EISM SENIOR

STUDENT
COUNCIL
CONSTITUTION
 Emirates International School –Meadows
Senior Student Council Constitution: Enacted /
Implemented on _________
EISM Senior Student Council Constitution

ARTICLE 1 Name
The name of this organization shall be the Emirates
International School Meadows Senior Student Council. (Herein
referred to as the Student Council)

ARTICLE II Mission
The mission of the student council will be to listen to all
students and ensure their propositions are considered,
respected and taken action upon. Working alongside the
students, the staff and the board of directors, The Student
Council will aim to enhance upon the student life at EISM
through events and activities in acting upon EISM’s core value
of internationalism

ARTICLE III Belief Statement

1. The Student Council aims to enhance the quality of the
school environment in terms of student welfare,
academics and activities
2. The Student Council seeks to develop , encourage and
promote various guidelines and activities to enhance the
quality of student life and the level of achievement in our
school
3. The Student Council works to build school spirit and pride,
strengthen school faith and contribute to charitable and
environmental causes
 4. The Student Council creates a bridge between students
and teachers for open communication to establish the
forum for solving problems and ensure continuous
improvement in their relationships that will benefit both
the students and staff members
5. The members of the Student Council help to raise funds
for school-wide activities, including social events and
community projects as well as work in collaboration with
various organizations to create a fun and entertaining
environment for the students
6. By taking into consideration the ethnical and cultural
views, the Student Council supports internationalization in
order to obtain a vast understanding between all students
of different nationalities, cultures and backgrounds
7. The members of student council, strive to build a
supportive and inclusive school community and
environment where everyone feels welcome and
recognized as an individual
8. The Student Council constantly strives to create both a fun
and memorable school year and ultimately we are
dedicated students and our broader community

ARTICLE IV Elections
Elections will take place in September every year. Each class
will elect its representative in a secret ballot. Students will
nominate themselves if they are interested in becoming
members of the council. The students will vote for one of the
nominated students and the students with most of the votes
will be the Class Representative and the student with the
second –most number of votes will be the Vice Class
Representative.
Only Representatives can run for the job of officers.
Representatives running for the job of Officers are supposed to
give an application, nominating themselves and outlining their
qualities for the job
If an officer position becomes vacant, an election to fill the
position may be held at the next Student Council meeting
All Candidates for Officer Position shall be allowed to make a
speech on their behalf
ARTICLE V Duties of Officers and
Representatives
The Student Council will appoint officers which will consist of
Head Boy and Head Girl, Vice Head Boy and Vice Head Girl
(Who will continue to the positions of Head Boy and Head Girl),
Treasurer, Secretary, Events Co-ordinator and Public Relations
Co-ordinator

1. Duties of the Head Boy and Head Girl

• Attend all meetings unless “excused”
• Initiate, take control and run all the meetings of the
Student Council in a fair manner
• Work closely with the staff of the school and the board
of directors to approve any proposals that are
presented in the meetings
• Represent the student body when needed or appoint
other members to do so
• In Co-ordination with the various other members
prepare the agenda
• Review minutes of the Student Council
• Work alongside other members of the student council in
taking action of the members’ ideas, interests and
concerns
• Ensure that the student council is run efficiently and
effectively
• Signs any letters, notices etc that are issued by the
student council

1. Duties of the Vice Head Boy and Vice Head Girl

• Attend all meetings of the Student Council unless
“excused”
• Preside in the absence of the Head Boy and Head Girl
• Shall be ready to assume the duties of the Head Boy and
Head Girl at any times
• Assist the Head Boy and Head Girl in the organisation of
the student council
• Accompanying the Head Boy and Head Girl when
necessary
• Act as an advisory member of all committees and
organisations
• Serve as Student Council parliamentarians assuring proper
interpretation and implementation of the Constitution
• Shall be responsible for, along with the secretary,
maintaining a voting log and reporting voting results on
request
• Shall work with the other Officers and Representatives as
a team

1. Duties of the Secretary:

• Attend all meetings of the Student Council unless
“excused”
• Prepares the agenda for each meeting in consultation with
the Head Boy and Head Girl and with the other officers of
the council;
• Shall be responsible for recording official meeting
documentation (reports etc)
• Shall maintain an attendance log for all
Representatives/Officers and alert the Head Boy/ Head Girl
and the liaison teacher when a representative/officer has
violated ARTICLE VII
• Circulates the agenda to all members in advance of the
meeting or at the start of the meeting;
• Takes minutes at all Student Council and Organization
meetings;
• Sends out letters and notice of meetings that will be held,
stating time and place;
• Ensures that everyone is aware that meetings are being
held.

1. Duties of the Treasurer

• Attends all meetings of the Student Council unless
“excused”
• Manages any funds raised by the Student Council
• Keeps money in a safe place
• Responsible for keeping an accurate account of all Student
Council funds and transactions
• Shall be required to give a monthly and yearly financial
report to the Student Council and hand them over to the
Secretary
• Shall work alongside the Event Co-ordinators in the
planning and executing of all financial aspects of an
official Student Council event
• Submits and proposes a yearly budget to the Student
Council on subject of membership approval

1. Duties of the Event Co-Ordinator

• Attends all meetings of the Student Council unless
“excused”
• Submit a yearly events plan and calendar to the Student
Council on subject of membership approval
• Propose, organize and oversee the execution of all Official
Student Council events
• Responsible for the forming of various event committees
• Shall be required to give a monthly and yearly report to
the Student Council which will include the various
committees reports and hand them over to the Secretary
• Shall work alongside the Treasurer on the financial
aspects of the events and how to use the funds of the
Student Council, in accordance with the wishes of the
Student Council.

1. Duties of the Public Relations Co-ordinator

• Attends all meetings of the Student Council unless
“excused”
• Keeps students informed of the activities of the student
council
• Promotes good communication between the Student
Council and students, teachers , school management and
parents
• Responsible for the Student Council Newsletter and forms
a committee for the running of the newsletter
• Handles all Student Council letters, emails and notices to
fellow Student Council members and other affiliated
organisation along with the Secretary
• Updates all Student Council notice boards on the
premises/online and the website

1. Duties of the Class Representative

• Attends all meetings of the Student Council unless
“excused”
• Represent the view of their form class at the Student
Council
• Regularly check the notice boards at premises and online
for any announcements
 • Puts issues that are raised by their form class at Student
Council Meetings
• Ask for consultations from their form class on the Agenda
and minutes
• Informs their form class on the outcomes of the Student
Council meetings
• Promotes the Student Council
• Function as assistants in activities and events that the
Student Council initiates

ARTICLE VI Meetings
The Student Council shall meet once per school week at
previously specified times and locations. At the beginning of all
Student Council meetings, the Head Boy/ Head Girl must
establish that a quorum is present for the business to be
conducted. At least 50% of the Council should be present for
business to be conducted.
Agendas of all Student Council meetings shall be prepared prior
to the meeting and available at least one school day before the
meeting is scheduled
Meeting documentation (minutes, handouts, reports) will be
available for review upon request by staff or students.
All council members get an equal say and are expected to
contribute at each meeting.

ARTICLE VII Attendance and Code of

Conduct Policy
Due to the nature of this organisation, and the need for
accurate and fair representation of the Student Body, the
following attendance policy is structured to ensure that equally
devoted Student Representatives represent each class and
Officers represent Student Council.
Attendance at weekly meetings is mandatory for all
representatives
a. All members are required allowed two (2) ‘unexcused’
absences from weekly meetings per semester
b. The following circumstances are out of a student’s
control and are considered “excused”
• Absence from school / Or left from school early
on day of meeting
 • Doctors appointment/Hospital Visit
• Away athletic game or “school sponsored”
extracurricular activity
• Field trip (departed or / may have not returned
by meeting time)
• Meeting with a teacher or some academic
related matter
• Exam
a. If a member is not in attendance at a regular meeting
for any other reason, it shall be considered an
“unexcused” absence
b. If a member is absent for a third “unexcused” time,
the Secretary shall inform the Head Boy / Head Girl
and liaison teacher and removal action will be taken

All Members are expected to set a good example to the rest of

the student body and are expected to stand as a group and
support decisions made by the Student Council. They are
expected to have good relations with the school management
and follow the councils and the schools code of conduct.
Upon election, council member’s sign a contract in which they
agree to attend weekly meetings, represent their year group,
support their fellow-council members and abide by the school
rules.

ARTICLE VIII Committees and Sub

Committees
The Student Council cannot conduct the proper planning,
organization and action needed to fulfil its Purpose during the
regular weekly meetings. Therefore, several Committees and
Sub Committees shall exist to break down areas of focus and
accomplish tasks in a more expedient manner.
Committees and Sub Committees are created for a specific
purpose or to deal with an event or a unique issue.
Student Council Committees shall be permitted to set their own
rules and adopt Committee policies to do not inhibit the actions
of the Student Council, other Committees and the school.
The planned activities of the Committees must be submitted to
the council for approval
Committees must report regularly to the Council on their
progress.

ARTICLE IX Use of Funds

The Student Council must approve a yearly budget. All funds
must be approved by one of the following:
a. Items or requests specifically approved in the Annual
Budget
b. Funding requests forms to the Treasurer
c. If Funding is requested for an event during a month in
which the Student Council does not meet, voting on
the request by the Student Council shall be carried
out via a small meeting with the officers and the
liaison pending majority approval of the officers.

ARTICLE X Removal of Student Council

Members
• If a Member leaves the school
• If and When a Member is suspended
• If and When a member of the Student Council fails to
execute the duties they have been charged with, these
Articles Of Removal shall be enacted
• A Committee on Membership Review shall be called, to be
chaired by the Head Boy / Head Girl in accordance with
the liaison teacher and a decision regarding the
membership review shall be taken
• If and When a Member has violated ARTICLE VII, the
Secretary shall inform the Head Boy / Head Girl and liaison
teacher. Action will then be decided by the Committee on
Membership Review and then decision will be taken
• The member must be given at least one weeks’ notice of
this proposal and must be allowed to address the
committee in their defense
• After the Member has been removed , an election process
will take place of his position
 • As soon as the Committee on Membership Review is
called, the Member in respect will be suspended of his/her
duties, privileges to the office they hold.

ARTICLE XI Amendment
Proposals for amendments to the constitution must be
presented in writing to Head Boy / Head Girl. Proposals will then
be discussed in the next Student Council Meeting. A vote will
then be called and at least two- thirds of the council must be
present for the vote. Amendments will need more than 60% of
the vote of the Student Council to be adopted.

ARTICLE XII Student Council Structure

Various
Various
Committee
s Committ
ees
Class Representatives

Vice Class
Representatives

Various Committees