUPERINTENDENTS RECOMMENDATIONS ON PERSONNEL ISSUES:
a. EMPLOYMENT SUPPLEMENTAL HEAD COACHES
Cheerleading Julie Grierson Cross Country John Butler Field Hockey Linda Kreiser Football Rob Klock Golf Terry Basehore Soccer (Boys) Gerry Lynch Soccer (Girls) Nic Amici Tennis (Girls) Peggy Long Volleyball (Girls) David Machamer Basketball (Boys) Mark Hofsass Basketball (Girls) Bob Heusser Swimming Cari Zelko Wrestling Kemal Pegram Baseball Ken Kulina Lacrosse (Boys) Rich Vickroy Lacrosse (Girls) Natalie Kratzer Softball Steve Alcorn Tennis (Boys) Peggy Long Track & Field Greg Miller Volleyball (Boys) David Machamer Randy Behney Asst. Athletic Director Keith Richardson Band Director
4. POLICY AND PROGRAM ISSUE
a. HOMEBOUND INSTRUCTION
It was recommended that homebound instruction be provided for two students based on medical certification.
END OF CONSENT CALENDAR
Motion: Mr. Neely and Mrs. Reichert moved to approve the consent calendar as recommended.
Vote: All eight (8) members approved the motion. 6/17/13 Regular Meeting Minutes Page 7 of 11 B. FISCAL
1. TREASURERS REPORT
It was recommended that the board approve the treasurers report for the month of May. The treasurers report was provided prior to the regular meeting.
Motion: Mrs. Reichert and Mrs. Barry moved to approve the treasurers report for the period of May 1, 2013 to May 31, 2013 as presented.
Vote: All eight (8) members approved the motion.
2. STOP LOSS INSURANCE
It was recommended the board approve a medical stop loss insurance program for the 2013-2014 school year.
Specific
Deductible $185,000 (per covered person)
Specific Premium
Single $15.53
Family $41.20
Contract Basis 60/12
Estimated Annual Specific Premium $192,361
Motion: Mrs. Reichert and Mrs. Myers moved to approve the stop loss insurance as presented.
Vote: All eight (8) members approved the motion.
3. FIXED ASSET INVENTORY AND APPRAISAL SERVICES
The following company is recommended for approval to provide fixed asset inventory and appraisal services:
American Appraisal Associates, Inc. $8,100
Motion: Mrs. Reichert and Mrs. Barry moved to approve the proposal for services as presented.
Vote: All eight (8) members approved the motion. 6/17/13 Regular Meeting Minutes Page 8 of 11 4. PERMISSION TO SELL USED EQUIPMENT
Items For Sale 1. 50 Desks 2. 50 Chairs 3. 10 Computer Tables 4. 11 Folding Tables 5. Sound System Rack 6. Amplifier 7. 2 Minute Man Scrubbers 8. 1 Cart 9. 2 Sousaphones 10. 6 Sets of Wooden Bleachers - 5 Seats High x 15' Wide 11. Marquette Arc Welder - Model 180 12. Marquette Arc Welder - Model 295 13. Lincoln Arc Welder - AC-225 14. 18" Backhoe Bucket for Kelley Hoe 15. Hobart Meat Slicer 16. 6 Amana Gas Ranges 17. 6 Ceiling Fans with Cages - 60" 18. Wooden Card Catalog 19. Delta Metal Lathe 20. Fisher Piano 21. Sattley Coin Counter - Electric 22. Colt NSS Wet Vac
Motion: Mr. Neely and Mrs. Reichert moved to approve the advertisement and sale of the used equipment as presented.
Vote: All eight (8) members approved the motion.
C. PERSONNEL
1. RESIGNATON PROFESSIONAL
a. Jillian E. Warminsky, Learning Support Teacher, Middle School. Effective: August 1, 2013. Reason: Personal.
Motion: Mrs. Reichert and Mrs. Myers moved to accept the resignation of the individual as presented.
Vote: All eight (8) members approved the motion. 6/17/13 Regular Meeting Minutes Page 9 of 11 2. JOB DESCRIPTION
The following job description is attached and recommended for approval:
a. Assistant Superintendent
Motion: Mrs. Reichert and Mrs. Myers moved to approve the job description as presented.
Vote: All eight (8) members approved the motion.
3. EMPLOYMENT ASSISTANT SUPERINTENDENT
Motion: Mr. Samples and Mrs. Reichert moved to elect Dr. Robert K. Schultz as Assistant Superintendent for a term of (5) years commencing on July 1, 2013 and ending on June 30, 2018 and approve the employment agreement dated June 17, 2013 attached to the minutes as Exhibit A.
Vote: All eight (8) members approved the motion.
4. EMPLOYMENT ADMINISTRATIVE
a. Angela L. Hepner, Director of Human Resources, District Administration Center, Effective: July 15, 2013. Salary: $60,000 prorated.
Motion: Mrs. Reichert and Mrs. Barry moved to approve the employment of individual as presented.
Vote: All eight (8) members approved the motion.
5. EMPLOYMENT PROFESSIONAL
a. Chad C. Pellman, Therapeutic Autistic Support Teacher, High School. Effective: August 15, 2013. Salary: $50,903.
Motion: Mr. Samples and Mrs. Reichert moved to approve the employment of the individual as presented.
a. Barbara M. Pfaff, Custodian, TBD. Effective: July 1, 2013. Hourly rate: $12.45.
Motion: Mrs. Reichert and Mrs. Myers moved to approve the employment of the individual as presented.
Vote: All eight (8) members approved the motion.
D. POLICY AND PROGRAM ISSUES
1. APPROVAL OF 2013 LIST OF GRADUATES
The Board of Education is pleased to take action on the list of students presented for graduation during the June 6, 2013 graduation ceremonies at The Giant Center. The list presented as an attachment has been certified by Mr. Todd Neuhard, High School Principal, and Dr. Sherri Smith, Superintendent, following each student's satisfactory completion of all requirements prior to these ceremonies.
Motion: Mr. Neely and Mrs. Reichert moved to approve the 2013 list of graduates as presented.
Vote: All eight (8) members approved the motion.
E. OTHER
VIII. INFORMATION ITEMS
A. DATES FOR BOARD MEMBERS' CALENDARS
August 5, 2013 7:00 p.m. Work Session August 19, 2013 7:00 p.m. Regular Board Meeting August 21, 2013 Opening Day September 9, 2013 7:00 p.m. Work Session/Regular Meeting
B. DISTRIBUTIONS
6/17/13 Regular Meeting Minutes Page 11 of 11
IX. ADJOURNMENT
Motion: Mrs. Neely and Mrs. Reichert moved to adjourn at 7:54 p.m.